090616September 6, 2016
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Frye, Haywood, Kemp, Lanier and Allen were present. Also present were County
Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan; Amanda Varner,
Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. Dr. Bob Shackleford, RCC
President, gave the invocation and everyone recited the pledge of allegiance.
Special Recognition: Governor's Volunteer Awards
Chairman Frye, with the assistance of United Way Director Elizabeth Mitchell, presented
certificates of appreciation to the winners of the 2016 Governor's Award for Volunteer Service:
Samantha McCrary, Brenda Newsom and the Randolph Hospital Volunteer Mentor Team (ten -
member team consisting of Susan Aldridge, Wade Boger, Judy Causey, Miriam Griffin, David Jeanes,
Kay Kowlasky, Marlene Oxendine, James Pemberton, Doris Pennington, Paul Rossiter). The
Randolph Hospital Volunteer Mentor Team was also a 2016 Medallion Award winner.
Special Recognition: Rachel Osborne—Randolph's Youth Delegate at the NCACC Annual
Conference
Chairman Frye stated the NC Association of County Commissioners held their seventh annual
"Youth Voice" at the 109t' Annual Conference on August I l b-10 in Forsyth County. Rachel
Osborne, a rising high school senior, was selected to be Randolph's youth delegate to the Conference
and spoke during the July Commissioners' meeting about her involvement with 4-H and her selection
to attend. He said she is on the NC 4-H State Council and serves as the North Central District 4-H
Secretary/Treasurer. Chairman Frye said that during the conference, all counties were encouraged to
keep youth informed and engaged to create adult leaders in the future and some sessions focused on
ways to do that. He presented Ms. Osborne with a Certificate of Recognition for her participation.
Ms. Osborne then gave an update on her experience at the conference. She said the event brought
together Youth Delegates from 4-H and Boys and Girls Clubs from almost every county of North
Carolina to allow them to have a leadership experience at both the state and county level and to
connect with their county officials. Youth and county officials were formally together for Saturday
morning's breakfast and the Second General Session. She said sessions were offered that helped youth
gain a better understanding of what "goes on behind the scenes" of county government and the role of
commissioners as the governing body for counties. She said it's "not just being in a meeting, it is a lot
of training and learning what your job is and how best to fulfill your responsibilities."
She said the best part of the weekend was when the youth got to participate in a board game similar
to Monopoly. It was a budget simulation game directed by the UNC-Chapel Hill School of
Government. It was designed to help public officials make strategic long-term budget choices
and help citizens understand the complexity of the local budgeting process in county
government. Scenarios included state government making changes that cut into a county's
budget and county officials having to decide which programs had to be reduced or canceled and
having to prioritize responsibilities. Ms. Osborne said the simulation gave her a new sense of
respect for what the Commissioners face and what their job is. She said "there is no way to make
everyone happy." She said there was also a lady going around writing down what people said. At
the end of the game she read the statements back taking out of context of what was actually said
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or meant during the game. Ms. Osborne said she now understands "why news articles are the
way they are." In conclusion, she encouraged anyone interested in 4-H or county government to
get involved.
Recosnition of Retiree
James Chriscoe retired on September lst as Maintenance Department Supervisor, with 25
years of service to Randolph County Maintenance Department. He was recognized by County
Manager Hal Johnson, after which, Chairman Frye presented Mr. Chriscoe with an engraved
clock on behalf of the Board.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. County
Attorney Ben Morgan read aloud the Rules of Procedure for Public Comment Period.
Alan Ferguson, 4794 Troy Smith Road, Liberty, spoke about a map recently sent out by Duke
Energy regarding proposed right-of-way routes for power lines in the megasite area. He said a
meeting has been scheduled for Tuesday, September 13th (location wasn't stated). Mr. Ferguson said
he had not seen anything published in the newspaper or heard the Board speak about this.
He said another thing he hadn't seen in the local paper was something he read in the Commercial
Appeal Memphis. A 4,100-acre industrial park east of Memphis was acquired by Tennessee in 2005
originally to attract an automobile assembly plant. It remains vacant and is being repurposed for
multiple, smaller plants. To date, the state has spent $140 million on the site and a new study
estimates the need to invest another $75.3 million to get the property ready for factories. He said the
Board needs "to be mindful not to get sucked into" all the additional expenses.
