040416670
April 4, 2016
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Frye, Haywood, Lanier and Allen were present. Commissioner Kemp was
absent. Dr. Bob Shackleford, RCC President, gave the invocation and everyone recited the
pledge of allegiance.
Consent Agenda
On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the
Consent Agenda, as presented, and as follows:
• approve minutes of the 317116 regular meeting and 3117116 special meeting -planning
retreat.
• approve pawnbrokers licenses for County Pawn, LLC. and Southern Boys Pawn and
Guns, LLC
• appoint Lt. Col. John Reid to the Randolph County Juvenile Crime Prevention Council
• appoint Becky Melberger to replace Joanne Peterson on the Randolph County Nursing
Home Community Advisory Committee
• approve Spring Litter Sweep Proclamation (April 18-May 2), as follows:
Spring Litter Sweep April 16 — April 30, 2016
WHEREAS, the North Carolina Department of Transportation organizes an annual
spring statewide roadside cleanup to ensure clean and beautiful roads in North Carolina;
and
WHEREAS, the spring 2016 LITTER SWEEP roadside cleanup will take place April
16 April 30, 2016, and encourages local governments and communities, civic and
professional groups, businesses, churches, schools, families and individual citizens to
participate in the Department of Transportation cleanup by sponsoring and organizing
local roadside cleanups; and
WHEREAS, Adopt -A -Highway volunteers, Department of Transportation employees,
Department of Correction inmates and community service workers, local government
agencies, community leaders, civic and community organizations, businesses, churches,
schools, and environmentally concerned citizens conduct annual local cleanups during
LITTER SWEEP and may receive certificates of appreciation for their participation; and
WHEREAS, the great natural beauty of our state and a clean environment are
sources of great pride for all North Carolinians, attracting tourists and aiding in recruiting
new industries; and
WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides,
emphasize the importance of not littering, and encourage recycling of solid wastes; and
WHEREAS, the spring 2016 LITTER SWEEP cleanup will celebrate the 28th
anniversary of the North Carolina Adopt -A -Highway program and its 5,760 volunteer
groups that donate their labor and time year-round to keep our roadsides clean; and
WHEREAS, the LITTER SWEEP cleanup will be apart of educating the children of
this great state regarding the importance of a clean environment to the quality of life in
North Carolina;
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WHEREAS, Governor Pat McCrory proclaimed April 16 April 30, 2016, as
"LITTER SWEEP" time in North Carolina and encourages all citizens in all 100 counties
to take an active role in making their communities cleaner; and
WHEREAS, the Randolph County Board of Commissioners, on March 12, 2001,
voted unanimously to give blanket approval for waiver of tipping fees at the solid waste
facility for the Department of Transportation as they bring in the debris collected during
any of their spring or fall Litter Sweep Roadside Cleanup programs;
NOW, THEREFORE, the Randolph County Board of Commissioners join with the
Governor and Department of Transportation and also proclaim April 16 April 30, 2016,
as "LITTER SWEEP" time in Randolph County and urge all citizens to participate.
• adopt Resolution in Support of Recognition for Patrolman Dustin Bowick, as follows:
RESOL UTION IN SUPPORT OF RECOGNITION
FOR PATROLMANDUSTIN B0WICK
WHEREAS, Dustin "Dusty" R. Bowick was employed by the North Carolina State
Highway Patrol on August 5, 2009, and attended the 126th Patrol Basic School; and
WHEREAS, after graduation on February 25th, 2010, he was assigned to Troop B,
District 3, Onslow County in Jacksonville, NC; and
WHEREAS, Patrolman D. Bowick was transferred to Troop D, District 6, Randolph
County in Asheboro on January 9, 2012, where he proudly served the North Carolina
State Highway Patrol and the people of Randolph County until his death on August 20th
2012; and
WHEREAS, Patrolman Bowick fearlessly battled cancer and was 28 years old at the
time of his death; and
WHEREAS, the actions and career of Patrolman Bowick serve as a worthy example
for all citizens of Randolph County; and
WHEREAS, the Bowick family has requested support for a fitting memorial.
