040813April 8, 2013
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Dr. Bob Shackleford, RCC
President, gave the invocation and everyone recited the Pledge of Allegiance.
Addition to Consent Agenda
Chairman Holmes announced that Item L Approve Budget Amendment for Soil and Water
($4, 000 -Farmer's Appreciation Day) and Item J. Approve Budget Amendment for Soil and Water
($3, 000 -FFA Land Judging) had been added to the Consent Agenda.
Approval of Consent Agenda
On motion of Haywood, seconded by Frye, the Board voted unanimously to approve the Consent
Agenda, as amended, and as follows:
• approve Board of Commissioners minutes of regular meeting and 2 sets closed session meetings
of 3111113 meeting;
• adopt Proclamation Recognizing the Annual Spring Litter Sweep (April 13-27, 2013), as follows:
WHEREAS, the North Carolina Department of Transportation organizes an annual spring
statewide roadside cleanup to ensure clean and beautiful roads in North Carolina; and
WHEREAS, the spring 2012 LITTER SWEEP roadside cleanup will take place April 13
April 27, 2013, and encourages local governments and communities, civic and professional
groups, businesses, churches, schools, families and individual citizens to participate in the
Department of Transportation cleanup by sponsoring and organizing local roadside cleanups;
and
WHEREAS, Adopt -A -Highway volunteers, Department of Transportation employees,
Department of Correction inmates and community service workers, local government agencies,
community leaders, civic and community organizations, businesses, churches, schools, and
environmentally concerned citizens conduct annual local cleanups during LITTER SWEEP and
may receive certificates of appreciation for their participation; and
WHEREAS, the great natural beauty of our state and a clean environment are sources of
great pride for all North Carolinians, attracting tourists and aiding in recruiting new industries;
and
WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides,
emphasize the importance of not littering, and encourage recycling of solid wastes; and
WHEREAS, the spring 2013 LITTER SWEEP cleanup will celebrate the 25th anniversary
of the North Carolina Adopt -A -Highway program and its 5,760 volunteer groups that donate
their labor and time year-round to keep our roadsides clean; and
WHEREAS, the LITTER SWEEP cleanup will be apart of educating the children of this
great state regarding the importance of a clean environment to the quality of life in North
Carolina;
WHEREAS, Governor Pat McCrory proclaimed April 13 April 27, 2013 as "LITTER
SWEEP" time in North Carolina and encourages all citizens in all 100 counties to take an active
roll in making their communities cleaner; and
WHEREAS, the Randolph County Board of Commissioners, on March 12, 2001, voted
unanimously to give blanket approval for waiver of tipping fees at the solid waste facility for the
Department of Transportation as they bring in the debris collected during any of their spring or
fall Litter Sweep Roadside Cleanup programs;
NOW, THEREFORE, the Randolph County Board of Commissioners join with the
Governor and Department of Transportation and also proclaim April 13 April 27, 2013 as
"LITTER SWEEP "nine in Randolph County and urge all citizens to participate.
• approve Budget Amendment #26 for Health Department ($12,480 from Div. of Public
Health/Chronic Disease & Injury/Physical Activity & Nutrition), as follows:
2012-2013 Bud et Ordinance -General Fund- Amendment #26
Revenues Increase Decrease
Restricted Intergovernmental $12,480
Appropriations Increase Decrease
Public Health $12,480
• reappoint Jim Rains to Randolph County Planning Board;
• approve Budget Amendment #27 for Emergency Services ($9,200 Hazard Mitigation Emergency
Preparedness Grant), as follows:
• approve Budget Amendment #28 for Administration ($20, 000 Cigna Wellness Grant), as follows:
2012-2013 Bud et Ordinance -General Fund- Amendment #28
Revenues Increase Decrease
Miscellaneous $20,000
Appropriations Increase Decrease
Administration $20,000
• adopt Proclamation Honoring the Fayetteville Street Christian School Ladies Basketball Team's
2013 NCCSA ]-A Championship, as follows:
WHEREAS, the Fayetteville Street Christian School Ladies Basketball Team, on Saturday,
February 23, 2013, earned the 2013 North Carolina Christian School State Association 1 A
Basketball Championship title, in Asheboro, North Carolina, compiling an impressive 22-2 season;
and
WHEREAS, special commendation is due all team members, Head Coach Darren Vaughan and
Assistant Coach Scott Lanier, as well as, all those who actively worked to make this year's basketball
season a success; and
WHEREAS, this is the third straight year the Lady Patriots have earned the North Carolina
Christian School State Association 1 A title with a three-year record of 63-7,- and
WHEREAS, Emily Edwards and Jordan Lanier earned Is` Team All -
State honors, while Kirsten Hanes earned I st Team All -Region honors; and
WHEREAS, the Fayetteville Street Christian School Ladies Basketball Team has exhibited
athletic ability and great sportsmanship, both on and off the court, thereby bringing pride and
recognition, not only to Fayetteville Street Christian School but also to Randolph County and its
citizens.
