100316October 3, 2016
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Frye, Haywood, Kemp, Lanier and Allen were present. Also present were County
Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan; Amanda Varner,
Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board.
Dr. Bob Shackleford, RCC President, gave the invocation. Randolph County 4-H youth led the
Pledge of Allegiance to the American flag. The youth also recited their pledge to the 4-H flag.
Chairman Frye then read the Proclamation for 4-H Week in Randolph County that was later adopted
on the Consent Agenda.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. County
Attorney Ben Morgan read aloud the Rules of Procedure for Public Comment Period.
Ethan and Maria Taylor, 5881 Old Poole Rd., Archdale, spoke in regards to the Trotterville
Horror Haunted Attraction adjoining their property and the excessive noise that it caused. Chairman
Frye asked if the City of Archdale had been contacted. Mr. Taylor said the City told him they did not
have jurisdiction over this area and directed him to the Sheriff s Office and the Noise Ordinance. Mr.
Taylor said that he had called the Sheriff s Office on numerous occasions but the noise had continued.
Mrs. Taylor stated that the trail came approximately 83 feet from the Taylor's property line. She also
said she had been threatened by someone at the attraction. Chairman Frye stated that some research
would be done to see what recourse could be taken.
Consent Agenda
On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve minutes of 8130116 special meeting and the 916116 regular meeting;
• make the following Firefighters' Relief Fund appointments: Coleridge --Benny Beck,
C.E. Teague; Eastside--Jim Pell, David Creason; Farmer --Roger King, Steven Hughes;
Franklinville--Kyle Dixon, Danny Burgess; Guil Rand --Dustin Smith, Arch Hamilton;
Level Cross --David Davis, Kenneth Adams; New Hope (Southwest) --Troy Powell, Wiley
Hurley; Seagrove --Patty Gatlin, Bernard Needham; Staley--Yancy King, Terry Williams;
Tabernacle --Darrell Owenby, Joy Ann Sexton; Ulah Jerry Dickinson, Ted Scott;
Westside--Wesley Garner, James Lamonds;
• adopt Proclamation designating 4-H Week (October 2-8) in Randolph County, as
follows:
Proclamation
4-H Week in Randolph County
WHEREAS, 4-H youth across the nation are leading efforts to solve problems in
their communities and make a difference for their futures; and
WHEREAS, 4-H is the largest youth development organization in North Carolina
and the largest in the nation with over six million participants; and
10/3/2016
WHEREAS, 4-H in North Carolina claims 289,460 youth members and 30,825
volunteers, while Randolph County's 4-H program reaches more than 5000 youth
and more than 350 volunteers; and
WHEREAS, 4-H as part of the NC Cooperative Extension System of NC State
University and NC A&T State University is a program where youth learn through
opportunities that provide them hands-on experiences in 4-11's mission mandates of
science, engineering and technology, healthy living, and citizenship; and
WHEREAS, 4-11 has connected youth and their communities with the innovative
research and resources from our nation's 106 land-grant universities and colleges
for more than 101 years;
NOW, THEREFORE, the Randolph County Board of Commissioners do hereby
proclaim October 2-8, 2016, as National 4-H Week in Randolph County. I urge the
people of this community to take advantage of the opportunity to become more aware
of this special program that enhances our young people's interests in their futures as
part of Randolph County 4-11 Youth Development and to join us in recognizing the
unique partnership between our county and our state University System.
• adopt Proclamation recognizing October 2016 as Disability Employment Awareness
Month, as follows:
Proclamation
RECOGNIZING OCTOBER 2016 AS
DISABILITYEMPLOYMENT AWARENESS MONTH
WHEREAS, Randolph County, North Carolina, recognizes, participates and
proclaims October 2016 as National Disability Employment Awareness Month; and
WHEREAS, Randolph County gives special notice to workplaces welcoming the
talents of all people, to employers supporting differently abled workers and where
people with disabilities are encouraged and recognized as a critical part of efforts to
build an inclusive community and strong economy; and
WHEREAS, Randolph County is raising awareness about disability employment
issues, celebrating the many and varied contributions of people with disabilities and
supporting activities during the month of October which will reinforce the value and
talent people with disabilities add to our workplaces and communities.
