030215March 2, 2015
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Frye, Haywood, Kemp, Lanier and Allen were present. Dr. Bob Shackleford, RCC
President, gave the invocation and everyone recited the pledge of allegiance.
Special Recognition
Chairman Frye recognized 2015 State Wrestling Champions and a Certificate of Recognition was
presented to each. Dalton Clark from Providence Grove High won the State 2-A (152-1b. class),
Sawyer Davidson from Asheboro High School won the State 3-A (145 lb. class) and
Nicholas (Nick) Coe from Asheboro High School won the State 3-A (285 lb. class)
Recognition of Retiree
Charles Timothy (Tim) Hasty, who retired on March 1 st with 30 �/z years of service to Randolph
County Sheriff's Department, was recognized by Col. Rutledge, after which, Chairman Frye
presented Mr. Hasty with an engraved clock on behalf of the Board.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. County
Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Lena Keller, 1822 B. N. Fayetteville St., Asheboro, NC, a volunteer with the Humane Society of
Randolph County discussed plans of action to further aid domestic animals in the county. She stated
that according to reports, in 2014 alone, 2,225 dogs and 2,491 cats were confiscated by animal control.
Of those, only 689 were adopted and 276 were returned to owners with the rest being put to death.
She said although that seemed high, the 2014 numbers had dropped tremendously and feels it is
because of the many hardworking volunteers that give their time and money to save as many animals
as they can. She said that there are several organizations that move dogs from the local shelter and
transport them to the northern states, where there is greater acceptance of the spay/neuter benefits.
Ms. Keller said they would like to do more, but legal restraints prevent them from doing more.
Ms. Keller asked the Board to consider a program that will allow for a system that focuses on
animal cruelty. She said that according to NCGS 19A-45, the Board of County Commissioners is
authorized to appoint one or more animal cruelty investigators to serve without any compensation or
other employee benefits and that the Humane Society would like to participate with the County
Animal Shelter in creating an animal cruelty investigation unit in order to help elevate the focus on
abuse and neglect cases.
Ms. Keller also asked that the Commissioners consider an ordinance to ban tethering in Randolph
County. She said according to their research, a dog that is tethered suffers psychological damage
causing a friendly pet to become an anxious and aggressive threat.
In closing, Ms. Keller stated that the volunteers of the Humane Society want to be a part of a
positive solution to address the over -population of unwanted pets. She asked for the opportunity to
work with county officials to complete a plan of action and a proposal for the Commissioners to
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consider.
Bobby Ferguson, 8703 Old Hwy 421, Julian, said he didn't have new comments, but asked if the
Commissioners had received any answers over the last four weeks on the questions he had asked at
the last meeting and could they get a status update on what has transpired since then. Chairman Frye
responded that the Golden Leaf Foundation has put up $50 million for a mega site development in
North Carolina; he believes the City of Greensboro is scheduled to vote on the funding of the water
and sewer line extensions to the site; discussions are ongoing with the railroad; how the
entity/partnership would be set up had not been decided; and that the contract for purchase of propery
is being negotiated between attorneys.
Jon Nance, 3483 New Hope Ch. Rd., Asheboro, said he had put his thinking cap on to try to come
up with a plan for revenue and jobs for the county. He suggested that RCC streamline a course in the
installation of solar products and citizens be allowed a tax break for creating electricity to sell to power
companies.
