031918Special Meeting - March 19, 2018
The Randolph County Board of Commissioners met in special session at the Randolph
County Historic Courthouse, 145 Worth St., Asheboro, to consider the items from their regular
meeting agenda due to the weather cancellation of the March 12th regular meeting. A special
meeting notice was duly published including items to be considered. Commissioners Allen, Frye,
Haywood, Kidd and McDowell were present, as well as, County Manager Hal Johnson; Assistant
County Manager/Finance Officer Will Massie; County Attorney Ben Morgan; Associate County
Attorney Aimee Scotton; Clerk to the Board Amanda Varner and Deputy Clerk to the Board
Dana Crisco. Dr. Bob Shackleford gave the invocation and everyone recited the pledge of
allegiance.
Amendment to Consent Agenda
Chairman Allen announced that Item K. Budget Amendment 2018 Timber Receipts on the
Consent Agenda had been amended and each Commissioner had a copy for review. Mr. Massie
had received an email that the initial reported amount was incorrect for Timber Receipts. The
Federal Timber Receipts program distributes revenues to counties that contain federal land.
These distributions are to be used for public education. The receipts are allocated to the two
school systems based on their ADM percentages.
Previously:
Randolph County Schools
78.76% $8,170.99
Asheboro City Schools
21.24% $2,203.55
New:
1/1 (Tue.)
Randolph County Schools
78.76% $7,631.70
Asheboro City Schools
21.24% $2,058.12
Chante to Consent Agenda
Commissioner Kidd asked that Item L Approve Request to Increase Stipend Compensation for
the Asheboro City School Board of Education be removed from the Consent Agenda for separate
consideration.
Consent Agenda
On motion of McDowell, seconded by Haywood, the Board voted unanimously to approve the
Consent Agenda, as amended and as follows:
• approve Board of Commissioners regular meeting minutes of 2/5/18, special
meetings of 2/8/18 and 2/22/18;
• approve 2019 Holiday Schedule (same as State schedule), as_ follows:
Holiday
County*
Library
New Year's Day
1/1 (Tue.)
1/1 (Tue.)
M. L. King Jr. 's B -day
1/21 (Mon.)
1/21 (Mon.)
Easter / Good Friday
4/19 (Fri.)
4/19 (Fri.)
3/19/2018
Memorial Day
5/27 (Mon.)
5/27 (Mon.)
Independence Day
7/4 (Thur.)
7/4 (Thur.)
Labor Day
9/2 (Mon.)
9/2 (Mon.)
Fall Festival (Asheboro Library Only - CLOSED) 10/5 (Sat.)
Veterans' Day
11/11 (Mon.)
11/11 (Mon.)
Celebration of Seagrove Potters 11/16 (Sat.)
(Seagrove Library Only CLOSED)
11/28&29
11/28&29
Thanksgiving
(Thur. & Fri.)
(Thurs. & Fri.)
12/24, 12/25, 12/26
12/24 (Tue.) CLOSED;
Christmas
(Tue.-Thur.)
12/25 (Wed.) CLOSED;
12/26 (Thur.) OPEN
• appoint Robert Lawler to the Adult Services Planning Committee;
• reappoint Suzanne West, Alice Dawson, and Marian Auman to the Randolph
County Adult Care Home Community Advisory Committee;
• approve Budget Amendment #26 for additional Law Enforcement Restricted Funds
to cover costs of equipment upgrades and additions to the shared aircraft above
initial bid, as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #26
Revenues
Increase
Decrease
Appropriated Fund Balance Law Enforcement
Restricted Funds
$ 7,500
Appropriations
Increase
Decrease
Sheri
$ 7,500
Decrease
• approved Budget Amendment #27 for Building Reuse Grant Engineered Steel
Products, as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #27
Revenues
Increase
Decrease
Restricted Intergovernmental
$125,000
Transfer from Economic Development Reserve
$ 6,250
Appropriations
Increase
Decrease
Other Economic & Physical Development
$131,250
3/19/2018
• approve Resolution of Support for DOT to eliminate their use of the US Hwy 311
name through Randolph County (no change for Randolph County Road Name), as
follows:
RESOLUTION SUPPORTING THE PROPOPSED ELIMINATION OF
THE NAME US 311 IN RANDOLPH COUNTYB Y NCDOT
WHEREAS, the NC Department of Transportation has requested
consideration by the Randolph County Board of Commissioners for support of
termination of the designation of US 311 within Randolph County as US 311
predominately runs concurrent with Interstate 74 from Winston Salem, through
Guilford and Randolph Counties to its terminus at 173 in Randleman; and
WHEREAS, it has been determined by NC Department of Transportation
that the continued use of the name US HWY 311 by 9-1-1 and addressing can be
allowed for SR1009 and SR2270 through Randolph County from South Main
Street in Archdale to HWY 311 EXT in Randleman.
NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board
of Commissioners formally supports their request.
• approve Pawn Broker License for County Pawn, LLC,-
adopt
LC;adopt Proclamation Honoring Uwharrie Charter Academy as State 1-A Wrestling
Champs, as follows:
HONORING UWHARRIE CHARTER ACADEMY HIGH SCHOOL WRESTLING
TEAM AS THE
2018 NORTH CAROLINA HIGH SCHOOL ATHLETIC ASSOCIATION'S
]-A STATE CHAMPION
WHEREAS, the Uwharrie Charter Academy Wrestling Team, on Saturday,
February 17, 2018, earned the title of North Carolina High School Athletic
Association State 1-A High School Wrestling Champions with a 115.5-110.5
victory over Rosewood, at the Greensboro Coliseum, Greensboro, NC; and
WHEREAS, ten Uwharrie Charter wrestlers qualified for State: Hayden
Waddell, Josh Poteat, Adam Robins, Caleb Bryant, Nick Menjivar, .Terry
Jimenez, Branson Lambert, Bailey Parks, Isaiah Martin, and Dylan Jones; led
by Head Coach Chris Waddell and Assistant Coach Eric Soto; and
WHEREAS, Uwharrie Charter's wrestlers and coaches have created a
positive image for their peers and the citizens of Randolph County and
surrounding areas and have demonstrated the teamwork and dedication
necessary to produce a successful season; and
WHEREAS, Uwharrie Charter was led by the first place finish of Hayden
Waddell, in the 113 lb. category of the North Carolina State 1-A wrestling
championship series; and
WHEREAS, Josh Poteat assisted the team taking a second place finish in
120-1b., with Caleb Bryant placing third in 138-1b., Nick Menjivar placing third
in 145-1b., Bailey Parks placing third in 170-1b., Isaiah Martin placing third in
182-1b., and Dylan Jones placing fourth in 195-1b.; and
WHEREAS, Uwharrie Charter Academy has exhibited athletic ability and
great sportsmanship, both on and off the mat, thereby bringing pride and
3/19/2018
recognition not only to the team itself, but also to Randolph County and its
citizens.
NOW, THEREFORE, BE IT PROCLAIMED that the Randolph County
Board of Commissioners officially acknowledges the talents, skills, teamwork,
sportsmanship and successes of the Uwharrie Charter Eagle's Wrestling Team,
the 2018 North Carolina High School Athletic Association State 1-A Wrestling
Champions, and, on behalf of our citizens, does hereby extend this expression of
our pride in this prestigious milestone.
• approve Budzet Amendment #28 for 2018 Timber Receipts. as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #28
Revenues
Increase
Decrease
Restricted Intergovernmental
$ 9,690
Appropriations
Increase
Decrease
Education
$ 9,690
Increase Stipend for Asheboro City School Board of Education
Commissioner Kidd asked to be recused from the vote on Item I. which had been previously
removed from the Consent Agenda to be addressed separately.
• approve Request to Increase Stipend Compensation (NCGS 115C-38) for the
Asheboro City School Board of Education (would match Randolph County
Schools), as follows:
Compensation (per month)
Chairperson $400 Membership $300
On motion ofFrye, seconded by McDowell, the Board voted 4-0 to allow Commissioner Kidd
to be recused from voting on Item I. based on NCGS 153A-44.
On motion of Frye, seconded by McDowell, the Board voted 4-0 to increase stipend
compensation (NCGS 115C-38) for the Asheboro City School Board of Education, as presented.
Special Recognition – State Wrestling Champions
Chairman Allen also recognized the Uwharrie Charter Academy Wrestling Team for winning
the 1-A State Wrestling Championship and presented them with a Proclamation recognizing their
accomplishments.
Chairman Allen recognized 2018 State Wrestling Champions and a Certificate of Recognition
was presented to each on behalf of the Board. Hayden Waddell from Uwharrie Charter
Academy won the State 1-A/113 lb. class and Michael Smith from Asheboro High School won
the State 3-A/220 lb. class.
Special Recognition – Ira McDowell Portrait
County Manager Hal Johnson stated that Randleman Mayor Bucky Jernigan recently
presented a portrait of former Randolph County Board of Commissioners Chairman Ira L.
3/19/2018
McDowell to Randolph County. Ira McDowell served as Chairman of the Randolph County
Board of Commissioners from 1956 to 1970. At that time, his 14 years of service as Board
Chairman was the longest in Randolph County Commissioner history.
On August 4, 1980, the Randolph County Board of Commissioners (Commissioners Richard
Pugh, Richard Petty, Kenyon Davidson, and Thurman Hogan) voted to name the newly
constructed complex of County office buildings located on South Fayetteville St., Asheboro,
N.C., the Ira McDowell Center and approved a resolution honoring Ira McDowell for his
dedication and loyal leadership to Randolph County.