2012-2013 Bud et Ordinance -General Fund- Amendment #27
Revenues Increase Decrease
Restricted Intergovernmental $9,200
Appropriations Increase Decrease
Emergency Services $9,200
• approve Budget Amendment #28 for Administration ($20, 000 Cigna Wellness Grant), as follows:
2012-2013 Bud et Ordinance -General Fund- Amendment #28
Revenues Increase Decrease
Miscellaneous $20,000
Appropriations Increase Decrease
Administration $20,000
• adopt Proclamation Honoring the Fayetteville Street Christian School Ladies Basketball Team's
2013 NCCSA ]-A Championship, as follows:
WHEREAS, the Fayetteville Street Christian School Ladies Basketball Team, on Saturday,
February 23, 2013, earned the 2013 North Carolina Christian School State Association 1 A
Basketball Championship title, in Asheboro, North Carolina, compiling an impressive 22-2 season;
and
WHEREAS, special commendation is due all team members, Head Coach Darren Vaughan and
Assistant Coach Scott Lanier, as well as, all those who actively worked to make this year's basketball
season a success; and
WHEREAS, this is the third straight year the Lady Patriots have earned the North Carolina
Christian School State Association 1 A title with a three-year record of 63-7,- and
WHEREAS, Emily Edwards and Jordan Lanier earned Is` Team All -
State honors, while Kirsten Hanes earned I st Team All -Region honors; and
WHEREAS, the Fayetteville Street Christian School Ladies Basketball Team has exhibited
athletic ability and great sportsmanship, both on and off the court, thereby bringing pride and
recognition, not only to Fayetteville Street Christian School but also to Randolph County and its
citizens.
NOW, THEREFORE, BE IT PROCLAIMED by the Randolph County Board of
Commissioners that we acknowledge the talents, skills, teamwork, sportsmanship, and successes of the
Fayetteville Street Christian School Ladies Basketball Team: the 2013 North Carolina Christian
School State Association 1 A Champions, and, on behalf of our citizens, we do hereby extend this
expression of our pride in this prestigious milestone and wish them well in their future endeavors.
• approve Resolution Appointing Trevor Nuttall, Community Development Director, as a Review
Officer for the City of Asheboro, as follows:
WHEREAS, S.L. 1997-309 (S875) makes a number of significant changes in the procedures for
recording maps and plats: and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to
determine whether they meet recording requirements from the Register of Deeds to a Review Officer;
and
WHEREAS, the new G. S. 47-30.2 requires the Board of County Commissioners in each County,
by resolution, to appoint a person to serve as Review Officer to review each plat before it is recorded
and certify that it meets the statutory requirements for recording, and
WHEREAS, it is the desire of the Randolph County Board of Commissioners to insure an
expeditious review of all maps and plats as required by G.S. 47-30.2 before they are presented to the
Register ofDeeds for recording, and
WHEREAS, the City ofAsheboro has requested that the Board of County Commissioners appoint
Trevor Nuttall, Community Development Director, as a Review Officer for signing plats and
subdivisions.
NOW, THEREFORE, BE IT RESOLVED, effective April 8, 2013, that Trevor Nuttall is hereby
appointed to perform all responsibilities as required for Review Officer under the appropriate North
Carolina General Statutes.