Consent Agenda
On motion of Allen, seconded by Lanier, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve minutes of the 212115 Regular Meeting & the 2112115 Special Joint Meeting;
• unseal Closed Session Minutes of 1013111, 1215111, 3112112, 816112, 1115112, 1213112 II,
117113 II, 214113 III, 418113 II, 613113 III, 815113 II, 1017113 II, 213114 IV, 3110114 IV,
417114 II, 814114 IV, 918114 IV, 1016114 III, 1113114 III, and 115115 11
• appoint Phyllis Bell replacing Betty Jo Armfield (resigned) and Debbie Pike replacing
Betty Hunt to the Randolph County Adult Care Home Community Advisory Committee;
• reappoint Suzanne West, Alice Dawson, and Marian Auman to the Randolph County Adult
Care Home Community Advisory Committee;
• appoint Linda Sawyer to replace Phyllis Bell on the Nursing Home Community Advisory
Committee;
• approve 2015 Audit Contract with Cherry Bekaert for $57,200 (no change from last year);
• declare a Randolph County Sheriffs Office canine "Belle" as surplus property (having no
monetary value) and grant permission for handler to adopt the canine from the Randolph
County Animal Shelter;
• approve Budget Amendment #29 for Public Health WICICD/CC4C/PCM ($5,348), as
follows:
2014-2015 Budget Ordinance
General Fund—Budget Amendment #29
Revenues
Increase
Decrease
Restricted Intergovernmental
$6,696
Sales and Service
$10,057
Appropriations
Increase
Decrease
Public Health
$16,753
0 approve 2016 Holiday Schedule (Same as State Schedule), as follows:
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Holiday
County*
Solid ute'Facifity *°
Library
New Year's Day
1/1 (Fri.)
1/1 (Fri.) CLOSED
1/1 (Fri.)
M. L. King Jr.'s B -day
1/18 (Mon.)
1/18 (Mon.) OPEN
1/18 (Mon.)
Easter / Good Friday
3/25 (Fri.)
3/25 (Fri.) OPEN, 3/26 (Sat.) CLOSED
3/25 (Fri.)
Memorial Day
5/30 (Mon.)
5/30 (Mon.) CLOSED
5/30 (Mon.)
Independence Day
7/4 (Mon.)
7/4 (Mon.) CLOSED
7/4 (Mon.)
Labor Day
9/5 (Mon.)
9/5 (Mon.) CLOSED
9/5 (Mon.)
Fall Festival (Asheboro Library Only)
10/1 (Sat.)
Veterans' Day
I 11/11Fri.)
11/11 (Fri.) OPEN
11/11 (Fri.)
Seagrove Pottery Festival (Seagrove Library Only)
11/23 (Sat.)
Thanksgiving
11/24 & 25
(Thur. & Fri.)
11/24 (Thurs.) CLOSED
11/25 (Fri.) OPEN; 11/26 (Sat.) OPEN
11/25 & 26
(Thurs. & Fri.)
Christmas
12/23, 12/26, 12/27
(Fri., Mon-Tue)
12/23 (Fri.) OPEN;
12/24 (Sat.) CLOSED;
12/26 (Mon.) & 12/27 (Tues.) (OPEN)
12/23 (Fri.) OPEN;
12/24 (Sat.) CLOSED;
12/26 (Mon.) CLOSED;
12/27 (Tues.) (OPEN)
Approval of Aging Services Matters
Candie Rudzinski, Aging Services Planning Committee (ASPC) Chair, said it had been a
pleasure serving the seniors in Randolph County for 22 years. Chairman Frye thanked Ms.
Rudzinski for her many years of service to the senior adults of Randolph County. Ms. Rudzinski
introduced the incoming RCSAA Executive Director, Ms. Dawn Gartman.
Ms. Rudzinski reported that at the January 27, 2015 meeting of the Randolph County Aging
Services Planning Committee, members approved additional Home & Community Care Block
Grant (HCCBG) allocations as follows:
- Regional Consolidated Services $ 4,484
- Randolph County Senior Adults Association, Inc. $ 4,412
o Total increase: $ 8,896
As a result, the ASPC recommends that the Randolph County Board of Commissioners approve
the HCCBG County Services revised summary as indicated on the revised form DOA -731 for the FY -
14 -15 for Randolph County aging service providers. She requested two signed copies of the DOA -
731; one for RCSAA and one will be sent to the PTRC for their files.
On motion of Haywood, seconded by Allen, the Board voted unanimously to authorize the
Chairman & Finance Officer to Sign Revised Form DOA -731 for 2014-15 and to approve Budget
Amendment #30 to Reflect Revisions to the 2014-15 HCCBG Grant, as follows:
2014-2015 Budget Ordinance
General Fund—Budget Amendment #30
Revenues
Increase
Decrease
Restricted Intergovernmental
$8,896
Appropriations
Increase
Decrease
Other Human Services
$8,896
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Capital Needs Presentations from County and City Schools and RCC
Will Massie, Assistant County Manager/Finance Officer, stated that this is the annual update on
the Capital Improvement Plan and Debt Analysis. County departments, our public school systems,
and the community college all have substantial capital needs, and the Commissioners must regularly
prioritize these projects in order to meet the County's statutory responsibilities. The Capital
Improvement Plan is a planning tool to allow understanding of what the needs are. In order to provide
the Board with adequate information, at the regular March Commissioners' meeting each year, the
Board hears these various capital need presentations and considers changes to the County's Capital
Improvement Plan (CIP).