Mr. Ferguson said The Center for Economic Research in Tennessee completed the study of
the Memphis Regional Megasite for Tennessee's Department of Economic and Community
Development and was asked by the newspaper what the State of Tennessee should do. The
Center's response was: Education. "Increased education will allow us to adapt and capitalize on the
opportunities presented by workplace automation." He said we know automation is upon us. He
encouraged the Board to "get behind anything" they can that will be for the benefit of education. Mr.
Ferguson said he believes it will give everyone hope and keep youth from leaving Randolph County.
Mr. Ferguson said that "human capital" is our greatest resource.
Chairman Frye thanked Mr. Ferguson for his comments and agreed that education is the key to our
future.
Consent Agenda
On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve minutes of regular meeting and closed session for 8/1/16;
• unseal 811116 closed session minutes;
• reappoint Will Massie, Suzanne Dale, and Amanda Varner to Randolph County Public
Facilities Corporation;
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• appoint Barbara Gallimore and reappoint Marianne Rowe and Luke Hollingsworth to
the Tourism Development Authority;
• reappoint Lewis Schirloff to the Randolph County Child Fatality Review/Community
Child Protection Team;
• adopt DOT resolution adding Overlook Drive to the state roads system, as follows:
RESOLUTION
WHEREAS, the Department of Transportation has investigated Overlook Drive in
the Uwharrie Ridge Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for
addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners that Overlook Drive in the Uwharrie Ridge Subdivision be added to
the Division of Highways' Secondary Road System.
• approve Authorized Banking Institutions
Approval of Grant Proiect Delivery Services Agreement with Piedmont Triad Regional Council
(PTR0 and 2016 ESFRLP Grant Proiect Ordinance
Michael Blair, PTRC Housing Director, said that Randolph County has been awarded $175,000 by
the North Carolina Housing Finance Agency (NCHFA) for the Essential Single Family Rehabilitation
Loan Pool 2016 (ESFRLP 16) to perform repairs on low income homeowners' homes. Piedmont
Triad Regional Council (PTRC) staff assisted with the application for the funding and the County
Manager requested that the PTRC administer the grant. This includes project management, cost
estimates, work write-ups, the bidding of work and construction oversite.
He said the 2016-2017 housing grant will fund the rehabilitation, reconstruction, and lead
clearance for owner -occupied substandard dwellings located in Randolph County. Their focus will
be more toward energy improvements, roof and electrical repairs. Randolph County citizens must
meet eligibility requirements in order to participate in the housing rehabilitation program. This
program limits repairs to $25,000 per home, unlike past programs. Mr. Blair said some projects
could be partnered with the PTRC weatherization program taking the total to around $35,000 per
home, if needed. He said there are already waiting lists but advertising will take place, as well.
Mr. Blair requested that the Board approve the service agreement with PTRC to manage the 2016
ESFRLP 16 grant; and adopt the 2016-2017 Housing Grant Ordinance.
On motion of Kemp, seconded by Lanier, the Board voted unanimously, to approve the Grant
Project Delivery Services Agreement with the Piedmont Triad Regional Council, as requested, and
adopt the 2016 ESFRLP Grant Project Ordinance, as follows:
RANDOLPH COUNTY
GRANT PROJECT ORDINANCE
2016 Essential Single Family Rehabilitation Loan Pool (ESFRLPI6)
Grant No. 1624
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BE IT ORDAINED by the Board of Commissioners of the County of Randolph that pursuant
to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, this grant project ordinance
is hereby adopted.
Section 1: The projects authorized by this ordinance include housing rehabilitation
projects as defined by the 2016 NCHFA Essential Single Family
Rehabilitation Loan Pool.
Section 2: The officers of this governmental unit are hereby directed to proceed with this
capital project within the guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete this project
and are hereby appropriated or referenced by prior appropriation.
Restricted Intergovernmental
ESFRLPI6 grant $ 175,00
Total Revenues $ 175,000
Section 4: The following amounts are available for expenditures for the project:
Project Delivery and Other Fees $ 50,000
Rehabilitation 125,000
Total Appropriations $ 175,000
Section 5: The Finance Officer is hereby directed to maintain within the Capital
Project Fund sufficient specific detailed accounting records to satisfy the
requirements of General Statutes of North Carolina and the grant
agreement.