BE IT FURTHER RESOLVED that a copy of this Resolution designating these Review Officers
be recorded in the Randolph County Register of Deeds Office and indexed in the names of the Review
Officers.
• approve Budget Amendment #29 for Soil and Water ($4, 000 -Farmer's Appreciation Day), as
follows:
2012-2013 Bud et Ordinance -General Fund- Amendment #29
Revenues Increase Decrease
Miscellaneous $4,000
Appropriations Increase Decrease
Soil and Water Department $4,000
• approve Budget Amendment #30 for Soil and Water (3, 000 -FFA Land Judging), as follows:
2012-2013 Bud et Ordinance -General Fund- Amendment #30
Revenues
Increase
Decrease
Miscellaneous
$3,000
Appropriations
Increase
Decrease
Soil and Water Department
$3,000
Special Presentations
Chairman Holmes read aloud the proclamation previously adopted in the Consent Agenda
honoring the Fayetteville Street Christian School Women's Basketball 1-A State Champions and
presented the proclamation to the coach and members of the team.
Chairman Holmes recognized and presented a certificate of recognition to 2013 state 2-A wrestling
champion Chase Delgado (285-1b. class) from Trinity High School and also recognized 2013 state 3-
A wrestling champion Jordan Billings (170-1b. class) from Southwestern Randolph High School, who
was unable to attend.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment.
County Attorney Ben Morgan read aloud the Rules for the Public Comment Period.
Tammy O'Kelly, Director of Tourism, introduced Vanessa Torres, who is a senior at Asheboro
High School and is part of an internship through the Career and Technical Internship Program. The
program seeks to provide students with exposure to specific careers. It provides students with
authentic learning experiences and a focus on a career choice. Ms. Torres has been interning since
January and will complete her requirements by June.
Jon Nance, 3483 New Hope Church Rd., Asheboro, stated that at the March Commissioners'
meeting, he presented to the Board a draft of a Second Amendment preservation ordinance for its
review and consideration. Mr. Nance said he now wished to reintroduce that request at this meeting
and get opinions from the Board and Sheriff regarding the protection of freedom and Second
Amendment rights. Mr. Nance said he feels it is important for local boards to adopt nullification
ordinances in order to send a message to federal and state representatives about public opinion on such
matters.
County Attorney Ben Morgan responded that he had been in contact with the Institute of
Government and with some of the neighboring counties. He stated that it was his understanding that
the Commissioners wished to discuss this topic at their April 24 retreat and that he was preparing the
information for their discussion.
Wesley Martin, 984 Mountain View Church Rd., Asheboro, requested that the Board consider the
Second Amendment protection measures that Mr. Nance had presented. He stated that it is a fact that
confiscation of law abiding citizen's weapons have occurred in the United States. He stated that in
2005 the New Orleans Mayor ordered law enforcement and National Guard into homes during
Hurricane Katrina to confiscate weapons by force. He stated that New York had passed a measure of
very strict gun control which will take effect in July. Anyone that owns firearms that are currently
legal, but fall under the new ban, will face charges and confiscation. These people bought the weapons
legally and honestly and overnight could become felons and face seizure of their legally owned
property. He said he realizes that an adoption of an ordinance or resolution is symbolic in nature, but
it would mean a lot to law abiding gun owners of Randolph County to know that the Commissioners
respect their right to keep and bear arms.
Marilyn Kille, resident of Orange County and representing the NC Farm Coalition, said she was
there to support Randolph County property owners and asked the Commissioners to support the rural
and farming community by not allowing the continued over -development in some areas. She said in
2011, a landmark bill (363-211) became law, and is known as the Farm Protection Law. It effectively
removed control of bonified farms from municipalities that meant that henceforth, at least in theory,
ETJ farms could not involuntarily be taken by municipalities for development or the property owners'
use rights denied to them. She stated she is a farm owner who had been a victim of involuntary
annexation and along with her 20 farm neighbors has been positioned for bankruptcy by the end of
2014 because in 2001, the EPA informed North Carolina there was insufficient potable water
remaining in the 17 Piedmont counties due to uncontrolled urban development.