Mr. Massie said several capital projects are in the planning stages. The Board identified a new
emergency services headquarters, ambulance bases, and a renovation to the animal shelter as
priorities. The Emergency Services headquarters project is in the design phase, with construction
planned to begin in the summer of 2015. With the sale of the former Randleman base property, the
County was able to replace the existing station and will provide one other in the Trinity area. The
location for the new Trinity area base is still to be determined. The new Liberty base has begun; the
new southeast base will be funded in the 2015-16 budget. RCC has begun the renovation of the
former Bost Neckwear building into the Cosmetology Center.
Mr. Massie reviewed the financing options available to the County for capital projects: General
Fund, Pay-as-you-go, General Obligation Bonds, and Installment Financing. He also reviewed the
funds available from the Public School Building Capital Fund (ADM and Lottery), and our existing
debt of $77,541,448, as of June 30, 2015, for the schools, RCC Training Facility, County buildings
and water projects. He noted that approximately 90% of total outstanding debt is for public schools
and community college projects. Most of the County building debt is for the newest courthouse. He
stated the ADM is officially gone, but the Education Lottery is still in place, however it has been
capped, so there is no growth. Restricted local option sales tax has a portion that is restricted for
school construction or debt service. Article 46 Sales Tax is in place for RCC's capital needs.
Chairman Frye added that the goal for the NCACC is to have the full lottery funding restored to its
original intent.
Mr. Massie said the County has a Debt Policy that determines three ways it can afford new debt:
• Debt Per Capita — Actual debt per capita on 6/30/15 $544
• Debt as Percentage of Assessed Valuation — Actual percentage of valuation on 6/30/15
0.77%
• Debt Service as Percentage of Operational Budget — Actual percentage of budget as of
6/30/15 12.38%
Mr. Massie reiterated the County's limited capacity to issue new debt due to the financing of the
two high schools and the renovation to an elementary school in 2006 and 2007. Principal and interest
payments rose through 2012, consisting of nearly fifteen percent of our budget. Debt service has
begun to decline now, creating some budgetary capacity. Randolph County expects to finance $10
million for the Emergency Services headquarters. That leaves capacity in the $30 million range, if the
Board is willing to go back up to the fifteen percent market capacity.
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Mr. Massie said any new projects and related debt must be prioritized and incorporated into long-
range capital planning, with priorities clearly determined and communicated to all parties. The
County needs to be able to identify funding sources for both operating and financing costs before
decision made by the Board. There is value in looking further ahead to make sure the limited
resources are focused on the most urgent projects.