Mr. Johnson recommended that the new portrait of Ira McDowell be placed in the Department
of Public Health with an appropriate public dedication.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment and
closed it after hearing no comments.
Detention Center Expansion and Renovation
County Engineer Paxton Arthurs stated that the County is ready to move into the next phase
of the Detention Center project and introduced Moseley Architects representatives.
Dan Mace, Jason Hopkins, and Todd Davis of Moseley Architects gave an update on the
Detention Center. They have worked with the Sheriff and staff to develop these plans. They
spoke of the scope of work to be done which will increase the number of beds available and
include additions and renovations to update the facility to current day standards. An
approximate cost of $16.6 million was given for the project. They are now ready to proceed into
the bidding phase of this project.
Commissioner Frye asked if there would be a large pool of bidders. Mr. Hopkins said since there
was no prequalification, he hoped that the response would be good.
Chairman Allen inquired if the contingency would be sufficient to cover the changes in costs for
aluminum and steel. Mr. Hopkins responded that there should be enough added to cover such costs.
Commissioner Frye commented that when the Detention Center was originally designed, the Board
had chosen to use pods which would be much more flexible for future renovations and additions. Mr.
Mace commended him and that Board on that foresight.
Chairman Allen asked about housing for special populations. Mr. Hopkins stated that Pod G was
being renovated for that population.
Commissioner Haywood asked how many additional officers would be needed for the expanded
facility. Mr. Davis said that a staffing analysis had not been done yet but there would be additional
staff needed.
Mr. Arthurs requested that the Board approve the design and authorize the County to proceed
with the bidding of this project.
3/19/2018
On motion of Kidd, seconded by Frye, the Board voted unanimously to approve the design
and authorize proceeding with the bidding of the Detention Center expansion project.
Presentation and Approval of Schematic Design for Agri -Business Center
County Manager Hal Johnson commented that this Board had been confronted with more
capital projects at one time than any other Randolph County Board of Commissioners. Next, he
spoke about the potential agri-business center. He stated that a conceptual site design proposal
for an agri-business center provided by HH Architecture was included in the agenda packet. It
reflected options for development that would reduce costs while still allowing the proposed agri-
business center to be constructed at a level that would meet the needs of agriculture and the
Randolph County community.
The current plan reflects areas of the 104 -acre site that could be used for future commercial
development. He said it is essential for this project to be an active "public-private partnership"
because the size of the 104 -acre tract would provide opportunities for the County to consider
long-term leases that could support the development of hotels, restaurants, and related facilities.
This income could provide the reoccurring funding sources that would be necessary to operate
the agri-business center.
Mr. Johnson said that during the February 22, 2018, annual planning retreat, the
Commissioners indicated that they would consider taking the full project, estimated at $55
million, to a November 2018 bond referendum. In order to prepare for the referendum and
provide the public with more information concerning the proposed project, it is necessary to
begin the architectural schematic design phase of the project.
HH Architecture Principal and Lead Architect Kristen Hess presented an update. She
discussed the conceptual site plan and gave an estimate of $55 million for the agri-business
center project. She stated the next phase would be the schematic design.
Chairman Allen asked about potential seating capacity in the arena. Chris Riley, Architect at
HH Architecture, responded that it would be between 3000 and 4000.
Commissioner McDowell questioned if this facility could potentially accommodate the needs
for graduations. Dr. Shackleford responded with an estimate of the number of seats Randolph
Community College graduations normally need and mentioned that a facility with air
conditioning was necessary.
Chairman Allen stated that this facility would have sufficient seating for a variety of events
but wouldn't compete with other local facilities.
Commissioner Kidd commented that he wanted a variety of stakeholders to be included in the
future phases of the project.
On motion of McDowell, seconded by Haywood, the Board voted unanimously to approve the
contract amendment for the schematic design of the agri-business center, related Budget
Amendment #29 from the General Fund, and Budget Amendment #1 to the Randolph County
Agri -Business Civic Center Capital Project Ordinance, as follows:
3/19/2018
2017-2018 Budget Ordinance
General Fund—Budget Amendment #29
Revenues
Increase
Decrease
Appropriated Fund Balance
$250,000
Appropriations
Increase
Decrease
Transfer to Agri -Business Center
$250,000
2017-2018 Budget Ordinance
Randolph County Agri -Business Civic Center Capital Project Ordinance #1
Revenues Increase Decrease
Transfer from General Fund $250,000
Appropriations Increase Decrease
Professional Services $250,000
Approval of Design for Northgate Complex
County Engineer Paxton Arthurs stated that, in January, Robert Carmac with Smith Sinnett
Architecture presented a plan to renovate the Northgate Office Complex for use by the Board of
Elections, the Day Reporting Center, and Randolph County Probation and Parole to the
Commissioners. The cost for this renovation work was estimated at $3,774,156. Last month at
the Commissioner's Planning Retreat, Finance Officer Will Massie presented a financial plan
that would enable the County to move forward with the renovation of all three of these spaces.
