061812June 18, 2012
The Randolph County Board of Commissioners met at 6:00 p.m. for a special budget session
in the Meeting Room of the 1909 Historic Courthouse, 145 Worth St., Asheboro, NC.
Commissioners Holmes, Frye, Kemp, Haywood and Lanier were present.
Chairman Holmes announced that the following item had been added to the agenda: Request
to Approve a 3 -Yr. Agreement with Election Systems & Software for Voting Equipment
Maintenance Melissa Johnson
Approval of 3 -Year Contract for Maintenance of Voting Equipment
Melissa Johnson, Elections Director, said that per NC General Statute 163-165.9 Section (b)
2, each county board of elections is required to maintain license and maintenance agreements
necessary to maintain the warranty of its voting system. In the past, the State Board of Elections
has provided funding from a Help America Vote Act (HAVA) grant to fund these county
hardware and software maintenance agreements. However, unless the state provides matching
funds, this federal HAVA funding will expire on July 1, 2012. As of July 1, Randolph County
will be responsible for costs associated with maintenance of our voting equipment. Therefore,
the Randolph County Board of Elections must enter into a new contract for annual preventive
maintenance of our hardware, software and firmware by June 30. The only company with
technicians certified to provide this required annual maintenance is Election Systems & Software
(ES&S), the same company that developed our current voting equipment. The County Board of
Elections is recommending a three-year agreement with ES&S to reduce the annual cost of
voting equipment maintenance. The State Board of Elections is predicting that Counties may be
required to purchase new voting equipment within four to five years; therefore, a five-year
agreement is not recommended. The three-year agreement will mean a cost of $42,441.95 per
year for three years.
Aimee Scotton, Associate County Attorney, said that the contract specifies a "hold harmless"
provision in the event that the equipment is no longer certified by federal and/or state authorities
for use in our county.
Commissioner Kemp asked why our local board of elections is recommending a three-year
contract, rather than a one-year term. Ms. Johnson said that a three-year contract would save the
County about $2,000 per year.
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve a three-year
agreement with Elections Systems and Software for voting equipment maintenance, at a cost of
$42,441.95 per year, as requested.
Budget Amendments for FY 2011-2012 Close-out
Chairman Holmes announced that no budget amendments are needed to close out the current
fiscal year.
Adoption of Departmental Fee Schedules
On motion of Haywood, seconded by Kemp, the Board voted unanimously to adopt all
departmental fee schedules, as follows:
1. Ambulance (No requested change)
2. Building, Electrical & Plumbing Permits (No requested change)
3. Solid Waste Facilit� Iipping Fees (No requested change)
4. Health (No requested change.)
Approval of School Tax Rates
On motion of Kemp, seconded by Lanier, the Board voted unanimously to set the Asheboro
City Schools District Supplemental tax rate at $0.1385.
On motion of Frye, seconded by Haywood, the Board voted unanimously to set the Archdale -
Trinity Schools District Supplemental tax rate at $0.09.
Approval of Rural Fire Protection Tax Districts and Fire Protection Service Districts Tax
Rates
On motion of Frye, seconded by Kemp, the Board voted 4-1, with Lanier opposing, to
approve fire tax rates, as follows: Bennett at 7¢, Fairgrove at 8¢ and Guil-Rand Fire Service
District at 12¢.
On motion of Haywood, seconded by Frye, the Board voted 4-1, with Lanier opposing, to set
the tax rate for Climax Fire Service District at 12¢.
Commissioner Kemp made a motion to set Eastside's tax rate at 10¢. Vice Chair Frye
seconded the motion. Following discussion, each Commissioner withdrew his motion.
On motion of Haywood, seconded by Holmes, the Board voted 4-1, with Lanier opposing, to
approve Franklinville's tax rate at 10¢.
On motion of Haywood, seconded by Kemp, the Board voted 4-1, with Lanier opposing, to
set Westside's tax rate at 10¢.
Commissioner Kemp made a motion to set Eastside's tax rate at 10¢. Chairman Holmes
seconded the motion. Following discussion, each Commissioner withdrew his motion.
On motion of Haywood, seconded by Frye, the Board voted 4-1, with Lanier opposing, to set
Eastside's tax rate at 9¢.