Asheboro City Schools
Dr. Terry Worrell, Asheboro City Schools Superintendent, said they had worked with Smith
Sinnett Architecture to develop a ten-year Capital Improvement Plan and a schedule for addressing
their infrastructure replacements. She reviewed the City Schools' capital needs in a PowerPoint
presentation, summarized below:
Asheboro High School
PHASE L Renovations —13,435 SF total $500,000 - $700,000
2 new classrooms — 6 renovated classrooms — ADA compliance — program expansion
PHASE II: New Construction — 25,461 SF total $7,404,549
8 new classrooms — cafeteria space — storage
Main Building Renovations — 8,804 sf
2 classrooms — storage - restrooms
PHASE III: New Construction —19,000 SF total $7,327,168
6 new science rooms — 6 new classrooms
Main Building Renovations — 6,910 sf
Science rooms to classrooms — storage
Charles W. McCrary Elementary School - Kitchen Renovation - $357,633
Lindley Park Elementary School - Kitchen Renovation - $438,041
Gymnasium HVAC
North Asheboro Middle School — $389,000
South Asheboro Middle School — $410,000
Asheboro High School (Old Gymnasium) - $292,000
Randolph County Schools
Randolph County Schools Superintendent Dr. Stephen Gainey gave a PowerPoint presentation on
capital needs for that school system. A summary of needs follows:
Year 1
School
Need
Estimated Cost
Archdale -Trinity Middle
Chiller pipe insulation
$50,790
Archdale -Trinity Middle
Improve entrance/exit
$80,343
Coleridge Elementary
Chiller pipe insulation
$25,400
Farmer Elementary
Chiller pipe insulation
$25,400
Franklinville Elementary
Replacement doors (28% complete)
$46,377
John Lawrence Elementary
Repave parking lot
$34,500
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Level Cross Elementary
Chiller pipe insulation
$35,550
New Market Elementary
Roof replacement (33% complete)
$413,795
Randleman High
Chiller pipe insulation
$50,790
Uwharrie Middle
Roof replacement
$414,000
Year 1 Total:
$1,176,945
Year 2
School
Need
Estimated Cost
Eastern Randolph High
Update cooking lab
$22,225
Eastern Randolph High
Replace stadium bleachers -1,350
$135,000
John Lawrence Elementary
Roof replacement
$328,695
New Market Elementary
Roof replacement
$422,930
Randleman Elementary
Replacement doors
$54,000
Randleman High
Update cooking labs
$22,225
Randleman Middle
Roof replacement (19% complete)
$144,000
Seagrove Elementary
Roof replacement
$45,000
Year 2 Total:
$1,174,075
Year 3
School
Need
Estimated Cost
New Market Elementary
Municipal water/sewer
$1,500,000
Year 3 Total:
$1,500,000
Year 4
School
Need
Estimated Cost
Grays Chapel Elementary
Roof replacement
$612,140
Southeast Randolph Middle
Roof replacement
$623,000
Southwest Randolph Middle
Roof replacement
$698,000
Year 4 Total:
$1,933,140
Year 5
School
Need
Estimated Cost
Randleman High
Roof replacement
$756,000
Trinity Elementary
Roof replacement 13% complete)
$528,000
Year 5 Total:
$1,284,000
Year 6
School
Need
Estimated Cost
Archdale Elementary
Replacement windows -Bldgs A s D & gym
$52,000
Coleridge Elementary
Replacement windows
$36,400
Eastern Randolph High
Replace athletic lighting
$130,350
Liberty Elementary
Refinish hardwood floors in Bldg A
$12,375
Southwest Randolph High
U date cookie lab
$22,225
Southwest Randolph High
Replace stadium seating 2000/1000
$450,000
Tabernacle Elementary
Roof replacement
$98,000
Tabernacle Elementary
Replacement windows old bldg)
$28,300
Tabernacle Elementary
Replacement doors old bldg)
$15,975
Tabernacle Elementary
Covered walkway from old to new
$18,000
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Trindale Elementary
Roof replacement
$120,000
Trinity High
Roof replacement
$59,000
Trinity High
Replace
athletic lighting
$130,350
Year 6 Total:
$1,172,975
Year 7
School
Need
Estimated Cost
Braxton Craven
Re
lacement windows
$276,000
Eastern Randolph High
Replacement
windows
$149,350
Franklinville Elementary
Re
lacement windows
$195,200
Gras Chapel Elementary
Replacement
windows
$165,600
Ramseur Elementary
Replacement
windows
$124,000
Randleman Elementary
Replacement
windows
$213,500
Randleman High
Re
lacement windows
$112,500
Year 7 Total:
$1,236,150
Year 8
School
Need
Estimated Cost
Randleman Middle
Replacement
windows
$199,800
Braxton Craven
HVAC replacement
Seagrove Elementary
Replacement
windows
$28,200
Southwest Randolph High
Re
lacement windows
$82,500
Southwest Randolph Middle
Replacement
windows
$99,780
Trindale Elementary
Replacement
windows
$168,250
Trinity High
Replacement
windows
$312,300
Trinity High
Replace
stadium seating -1,000 visitor
$100,000
Trinity High
Re
lacement doors
$186,215
Year 8 total:
$1,177,045
Year 9
School
Need
Estimated Cost
Archdale Elementary