NOW THEREFORE BE IT RESOLVED that the Randolph County Board of
Commissioners hereby support a fatting memorial to be designated by the appropriate
state agency in recognition of Patrolman Dustin Bowick to honor his memory.
• adopt policy for use of County issued tablets for Board of Commissioners, as follows:
Randolph County
Tablet Policy
Section 1. Purpose
The Randolph County Commissioners acknowledge and agree that the provision and use
of a tablet will assist the members of the Commission in the effzcient performance of their
duties as County Commissioners and thereby improve their service to the public. The use
of the tablet will also reduce paper and photocopying costs.
The explicit privileges set forth in this policy do not attempt to cover every situation that
may arise in connection with the use of this new form of electronic communication.
Commission members acknowledge, understand and respect the underlying tablet,
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Internet and usage philosophy that forms the basis of this policy, including the
understanding that only the Randolph County e-mail account will be used to conduct
County business.
Section 2. Receipt of Tablet
The Randolph County Information Technology (IT) Department will issue County
Commission members a tablet and a case with accessories determined by the IT
Department Head Any additional tablet accessories not originally provided by the
County, shall be at an individual Commission member's own expense and shall remain
the property of the Commission member at the end of the member's term. County
Commissioners will each receive a separate e-mail account that shall be used to send
official Commission and County documents, including without limitation, County
Commission agendas, staff reports, packets and the like; as well as for County
Commissioners to send all e-mails and correspondence relating to County business.
County Commissioners will have access to the Internet through the tablet. Before being
authorized to access and utilize the County computer system and tablet equipment for
Internet and e-mail communication, a County Commissioner member shall sign the
Randolph County Tablet Policy, acknowledging receipt and understanding of such.
Section 3. Responsibility and Care of Tablet
County Commission members are responsible for the general care of the tablet that they
have been issued by the County. Tablets that are broken or fail to work properly must be
taken to the IT Department for an evaluation of the equipment. Tablets that have been
lost, stolen or damaged from misuse, neglect or are accidentally damaged, in the sole
and exclusive judgment of the County Manager or his designee, will be replaced or
repaired by the County, with the cost borne by the Commission member. Tablets should
remain free of any writing, drawing, stickers or labels that are not the property of the
County. Only a clean, soft cloth should be used to clean the screen.
Section 4. Software on Tablet
The software and applications installed by the County must remain on the tablet in
usable condition and be readily accessible at all times. From time to time, the County
may add or upgrade software applications for use by the Commissioners; such that
Commission members may be required to check in their tablets with the IT Department
for periodical updates and synching. All software installed on the device will belong to
the County.
Section S. Acceptable Use
All of the County's computer systems and devices, including the tablet, are considered to
be public property. All documents, files and email messages created, received, stored in,
or sent from any County tablet are considered public records, subject to disclosure to the
public pursuant to the North Carolina Public Records laws (with only limited
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exceptions), and are considered the property of Randolph County.
All existing County policies will continue to apply to Commission members' conduct on
computer devices, the Internet and in the use of email, including but not limited to, those
that deal with the code of ethics, misuse of County resources, sexual harassment,
electronic communications, information and data security, and confidentiality. County
Commission members shall not use the tablet, computer or communication devices in any
way as to violate the Open Meetings law requirements, applicable governing laws, or
ethical conduct and principles of an elected public official.
Section 7. Return of Tablet
County Commission members must return their tablet to the IT Department when the
individual Commission member's term and service on the County Commission has ended.
Upon return of the tablet to the County and following the preparation of any appropriate
backup files in accordance with the Public Records and Retention laws, the tablet will be
wiped clean of any and all information at the end of a Commission member's term.
Section 8. Compliance with Policy
The County reserves the right to inspect any and all files stored on tablets that are the
property of the County in order to ensure compliance with this policy. County
Commission members should not presume to have any personal privacy right in any
matter created, received, stored in, or sent from any County issued tablet.