Ms. Kille said she was encouraged to attend the meeting so that she could ask the Commissioners
to please consider what the property owners in the Liberty area have to say. They need water as
much as our cities and towns.
Jimmy Morgan, 8625 Bull Rd., Colfax, stated that he was from Guilford County and asked the
Commissioners not to support the mega -site near Liberty. He stated the citizens of Guilford are
watching what happens with the mega -site and did not think voters in Guilford County would support
Guilford's offer to run water to the facility at additional debt. He stated he was also concerned with
the loss of additional farmland.
Nick Davis, 240 Shady Grove, Pittsboro, suggested that the acreage for a regional landfill be used
for an industrial site and suggested placing a waste energy facility in the center of it to create
electricity.
Alan Ferguson, 4794 Troy Smith Rd., Liberty, said he does not feel it is right for one company to
benefit at the expense of another or benefit one citizen and make the rest pay for it. He requested the
Commissioners not support the Greensboro -Liberty mega -site. Around 40 people stood in support of
Mr. Ferguson comments.
Nancy Ferguson, 4794 Troy Smith Rd., Liberty, stated that she and her husband had moved to
rural Randolph County in order to get away from over -development and they want to stay where they
call home. She said they moved to where there was no municipal water or sewer in hopes that no
businesses would want to move into the rural area. She said that the citizens in that area do not want
the site and asked the Board not to support the mega -site. She asked why another site is needed when
many others stand empty.
Adam Brooks, Randolph County Libertarian party chairman, spoke in favor of the Second
Amendment protection and against government support of large industries, stating that small
businesses are a big part of communities and less likely to move.
Pam Cooper, 618 Libra Place, Randleman, said that she did not live near the proposed landfill, but
didn't understand why the Commissioners would put the environment at risk for future generations.
She stated that she feels the landfill and the industrial park are risky investment and consideration
needs to be given to protect the citizens and land.
Ms. Cooper asked why only a Sub Title D landfill is being considered and not a waste to energy
technology facility, as it takes very little land, creates energy and has very little waste. She stated that
there was one in Huntsville, AL, if anyone wanted to investigate its benefits.
Edward Commins, 1593 Ross Harris Rd., Asheboro, asked that the Commissioners adopt a
Firearm Protection Act.
Commissioner Frye stated that he had no constitutional standing to take away anyone's right to
own guns and that he took an oath to support the Constitution when he was sworn into office.
Regarding the mega -site, Commissioner Frye stated that he had been upfront with what he knew,
when he knew it, and how. He said that when he and the Board found out about the site, it had
already been in the works for some time. He stated it is not an annexation or a taking. The
Commissioners do not have that power. He thanked the citizens for coming and participating in the
meeting.
Commissioner Haywood echoed Commissioner Frye's comment and said that he found it
refreshing to see citizens participating in government meetings.
At 6:45 p.m., the Board took a short recess.
At 7:04 p.m., the meeting resumed.
Dr. Eric Kozlow, 853 Viewmont Dr., Asheboro, attended the Planning Board Meeting in which
the Special Use Permit for the proposed regional landfill was considered. However, Dr. Kozlow was
called away and unable to speak that night. The County Commissioners allowed him this time to
present a PowerPoint presentation on air pollution in regards to its effects to individuals with asthma
or COPD around concentrated areas and the possibility of other diseases related to pollution. A copy
of his PowerPoint presentation is attached (Attachment 1).
There being no further comments, Chairman Holmes declared the public comment period closed.
Additions to New Business
Chairman Holmes announced that the following had been added to the New Business Agenda: 1)
Closed session Acquisition of Real Property [N. C G.S.143-318.11(a)(5)J added to Item D, and 2) Item
E. Approve Budget Amendment for 2013E Debt Refunding.
Approval of Resolution for Economic Incentives for Novamelt Americas, LLC.