WHEREAS, reflecting the important role disability plays in workforce diversity,
this year's National Disability Employment Awareness Month (NDEAM) theme is
"#Inclusion Works. "
NOW, THEREFORE, in honor of National Disability Employment Awareness
Month, the Randolph County Board of Commissioners does hereby proclaim October
2016 to also be "Randolph County Disability Employment Awareness Month" and
urges all employers, schools and other community organizations in Randolph County,
to observe this month with appropriate programs and activities, and to advance the
important message that people with disabilities are equal to the task throughout the
year.
• approve Budget Amendment 97 for the 2016 Bureau of Justice (JAG) Grant ($10, 575), as
follows:
10/3/2016
2016-2017 Budget Ordinance
General Fund —Budget Amendment 47
Revenues
Increase
Decrease
Restricted Intergovernmental
$10, 575
Appropriations
Increase
Decrease
Sheriff's Office
$10, 575
• approve Budget Amendment 9 8 for Public Health/Grant-Health Education ($2, 000), as
follows:
2016-2017 Budget Ordinance
General Fund —Budget Amendment 48
Revenues
Increase
Decrease
Miscellaneous Revenues
$2, 000
Appropriations
Increase
Decrease
Public Health
$2, 000
ratify unanimous approval in an individual poll of Board of Commissioners taken 9113116
for the approval of the Language Access Plan for Essential Single Family Rehabilitation
Loan Pool (ESFRLP) Grant (was accidentally omitted from presentation in September);
appoint Dr. Sean McWherter to the Juvenile Crime Prevention Council to fill an
unexpired term;
approve a correction to the Environmental Health Water Sample Nitrate/Nitrite Fee.
Presentation of Proposed Facility Based Crisis Center
Victoria Whitt, Director of the Sandhills Center, presented PowerPoint slides regarding a proposed
Facility Based Crisis Center. She explained the benefits of this type of center. It would provide an
alternative to hospitalization for adults experiencing a behavioral health crisis. Services would be
provided 24 hours, seven days per week in a secure non -medical residential facility. This facility
would receive voluntary and involuntary admissions. Staff would include psychiatrists, psychiatric
nurses, licensed clinical staff, and peer support. She stated that a Facility Based Crisis Center would
fill an important need due to many factors. There is a statewide decrease in the number of psychiatric
inpatient beds resulting in increased visits to hospital Emergency Rooms (ERs). Opioid addiction has
become very prevalent creating a need for resources for individuals, families, law enforcement, first
responders, hospital ERs, and Mobile Crisis Teams.
Ms. Whitt said that a facility in Randolph County would give the Sandhills Center the opportunity
to develop a behavioral health crisis services system of care by providing immediate access for
individuals in behavioral health crisis and serve as an entry point for ongoing behavioral health
services. When an individual is in a crisis, having the availability of comprehensive services such as
24-hour care, 23-hour observation beds, crisis stabilization as well as assessment and evaluation of
mental health and substance abuse needs, could save lives. It would also promote medication
management creating a pharmacy benefit, engaging family or others to support the individual, and
creating referral and a connection to a community provider for ongoing behavioral health services.
10/3/2016
Ms. Whitt said that six providers responded to the Requests for Proposal issued by the Sandhills
Center Board for Facility Based Crisis Center services. Their Board recommended that Daymark
Recovery oversee the operation of the facility because of their strong written application, clinical
response and site visit. Daymark Recovery is already established as a crisis provider within the
Sandhills Center's coverage area, they have a current relationship with crisis providers in the area
including Randolph Hospital and Therapeutic Alternatives, and they have a track record of offering
facility based crisis services including 44 current crisis beds in Cabarrus, Iredell, Union and Wilkes
Counties.