• accept bequest of $44, 616.39 to the Library Trust Fund
• approve Budget Amendment #27 for Public Health Community Care for Children and
Preznancv Care Management, as follows:
2015-2016 Budget Ordinance
General Fund —Budget Amendment #27
Revenues
Increase
Decrease
Appropriated Fund Balance
$26, 071
Appropriations
Increase
Decrease
Public Health
$26, 071
• approve Budget Amendment #28 for Cooperative Extension Donations for Educational
Programming
2015-2016 Budget Ordinance
General Fund —Budget Amendment #28
Revenues
Increase
Decrease
Miscellaneous Revenues
$2, 000
Appropriations
Increase
Decrease
Cooperative Extension
$2, 000
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• adopt DOT Resolution to abandon 0.065-mile section of SR 1168 Bingham Loftin Rd., as
follows:
RESOLUTION
WHEREAS, the Department of Transportation has investigated 0.065 miles
of SR 1168 (Bingham Loftin Road) in Randolph County for purposes of
abandonment; and
WHEREAS, it has been determined that this portion of subject road should
be abandoned from the Division of Highways' Secondary Road System.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners that 0.065 miles of SR 1168 (Bingham Loftin Road) in Randolph
County be abandoned from the Division of Highways' Secondary Road System.
• approve Budget Amendment #29 for Public Health Programs Funding. as follows:
2015-2016 Budget Ordinance
General Fund —Budget Amendment #29
Revenues
Increase
Decrease
Restricted
$7, 846
Sales and Service
$26, 800
Appropriations
Increase
Decrease
Public Health
$34, 646
Special Recognition — State Wrestling Champions
Chairman Frye recognized 2016 State Wrestling Champions and a Certificate of Recognition
was presented to each. Sawyer Davidson from Asheboro High School won the State 3-A (152 lb.
class), Nick Coe from Asheboro High School won the State 3-A (285 lb. class), Tristan Mahe
from Southwestern Randolph High School won the State 3-A (132 lb. class), Trent Wimbley
from Wheatmore High School won the State 2-A (145 lb. class), and Nathan Oakley from
Providence Grove High School won the State 2-A (126 lb. class).
Recognition of Patrolman Dustin Bowick
Chairman Frye read aloud the Resolution that was adopted on the Consent Agenda
recognizing Patrolman Dustin Bowick and presented it to his family.
Recognition of Retiree
Linda S. Allred, who retired on April 1st with 36 years of service to Randolph County
Sheriffs Department, was recognized by Sheriff Graves and Major JoAnn Sapp, after which,
Chairman Frye presented Ms. Allred with an engraved clock on behalf of the Board.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment.
County Attorney Ben Morgan read aloud the Rules of Procedure for Public Comment Period.
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Bonnie Renfro, President of Randolph County Economic Development, read a letter from the
NC Railroad Company regarding their progress in the purchase of land from the Greensboro -
Randolph Megasite Foundation. They have set aside all of the funds for the property purchases
through a wholly -owned LLC and will close on the majority of the properties within the next two
weeks. Other closings will follow over the next few months based on contracts and seller
expectations. They also thanked the Board for their continued commitment toward collective
efforts to bring a transformational project to the Greensboro -Randolph Megasite.
Ms. Renfro also gave a progress report on the infrastructure planning to serve the site. The
Foundation has signed an agreement with Duke Energy to complete a study of the best way to
provide the site with electrical service and the study should be completed within six months.
Multiple routes will be studied within the authorized parameters. The Foundation has also
authorized the transportation planning firm Zapata LJB to proceed with the planning and
engineering services for roadway improvements on US 421 to provide enhanced access to the
site and should be completed within six months. The Foundation has entered into a contract with
NCDOT to allocate employees for reviewing and responding to the transportation planning
documents being prepared by the firm. Both the power and transportation planning projects are
being funded with private dollars.
She stated that the notice of the KPMG site certification (based on KPMG's feedback) is
expected soon and the North Carolina State site certification process would begin this week.