Bonnie Renfro, Economic Development Corporation President, asked the Commissioners to
consider economic incentives for the expansion of Novamelt Americas LLC, located in Trinity at
5608 Uwharrie Road. The expansion would occur over five years, create 11 new jobs whose average
wage is $45,403, make a new capital investment of at least $4 million in real and personal property,
retain 14 existing jobs and purchase the existing building and land (or similarly -situated property in
Trinity).
Novamelt first located in Trinity in 2006. They produce a variety of adhesive products used in
packaging, labeling, and medical projects. The project is a significant capacity expansion to meet
growing market demand. Novamelt Americas would almost double their existing workforce in this
project. Ms. Renfro stated that Novamelt is an advanced manufacturing operation in one of the target
industry sectors. The EDC requested consideration of the following economic incentives in
partnership with the City of Trinity:
• $5,000 to be paid in equal installments over three years starting in the 2013-2014 budget year
• Performance based as various job creation and investment thresholds are met;
The Trinity City Council approved a matching grant at their March 19, 2013 meeting.
The company agrees to remain in full operation in Trinity for two years following the date of
completion of all of the performance requirements. If the company does not remain in full operation,
a portion of the incentive money must be returned to the County and City. Full operation means that
the entirety of the retained and newly created jobs must be maintained.
Ms. Renfro said that over the last few years, Randolph County has faced significant job loss
resulting in high unemployment and underemployment. Today's unemployment rate in Randolph
County is 11.1 %, representing 8,221 of our residents seeking new employment. That does not reflect
those that are underemployed, a number that ranges as high as 17% of our workforce.
Ms. Renfro stated that Randolph County has always looked at economic investment and job
creation as the path to recovery through the creation of new high-quality jobs, growth of the tax base,
and business growth.
At 7:23 p.m., Commissioner Holmes opened the public hearing.
Janet Pate, 3901 Hillsdale Park, Sophia, asked that if the company is investing $4,000,000
why they are only asking for $5,000 from the County.
Hearing no further comments, Commissioner Holmes closed the public hearing.
Commissioner Frye stated that he had met with the management of Novamelt and that if there
is another side to this it is that every dollar matters in today's economy. We need jobs in
Randolph County and every one counts.
Commissioner Lanier commented that small businesses are struggling and this is a way to
help.
Commissioner Frye said that this is a cheap investment for this kind of development in the
County.
On motion of Frye and Lanier, the Board voted unanimously to adopt a resolution approving an
economic development incentives contract in partnership with the City of Trinity and Novamelt
Americas, as follows:
RESOLUTION AUTHORIZING THE COUNTY OF RANDOLPH TO ENTER INTO AN
ECONOMIC DEVELOPMENT INCENTIVES CONTRACT WITH THE CITY OF
TRINITYAND NOVAMELT AMERICAS, LLC
WHEREAS, Section 158-7.1 of the North Carolina General Statutes authorizes a county to
undertake an economic development project by extending assistance to a company in order to cause
the company to locate or expand its operations within the county; and
WHEREAS, the Board of Commissioners of Randolph County has held a public hearing to
consider whether to participate in an economic development project that will result in the County of
Randolph (the "County'), the City of Trinity (the "City'), and Novamelt Americas, LLC
(the "Company') approving an economic development incentives package whereby the County and the
City each contribute up to five thousand dollars ($5, 000.00) for a total payment of up to ten thousand
dollars ($10, 000.00) to or for the benefit of the Company to offset the site and development costs of
expanding its facility in the City of Trinity, Randolph County, North Carolina, said incentives to be
grantedpursuant to an economic development incentives contract entered into pursuant to Section 2 of
this resolution; and
WHEREAS, upon the completion by the Company of this expansion project, the Company will
have purchased a facility within Trinity, will have generated new value/investment in real and personal
property associated with the project in an amount equal to or in excess of four million dollars
($4, 000, 000.00), the retention of the fourteen (14) jobs already in existence and will have created a
minimum of eleven (11) new full-time jobs in the County and City; and
WHEREAS, this economic development project will stimulate and stabilize the local economy,
promote business in the County and City, and result in the creation of a significant number of jobs in
the County and City; and
WHEREAS, the County has in its General Fund available revenues sufficient to fund this economic
development project,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County,
this e day ofApril, 2013, as follows:
Section 1. The County is authorized to expend up to five thousand dollars ($5, 000.00) of
County funds for the Novamelt economic development project.