Section 6: Funds may be advanced from the General Fund for the purpose of making
payments as due. Reimbursement requests should be made to the grantor
agency in an orderly and timely manner.
Section 7: Any unexpended funds appropriated shall be reserved by the Board of
Commissioners for use as provided by applicable law or regulation.
Section 8: This Grant Project Ordinance shall be entered in the minutes of the Board of
the Randolph County Commissioners and after adoption copies of this
Ordinance shall be filed with the finance officer, the budget officer, and the
clerk to the board.
ADOPTED BY THE RANDOLPH COUNTY BOARD OF COMMISSIONERS this the 6th day of
September 2016
Annual Report of the Historic Landmark Preservation Commission (HLPC)
Mac Whatley, HLPC Chairman, provided an annual update as required by the ordinance
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creating the Commission, which was adopted by the Board of County Commissioners on June 2,
2008.
Mr. Whatley stated that the HLPC designated one Cultural Heritage Object (the Kennedy Rocker)
and three Local Cultural Heritage Sites (the 1839 Asheboro Female Academy, the Odd Fellows
Cemetery and Ridges Mountain) during the past year. He gave a brief summary of each designation
and the significance of the object and the sites designated.
Local Historic Landmarks now total 20 and Local Cultural Heritage Sites/Objects also total 20.
Mr. Whatley said the HLPC website continues to be very active with interest on designations.
Annual Report of the Child Fatality Prevention/Community Child Protection Team
Public Health Director Susan Hayes, in accordance with NCGS 143-576.1(a)(2), gave an annual
report of the Child Fatality Prevention/Community Child Protection Team (CCPT) that included
recommendations for systems improvements that may prevent child fatalities in Randolph County.
Ms. Hayes said the Child Fatality Prevention Team/Community Child Prevention Team met eight
times during the past year (July 2015 -June 2016) and reviewed nine child deaths and eight current
cases of children under the protection of Social Services. Causes of death were: Perinatal
Conditions2, Illness2, Birth Defects2, Accidents1, and Other-2 (not SIDS but couldn't
identify cause). The purpose of the Child Fatality Prevention Team is to review the deaths of all
Randolph County children. The review is to determine if system problems exist that contributed in
any way to the delay of or lack of services that might have prevented this death. If gaps exist, the
team works to improve/add services that will prevent problems for families in the future. The team
made the following recommendation: Continue community education for Safe Sleep Practices to
reduce child deaths associated with unsafe sleep practices. Social Services, Emergency Services,
Randolph County Health Department, and physicians' offices currently provide Safe Sleep
information to parents.
She said the Community Child Protection Team (CCPT) reviewed eight cases during the past year
(July 2015-June 2016) that were selected by the DSS staff that are particularly complex or cases
where the social worker would like the teams help on reviewing services provided. The CCPT makes
suggestions to the social workers that may improve the care for that child. The following gaps and
recommendations were identified: 1) lack of transportation for families in rural areas - looking into
community transportation options, 2) limited resources regarding homelessness, 3) limited substance
abuse treatment centers - utilize neighboring counties, and 4) financial restraints when trying to
establish permanence for caretakers - recommended looking into Legal Aid Services.
Approval of Purchase of Spillman Mobile CAD License
Emergency Services Director Donovan Davis requested approval to purchase an unlimited
Spillman Mobile Computer -aided Dispatch (CAD) site license from Spillman Technologies, Inc. This
is the only vendor that provides a full suite of CAD and records management software (RMS). This
site license will allow for unlimited access to the Mobile CAD and mapping solution for all field
personnel (Fire, EMS, and Law Enforcement) who have a laptop computer in their response vehicle.
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The total cost of this unlimited site license is $73,525. The amount of $47,730 will be paid for out
of the Emergency Services budget and $25,795 will be paid for by the 911 Emergency Telephone
Fund as approved by the NC 911 Board. The licensed applications will be managed by the IT
Department and will be available to all public safety agencies within the county. The County has been
using this CAD software since 1992. Automatic upgrades are included in the purchase.
On motion of Allen, seconded by Kemp, the Board voted unanimously, to approve the purchase of
this site license for the amount of $73,525 from Spillman Technologies, Inc., as requested.