Mr. Arthurs gave a review of the project and requested the Board approve the proposal from
Smith Sinnett Architecture to allow them to proceed with the design, bidding, and construction
administration of the renovation to the Northgate Office Complex for a fee of $349,000 and
authorize the County Manager to sign the amended associated contract.
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the proposal
from Smith Sinnett Architecture allowing them to proceed with the design, bidding and
construction administration of the renovation to the Northgate Complex, and authorize the
County Manager to sign the amended associated contract.
Adoption of Capital Proiect Ordinance
Finance Officer Will Massie stated in order to account for all costs related to the renovation of
space for Elections, Adult Day Reporting Center, and Probation and Parole offices in the Northgate
Complex, a multi-year capital project fund should be established, separate from the General Fund.
G.S. 159-13.2 states "a project ordinance authorizes all appropriations necessary for the completion of
the project and neither it nor any part of it need be readopted in any subsequent fiscal year."
He said the County can primarily finance this project through a transfer from the General
Fund. There are some residual funds left in the Emergency Services Headquarters and Animal
Shelter projects as well. Future revenues and expenses will be budgeted as the project develops.
Once the design and bidding phases are complete and we have actual contractor bids in hand, the
3/19/2018
Commissioners will adjust the final budget for the project. This will allow the whole project to
be funded at once as opposed to funding it in smaller increments.
Mr. Massie requested the Board of Commissioners adopt the Capital Project Ordinance to
account for the costs related to this project, and approve the related Budget Amendments to
transfer resources from the General Fund and the Emergency Services Headquarters and Animal
Shelter projects.
Chairman Allen commented that he would like to see some of the Waste Management money
used to match grant funding in upcoming years.
On motion of Frye, seconded by McDowell, the Board voted unanimously to adopt the
associated Capital Project Ordinance and approve the related Budget Amendments to transfer
resources, as follows:
BE IT ORDAINED by the Board of the Randolph County Commissioners that, pursuant to section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project
ordinance is hereby adopted. -
Section 1. The project consists of the renovation and upgrades to Northgate Plaza, primarily to
relocate the Board of Elections, Adult Day Reporting Center, and Probation and
Parole offices. The Northgate renovation is hereby authorized as a capital project
with revenues and expenditures projected for the duration of the project.
Section 2. The officers of Randolph County are hereby authorized to proceed with the capital
project in accordance with all General Statutes ofNorth Carolina and within terms
of the contracts approved by the Randolph County Board of Commissioners.
Section 3. The following amounts are appropriated for expenditures for the capital project:
Professional services $ 350,000
Construction 3,800,000
TOTAL: $ 4,150, 000
Section 4. The following amounts are anticipated to be available to complete this capital
project:
Transfer from General Fund $3,700,000
Transfer from Capital Project Funds
Emergency Services Headquarters 323,000
Animal Shelter 127,000
TOTAL: $ 4,150, 000
Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund
sufficient specific detailed accounting records to satisfy the requirements of General
Statutes ofNorth Carolina.
3/19/2018
Section 6. Funds may be advanced from the General Fund for the purpose of making payments
as due. Reimbursement should be made in an orderly and timely manner. Any
advances between fiscal years must be approved by the Board of Commissioners.
Section 7. This Capital Project Ordinance shall be entered in the minutes of the Board of the
Randolph County Commissioners and after adoption copies of this Ordinance shall
be filed with the finance officer, the budget officer, and the clerk to the board.
Section 8. This Capital Project Ordinance is adopted on March 19, 2018 and shall continue in
effect until the project is completed.
2017-2018 Budget Ordinance
General Fund—Budget Amendment #30
Revenues
Increase
Decrease
Appropriated Fund Balance
$3,700,000
Appropriations
Increase
Decrease
Transfer to Northgate Capital Project
$3,700,000
Decrease
2017-2018 Budget Ordinance
Emergency Services Headquarter Capital Project Budget Amendment #7
Revenues
Increase
Decrease
Sales Tax Reimbursements
$145,000
Interest on Investments
$39,000
Appropriations
Increase
Decrease
Transfer to Northgate Capital Project
$323,000
Furniture and Fixtures
$44,764
Contingency
$183,764
2017-2018 Budget Ordinance
Animal Shelter Capital Project Budget Amendment #4
Revenues Increase Decrease
Sales Tax Reimbursements $10,000
Interest on Investments $9,000
Appropriations Increase Decrease
Transfer to Northgate Capital Project $127,000
Construction $108,000
AUUroval of Resolution SunnortinLy a Statewide Referendum – Public School BuildinLy
Bond Act
County Manager Hal Johnson said at the February 22, 2018, planning retreat, there was a great
deal of discussion of the many capital improvement projects and related financing options being
considered by the Board of County Commissioners. Currently, Randolph County has school
capital needs of over $89 million.