Ms. Whitt said that a Facility Based Crisis Center fits within Randolph County's Strategic Plan
goal to "save lives from suicides, overdoses and homicides that are a result of mental health, substance
abuse and/or addiction conditions" and the strategy to reopen crisis beds within the County. It also
addresses another Strategic Plan goal to "improve response to mentally ill crisis events and provide
long-term mental health services and treatment." She stated that Randolph County would be an ideal
location because it is centrally located within the areas served by the Sandhills Center. The 110 West
Walker Avenue location is already recognized for offering behavioral health crisis services and is
positioned conveniently off Highway 220 and 64. With expanded services, an additional 40
employees would be hired and there would be a budget of $3.5 million in Federal Medicaid and State
funding for the services and savings realized by Sandhills Center.
She asked Billy West of Daymark Recovery to address the services that are provided by Daymark
as well as his experience with facility based crisis services. He explained that the locations in
Asheboro and Archdale diverted over 1000 patients from the ER while only open 8-5, Monday -
Friday. In other counties where Daymark operates Facility Based Crisis Centers, the ERs have seen a
drop in crisis cases since these centers act as inpatient psychiatric hospitals.
Chairman Frye asked who could use the services and if services would be denied by the facility.
Mr. West said that residents within the Sandhills Center coverage area are eligible. Services may be
denied if certain criteria are not met and this is evaluated on a case by case basis.
Commissioner Haywood asked about staffing in the facility. Mr. West responded that
approximately 40 people total would be hired in positions of psychiatrist, nurses, clinical social
workers, and mental health and substance abuse techs. Commissioner Haywood then inquired about
pharmacy services. Mr. West stated that one facility has an in-house pharmacy and another has a
service that brings in medications but it was too early to determine this for a Randolph County facility.
Commissioner Haywood questioned the types of prescription drugs that would be dispensed such as
opiates, Narcan (naloxone), benzodiazepine, and Suboxone. Mr. West said it varied depending on the
patients' needs but assured Commissioner Haywood that any medications were administered and
stored by secure means and were prescribed to help start recovery from addiction.
Chairman Frye asked how suicide risk patients were cared for and Mr. West outlined the
procedures that are followed under supervision by a doctor to help keep suicide risk patients safe to
themselves and others.
Commissioner Haywood asked about security at the facility. Mr. West said that Daymark hires
off -duty sworn law enforcement officers at their facilities.
10/3/2016
Chairman Frye asked if the Sheriffs Deputies could bring inmates from the jail in Randolph
County to receive services. Mr. West said yes. Chairman Frye asked if a Sheriffs Office from
another county within the Sandhills area could do the same. Mr. West replied that they could not
unless there was a signed agreement between the Local Management Entities/Managed Care
Organizations (LME/MCO).
Commissioner Haywood inquired about the potential for facility expansion. Mr. West stated that
the allowable number of beds in a facility is mandated by the Federal Government. Commissioner
Haywood then asked about building a second facility in Randolph County in another area. Mr. West
replied that because of the expense, it was not currently in the plans but that there is transportation
available from outlying areas to the facility for patients that require it.
Ms. Whitt spoke again saying that the Sandhills Center Board of Directors had approved the
expansion of this service on September 13, 2016. They were interested in the Walker Avenue
building and had an appointment with an architect to review the usability of that building as a potential
site. She requested the Commissioners agree to continue discussion with the Sandhills Center with the
goal of locating a Facility Based Crisis Service Center in Randolph County.
On motion of Allen, seconded by Haywood, the Board voted unanimously to engage in continuing
discussions with Sandhills Center with the goal of locating a Facility Based Crisis Service Center in
Randolph County.
Update on Uwharrie Charter Academy
Mac Whatley, Chairman of the Uwharrie Charter Academy Board, gave an update on the
school. He stated that it is in its fourth year of operation. The budget for the 2016-2017 year is $6
million. There are 840 students and 95 employees. To date, there have been 70 graduates.
Mr. Whatley said the campus located south of Asheboro in the Ulah area is being refinanced
next Tuesday to a 2.375% 40-year loan. There were initially 45 acres on this campus but this year
49 additional acres have been purchased, five of those were sold to the Ulah Fire Department, and
29+ acres were purchased across the 220 bypass for a baseball and soccer complex making the
total campus 120+ acres. Plans are to add 5t' grade next year. Construction will be started in
December on a building with a gym to house the middle school. He said there are already two
modular units at the high school due to overcrowding. The long term Strategic Plan calls for
elementary through high school on the same campus.