Approval of Changes to the Building Inspections Fee Schedule
Building Inspections Director David Bryant said Building Inspections has been preparing to
upgrade the inspection module in the New World Permitting System. This upgrade will enable the
Building Inspections Department and the Permitting Technicians to become more efficient in daily
operations and in issuing permits. He said this upgrade will also benefit the citizens, contractors and
all municipalities in Randolph County where the County enforces the state building codes.
The software will allow citizens to access permits online, schedule inspections for their projects,
keep track of the inspections performed on their project, and see the inspection results. This upgrade
will also notify citizens and contractors of inspection results by email reducing the call volume to
office personnel.
Due to the upgrades in the inspection permitting system, Mr. Bryant requested changes to the fee
schedule to better serve their work flow when issuing permits and to be more consistent. Fees that
were changed were reduced, increased, deleted or combined and some were added that he felt would
better serve the Inspections Department and citizens. He said these fees are generally lower than
surrounding counties. He outlined the changes listed on the fee schedule during his presentation and
asked to make these changes effective on November 1'. Mr. Bryant also requested adding a fee to re-
open an expired permit (up to 6 years from expiration) for $30.00 per permit. It was not on the fee
schedule presented in the agenda packet. The upgrade in the system allows for re -opening instead of
issuing a new permit.
Commissioner Haywood asked if fees were regulated the State. Mr. Bryant replied that the State
says what you can charge for but the County establishes the fees.
Commissioner Allen asked if this updated fee schedule was revenue neutral and Mr. Bryant said it
was.
On motion of Allen, seconded by Kemp, the Board voted unanimously, to approve the changes to
the Building Inspections Fee Schedule to be effective November 1, 2016, as requested. (Attached)
Approval of Conversion of Sheriffs Office to New Step -Grade Pay Plan and Related Budget
Amendment
Human Resources Director Jill Williams stated that back in July, the Board approved moving from
an open range pay plan to a step/grade pay plan. This affected all departments except the Sheriffs
Office. The Sheriffs Office remained on the original step/grade pay plan. The Sheriff s Office was
not included with the July conversion due to the large number of employees, and also the time
necessary to prepare data and discuss with the Sheriff. However, we feel that having all departments
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operate on the same pay plan would be simpler and more efficient to administer, consistent within our
county organization, and more understandable to employees.
While all departments are now operating on a step/grade system, the Sheriff's Office step/grade
pay plan has larger percentages between steps, 2.5% - 5%. The new step/grade plan for all other
departments has a smaller percentage between steps, 1 %. The smaller percentage between steps in
the new step/grade pay plan provides greater flexibility in setting pay rates for new hires, promotions
and merits.
Ms. Williams said that after reviewing the details of the new step/grade plan and discussing the
benefits with the Sheriff and his staff, the Sheriff would like to move to the new step/grade plan in
order to have this increased flexibility in setting pay rates.
She said in order to effectuate this change, it is necessary to make a change to the Randolph County
Employee Policies and Procedures Manual. Remove the disclaimer at the beginning of the Article,
which currently reads: "Sections 3-6 of this article do not apply to the Sheriffs Office Step/Grade
plan. Section 3-6 parameters for the Sheriffs Office Step/Grade compensation system are defined in
a separate document and may be obtained in the Sheriffs Office or the Human Resources
Department." The Sheriff s Office will now operate under all sections outlined in this Article.
Ms. Williams requested approval to move the Sheriffs Office to the newly adopted Step/Grade
Pay Plan and the approval of the associated update to Article III of the Randolph County Employee
Policies and Procedures Manual with an effective date of 10/1/16. She also requested approval of the
new pay tables for the Sheriff s Office and the associated budget amendment.
On motion of Haywood, seconded by Lanier, the Board voted unanimously, to convert the Sheriff's
Office to the new step -grade pay plan and approve the associated pay tables, as presented, with an
effective date of 1011116, approve the update to Article III of the Randolph County Employee Policies
and Procedures Manual, and approve associated Budget Amendment 96, as follows:
2016-2017 Budget Ordinance
General Fund —Budget Amendment #6
Revenues
Increase
Decrease
Sales Taxes
$183, 504
Appropriations
Increase
Decrease
Sheriffs Office
$183, 504
Golden LEAF Foundation Communitv Based Initiative Grants/Strategic Planning
Implementation
County Manager Hal Johnson said the Golden LEAF Foundation recently introduced a
Community Based Initiative Grant program available in the N.C. Piedmont Triad Prosperity Zone for
2017. This Golden LEAF initiative is competitive to any county in the Piedmont Triad Central
Region and can award grants up to $1.5 million per county.