Bobby Ferguson, 8703 Old Hwy 421, Julian, addressed comments made at the last meeting
regarding "offers that had been made time after time after time" to purchase lots 94 and 52 and
that those owners had "held the project hostage." He said he requested a copy of information
that was released in February 2014 that all land owners would be offered two times the tax value
of their property and didn't receive it until August. He said he has been told several times that he
doesn't have to sell. Mr. Ferguson said he has had only one "legitimate verbal offer" to purchase
his property for the megasite which was made on November 24, 2015, and he rejected the offer
nine days later. He said the Board doesn't know his circumstances, has no right to question his
reasons for not selling, and was fundamentally wrong to accuse him and his wife of holding the
project hostage. Mr. Ferguson said he was offended and felt "slandered" by the "unfounded and
inappropriate" comments made during what was possibly the largest attended meeting of the
Board.
Chairman Frye stated the County has not been involved in the offering process. He
commended Mr. Ferguson on his respect and courtesy to the Board. Chairman Frye apologized
and stated the Board should abide by the same rules that citizens adhere to during the public
comment period.
Change to New Business
Chairman Frye stated that item C. Request for New Position in Sheriff's Office had been
removed from the agenda.
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DOT Roadway Improvements
Marty Tillman, District Engineer for NCDOT requested a Resolution of Support for two
intersection stop sign placements along NC Hwy 22 North. The first intersection was Hwy 22 N.,
New Salem Road and Randolph Church Road. A four-way stop placement was proposed in response
to 17 accidents that have occurred in the past five years. The second intersection was Hwy 22 N. and
Mack Lineberry Road. A three-way stop placement was proposed in response to 10 accidents that
have occurred in the past five years. Based on statistics from other all -stop improvements that have
been placed in District 8, NCDOT believes that the placement of these stop signs will help to reduce
speed and result in safer driving conditions for residents using these roadways. No additional
alterations have been needed in prior placements of similarity. They would make the changes to an
all -way stop and continue to monitor incident reports to see if anything more was needed.
Commissioners had questions about other options such as lights and round -a -bouts. Mr. Tillman
said based on the cost benefit analysis, the expense of purchasing land required for a round -a -bout
exceeded the cap on both projects. In the past, they had looked at aligning Mack Lineberry and Benny
Lineberry Roads but unfortunately there are septic drain fields for six homes located in what would be
the right-of-way. If they realign the intersection or create a round -a -bout, DOT would have to buy all
six homes or provide them a way to have septic service, but cannot force them to tie into the septic
line provided to Providence Grove High School. That cost is estimated at $1 million or more. The
funds for this project come from the safety project fund and are capped at $1 million. If they find that
this all -way -stop is not a resolution, the project would have to be moved to a different fund and it
could be several years before funds were available to make any major improvements.
Justin Richardson, Assistant District Engineer, addressed the 30-day notification process before
implementation. He said message boards would be placed along impacted roads, press releases would
be sent to the local news and papers, affected schools would receive notices to disburse to students and
parents, and DOT staff would go into the area high school with a program to make the teen drivers
aware of the changes.
Mr. Tillman stated that neither of the locations meets qualifications for a traffic signal. Federal
mandates do not allow them to install a signal unless the intersection meets certain requirements.
Chairman Frye asked why the County approval is needed since it does not fund any road
improvements. Mr. Tillman said the NCDOT likes to notify and have the support of the County but
they could proceed without support because they have a responsibility to the travelling public.
Chairman Frye also asked if both locations' alterations were needed since they are so close together.
Mr. Tillman replied that they were needed because of the number of accidents at both, but they could
complete one and see if it makes any difference in the number of accidents at both.
Commissioner Allen spoke as district representative and said that citizens that had contacted him
were concerned with the stop signs so close to each other along the stretch of NC Hwy 22 and the
confusion the change would cause. Some were accepting of a round -a -bout to keep traffic moving
and had asked about advanced warnings such as rumble strips and a flashing post light.
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Mr. Tillman said the Board's approval or denial has no effect on the progress of the project but
offered to provide information and data from other altered sites to aid in the decision making process
for supportive resolutions. Commissioner Allen agreed that hard figures would be helpful.
On motion of Allen, seconded by Lanier, the Board voted unanimously to table the approval of
Resolutions of Support for roadway improvements on NC Hwy 22 North pending further
information from NCDOT.