3/19/2018
HB 866/SB542 - The NC School Bond referendum, referred to as the Public School Building
Bond Act, is currently being considered by the legislature. This Bond would invest $1.9 billion
to begin addressing critical needs of public schools across North Carolina. It is estimated that
Randolph County could receive $33,750,458 to address some of these needs. Approximately
$26,601,006 from a successful Bond vote would be allocated to Randolph County Schools and
$7,149,452 to Asheboro City Schools.
The NC School Bond would have a major impact on Randolph County's ability to finance
capital improvement projects as outlined during the February Board of Commissioners planning
retreat. Mr. Johnson asked the Board to consider a resolution urging the North Carolina General
Assembly to approve HB866 calling for a statewide referendum on the November 2018 ballot. It
would allow Randolph County and school districts across North Carolina to better meet critical
school facility needs.
Commissioner Frye commented that this was the number one legislative goal for the NCACC.
On motion of Frye, seconded by Haywood, the Board voted unanimously to adopt a
resolution supporting the NC School Bond HB8661SB542, as follows:
SUPPORTING A STATEWIDE REFERENDUM
ONA BOND ISSUE FOR SCHOOL FACILITYNEEDS
WHEREAS, based on information from the school districts and counties, the
Department of Public Instruction reported in 2016 that North Carolina's public
schools need about $8.1 billion to pay for new school facilities, maintenance and
renovations; and
WHEREAS, the 2016 report, also known as the Statewide Facility Needs
Survey, found that 118 new schools are needed across North Carolina. Fifty are
needed immediately, and sixty-eight are needed in three to five years; and
WHEREAS, besides new construction, 1,560 schools need renovations to
comply with safety and building code requirements and to address deferred
maintenance, 459 schools need additions for new classrooms; and
WHEREAS, a priority goal of the North Carolina Association of County
Commissioners is to support legislation to provide state assistance to meet school
construction needs caused by increased enrollment and mandated reduction in
class size, through a statewide referendum on a bond issue; and
WHEREAS, the Statewide Facility Needs Survey also showed that construction
costs are increasing, from a base of $136 per square foot in 2005 to $194 per
square foot in 2015 and interest rates and construction costs are still rising; and
WHEREAS, deteriorating facilities, which distract from learning, impacts
achievement and we need to ensure public school facilities are conducive to study;
and
WHEREAS, counties in both urban and rural areas are faced with high costs
for renovations and repairs to update and make the older buildings safe; and
WHEREAS, counties have limited options to raise revenue to pay for school
construction; and
3/19/2018
WHEREAS, because counties lack sufficient sources of funding for school
facilities, the state has responded in the past by approving statewide school
construction bonds to address needs nearly once per decade; and
WHEREAS, a statewide bond is urgently needed to help address the
staggering shortfall in funding for construction, repairs, and renovations at public
school facilities throughout North Carolina because outstanding needs are
estimated to exceed $8.1 billion; and
WHEREAS, Randolph County has school capital needs of over $89 million;
and
WHEREAS, it is estimated that Randolph County could receive $33,750,458
toward the shortfall of school capital needs; and
WHEREAS, the NC School Bond - HB 866/SB542- would invest $1.9 billion to
begin addressing these critical needs all across the state.
NOW, THEREFORE BE IT RESOLVED, the Randolph County Board of
Commissioners urges the North Carolina General Assembly to call for a statewide
referendum on the November 2018 ballot which is referred to as the Public School
Building Bond Act (HB866/SB542) so that school districts across North Carolina
are better able to meet urgent facility needs.
FURTHER BE IT RESOLVED that copies of this resolution be transmitted to
the members of the General Assembly representing Randolph County and to all
100 counties in North Carolina.
Approval of Contract Between the Sheriffs Office and NC Zoo for Services
Sheriff Graves stated, that in the wake of unfortunate incidents across the United States,
safety and security have become a primary concern for places where large groups of people
gather. He explained that the NC Zoological Park had requested "experienced" full-time Deputy
Sheriffs to provide security for visitors and employees throughout the park.