Golden LEAF has stated that this is a focused process with grants targeted toward investments in
economic development, workforce development, education, physical infrastructure, health care
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infrastructure, and agriculture. Eligible projects must be from a 501(c)(3) or a governmental entity.
Golden LEAF requires that the County Manager serve as key contact for the initial process in terms
of responsibility for submitting a slate of projects that are ready to go and have countywide impact and
community support. The County Manager is allowed to submit one to three Letters of Inquiry for
projects totaling no more than $1.5 million. To be competitive, a 20% cash match for the project must
be secured or pending. Mr. Johnson said the completed and approved 2016 Strategic Plan and the
budgeted dedication of existing revenues has uniquely positioned Randolph County to take advantage
of possible funding opportunities provided by this Golden LEAF Community Based Initiative Grant
program.
September 30, 2016, is the deadline for submission of Letters of Inquiry project ideas to be
considered by Golden LEAF. He said the recently appointed Strategic Planning Implementation
Committee would be the appropriate committee to review and recommend programs to be submitted
by Letters of Inquiry to the Golden LEAF Foundation.
On December 1, 2016, the Golden LEAF Board of Directors will vote on whether to invite a full
proposal based on the projects outlined in the Letters of Inquiry.
Currently scheduled for review and consideration by the Strategic Planning Implementation
Committee on September 8' are four specific requests for funding consideration through the Golden
LEAF Community Based Grant Initiative as follows:
• Pathways to Prosperity Program Support -Randolph Community College, Asheboro City
and Randolph County public schools: to begin to teach students different trades at a
young age and preparing them for the workforce.
• Community Health Education Initiative -Public Health Department: to expand health
education to businesses and industries to develop a healthy workforce.
• Piedmont Triad Regional Development Corporation -small business and entrepreneur
support in the Triad. Golden LEAF funding would help leverage additional resources.
• Deep River Trail Initiative -funding support for engineering studies and trail development
to aid in a healthy community.
Mr. Johnson requested authorization from the Board of County Commissioners to submit Letters of
Inquiry to the Golden LEAF Foundation's Community Based Initiative Grants concerning one to
three programs identified and approved by the Strategic Planning Implementation Committee no later
than the September 30, 2016, Golden LEAF application deadline.
Chairman Frye explained that the Piedmont Triad Regional Development Corporation (PTRDC)
had been directed by the state and federal governments to help with regional economic development
issues. He and Commissioner Kemp serve on their board. PTRDC is asking on behalf of all counties
in the region in order to build a loan pool. Other counties have decided not to include a request of the
PTRDC as one of their three requests to Golden LEAF. Chairman Frye said there would be a
conference call of their PTRDC board to discuss further, but at this time he doesn't feel like that
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request should take precedence over the three County requests. He said it should be number four of
the priorities, if even listed at all.
Mr. Johnson said he wanted to present all items to the Commissioners that had been requested thus
far.
Commissioner Allen said he agreed with Chairman Frye because the other three were initiated out
of the Strategic Plan. He said it wasn't a bad idea to have entrepreneurial support but not sure it
would directly impact a line between the County and those funds.
Chairman Frye stated that the only way it would ever benefit Randolph County was if there were to
be an economic development project here that qualified under the guidelines of the PTRDC.
After discussion, consensus of the Board was to remove the request of the PTRDC from the
proposals being presented to the Implementation Committee and consider only County projects.
Commissioner Lanier asked about the life of the grant. Mr. Johnson replied that it is one-time
funding. Chairman Frye explained the Golden LEAF Foundation has been funding projects by areas
of NC and it has now moved to the Piedmont Triad Central Region.
Commissioner Haywood asked that as the Strategic Plan is implemented not to forget the need to
address mental health issues. Chairman Frye stated that Commissioner Allen and the Sandhills Center
have been looking into a project relative to mental health and hoped more information would be
available soon. Commissioner Haywood said he is pleased with their efforts and would like to look
even beyond that project.