Their CPA, Maxton McDowell, has reported clean audits to the State Board of Education for
the past four years for Uwharrie Charter Academy. Federal government support is given for 38%
of the students on the free lunch program, 70 Exceptional Children (EC) students and seven EC
teachers.
Mr. Whatley said hands-on learning is an important part of the curriculum at the school and
showed a slide of a prosthetic hand that the students make. It is produced on a 3-D printer and
given to a non-profit agency called "Enable" that serves children in the Middle East and Africa
who have lost their hands.
He stated that the Academy now has five buses and has hired one mechanic. Lunches are
brought in to sell to students. Lastly, he invited the Commissioners to visit the school.
10/3/2016
Update on the Need for a New Middle School in the Archdale/Trinity Area
Dr. Stephen Gainey, Superintendent of Randolph County Schools (RCSS), presented PowerPoint
slides and explained the need for a new middle school in the Archdale/Trinity area. He said Braxton
Craven School and Archdale -Trinity Middle School are the second and fifth most crowded schools in
RCSS, having six modular classrooms per school. One middle school per high school in the
Archdale -Trinity zone is needed. With the current total school populations at Braxton Craven
School and Archdale -Trinity Middle School, two middle schools with approximately 564 students
per school could be created. He reviewed the repair plan involving those schools and said projects to
be completed at Braxton Craven School in Year 7, Year 8, and Year 9 of the "9-Year Facility
Upgrade/Repair Plan" should not be completed if Branton Craven School is not a long-term solution
for RCSS.
Dr. Gainey gave the following estimates for the cost of a new middle school:
• Cost of Construction $21,972,400
• Cost of Ancillary Items $2,416,964
• Cost of Furniture and Equipment $1,950,000
• Cost of Land (already own property) $ 0
TOTAL = $26,339,364
Rezoning Public Hearin
At 7:22 p.m., the Board entered into a duly advertised public hearing to consider rezoning
requests. Jay Dale, Planning Director, presented the following request and Chairman Frye
opened the public hearing then closed it after hearing no comments.
STEPHEN HAYWORTH, Ramseur, North Carolina, is requesting that 4 acres (out of 40.93
acres), located on Picketts Mill Road, Brower Township, be rezoned from RA to RBO-CD. Tax
ID# 8607462669. Rural Growth Area. The proposed Conditional District would specifically
allow the construction of a 40' x 30' building (with a future expansion of 40' x 20') to be used for
a truck hauling business with on -site material storage of gravel, sand, sandrock, and mulch as per
site plan. Margaret Davis Hayworth - Property Owner. The Planning Board reviewed this
request at public meeting on September 13, 2016, and unanimously recommended that this
request be approved as consistent with the 2009 Growth Management Plan. The Planning Board
found the following policies within the 2009 Growth Management Plan that support determination of
consistency with the adopted plan with this recommendation are:
Policy 3.9 Individual rezoning decisions within Rural Growth Areas will depend upon the scale of
the development and the specific natural of the site and its location.
Policy 4.3 Individual Rural Business or Highway Commercial rezoning decisions will depend upon
the scale of the proposed development as it relates to the specific site and location weighed against
impacts to adjoining rural land uses.
On motion of Haywood, seconded by Lanier, the Board voted unanimously to approve the request
of Stephen Hayworth, as determined consistent with the standards andpolicies contained within the
Growth Management Plan and outlined in the recommendations provided by the County Planning
Board; and having further found from information and testimony provided at public hearing, that the
proposed rezoning is reasonable and in the public interest.
10/3/2016
Approval to Convert Two Part -Time Positions to a Full -Time Business Manager Position
Sheriff Robert Graves requested converting two part-time positions into one full-time Business
Manager position to be effective November 1, 2016. He said the employee in this position will be
responsible for the organization and supervision of fiscal and budgetary operations, personnel
administration, purchasing, office services, and other general managerial functions. The funds
budgeted for the part-time positions will be sufficient to cover the salary and fringe benefits of a
Business Manager for the balance of this budget year; however, additional funds will be necessary in
the 2018 budget year. The starting annual salary for the Business Manager is $51,242.