Section 2. In addition to the standard terms found in contracts that the County routinely
executes in the ordinary course of business, the economic development incentives contract entered into
by and between the County, the City, and the Company must contain the following essential terms and
conditions:
a. The total payment made to the "Company" under this contract shall not exceed ten thousand
dollars ($10,000.00).
b. Fifty percent of the contract amount will be paid by the County, and the other fifty percent of
the contract amount will be paid by the City.
c. The contract amount will be paid in three (3) installments in equal amounts as detailed below
at a frequency not to exceed one installment per fiscal year (July I -June 30). The initial installment
payment shall be made no sooner than July 1, 2013, and the obligation of the County to make any
instalbnent payments specified herein shall be conditioned upon the satisfactory completion by the
Company of certain performance requirements, including but not limited to, the following:
i. The Company must deliver to the City and the County a copy of the deed evidencing the
purchase of a facility in Trinity and written certification of actual new/value investment by the
Company that equals or exceeds one million two hundred thousand dollars ($1,200,000.00) in
personal property in the City of Trinity, Randolph County. The Company must also deliver to the
City and the County Employment Security Reports evidencing the creation of two (2) new full-
time jobs along with the retention of the fourteen (14) jobs already inexistence. Upon receipt of
said certifications, the County and the City shall remit a total payment of three thousand three
hundred and thirty-three dollars ($3,333. 00), fifty percent to be paid by the County and fifty -
percent to be paid by the City. Payments shall be made within 45 days of receipt of the required
certifications; and
ii. The Company must deliver to the County and the City written certification of actual new
value/investment in real and personal property in the project that equals or exceeds seven
hundred thousand dollars ($700,000.00) bringing the cumulative new value/investment in the
project to a sum that equals or exceeds one million nine hundred thousand dollars
($1,900, 000.00) . Furthermore, the Company must deliver to the County and the City Employment
Security Reports evidencing the creation of four (4) new full-time jobs and written certification
that the Company has retained the jobs created and certified in paragraph (i) above.
Furthermore, the Company must deliver to the County and the City written certification that the
Company has not reduced its level of operations in the County and City since the date of payment
by the County and City of the immediately preceding installment payment. Upon receipt of the
required certifications, the County and the City shall remit a total payment of three thousand
three hundred and thirty-three dollars ($3,3 3 3. 00), fifty percent to be paid by the County and fifty -
percent to be paid by the City. Payments shall be made within 45 days of receipt of the required
certifications; and
iii. The Company must provide to the County and the City Employment Security Reports
evidencing the creation of one (1) new full-time job and certifying the continued retention of the
six (6) previously created jobs referenced in paragraphs i and ii above and of the fourteen (14)
jobs in existence at the time the contract was executed. In addition, the Company must deliver to
the County and the City written certification that the Company has not reduced its level of
operations in the County and City since the date of payment by the County and City of the
immediately preceding instalbnent payment. Upon receipt of the required certifications, the
County and the City shall remit a total payment of three thousand three hundred and thirty-four
dollars ($3,334. 00), fifty percent to be paid by the County and fiftypercent to be paid by the City.
Payments shall be made within 45 days of receipt of the required certifications.
d. The contract must provide the County and the City with a means of recouping the entire
contract amount if the Company fails to complete the remaining performance requirements within
three (3) years of the date of the third and final payment referenced in Paragraph (c) (iii) above. These
consist of an additional two million one -hundred thousand dollars ($2,100,000.00) in new
value/investment and the creation of four (4) additional new full-time jobs. Furthermore, the Company
must agree to maintain its level of operations in the County and City at the same level that existed at
the time that the performance requirements were fully realized for an additional period of two (2)
years. By way of illustration and without limitation, the Company shall be deemed to have reduced its
level of operations in the County and City if at any point during the said two-year period the Company
fails to maintain the entirety of the fourteen (14) previously existing and the eleven (11) newly -created
jobs referenced above for a material length of time without an attempt to fill vacant positions.
e. If the Company does not remain in full operation during the two-year period referenced in (d)
above, a portion of the incentive money must be returned. The amount to be returned shall decrease on
a pro -rated amount for each quarter that the Company remains in the City and County. Any amounts
returned by the Company in this manner shall be divided equally between the County and the City.