On motion of Allen, seconded by Haywood, the Board voted unanimously, to authorize the County
manager to submit letters of inquiry to the Golden LEAF Foundation's Community Based Initiative
Grants concerning one to three programs identified and approved by the Strategic Planning
Implementation Committee by the application deadline.
Capital Improvement Items for Prioritization
County Manager Hal Johnson stated at the August 1, 2016, Commissioners meeting, Sheriff
Robert Graves presented detailed concerns about overcrowding and safety at the current jail facility.
Increased responsibility has been placed on North Carolina counties to carry the burden of providing
inmate/jail services once handled by state government. Special populations have grown as well. Both
have caused the need to house more inmates at the jail.
Mr. Johnson said that Randolph County Clerk of Court Pam Hill has also expressed on numerous
occasions detailed concerns regarding the impacts increased state mandated responsibilities and the
related workloads and staffing needs have placed on facilities available to the Office of the Clerk of
Court and the Randolph County judicial system.
He said a potential expansion of the existing jail and the ability of our current courthouse to provide
the needed space necessary for all the mandated judicial agencies are just two of several major capital
needs impacting Randolph County government. Recognizing this, the County Commissioners asked
that County Finance Officer Will Massie and the County Manager prepare a summary of anticipated
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capital improvement projects with analysis of the County's current debt capacity to present at this
meeting.
Mr. Johnson stated that these capital projects are divided between the needs of County government
and capital improvement projects previously presented by the Randolph County and Asheboro City
Public Schools. The focus for this meeting was on Randolph County government's capital needs.
He reminded the Board that over the past few years, Randolph County has provided funding for
several major capital improvement projects:
1: Emergency Services Headquarters (with upgraded Tele-communications Facilities)
2: EMS Base Substations (Uwharrie, Coleridge, and Liberty with a Trinity location pending)
3: Juvenile Day Reporting and Child Support Services Office
4: Expanded and updated Animal Control Facility
Even with this proactive approach to capital facilities, there is an existing backlog of additional
capital projects made necessary by aging facilities, growth, and the continued transfer of regulatory
responsibilities to county government.
Mr. Johnson listed the following eight Randolph County Capital Improvement Projects identified
as priorities for Randolph County government but said they are not listed in a specific order. New
alternatives, operational requirements, unexpected events, and available financing options can
sometimes change very quickly and have direct impact on the time and order of any particular project.
Jail Expansion: An addition of 80 beds with facilities to house special needs
populations would help address overcrowding at the jail. Estimated Cost:
$6,700,000.
Sheriff's Office Building Expansion: The Sheriff's main office does not have the
space to adequately accommodate operations. The construction of a new
administrative facility should be considered. Estimated Cost: $2,920,000.
Clerk of Court/Courthouse Upgrades: In the fall of 2015, Randolph County conducted
a space utilization study for the courthouse coordinated by the original architect. The
courthouse opened in 2002 and has been provided with a needed series of
modifications to meet the changing demands of the judges, district attorney, clerk of
court, and probation and parole officers. This space study has given the County a
plan for future renovations. However, use of existing courthouse space is limited.
The move of Probation & Parole to another building would free space at the existing
courthouse allowing 15-20 years of growth. Estimated Cost: $1,887,000.
Agri -Business Center: A professional feasibility study is currently being conducted
on the need and general cost of this type facility. A central Agri -Business Center will
have a positive impact on the Randolph County agricultural community and a major
economic development impact for the county. This facility may also provide the
possibility of centralizing County offices such as Cooperative Extension, Soil &
Water, and related agencies freeing up needed space for other uses. Estimated Cost:
$12,000,000.
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• Social Services Building Expansion: Continuous modifications and renovations have
been made to the current facility; however, the ability to continue renovating to
accommodate expanded workloads will soon end. Medicaid Expansion and other
regulations will have further impacts on facility needs. Estimated Cost: $2,000,000.
• State Probation & Parole Facility: (Under North Carolina law, County government is
responsible for providing facilities for the State Probation and Parole staff.)
Alternatives to constructing or purchasing a new building for Probation & Parole in
an effort to provide needed space at the existing courthouse may be the long term
rental/lease of a facility with approximately 13,000 sq. ft. Estimated Cost: to be
determined.