Approval to Participate in Single Family Rehabilitation Loan Pool
County Manager Hal Johnson stated that Randolph County recently received a request from
the City of Asheboro and the Piedmont Triad Regional Council (PTRC) to partner and submit an
application to the N.C. Housing Finance Agency (NCHFA) that would seek funding from its
Essential Single Family Rehabilitation Loan Pool (ESFRLP).
Trevor Nuttall, City of Asheboro Community Development Division Director, said the
ESFRLP program offers forgivable loans for repairs to owner occupied homes within the county
provided that certain eligibility criteria are met. A new emphasis of the ESFRLP is to provide
assistance to the elderly, disabled, and veterans to keep them in their homes that currently have
unsafe conditions.
The ESFRLP is capped at $25,000 per unit and forgiven at the rate of $3,000 a year. This
program only provides funding, at best, every three years and there is no guarantee that any
funds will come to Randolph County. The PTRC would provide the field work. The program
must be administered countywide and individual cities are not allowed to serve as the applicant.
Mr. Nuttall said if Randolph County agrees to be the grantee, the Piedmont Triad Regional
Council would prepare the application for the County and provide the technical and
administrative services. The application is due April I11h. If the County receives the grant
estimated at $175,000, the grantee (Randolph County) would make payments and the NCHFA
would reimburse those payments. There may be opportunity to seek additional funding if the
money is spent efficiently. The NCHFA is very pro -active in making these funds serve their
intended purpose of improving affordable housing without overloading local governments with
extra regulations. No local match is required.
Mr. Nuttall said the City offers its assistance with any homes that are selected inside the city
limits. He said they have had several calls from county citizens wanting to apply for assistance
through a grant they have been administering for city residents and knows there is a need.
City Manager John Ogburn said the PTRC would advertise countywide and applicants would
have to meet criteria in the application process. A County building inspector would make sure
homes are up to code out in the county and in municipalities other than the City of Asheboro.
City inspectors would handle anything inside Asheboro. There would be a competitive bidding
process and funds would pass through the County.
Finance Officer Will Massie said the project is similar to the Scattered Site Housing Grants
that the County is familiar with, but this one is more competitive in nature.
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On motion of Haywood, seconded by Allen, the Board voted unanimously to partner with the
City of Asheboro and the PTRC to submit an application to the N.C. Housing Finance Agency
that would seek funding from its Essential Single Family Rehabilitation Loan Pool, as requested.
Approval of Joint Aviation Program Contract with Guilford and Alamance
Sheriff Robert Graves said the Sheriff's Office has been a participant in an aviation program
whereby counties share the use of an aircraft to support law enforcement and public safety
missions. The program was established in October of 2008 in partnership with Guilford,
Alamance, Davidson, Forsyth and Rockingham Counties. The aircraft has been used for various
initiatives, included but not limited to the collection of crime scene photographs and data, and
search and rescue of missing persons. He said access to and the use of the aircraft owned by
Guilford County Sheriff's Office has been invaluable to the provision of effective, cooperative
and coordinated operations.
Sheriff Graves said the parties involved in the Aviation Program have recently changed and
made it necessary for a new agreement to be signed. The Agreement to Participate in the
Guilford County Sheriff's Office Aviation Program is a Memorandum of Understanding between
the Guilford County Sheriff's Office, the Alamance County Sheriff's Office and the Randolph
County Sheriff's Office. It outlines the responsibilities of each in the shared use and
maintenance of the aircraft. It would be a ten-year agreement, but may be terminated without
cause upon a 60-day prior written notice. A contribution of up to $10,000 per year would be
required for fixed costs (storage/hanger rental, insurance, annual inspections and routine
maintenance) and for Randolph County's portion of variable costs (fuel and contributions to
engine reserve accounts based on hours logged).
Staff Attorney Aimee Scotton has reviewed the agreement. Sheriff Graves asked the Board to
approve the agreement, as presented, and authorize the County Manager to sign it.
On motion of Haywood, seconded by Lanier, the Board voted unanimously to approve the
Agreement to Participate in the Guilford County Sheriff's Office Aviation Program and
authorize the County Manager to sign the Memorandum of Understanding, as presented.