Section 3. The County Manager is hereby authorized to execute on behalf of the County of
Randolph a contract drafted in accordance with this resolution and any other documents necessary for
the implementation of this economic development project.
Section 4. Participation by the County in this economic development project is expressly
contingent upon participation by the City of Trinity in said project.
Proposed Regional Landfill Matters
Paxton Arthurs, Public Works Director, stated that on March 8, 2013 the Randolph County
Planning Board approved the issuance of a Special Use Permit to construct a Sanitary Landfill on a
667 -acre tract of land that the County owns adjacent to our closed landfill and transfer station. The
permit was approved with the inclusion of 22 conditions. Mr. Arthurs stated that on April 9, the
Planning Board will issue a resolution approving the Special Use Permit. Once this process is
completed, the next step is for the Board of Commissioners to authorize the County to submit a Site
Suitability study to the North Carolina Department of Environment and Natural Resources (NC
DENR), which and has been scheduled to be discussed at the May Commissioner meeting. Because
NC General Statutes have specific requirements on how this authorization is conducted, the May
meeting will include a presentation by consultant, Golder Associates, as well as a public comment
period. Afterwards, the Board of Commissioners will decide whether to approve a resolution of
support, which will satisfy the requirements of the Site Suitability study.
Mr. Arthurs stated that, at the May meeting, the Board of Commissioners will also be asked to
award a contract to Golder Associates for the additional engineering and studies necessary for the
development of a permit application and for assistance with the development of a Request for
Qualification / Proposal document that will be needed in the process of selecting an operating partner.
And finally, the Board of Commissioners will be asked to exercise an agreement to purchase the
property needed for the development of the proposed Sanitary Landfill (Eastside Baptist Church and
Judith & Darrell Bailey).
Approval of Information Technology Requests
Michael Rowland, IT Director, said that the first priority identified in the 2013 Strategic
Technology plan approved in January was to replace outdated core network infrastructure equipment.
Mr. Rowland and staff have worked with multiple vendors on designing an upgrade that will be cost
effective but will also provide the additional resiliency needed. The network equipment proposed will
provide a redundant link between the County Office Building and 911. This will improve the
performance and stability of this critical link and enhance the availability of the Public Safety system.
The upgrade also includes the connectivity components required for the Storage Area Network
project. The quotes were as follows:
Vendor
Catalyst
Information:
CAD
Technology
DNS
CDWG
Hardware
52,641
67,672
68,670
71,652
Software
3,546
4,550
4,625
4,894
Total
56,187
72,222
73,295
76,546
1 st year
maintenance
5,562
4,997
5,782
6,085
Grand Total
61,749
77,219
79,077
82,631
After evaluating each proposal, the low bid vendor, Carolina Advanced Digital (CAD), was
deemed "best value" for Randolph County. Mr. Rowland requested that the County Commissioners
award this bid to Carolina Advanced Digital for the network infrastructure equipment at $61,749.44.
He said that funds are currently available within the Strategic Technology Project Fund to cover the
purchase.
Commissioner Frye asked if Mr. Rowland had any idea of other needs in the future and Mr.
Rowland said he was preparing information that will be presented at the retreat. Several needs have
already been approved and in the budget.
Mr. Rowland said the Randolph County network has two data circuits that are used to provide
access to the internet and to state applications and that over the past few months a dramatic increase in
network bandwidth being utilized for the state applications has been noticed. These applications
include NCFAST, which is used by DSS, and HIS, which is used by the Health Department. To
prevent any performance impact on our employees and their ability to provide timely services to our
citizens, the County needs to increase the speed of one of the two circuits. The cost of the circuit
upgrade will be absorbed by the existing phone budget. In order to better utilize this second data
circuit, plans are to move it to the Emergency Services building and to install a second network
firewall to provide the necessary network security for the internal network. Besides increasing the
internet bandwidth, the project would also provide a redundant link for the Public Safety system. The
cost of the second firewall is approximately $16,000.