• Board of Elections: Critical need for consolidated location large enough to include
office space, training, early voting, and equipment storage. Alternatives to
constructing or purchasing a new building may be the long term rental/lease of a
facility with an estimated 7,000 sq. ft. Estimated Cost: to be determined.
• Major Capital Improvement Maintenance: Repair and repaving of the Ira McDowell
Center parking lot. Estimated Cost: $225,000.
Mr. Johnson recommended the establishment of two Capital Project Advisory Committees and the
appointment of the two Commissioners to serve:
1: County Facility Advisory Committee: Two County Commissioners, County Manager,
Finance Officer, and appropriate staff to further prioritize County government capital projects.
2: County/Public Schools Capital Project Advisory Committee: Members of the above
committee along with School Superintendents, a School Board member from each system,
and appropriate staff to further facilitate prioritization of public school capital project needs.
Advice and recommendations from these special advisory committees would be beneficial as the
County Commissioners consider capital project needs prior to the 2017/18 budget process.
Finance Officer Will Massie said the Capital Improvement Plan is a planning tool within the
budget to allow an understanding of what the needs are so the Commissioners can prioritize these
projects in order to effectively meet the County's statutory responsibilities_ He reviewed the
outstanding debt, the rate of decline for current levels of debt service, possible debt issuance
timeframe and financing methods available.
Mr. Massie stated that the timing of the projects is crucial: "When do we need the project
completed versus when we can afford to issue debt and increase the related debt service?" The
capacity for new debt could be determined by how much the County could finance with current
resources budgeted for debt service. He provided projections on how much debt could be issued over
the next ten years. Depending on the type of debt issued, the County could issue between $77,500,000
and $115,000,000 for critically needed facilities.
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Mr. Massie concluded by saying the advisory committees would want to blend what the County
needs are with the needs of the other organizations and come up with the best list for the
Commissioners to make a final decision on the priorities, timing, and financing of capital projects.
On motion of Haywood, seconded by Allen, the Board voted unanimously, to establish two
advisory committees: the County Facility Advisory Committee & County/Public Schools Capital
Project Advisory Committee; and select Commissioners Allen and Frye as the two commissioners to
serve on the Committees.
Resolution in Opposition to the Interbasin Transfer Request by Union County
County Manager Hal Johnson explained that Union County had requested to draw more than
double the amount of water that is currently being consumed by Union County residents from the
Yadkin -Pee Dee River Basin. Other county's water supplies are fed by the Yadkin River. Davidson
County has asked for resolutions from other counties in opposition to Union County's request of the
interbasin transfer of twenty-three million gallons of water a day from that basin.
On motion of Lanier, seconded by Allen, the Board voted unanimously, to adopt a resolution in
opposition to the interbasin transfer request of Union County, as follows:
RESOLUTIONBY THE RANDOLPH COUNTYBOARD OF COMMISSIONERS IN
OPPOSITION TO UNION COUNTY' S INTERBASIN TRANSFER OF
TWENTY-THREE MILLION GALLONS OF WATER A DAY
FROM THE YADKIN-PEE DEE BASIN
WHEREAS, the Yadkin -Pee Dee River Basin is North Carolina's second largest basin,
including 5,862 stream miles and 22,988 lake acres, and spanning 21 counties and 93
municipalities covering approximately 7,221 square miles of North Carolina; and
WHEREAS, a portion of Randolph County is located within the Yadkin -Pee Dee
Watershed; and
WHEREAS, a large number of Randolph County's citizens are served by water from the
Yadkin River via nonprofit water providers; and
WHEREAS, Union County has a pending application before the Environmental
Management Commission to withdraw an amount of water from the Yadkin which is more than
double the amount that is currently being consumed by Union County residents and which
would extend their maximum capacity by four times their current consumption in order to meet
the projected quadrupling of Union County's population by 2 05 0; and
WHEREAS, rapid urbanization of counties and communities around Charlotte and Wake
County is detrimental to rural counties outside of the suburban arc and to remove resources
from counties like Randolph to feed uncontrolled growth in counties like Union is not in the
best interest of any resident of North Carolina, and
WHEREAS, essential partnerships and studies have not been completed in order to ensure
the interest of the Yadkin region is best served prior to making a ruling on the Union IBT
request.