A copy of the contract was provided to the Commissioners in their agenda packets for review. The
term of this contract is for three years from the date of execution and may be terminated by either
parry with a 60 -day notice. If the contract is terminated before the third anniversary date of March 26,
2021, Randolph County Sheriff's Office will be responsible for reimbursing the parry a proportionate
amount of the then current value of the equipment and vehicles by a ratio of the time remaining on the
contract. If the contract is not renewed or terminated before the anniversary date, these three additional
positions will be dissolved or absorbed by the Department. Sheriff Graves requested an additional
three Deputy Sheriff positions at pay grade 164 / step 12.
He explained that once services begin, the North Carolina Zoological Park will pay an initial
equipment and vehicle payment of $39,768 per deputy for a total amount of $119,304. The salaries
and fringe benefits for each Deputy Sheriff are $56,265 for a total amount of $168,795. All of the
above costs will be reimbursed within the first year of the contract. Invoicing will be performed after
each month of service.
For the second and third year of the contract, the North Carolina Zoological Park will continue to
pay ongoing salaries and fringe benefits along with $2,000 for recurring expenses per deputy. This
will cover additional uniforms, repairs to equipment and vehicle maintenance. This comes to $58,265
per deputy for a total amount of $174,795.
3/19/2018
Sheriff Graves said the Department's goal is to ensure a safe and more secure setting for the North
Carolina Zoological Park, as well as the surrounding community.
He asked the Commissioners to consider the contract, add three additional Deputy Sheriff positions
to the Department, and authorize the County Manager to sign the contract.
Pat Simmons, Zoo Director, spoke about the increasing need for safety at the Zoo. She said that
the funding would come out of the Zoo's budget, not from the State's budget.
Commissioner Frye asked about whether the deputies would all work at the same time. Sheriff
Graves said that there would be two of the three deputies at all times who would work on staggered
schedules.
On motion ofHaywood, seconded by Frye, the Board voted unanimously to approve the addition of
three Deputy positions to the Sheribrs Office, approve the contract between the Sheriffs Office and
the NC Zoo for providing the services of the three officers, authorize the County Manager to sign the
contract presented, and approve the associated Budget Amendment #31, as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #31
Revenues
Increase
Decrease
Sales and Services
$175,569
Appropriations
Increase
Decrease
Sheri
$175,569
Update on Regional Consolidated Services Programs
Krystal Parks, Executive Director of Regional Consolidated Services, gave updates on the
Head Start Program, Home Care Program, and Workforce Innovation and Opportunity Act
(WIOA) at the NCWorks Career Center. Head Start served 164 children and their families
located in Asheboro, Randleman, and Ramseur. The Home Care Program provided services to
elderly adults with homemaker/home care services that enable them to remain in their homes
rather than face confinement in a nursing facility. The WIOA provided job services to 1921
individuals and 218 local employers.
Mr. Johnson asked how many employees that Regional Consolidated Services had. Ms. Parks
replied that 103 people were directly employed with them.
ReLyional Partnership Workforce Development Board Annual Report
James Bain, Director, Regional Partnership Workforce Development Board, gave updates
regarding job training and placement programs at the NCWorks Career Center where
employment services are provided to assist adults, dislocated workers, and youth. He said that the
center was now certified in five Career Pathways; healthcare/nursing, nursing & allied health,
advanced manufacturing, aviation, and transportation and logistics. He gave some data on
employment in Randolph County. He also spoke of a success for a young man in the community
that was highlighted in the report.
Approval of Amendments to the Fire Services Advisory Council By-laws
3/19/2018
Fire Marshal Erik Beard stated that the Randolph County Fire Service Advisory Council met
on January 25, 2018, and voting members unanimously approved a motion to forward the by-law
changes to the Randolph County Board of Commissioners for consideration. The first change
was to remove High Point Fire Department and Thomasville Fire Department as automatically
appointed voting members of the Council. Both of these departments have very small response
areas within the County and rarely would any action or policy change taken by the Council have
an impact on these departments. The Chiefs of both departments were contacted and were in full
agreement with the proposed changes. Both Chiefs were advised that they would continue to be
included in the correspondence of the Council and are welcome to attend future meetings.
The second change suggested was the addition of verbiage to clarify who may represent the
department as a voting member in the absence of the Chief. The verbiage simply allows a Chief
Officer of the department to represent his/her department for voting purposes in the absence of
the Chief. The Chief may also send someone other than a Chief Officer if notification is given to
the Council Chair, Vice Chair, or Secretary prior to the meeting.
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the
amendments to the Randolph County Fire Service Council By-laws, as presented.
Approval of Contract with the Town of Franklinville for Operations of the Franklinville
Library
Library Director Ross Holt said the Randolph County Public Library is a cooperative venture
between County government and the municipal governments in the cities and towns where
libraries are located, under the general leadership of the County library. The relationship between
the County library and individual municipal libraries may change over time as local needs
change.
The Town of Franklinville has requested that the County take over operation of the John W.