On motion of Frye, seconded by Haywood, the Board voted unanimously to set the following
fire tax rates: Coleridge 7.3¢, Farmer 7.5¢, Julian 10¢, Level Cross 10¢, Northeast 9¢,
Randleman 10¢, Seagrove 10¢, Sophia 10¢, Southwest 10¢, Staley 10¢, Tabernacle
10¢, and Ulah 610.
On motion of Frye, seconded by Kemp, the Board voted unanimously to set the tax rates for
the Climax and Guil-Rand Rural Fire Protection Tax Districts at $0.00.
Discussion and Adoption of FY 12-13 Budget and Budget Ordinance
All Board members expressed their thoughts about the impact that the poor economy is
having on citizens and expressed regret that County employees would not be receiving raises for
the fourth straight year, especially in light of the fact that their frugalness and sacrifices have
been major factors in how the County has maintained its property tax rate. However, there are
many pressing needs that will have to be addressed soon that will necessitate a property tax
increase, such as ambulance/bases in the southern portions of the county, an upgraded 911
Center, needs for the Sheriff's Department and the school systems.
On motion of Frye, seconded by Kemp, the Board unanimously adopted the FY 2012-2013
Budget Ordinance (which follows), as proposed by the Manager, but with the following changes:
• Set the Ad Valorem tax rate at 58.601$100 valuation (unchanged from last year)
Chan, -es to Proposed Expenditures:
• Allocation of a deputy position (Grade 163) at Sheriff's Office in the legal division
(including all necessary equipment) @ . . . . . . . .. . . . . . . . $84,694
• Allocation of a clerical position (sworn officer Grade 163) at Sheriff's Office @ . $52,344
• Upgrading a part-time maintenance position (Grade 162) at Sheriff's Office to
full-time @. . . . . . . . . . . . . . . . . . . . . . . . . . . . $24,726
• Appropriation of $13,220 to fund the operating expenses of the Day Reporting
Center for two months until state funding is obtained : . . . . . . . . . . . . $13,220
• Approval of 40 hours additional vacation leave for full-time employees, eff. 711112 @ $0
Chan, -es to Proposed Revenues and Other Financin,- Sources:
• Reduced Ad Valorem Property Tax Revenues by . . . . . . . . . . . . . . ($1,374,408)
• Increased Appropriated Fund Balance @ . . . . . . . . . . . . . . $1,549,392
Totals: 2012-2013 Proposed Budget .................. $111,899,955
Commissioner Changes ....................... $ 174,984
Total Final Adopted 2012-2013 Budget: $112,074,939
RANDOLPH COUNTY
Budget Ordinance
Fiscal Year 2012-13
Be It Ordained by the Board of Commissioners of Randolph County, North Carolina:
Section 1. The following amounts are hereby appropriated in the General Fund of Randolph County for
the fiscal year beginning July 1, 2012 and ending June 30, 2013:
General Government:
Governing Body $ 139,363
Administration 2,921,738
Information Technology 1,525,700
Tax 2,095,611
Elections 402,430
Register of deeds 687,604
Public Buildings 2,272,275
Public Safety
Sheriff
15,088,667
Emergency Services
5,785,455
Building Inspections
670,956
Day Reporting Center
805,835
Other Public Safety Appropriations
246,134
Economic and Physical Development:
939,973
Planning and Zoning
598,663
Cooperative Extension Service
463,865
Soil and Water Conservation
181,519
Other Economic and Physical Development Appropriations
1,390,463
Environmental Protection:
5,752,884
Public Works
2,647,574
Human Services:
Public Health
5,425,583
Social Services
18,610,487
Veteran Services
87,233
Child Support Enforcement
811,337
Other Human Services Appropriations
2,400,012
Cultural and Recreational:
Public Library
1,818,677
Other Cultural and Recreational Appropriations
20,000
Education
27,592,041
Debt Service
15,141,717
Other Financing Uses:
Interfund Transfers Out
2,244,000
Total
$112,074,939
Section 2. It is estimated that the following revenues will be available in the General Fund for the fiscal
year beginning July 1, 2012 and ending June 30, 2013:
Ad Valorem Property Taxes
$ 59,248,792
Local Option Sales Taxes
16,524,000
Other Taxes
1,305,000
Unrestricted Intergovernmental
445,000
Restricted Intergovernmental
18,048,534
Permits and Fees
939,973
Sales and Services
9,176,199
Investment Earnings
160,000
Miscellaneous
474,557
Other Financing Sources:
Appropriated Fund Balance
5,752,884
Interfund Transfers In
-
Total $112,074,939
Section 3. The following amounts are hereby appropriated in the Emergency Telephone System Fund of
Randolph County for the fiscal year beginning July 1, 2012 and ending June 30, 2013:
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
E-911 System
Total
$ 454,122
It is estimated that the following revenues will be available in the Emergency Telephone
System Fund for the fiscal year beginning July 1, 2012 and ending June 30, 2013:
NC 911 Board Distributions
Investment Earnings
Appropriated Fund Balance
$ 397,993
2,000
54,129
Total $ 454,122
The following amounts are hereby appropriated in the Landfill Closure Fund of Randolph
County for the fiscal year beginning July 1, 2012 and ending June 30, 2013:
Solid Waste Management
$ 186,500
It is estimated that the following revenues will be available in the Landfill Closure Fund for the
fiscal year beginning July 1, 2012 and ending June 30, 2013:
Investment Earnings $23,000
Appropriated Fund Balance 163,500
Total $ 186,500
The following amounts are hereby appropriated in the Fire Districts Fund for the fiscal year
beginning July 1, 2012 and ending June 30, 2013:
Tax Distributions
$ 7,067,782
It is estimated that the following Fire District revenues will be available during the fiscal
year beginning July 1, 2012 and ending June 30, 2013:
Ad Valorem Property Taxes
$ 7,067,782
The following amounts are hereby appropriated in the Water Fund for the fiscal year
beginning July 1, 2012 and ending June 30, 2013:
Purchase of Water
$ 1,850,000
It is estimated that the following Water revenues will be available during the fiscal year
beginning July 1, 2012 and ending June 30, 2013:
Bulk Sale of Water $ 1,850,000
Section 11. There is hereby levied for the fiscal year beginning July 1, 2012 and ending June 30, 2013, a
County -wide tax rate of $ 0.586 per $100 valuation of estimated taxable property situated in the
County. The ad valorem tax is based on a total estimated property valuation of
$10,100,000,000, with an expected collection rate of 97.2%.
Section 12. For the fiscal year beginning July 1, 2012 and ending June 30, 2013, there is hereby levied in
the County of Randolph a dog license fee at the rate of $3.50 per dog.
Section 13. There is hereby levied for the fiscal year beginning July 1, 2012 and ending June 30, 2013, the
following School District tax rates per $100 valuation of estimated taxable property situated in
the special district. These levies are for the purpose of raising revenues to supplement school
programs within each respective district.
Fire District
Net Valuation
Tax Rate
Estimated
Approved
Asheboro School District
$ 2,164,099,299
$ 0.1385
Archdale -Trinity School
District
$ 2,281,067,069
$ 0.0900
Section 14. There is hereby levied for the fiscal year beginning July 1, 2012 and ending June 30, 2013, the
following tax rates for Rural Fire Protection Districts, per $100 valuation of estimated taxable
property situated in the special district. These levies are for the purpose of raising revenues for
fire protection within each respective district.
Rural Fire Protection
District
Net Valuation
Tax Rate
Estimated
Approved
Bennett Fire District
$ 39,253,856
0.070
Climax Fire District
$ 459,989,238
0.000
Coleridge Fire District
$ 237,841,928
0.073
Eastside Fire District
$ 456,879,154
0.090
Fairgrove Fire District
$ 378,423,577
0.080
Farmer Fire District
$ 208,972,875
0.075
Franklinville Fire District
$ 473,234,019
0.100
Gull -Rand Fire District
$ 1,996,962,651
0.000
Julian Fire District
$ 85,817,179
0.100
Level Cross Fire District
$ 221,098,811
0.100
Northeast Fire District
$ 130,060,842
0.090
Randleman Fire District
$ 237,467,404
0.100
Seagrove Fire District
$ 194,488,523
0.100
Sophia Fire District
$ 128,099,637
0.100
Southwest Fire District
$ 83,002,474
0.100
Staley Fire District
$ 155,799,816
0.100
Section 15. There is hereby levied for the fiscal year beginning July 1, 2012 and ending June 30, 2013, the
following tax rates for Service Districts for Fire Protection, per $100 valuation of estimated
taxable property situated in the special district. These levies are for the purpose of raising
revenues for fire protection within each respective district.