He said he requested the position in order to allow time for the employee to be adequately trained
by next spring. Justin Brubaker, an existing employee, will be transferred into the Business Manager
position and someone will be hired to fill the position vacated by Justin. This will permit Justin to
work more closely with Jane Leonard on the functions of the job before she retires.
Sheriff Graves requested that the Board approve the addition of one full-time position of `Business
Manager to the Sheriffs Office" position and delete two part-time positions; Bailiff PT (4166006) and
Business Manager PT (4166001). He thanked the Board for the consideration of this request.
On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the addition
of one full-time position of "Business Manager to the Sheriff's Office" and delete two part-time
positions; Bailiff PT (4166006) and Business Manager PT (4166001) to be effective November 1,
2016, as requested.
Award Contract for Construction of Addition to the Animal Shelter
Paxton Arthurs, Public Works Director, said on August 15, 2016, a Request -For -Bid was issued for
the proposed addition to the Randolph County Animal Shelter. A Pre -Bid Meeting was held on
August 23rd in which 17 contractors attended. On September 8d', the bids were opened, at which time
the following ten bids were received:
- H.M. Kern Corp.
$1,093,500
- Garanco
$1,104,435
- MLB Const. Services
$1,107,823
- Hodgin Construction
$1,216,200
- Lomax Construction
$1,245,400
- W.C. Construction Co.
$1,276,000
- Harrod and Assoc.
$1,321,714
- Progressive Contracting Co.
$1,326,350
- Pro Construction
$1,390,800
- S & S Building & Develop.
$1,450,953
The apparent low bidder, H.M. Kern Corporation, is a contractor that the Architect has worked
with in the past and has been satisfied with their performance. Mr. Arthurs referenced a letter
included in the agenda packet where the Architect negotiated the bid price down to $1,048,294.00.
Mr. Arthurs recommended that the Board award a contract to H.M. Kern Corporation in the
amount of $1,048,294.00 for the construction of an addition to the Randolph County Animal Shelter
10/3/2016
and that the County Manager be authorized to sign the contract.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to award a contract to
H.M. Kern Corporation in the amount of $1,048,294.00 for the construction of an addition to the
Randolph County Animal Shelter and to authorize the County Manager to sign the contract.
Approval to Sell County Property
Aimee Scotton, Associate County Attorney, said Randolph County is the owner of two parcels of
property located on Andrew Jackson Trail in the Franklinville Township. Parcel number
7782939495, located at 3122 Andrew Jackson Trail, consists of approximately 0.40 acres and is
valued by the Tax Department at $7338.00. Parcel number 7782939586 consists of approximately
0.20 acres and is valued at $5630.00. These properties were acquired by the County when they failed
to sell in a tax foreclosure sale by public auction in 1998.
She stated the County has received an offer from Adolph Rush, an adjoining property owner and a
relative of the family that originally owned the properties to purchase both properties from the County
at a purchase price of Two Thousand Five Hundred Dollars ($2,500.00). Mr. Rush has expressed a
desire to bring this property back into his family and to enable the County to get it back on the tax
scroll.
She also said if the Board accepted this offer, the upset bid process outlined in North Carolina
General Statute § 160A-269 would begin. This process basically requires that the offer be advertised
in the newspaper, followed by a 10-day period during which this offer may be upset by anyone
prepared to raise the bid by not less than 10% of the first one -thousand dollars and 5% of the
remainder (in this instance, that would be an increase of at least $175.00). If an upset bid is received,
then the new bid is advertised and there is an opportunity for that amount to be upset. This procedure
is repeated until a 10-day period passes with no further qualifying upset bids. At which time, Ms.
Scotton said the offer will be brought before the Commissioners for approval to sell the property to the
highest bidder. Of course, the Board may reject any and all offers at any time.