Clark (Franklinville) Public Library on July 1, 2018. The town has agreed to provide and
maintain the library facility, continue its existing expenditure for the library, and cover the added
costs associated with County operation of the library. Any additional costs to the County are
modest and will be absorbed in the existing Public Library budget. The Franklinville Board of
Commissioners approved the proposed agreement at their meeting on February 13Th and Mayor
Conner has signed the contract.
Mr. Holt requested the Board of Commissioners consider the agreement for County operation
of the Franklinville Library, and authorize Chairman Allen to sign the contract. The agreement
will add one 24-hour/week benefitted part-time position and one 10-hour/week auxiliary part-
time position to the County Pay Plan.
County operation of the Franklinville Library will result in both immediate and long term
benefits to the people in the library's service area as a result of more robust library services,
especially in the area of materials and programming for children. This initiative supports several
goals in the Randolph County Strategic Plan, including the Well -Being goal E2, "encourage
educational practices that will lead to an engaged citizenry of lifelong learners."
3/19/2018
On motion of Kidd, seconded by Haywood, the Board voted unanimously to approve the
contract with the Town ofFranklinville for operations of the Franklinville Library.
Reclassification of Library Position
Library Director Ross Holt stated that the County Personnel Policy provides departments with
two types of regular part-time positions to help meet staffing needs. Auxiliary part-time positions
offer no benefits; due to state retirement regulations, employees in these positions can work no
more than 999 hours per year (under 20 hours per week). Benefitted part-time positions offer the
retirement benefit; employees in these positions can work up to 1,500 hours per year (29 hours
per week or less).
The Asheboro library has two auxiliary part-time Office Assistant II positions in the
Administration division. One of these positions provides support for the Business Manager. The
other provides daily courier service among the libraries. The staff member in the courier
position, James Durham, is retiring on March 29th after 12 years with the library.
It has been determined that one staff member with the additional hours provided by a
benefitted part-time position can do both jobs. Therefore, Mr. Holt proposed to eliminate the
courier position (no. 8199015 — grade 104/5) and reclassify the remaining position (no. 8199004
— grade 104/base) as a benefitted part-time position. Combining the two auxiliary part-time
positions into one benefitted part-time position will save the County $3,985 per year in
salary/benefit costs. Reclassifying the position requires Board of Commissioner approval;
therefore, Mr. Holt requested approval to reclassify position no. 8199004 to benefitted part-time
at grade 104/5 effective April 1, 2018.
On motion of Haywood, seconded by Kidd, the Board voted unanimously to combine the two
auxiliary part-time Office Assistant II positions into one benefitted part-time position and
reclassify position no. 8199004 at grade 10415, and effective April 1, 2018.
Approval to Purchase Election Equipment
Elections Director Melissa Johnson stated that the Randolph County Board of Elections is
requesting the approval of the Sales Order Agreement between Election Systems & Software,
LLC ("ES&S") and Randolph County for the purchase of 20 voting tabulators. These tabulators
are specifically model DS200 digital image scanners with ballot boxes along with other required
components. ES&S is the only elections equipment vendor certified by the State of NC. She said
capital funding for this equipment was included in the fiscal year 2017-2018 budget. The total
purchase price of $100,902.50 includes a trade-in allowance of $11,782.50 for the current,
outdated tabulation equipment.
Elections has purchased 15 of these same tabulators over the past two years and the addition
of these 20 tabulators will fulfill the County's need for new tabulation equipment for an
estimated 10 -plus years. They plan to use this new equipment in all 22 voting precincts during
the May 8, 2018, Primary Election.
3/19/2018
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the purchase
of 20 voting tabulators from Election Systems and Software for $100,902.50 including trade-in
allowance.
Update on the Access to Care Study
Public Health Director Susan Hayes said, in May 2017, the Public Health Department
requested funding through Strategic Planning Implementation for an assessment regarding access
to healthcare and health equity in Randolph County. As a result, in December 2017, a four
month project was completed by the North Carolina Institute for Public Health at UNC Chapel
Hill. Ms. Hayes gave a brief summary of the Needs Assessment and Health Equity Data
Analysis for Randolph County. The goal of this assessment was to gain an understanding of the
health care needs and key health disparities in Randolph County and to develop strategies to
improve access to health care and health equity for all, with a special emphasis on vulnerable
populations.
The project used a three tiered approach and included an analysis of who in Randolph County
seeks health care and where they receive it, an inventory of county health care resources, and
interviews with 16 key informants and four focus groups.
A few key findings included:
1. One fifth of our population is uninsured;
2. Substance abuse and mental health stigma and lack of resources remain barriers;
3. Children and elderly are vulnerable populations where we have opportunities to improve
services and meet needs;
4. We have work to do around health equity and cultural competency which was identified
as a concern through interviews and focus groups.