Tabernacle Fire District
$ 344,865,066
0.100
Ulah Fire District
$ 554,777,982
Climax Fire District
0.061
Westside Fire District
$ 657,028,907
Gull -Rand Fire District
0.100
Section 15. There is hereby levied for the fiscal year beginning July 1, 2012 and ending June 30, 2013, the
following tax rates for Service Districts for Fire Protection, per $100 valuation of estimated
taxable property situated in the special district. These levies are for the purpose of raising
revenues for fire protection within each respective district.
Section 16. Pursuant to the requirements of North Carolina General Statute § 159-9, the County Manager is
appointed to serve as Budget Officer. The County Manager and the Assistant County Manager,
as his designee, are hereby authorized to transfer appropriations as contained herein under the
following conditions:
a. The Budget Officer, or his designee, may transfer amounts between line item
expenditures within a department without limitation and without a report being
required.
b. The Budget Officer, or his designee, may not transfer amounts between departments of
the General Fund or between funds, except as approved by the Board of County
Commissioners in the Budget Ordinance, as amended.
Section 17. The Budget Officer, or his designee, may make cash advances between funds for periods not to
exceed one hundred eighty days without reporting to the Board of Commissioners. Any
advances that extend beyond one hundred eighty days must be approved by the Board. All
advances that will be outstanding at the end of the fiscal year must be approved by the Board.
Section 18. Copies of this Budget Ordinance shall be filed with the Clerk to the Board of Commissioners of
Randolph County and furnished to the Assistant County Manager/Finance Officer for direction
in the collection of revenues and the expenditure of amounts appropriated.
Section 19. This Budget Ordinance will be effective on July 1, 2012.
Upon motion of Commissioner Frye, seconded by Commissioner Kemp, the foregoing Budget
was passed with the following vote:
Ayes: Commissioner Darrell Frye
Commissioner Stan Haywood
Commissioner Harold Holmes
Commissioner Phil Kemp
Commissioner Arnold Lanier
Noes: None
Fire Service District
Net Valuation
Tax Rate
Estimated
Approved
Climax Fire District
$ 459,989,238
0.120
Gull -Rand Fire District
$ 1,996,962,651
0.120
Section 16. Pursuant to the requirements of North Carolina General Statute § 159-9, the County Manager is
appointed to serve as Budget Officer. The County Manager and the Assistant County Manager,
as his designee, are hereby authorized to transfer appropriations as contained herein under the
following conditions:
a. The Budget Officer, or his designee, may transfer amounts between line item
expenditures within a department without limitation and without a report being
required.
b. The Budget Officer, or his designee, may not transfer amounts between departments of
the General Fund or between funds, except as approved by the Board of County
Commissioners in the Budget Ordinance, as amended.
Section 17. The Budget Officer, or his designee, may make cash advances between funds for periods not to
exceed one hundred eighty days without reporting to the Board of Commissioners. Any
advances that extend beyond one hundred eighty days must be approved by the Board. All
advances that will be outstanding at the end of the fiscal year must be approved by the Board.
Section 18. Copies of this Budget Ordinance shall be filed with the Clerk to the Board of Commissioners of
Randolph County and furnished to the Assistant County Manager/Finance Officer for direction
in the collection of revenues and the expenditure of amounts appropriated.
Section 19. This Budget Ordinance will be effective on July 1, 2012.
Upon motion of Commissioner Frye, seconded by Commissioner Kemp, the foregoing Budget
was passed with the following vote:
Ayes: Commissioner Darrell Frye
Commissioner Stan Haywood
Commissioner Harold Holmes
Commissioner Phil Kemp
Commissioner Arnold Lanier
Noes: None
I, Cheryl A. Ivey, Clerk to the Randolph County Board of Commissioners, do hereby certify that the foregoing
Ordinance was duly adopted by the governing body of Randolph County at a special meeting on June 18, 2012, a
quorum being present.
The 18th day of June, 2012.
Clerk to the Board
Commissioner Haywood insisted that the County begin a serious, in-depth study on the
county's ambulance needs and how to pay for them, saying that prioritizing these needs is the
most important step in determining the best solution. Also, the County may need to help some of
the fire departments in purchasing the remaining VIPER radios needed in order to be fully
compliant with the FCC's radio frequency narrow -banding mandate.
Adjournment
There being no further business, the Board adjourned at 7:18 p.m.
J. Harold Holmes, Chairman Darrell L. Frye
Phil Kemp
Arnold Lanier
Stan Haywood
Cheryl Ivey, Clerk to the Board