On motion of Kemp, seconded by Allen, the Board voted unanimously to begin the upset bid
process outlined in North Carolina General Statute §160A-269 for PINS 7782939495 and
7782939586 with a combined starting bid of Two Thousand Five Hundred Dollars ($2, 500.00).
Approve Resolution Supporting the Republican Party's Request to Urge Honorable Mark
Walker to Leave a Congressional Office in Randolph County
Chairman Frye stated the Republican Party had asked the Commissioners to consider the approval
of a resolution urging Congressman Mark Walker to leave a congressional office in Randolph County
if he wins the election. Chairman Frye explained that Randolph County will now be in District 6
where it had been District 2 with a small portion in District 8. He said there has been a congressional
office in Randolph County to serve the citizens for many years and encouraged keeping one.
On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the
Resolution urging Honorable Mark Walker to leave a Congressional Office in Randolph County,
subject to the outcome of the election, as follows:
RESOLUTION URGING THE HONORABLE MARK WALKER TO LEAVE A
CONGRESSIONAL OFFICE INRANDOLPH COUNTY
10/3/2016
WHEREAS, it is hoped and anticipated that U.S. Congressman Mark Walker will be re-
elected and return to office to represent the Sixth North Carolina Congressional District on
January 1, 2017; and
WHEREAS, Randolph County will become part of the Sixth Congressional District on
January 1, 2017; and
WHEREAS, there has been a U.S. Congressional Office in Randolph County, North
Carolina providing assistance to constituents for approximately forty years; and
WHEREAS, the current employees working in the Congressional Office in Randolph
County are providing outstanding support and services to constituents throughout the district;
BE IT THEREFORE RESOLVED that the Honorable Mark Walker is strongly urged to
keep a Congressional Office open in Randolph County; and
THAT the citizens of Randolph County are strongly encouraged to contact Congressman
Walker to express their support for keeping a Congressional Office open in Randolph County;
and
THAT the citizens of Randolph County are strongly encouraged to contact Congressman
Walker to express their support for the current employees of the Congressional Office in
Randolph County, who are providing outstanding support and services for constituents
throughout the district.
Approve Resolution to Adopt 2017 Board of Commissioners Regular Meeting Schedule
On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the
Resolution to adopt the 2017 Board of Commissioners Regular Meeting Schedule as follows:
Resolution Adopting 2017 Meeting Schedule of the
Randolph County Board of Commissioners
WHEREAS, pursuant to N. C. G.S. 153A-40(a), the board of commissioners shall hold
a regular meeting at least once a month; and
WHEREAS, pursuant to N.C. G.S. 153A-40(a) the board of commissioners may, by
resolution, fix the time and place of its regular meetings; and
NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board of
Commissioners hereby adopts the following meeting schedule for all of its 2017 regular
meetings:
Tuesday, January 3 Monday, July 10
Monday, February 6 Monday, August 7
Monday, March 6 Tuesday, September 5
Monday, April 3 Monday, October 2
Monday, May I Monday, November 6
Monday, June 5 Monday, December 4
BE IT FURTHER RESOLVED that the regular meetings shall begin at 6:00 p.m.,
with the rezoning public hearing beginning at 7: 00 p. m.; and
FURTHER, that all regular meetings shall be held in the 1909 Historic Courthouse,
145-C Worth St., Asheboro, NC 27203; and
BE IT FINALLYRESOLVED that the Clerk shall cause a copy of this resolution to be
posted and published pursuant to NCGS 153A-40.
10/3/2016
Closed Session
At 7:45p.m., on motion of Kemp, seconded by Haywood, the Board voted unanimously to go
into closed session to discuss matters relating to the location or expansion of business in the
area pursuant to [N. C. G.S.143-318.11(a)(4)J.
Regular Session Resumed (Reconvened)
At 7:56 p.m., regular session resumed.
Adjournment
At 7: 57 p. m., on motion by Allen, seconded by Kemp, the Board voted unanimously to adjourn.
Darrell L. Frye, Chairman Phil Kemp
Arnold Lanier
David Allen
Stan Haywood
Dana Crisco, Deputy Clerk to the Board
10/3/2016