Sheriff Graves updated the Board on the equitable sharing program of the United States
Department of Justice stating that it had been reinstated. There is $846,000 pending that is due
to the Sheriff's Office and other additional claims not yet processed.
Rezoning Public Hearing & Action
At 7:06 p.m., the Board entered into a duly advertised public hearing to consider rezoning
requests. Jay Dale, Planning Director, presented the following requests and Chairman Frye
opened a public hearing for comments and closed it before taking action.
GERALD HOLDEN, Franklinville, NC, is requesting that approximately three acres (out of
4.12 acres) located at 2062 Smith Holden Road, Providence Township, be rezoned from RA to
RBO-CD. Tax ID# 7785383287. Polecat Creek Watershed. Rural Growth Area. The proposed
Conditional Zoning District would specifically allow a vehicle storage yard (short-term storage)
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in a fenced 100' x 100' area as per site plan (no more than five vehicles permitted at any one time
- 50 ft. no -cut buffer on southeast property line). The Planning Board reviewed this request at
public meeting on March 8, 2016, and unanimously recommended that this request be approved.
The Planning Board found the following policies within the 2009 Growth Management Plan that
support determination of consistency with the adopted plan:
Policv 3.9 Individual rezoning decisions within Rural Growth Areas will depend upon the scale
of the development, and the specific nature of the site and its location
Resolution Adopting the 2009 Randolph County Management Plan, Resolution #3. Ensure the
opportunity for landowners to achieve the highest and best uses of their land that are consistent
with growth management policies in order to protect the economic viability of the County's
citizens and tax base.
No one spoke during the public hearing.
On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the
request of Gerald Holden as determined consistent with the standards and policies contained
within the Growth Management Plan outlined in the recommendations provided by the County
Planning Board; and having further found from information and testimony provided at public
hearing, that the proposed rezoning is reasonable and in the public interest.
Approval to Purchase High Density Mobile Storage/Rolling Shelving for Register of Deeds
& Approve Budget Amendment
Krista Lowe, Register of Deeds, said the responsibility of her office is public record keeping.
Today's Registers handle records in various formats, but for many years, their records were all
paper. Randolph County's earliest records, beginning in 1779, are in books. They have over one
thousand books and most all of them are in need of preservation. When a book is sent for
preservation, because of the process of de -acidification, cleaning, mending, and encapsulation of
each page into new binders, the end product causes the original book to be returned as two
books. Because of these extra books, they are running out of room for storage. With the
available funds saved in the Automation Enhancement and Preservation Fund, which is
earmarked for "needs associated with the preservation and storage of public records" according
to N.C.G.S. 161-11.3, Ms. Lowe requested approval for a high density mobile storage unit
manufactured by Kompakt Systems which would house all of the books after preservation within
the space in the current "Deed Vault." The cost of the unit is $120,575.00. She received several
quotes and the company she recommended to install the storage unit was Gregory Grier, Inc.,
Kernersville, N.C.
There is currently a balance in the 2015-2016 Register of Deeds automation budget, so only
an additional $70,000 is needed out of Restricted Fund Balance. Ms. Lowe requested the Board
approve the purchase of a mobile storage unit in the amount of $120,575.00 using funds from the
Restricted Fund Balance and the Automation Enhancement and Preservation Fund (AEPF) and
to approve the associated budget amendment.
On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the
purchase of a mobile storage unit to be installed by Gregory Grier, Inc. in the amount of
$120,575.00 and to approve the associated $70, 000 Budget Amendment #30, as follows:
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2015-2016 Budget Ordinance
General Fund —Budget Amendment #30
Revenues
Increase
Decrease
Appropriated Fund Balance -Automation
$70, 000
Appropriations
Increase
Decrease
Register of Deeds
$70, 000
Award Bid/Contract for Landfill Repairs & Approve Budget Amendment
Public Works Director Paxton Arthurs stated that on January 12, 2016, he received a call from the
manager of the Solid Waste Facility who had noticed a steady flow of water in the ditch -line just past
the Transfer Station and was concerned that there may be a water line that was leaking. Mr. Arthurs
visited the site and discovered that the flow was being caused by a leachate seep from an old landfill
located on the backside of the Animal Shelter (this is an old landfill that was operated back in the 60s
and 70s). He called the County's consultant with Golder Associates and arranged to meet him the
following morning at the site so that the seep could be evaluated. Later that day, the consultant
informed Mr. Arthurs that, although this landfill was unregulated by the North Carolina Division of
Environmental Quality (NCDEQ), the County would still need to report this discharge to them. Mr.