Mr. Rowland said that this project was to be included as part of the 2014 Strategic Technology
Work plan. However, the utilization of the circuit has increased quicker than expected. Waiting until
January may increase the risk of a serious network bandwidth issue impacting our employees and
citizens and services provided. Mr. Rowland requested that $16,000 be moved from other areas of the
Technology Fund to the Network Infrastructure Upgrade project and to include the installation of the
second firewall as part of the 2013 Technology Work plan. Currently, there is over $13,000 in
uncommitted interest earnings available in the Technology Fund. The remaining $3,000 can be
moved from unspent funds in the Credit/Debit Card project.
On motion of Haywood, seconded by Frye, the Board voted unanimously to award the bid for
network infrastructure equipment to Carolina Advanced Digital at a cost of $61,749, to amend the
2013 technology work plan to include installation of a second firewall, and to approve budget
amendment #9 for $16, 000 to the Technology Capital Project Ordinance, as follows:
2012-2013 Bud et Ordinance -General Fund- Amendment #9
Revenues
Increase Decrease
Interest Earnings
$13,000
Appropriations
Increase Decrease
Network Infrastructure Project
$16,000
Credit /Debit Card Project
$3,000
ADUroval of Budget Amendment - 2013B Refunding Limited Obligation Bonds
Will Massie, County Finance Director, stated that in March, the County refinanced a portion of
existing debt, and postponed two other issuances due to market conditions. Since then those
conditions have improved, and the Finance Department will try to refinance the 2006 COPS on
Wednesday, April 10. He says this should save the County a substantial amount in interest costs over
the remaining terms. The new debt proceeds will be invested in U.S. guaranteed securities and held
by U.S. Bank as trustee until the outstanding certificates will be retired.
On motion of Kemp, seconded by Haywood, the Board voted unanimously to approve Budget
Amendment #31 to record the issuance of the 2013E refunding debt and to budget the estimated costs
associated with the refunding of the bonds, as follows:
2012-2013 Bud et Ordinance -General Fund- Amendment #31
Revenues
Increase Decrease
Other Financing Sources Proceeds from 2013 Debt
$26,000,000
Appropriations
Increase Decrease
Other Financing Uses Payment to Escrow Agent
$25,600,000
Debt Service
$400,000
Closed Session
At 7:49 p.m., on motion of Frye, seconded by Kemp, the Board voted unanimously to go into
closed session to discuss matters relating to the location or expansion of business in the area,
pursuant to [N. C. G.S. 143-318. 11(a)(4)] and to establish, or to instruct the public body's staff or
agent concerning the negotiation of the price and terms of a contract concerning the acquisition
of real property pursuant to [N. C. G.S. 143-318. 1 I(a)(5)J.
Regular Meeting Resumed
At 8:37 p.m., the Board returned to regular session.
Adjournment
At 8: 37 p.m., on motion of Frye, seconded by Kemp, the Board voted unanimously to adjourn.
I Harold Holmes, Chairman Darrell L. Frye
Phil Kemp
Stan Haywood
Arnold Lanier
Amanda W. Varner, Deputy Clerk to the Board
Pollution and Disease — Attachment I
Pollution and Disease
• Fate of inhaled particles
• Dewbprnent of allergic disma
• Association w4h asthma acwfty
• Associabw with COPO irwrWfity
• GanerW sftWments on, pollution
E* 4 MOM, MD
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------------------------------------
Respiratory Effeds of Diesel
Traff ic in Asthmatics
* 60 adults wfth mid to modemle asthma
eVosed to two d4fered emirowwrW
situafions in a randomdod cross-over study
* Oxford streat
- PW,5 -278,3 Ug(M3
- UP - 63,700 pwtcknvcrn3
* Hyde Park
- PM2,5 - 11,9 Ug(M3
- UP - 18"0 PwtCkWCM3
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