Replacement doors -Bldgs A B D & gym
$20,379
Archdale -Trinity Middle
Replacement
doors
$52,852
Braxton Craven
Re
lacement doors
$34,454
Braxton Craven
Re
lacement energy management s s
$75,000
Eastern Randolph High
Replacement
doors
$62,894
Eastern Randolph High
Update
auditorium seating
$64,500
Gras Chapel Elementary
Replacement
doors
$34,970
Liberty Elementary
Replacement
doors
$46,968
Liberty Elementary
Re
lace energy management --tem
$190,000
Ramseur Elementary
Re
lacement doors
$20,268
Randleman High
Replacement
doors
$33,942
Randleman High
Update
auditorium seating
$64,500
Randleman High
Update
auditorium lighting
$8,600
Seagrove Elementary
Re
lacement doors
$5,134
Southwest Randolph High
Re
lacement doors
$86,896
Southwest Randolph High
Replace
auditorium seating
$64,500
Trindale Elementary
Re
lacement doors
$34,283
Trinity Elementary
Re
lace energy management system
$135,000
Year 9 Total:
$1,035,140
Dr. Gainey concluded his presentation by saying that the Randolph County Schools System
currently spends $700,000 of its $2.46 million capital outlay budget on the types of facility
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repairs/upgrades included in the above nine-year plan. He said that all costs in the nine-year plan
were identified in 2013 and addressed all regions of the school system, but that year two and
three have been switched to allow time to research the New Market water/sewer project with the
goal of reducing its total cost. The total cost of the nine-year plan is $11,689,470. Dr. Gainey
requested an increase of $486,000 in the capital outlay budget for the 15-16 FY. He said if that
amount remained in the capital outlay budget for future years, the nine-year plan would be short
only $1,501,470, leaving staff to find savings on projects over the next eight years. He
emphasized that the nine-year plan does not address new schools, additions to schools or major
renovations. Such projects would be funded by a potential future bond program presented for a
public vote of approval. Those projects for inclusion in a potential bond program were identified
as a new middle school in the Trinity area, a new elementary school in the Randleman area, and
an addition to Southeastern Randolph Middle School. Their target date for a public vote on a
possible bond program, if supported, is 2016.
Randolph Community College
Dr. Bob Shackleford, RCC President, presented the college's capital needs, summarized, as
follows:
Bost Property
Phase One — Cosmetology Center $ 1,500,000
Phase Two — Space for New Program Development (dependent on cost of new program selected)
Allied Health Center with simulated hospital (located on 2' floor) $13,876,000
(old United Wood Products bldg)
Real Property Acquisitions:
$ 7,348,000
Back -log of Renovation Projects: $13,453,000
(These needs were identified as part of RCC's master plan.)
Dr. Shackleford said he appreciates the support of the Board and is grateful for their willingness to
work together.
Rezoning Public Hearing & Action
At 7:38 p.m., the Board adjourned to a duly advertised public hearing to consider a rezoning
request. Jay Dale, Planning Director, presented the following requests and Chairman Frye opened the
public hearing for comments and closed each before taking action.
ETAC INVESTMENTS, LLC, Staley, North Carolina, is requesting to amend the conditions of
the Zoning of their property located at 132 Hicks Farm Road, on six acres (out of 33.76 acres),
Columbia Township, Zoning District RBO-CD. Secondary Growth Area. Tax ID4 8732465345.
The property is currently approved for a golf driving range and the applicant is requesting the
conditions to also include the construction of a 40'x 80' building to be used for small engine repair
and agricultural equipment sales as per site plan. The Planning Board reviewed this request at a public
meeting on February 3, 2015, and unanimously recommended that this request be approved. The
Planning Board found the following policies within the 2009 Growth Management Plan that support
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determination of consistency with the adopted plan with this recommendation are:
Policy 4.1 Provide for sites in Randolph County jurisdiction where rural commercial activity can
locate; with the goal of increasing economic activity, job creation, and the provision of services to the
rural community.
Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #2. Recognize
that growth management policies should afford flexibility to County boards and agencies that will
enable them to adapt to the practical requirements often necessary for rural development.