NOW THEREFORE BE IT RESOLVED, the Randolph County Board of Commissioners
is opposed to the granting of an interbasin transfer certification to Union County until the
necessary stakeholder coalition is formed and appropriate hydrological models established by
the State have been completed.
9/6/2016
Adjournment
At 8: 07 p. m., on motion by Allen, seconded by Lanier, the Board voted unanimously to adjourn.
Darrell L. Frye, Chairman Phil Kemp
Arnold Lanier
David Allen
Stan Haywood
Amanda Varner, Clerk to the Board
9/6/2016
PERMIT FEE SCHEDULE
BUILDING PERMITS
Minimum Permit - Up to and including $10,000.00
$30.00
Note. For minimum permit, more than two inspections will be charged an additional $30. 00
fee
$10,001.00 and above
Note: (Includes insulation permit, decks & porches)
ELECTRICAL PERMITS
$ 3.00 per thousand
Minimum charge: $30.00 (saw service, moved service, load controls, low voltage
systems, etc.)
Note. For minimum permit, more than two inspections will be charged an additional $30. 00
fee
Commercial /Residential Electrical Services
0 — 200 amp service
$60.00
201 -
400 amp service
$90.00
401 -
600 amp service
$120.00
601 -
800 amp service
$150.00
801 -
1200 amp service
$200.00
1201
- 3000 amp service
$350.00
3001
- 5000 amp service
$500.00
5001
— amp service and above
$700.00
9/6/2016
Other residential inspections (duplex, multi -family residence) $60.00 per unit
Farm buildings — If multiple farm buildings are fed from a single electrical service, the
fee shall be $30.00 per building plus amperage fee.
PLUMBING PERMITS
Minimum Permit: $30.00 (gas line, sewer line, water service line, water heater, etc.)
Note: For minimum permit, more than two inspections will be charged an additional $30.00
fee
Commercial /Residential
0 —
15 fixtures
$60.00
16
— 30 fixtures
$90.00
31
— 45 fixtures
$300.00
46
— 60 fixtures
$400.00
61
— 75 fixtures
$500.00
76
— 90 fixtures
$600.00
91
and above fixtures
$700.00
Other residential inspections (duplex, multi -family residence, farm buildings etc.) $60.00 per unit
HEATING & AIR-CONDITIONING PERMITS
Minimum charge: $30.00 (gas line, duct only, etc.)
Note: For minimum permit, more than two inspections will be charged an additional $30.00
fee)
Commercial /Residential:
1 —
2 units
3 —
5 units
6 —
10 units
11
units and above
$60.00
$90.00
$200.00
$400.00
Other residential inspections (duplex, multi -family residence, farm building) $60.00 per unit
9/6/2016
MOBILE HOME SETUP PERMITS
Single family residence (includes all permits)
"Includes decks & porches of any size"
MODULAR HOME SETUP PERMITS
Single family residence (includes all permits)
"Includes decks & porches of any size"
HOLIDAY & AFTER HOURS INSPECTIONS
Residential Base Fee
Commercial Base Fee
Holiday Inspection
OTHER FEES
$150.00
$500.00
$75.00 per inspection
$150.00 per inspection
$50.00 + Base fee per inspection
Rejection fee $30.00
Re -open expired permit (Up to 6 years from expiration —each) $30.00
Commercial demolition permit $150.00
Residential demolition permit $75.00
Certificate of Occupancy with no change of use $50.00
Temporary power or Temporary Certificate of Occupancy $50.00
Failure to obtain finals after Temporary Certificate of Occupancy $100.00
Residential plan review without permits $50.00
Commercial plan review without permits $100.00
Consultation Inspections (Daycare, ABC License, Change of Occupancy, etc...) $50.00
BASIS FOR DETERMINING CONSTRUCTION VALUATION FOR
BUILDING PERMITS ISSUED IN RANDOLPH COUNTY
New construction valuation shall be based on the most recent version of the International
Code Council Building Valuation Data. Renovations, alterations, or special circumstances
may be determined by other methods upon approval by the Director of Inspections or Plan
Reviewer.
For permits issued after commencement of work, permit fees shall be doubled.
9/6/2016