Arthurs reported it the same day and informed them of the County's plans to take water samples
(testing for VOCs, BOD, COD & chloride) from the seep and from an unnamed tributary that the seep
eventually flowed into. The water from the seep was contained on -site then collected and hauled to a
wastewater treatment facility.
On January 14th, the consultant returned to the site and collected the water samples. Also, at that
time, the representative with NCDEQ requested a Sampling and Analysis Plan which the consultant
submitted on January 15th.
While waiting for the test results, Mr. Arthurs proceeded to get quotes from contractors for
building a containment basin.
He received the lab results from the test samples on January 21' which showed that there were no
impacts from VOC (which was the main concern); however, there was a detection of chloride at the
stream. Although the chloride detection was well below State water quality standards, Mr. Arthurs
proceeded to contract with an environmental services firm to begin construction of a containment
basin at the foot of the seep. On January 25th, the consultant submitted a Sampling and Analysis
Results document to NCDEQ. Because the stream in question is already monitored and sampled as
part of our adjacent, closed, permitted landfill, our consultant recommended that additional testing was
not necessary.
On February 1st, NCDEQ responded that no additional assessment was required and that a certified
plan should be prepared and submitted to them prior to any repair work being started. On February
4th, Mr. Arthurs received a proposal from the consultant to prepare a repair plan and to assist with
creating bid documents. This proposal was approved and the repair plan is now complete and has
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been sent to NCDEQ for approval. On March 19th, invitations to bid were sent to six area contractors
for a contract bid and a maximum amount of costs expected. The bid results were as follows:
Contractor
A & D Environmental
Contaminant Control
Jordan's of Asheboro
Shamrock Environmental
Base Bid
Non -Responsive
$66,276.48
No Bid
$41,613.00
Hazardous
Material Disposal
$11,875.60
$12,280
Standpipe Access Road
$2,743.00
Mr. Arthurs explained that the hazardous material disposal was quoted in case there were any
found. It is not included in the base contract bid but is included in the maximum. Mr. Arthurs
requested the Board award the bid for construction to Shamrock Environmental for $44,356, but not to
exceed the maximum of $61,331, and authorize the County Manager to sign the contract. Mr. Arthurs
said this was an immediate fix, but now that they know fallen trees were contributing factors, they will
also begin to address other fallen trees around the property and budget for that clean up.
Finance Officer Will Massie said the funds are in the Landfill Closure Fund for this repair and for
the hauling costs incurred to remove the leachate collected in the basin.
On motion of Lanier, seconded by Allen, the Board voted 3 to 1, with Haywood opposing, to award
the bid for construction of a containment basin to Shamrock Environmental, authorize the County
Manager to sign the contract which is not to exceed $61,331.00, and approve related Budget
Amendment #31 to cover the contract and related costs for repairs, as follows:
2015-2016 Budget Ordinance
Landfill Closure Fund —Budget Amendment #31
Revenues
Increase
Decrease
Appropriated Fund Balance
$100, 000
Appropriations
Increase
Decrease
Solid Waste Management
$100, 000
Discussion on Participation in the PTRWA Water Treatment Capacity Expansion
Chairman Frye said the Piedmont Triad Regional Water Authority (PTRWA) is expanding
water treatment capacity by two and half million gallons of water per day. Each of the member
governments (six) purchasing water can request additional water from that expansion. Randolph
County currently has a nine million gallon allocation but does not use it all. He serves on the
PTRWA Board and he recommended the County does not take any of the additional water. Cost
for the additional water was estimated to be around $300,000 if all parties participated.
On motion of Allen, seconded by Frye, the Board voted unanimously to not participate in the
PTRWA water treatment capacity expansion.