Roderick Cate, 132 Hicks Farm Rd., Staley, partner in ETAC Investments, confirmed they would
build a metal building to be used for small engine repair and agricultural equipment sales. Mr. Cate
asked the Commissioners to approve their request to amend the conditions of the zoning of their
property.
On motion of Allen, seconded by Kemp, the Board voted unanimously to approve the request of
ETAC Investments, LLC, as determined consistent with the standards and policies contained within
the Growth Management Plan outlined in the recommendations provided by the County Planning
Board.
THOMAS SCHNEIDER, Asheboro, North Carolina, is requesting that 15.00 acres (out of 37.81
acres) located on NC Hwy 134, Cedar Grove Township, be rezoned from RA/RR to LI -CD. Tax ID4
7657585145 and 7657595173. Secondary Growth Area. The proposed Conditional Zoning District
would specifically allow the construction of a 40' x 100' building for the sale & manufacture of
portable accessory buildings and 2 off -premise outdoor advertising sign sites as per site plan. Property
Owner - Grace Voncannon. The Planning Board reviewed this request at a public meeting on
February 3, 2015, and recommended the approval of the request for the manufacturing facility as per
site plan, excluding the request for the billboard sign locations. The Planning Board found the
following policies within the 2009 Growth Management Plan that support determination of
consistency with the adopted plan with this recommendation are:
Policy 3.1. Industrial development should be on land that is physically suitable and has unique
locational advantages for industry. Advanced planning for the identification of such land should be
encouraged.
Policy 3.12 New rural industrial development should provide site specific development plans along
with vegetated buffers or other landscaping designed to reduce substantial impacts to adjoining land
uses.
Mr. Dale said that the Planning Board came to the decision of excluding the billboards on this
request because in 1998, Cox's Harley Davidson, which is located to the north of this property,
requested rezoning for their property and the Planning Board placed three restrictions on the property:
no billboards, no outside storage, and screening requirements.
Thomas Schneider, 327 Westminster Ct., Asheboro, owner and operator of Portable Structures,
LLC, located at the corner of West Chapel Road and Hwy 64, said he is in the process of purchasing
this specified property located between Hwy 134 and 173/74. He is purchasing it because the new
Hwy 64 bypass would most likely take or impact his current location on Hwy 64 west. He said he
would be open 8 a.m. to 5 p.m., Monday through Friday, with five employees. He has verified the
access of power, has had the soil tested and it is suitable for a septic system, and has confirmation that
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a driveway permit by DOT is possible. He will build and sell the buildings in this location. He said
while at the site he noticed the high volume of traffic on the interstate, but there were no advertising
billboards nearby. Mr. Schneider wanted to place signs on this property to capture the attention of the
traffic. Randolph County does allow billboards that have a 1000 ft. set back and not within a 500 ft.
radius of another sign. Mr. Schneider requested that the Planning Board consider a change in his
request from two signs to one and would be placed where it would not obstruct the view of the Cox's
building. He made the same request to the Commissioners. He feels that Randolph County is losing
visitors because there is no significant informational signage along roadways about what it has to
offer. He would like to build and control the signage on his property to advertise local businesses
along with his.
County Manager Hal Johnson said that billboards are allowed in light industrial and highway
commercial zoning, but at the time of the Cox's request the Planning and Zoning Board decided it was
not compatible with the area.
Robbie Cox, 363 Arens Court, Asheboro, spoke on behalf of Cox's Harley Davidson and the Cox
Family. He said they have been in discussions with Mr. Schneider since the planning board meeting
and they welcome the business to the area and hoped to be good neighbors. Mr. Cox reflected on
when his family business moved to their current location and they came before the Board and were
told billboards and pole signs would not be allowed. Before they even bought the property they had to
inform Harley Davidson Motor Company and state that they would not be allowed to have a billboard
or a pole sign on the property. For the last 15 years he has had to turn in paperwork to corporate
stating they are not allowed to have it. Mr. Cox asked that the Commissioner remain consistent with
their decision.
Commissioner Kemp said with the new interstates passing through the county, Randolph County
could be missing an opportunity and asked that Planning and Zoning look at different billboard and
signage regulations around the state and see if there is something adaptable for Randolph County.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to approve the request
of Thomas Schneider, excluding the request for the billboard sign locations, as determined consistent
with the standards and policies contained within the Growth Management Plan outlined in the
recommendations provided by the County Planning Board.