Ms. Hayes said the full report will be placed on the Randolph County website for review and
they will be "using the findings to create strategies to make our community healthier."
Approval of Refund of Excise Tax
Aimee Scotton, Associate County Attorney, stated that on January 30, 2018, in a letter to Randolph
County Register of Deeds Krista Lowe, the law office of Stegall & Clifford, PLLC requested the
refund of excise tax paid on a deed that was erroneously filed in Randolph County. The deed should
have been filed in Guilford County; the excise paid on this property to Randolph County was $575.00.
North Carolina General Statute 105-228.37 governs the refund of overpayment of tax. This statute
requires that a taxpayer requesting a refund must file a written request for said refund with the Board
of County Commissioners within six months after the date that the tax was paid. Within 60 days after
this request, the Board of County Commissioners must review the request and hold a hearing to make
a decision on the refund. If the Board finds that the refund is due, the Board shall refund the County's
portion of the tax. Ordinarily, before the tax is refunded, the taxpayer must record a new instrument
reflecting the correct amount of tax due. In this case, since no tax was due, before the tax is refunded,
the taxpayer must record a document stating that no tax was owed because the instrument being
corrected was recorded in the wrong county. This document which must include the names of the
grantors and grantees and the deed book and page number(s) of the instrument(s) being corrected was
originally filed in the Randolph County Registry on January 29, 2018.
3/19/2018
Since no excise tax was due in Randolph County and this deed was simply recorded in the wrong
place, Ms. Scotton asked for authorization to refund the request by the law office of Stegall &
Clifford, PLLC in the amount of $575.00.
On motion of Kidd, seconded by McDowell, the Board voted unanimously to approve the refund
of $575 to Stegall & Clifford, PLL Cfor the overpayment of excise tax.
Amendment to New Business Item N Memo - Dollar Amount
Chairman Allen announced there was an error in the total of New Business Item N.- Consider
Purchase of HVAC System for Jail and that a replacement memo had been presented for
consideration.
Approval of New HVAC System for Detention Center
Sheriff Graves requested approval of expenditure of funds to replace an existing HVAC unit at the
jail. The current HVAC unit has been operating since the opening of the jail in 1996. Their
maintenance supervisor Darren Johnson has exhausted all resources to keep the current system
working properly for the past 22 years. Sheriff Graves said that during the last year, they encountered
significantly more issues with this unit and feel it needs to be addressed before the situation
deteriorates any further. He explained that if approved now, they can allocate a purchase order to
solidify our intentions with Brady Parts, Inc. The current estimated waiting period for the HVAC
system is eight weeks. It was verified that if they can receive the unit by May W', the unit can be
installed no later than May 31"prior to the heat of the summer.
In cooperation with Brady Parts, Inc. and U.S. Communities a cooperative purchasing program
they managed to receive lower pricing for the new unit. Brady Parts, Inc. has been a long-term
provider of preventative maintenance for the Randolph County Jail. The cost of the overall project
comes to $88,636.00; this covers the full installation of the unit and additional subcontracting
requirements. The cost of this project is covered under their current budget, so no further funding will
be needed.
Sheriff Graves asked the Board to approve the expenditure of current funds for the purchase of the
HVAC system.
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the purchase
of the HVAC system with current funds.
County Manager Update
County Manager Hal Johnson advised the Board that County Finance Officer/Assistant
County Manager Will Massie was elected President of the North Carolina Finance Officers
Association for the 2018/2019 year. He said this is not only an honor for Mr. Massie, but also
reflects highly on Randolph County Government.
Mr. Johnson said that as part of our commitment to serving the community, Randolph
County Government has provided opportunities for meeting locations that can be used by our
community organizations, agencies, and groups. No formal facility use policies have been
adopted by the Board of Commissioners. He said the County Facilities Committee is currently
working on policies and procedures that will be designed to allow usage of County facilities but
3/19/2018
also ensure protection and orderly use. Recommendations from the County Facilities Committee
will be presented for Commissioners' consideration at a future meeting.
Mr. Johnson also told the Commissioners that as of February 26, 2018, Randolph County was
239 years old. The first Court of Pleas was held in Randolph County on March 8, 1779, 239
years ago!
Regional Update
Commissioner Frye gave an update on the NACo conference that he had attended in
Washington, DC.
Chairman Allen stated he had met with Clean Energy Technology. He said he had spoken to
Mr. Johnson about the County considering guidelines or creating a solar farm ordinance. He also
spoke of his trip to the White House with other elected officials from North Carolina.
Adjournment
At 8:38 p.m., on motion ofFrye, seconded by Kidd, the Board voted unanimously to adjourn.
David Allen, Chairman Darrell Frye
Stan Haywood
Maxton McDowell
Kenny Kidd
Dana Crisco, Deputy Clerk to the Board
3/19/2018