Approval of LIFE Access Agreement with NC Forest Service
4/4/2016
Director of IT Michael Rowland said that Randolph County has provided Linked Information for
Emergencies (LIFE) at no cost to the County's public safety community since 1993. This system
allows public safety agencies to enter data about incidents and to view other agencies' data. This is
extremely helpful in tracking fire incidents. At the present time, the NC Forest Service wishes to
participate in tracking fire incidents on the County's LIFE system. The Forest Service has signed the
agreement which generally states that the County will provide the software and technical support and
the agency will enter and keep data current and secure. He said he anticipates the installation to begin
in April and to be completed shortly thereafter. Mr. Rowland requested the County sign the
agreement.
County Staff Attorney said the agreement is written so that the County can deny any user access if
they misuse the system.
Commissioner Allen asked how much IT employee time would be involved. Mr. Rowland replied
that he has two employees that oversee the system and adding the Forest Service doesn't increase the
workload very much.
On motion of Allen, seconded by Lanier, the Board voted unanimously to approve the Linked
Information for Emergencies (LIFE) agreement allowing the NC Forest Service access to the
County's LIFE system, as requested.
Strategic Planning Update
County Manager Hal Johnson stated the strategic planning process has been ongoing since
September and is in the final stages. He hopes to complete the process by May and then have the
Board set a meeting to hear from the Steering Committee and invite all those who participated,
local elected officials, and interested citizens. The Steering Committee would make a
presentation of the goals and strategies that have been identified in the Strategic Plan to the
Board of Commissioners.
Regional Update
Chairman Frye asked Commissioner Allen to update the Commissioners on information
regarding the Sandhills Center Mental Health Board on which he represents the County.
Commissioner Allen explained that Randolph County utilizes Sandhills Center for mental health
services for its citizens. It is a Local Management Entity/Managed Care Organization
(LME/MCO) serving people in nine counties in central North Carolina (Anson, Guilford,
Harnett, Hoke, Lee, Montgomery, Moore, Randolph, and Richmond). There has been some
consolidation by the State in the past to save money and now the new Director of the Health and
Human Services is looking again at consolidation. It would change from nine LME's to only
four. This would force Sandhills and Alliance Behavioral Healthcare (Durham, Wake,
Cumberland and Johnston) to merge. That would change this region from nine to thirteen
counties. Guilford and Randolph are currently the two largest in our region. Commissioner
Allen said there is some fear that the more rural counties would get overlooked and felt delivery
of mental health is better handled locally. The State is looking to utilize their funds on a per
capita basis with hopes that consolidation would be more cost effective by eliminating some
administrative costs. The Legislators are likely to address this within the next few years.
4/4/2016
Chairman Frye said the County did a better job serving its citizens when it was locally
managed before mergers took place. He said the County has lost representatives on the Board
through the consolidations. He commended Commissioner Allen for his representation.
Chairman Frye stated the Counties have to do what the State tells them to do. He said,
unfortunately, he had experienced a first-hand mental health issue in his family and understands
the need for services.
Request to Support Legislative Action on HB2
Commissioner Lanier asked the Commissioners to adopt a resolution of support for the
Governor and Legislature on House Bill 2.
After discussion, the Board decided that staff would prepare a resolution. Commissioner
Allen stated he supported the bill but didn't believe it was the Board of Commissioners place to
address the issues in HB2. He is concerned that the bill takes away some local authority and
could affect decisions of new businesses potentially coming to the state. Commissioner
Haywood asked were "we going to trust God or bow to the pressures of the liberal left? As for
me and my family, I'm going to trust the Lord and would strongly support a resolution" for
support of HB2.
County Attorney Ben Morgan stated he and County staff would prepare a resolution for the
Board's final approval.
On a motion of Lanier, seconded by Haywood, the Board voted 3 to 1, with Allen opposing, to
prepare a Resolution of Support for NC Legislature and the Governor regarding House Bill 2.
Adjournment
At 7:43 p.m., on motion of Allen, seconded by Lanier, the Board voted unanimously to
adjourn.
Darrell L. Frye, Chairman
Arnold Lanier
David Allen
Stan Haywood
Amanda Varner, Clerk to the Board
4/4/2016