Approval of Lease Agreement for New Land Records Software
Randolph County Register of Deeds Krista Lowe stated that her office currently has a contract with
American Cadastre, LLC (AmCad). The contract will terminate on February 28, 2015. The company
filed Bankruptcy several months ago and has since been sold. She said in anticipation of the contract
termination date, she visited several other Register of Deeds Offices in order to view their systems and
had five vendor system demonstrations in the office for staff as well as the IT Director and one of the
IT staff members. After viewing the systems, Courthouse Computer Systems was the unanimous
choice. The cost for the software licenses, conversion and implementation services, website hosting,
and software maintenance services will be $52,000.00 per year. It will not increase for the duration of
the five-year agreement. It is less than the current vendor maintenance fees for the system and web
hosting services, which has had an increase of five percent per year. There are no upfront costs since
a system will not have to be purchased, as was done in 2004 with the current system. She said the
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funds are available in their Maintenance Contracts budget line item and requested that the
Commissioners approve this service agreement with Courthouse Computer Systems.
On motion of Kemp, seconded by Allen, the Board voted unanimously to approve the five-year
service agreement to Courthouse Computer Systems in the amount of $52, 000.00 annually.
Approval of Lease and Administrative Agreement with RCC for Bost Property
Aimee Scotton, Associate Attorney, said that in order for RCC to direct and manage the
renovations necessary to the recently purchased Bost property the County would need to lease the
property and enter into an agreement that puts RCC in control of the construction project. She said
that NCGS 160A-274 allows the County to lease any interest in real or personal property to another
governmental unit upon action taken by the Board of County Commissioners.
Under the proposed arrangement, RCC will lease the property during the term of the County's
financing agreement for a nominal amount. Under the Terms of the Lease, RCC will have an option
to purchase the property from the County, again at a nominal amount, at the termination of the lease
agreement. During the term of the lease, RCC will use the property for community college purposes.
RCC will be obligated to insure the property. Under the Administrative Agreement, the County
appoints RCC to act as its agent in connection with renovation and construction of the project. RCC
indemnifies and saves the County harmless against and from any and all arising from said
construction. She said this is the same sort of arrangement used when the County has financed and
built schools in the past.
On motion of Allen, seconded by Lanier, the Board voted unanimously to approve entering into the
Lease and Administrative Agreement with RCC and authorize the Chairman to sign the documents.
Adoption of the FY 2015-16 Budget Meeting Schedule
Will Massie, Assistant County Manager/Finance Officer, presented the FY 15-16 proposed budget
meeting schedule to the Board for their consideration.
On motion of Haywood, seconded by Allen, the Board voted unanimously to adopt the following
budget meeting schedule for the FY I5-16 proposed budget deliberations:
Tuesday, May 26 6:00 -
6: 40 p.m.
Proposed Budget Presented to Commissioners
6:40 -
7:00 p.m.
Asheboro City Schools
7:00 -
7: 20 p.m.
Randolph County Schools
7:20 -
7: 40 p.m.
Randolph Community College
7:40 -
8: 00 p.m.
Sandhills Mental Health
Thursday, June 4 6:00 - 8:00 p. m. All County Departments
Monday, June 8 6:00 6: 30 p. m. Community Agencies Requesting Funding
6: 30 p. m. Fire Department Presentations
Public Hearing on County Budget
Monday, June 15 6: 00 p. m. Approve Close-out Budget Amendments for FY 14-15
229
Budget Discussion
Adopt School and Fire District Tax Rates
Adopt Fee Schedules
Adoption of Final Budget
Regional Update
Chairman Frye stated that he and County Manager Johnson had just attended the Legislative Goals
Conference. The focus this year was on economic development. He said there were a total of eleven
federal legislative goals that were discussed at the conference and he would get the list of the goals to
the other Commissioners.
Adjournment
At 8:28 p.m., on motion ofAllen, seconded by Lanier, the Board voted unanimously to adjourn.
Darrell L. Frye, Chairman Phil Kemp
Arnold Lanier
David Allen
Stan Haywood
Amanda Varner, Clerk to the Board