040218April 2, 2018
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Allen, Frye, Haywood, Kidd and McDowell were present. Also present were
County Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan;
Clerk to the Board Amanda Varner; and Deputy Clerk to the Board Dana Crisco. Dr. Bob
Shackleford gave the invocation and everyone recited the pledge of allegiance.
Retirement Recognitions
David Troutman retired April 1, 2018, with 22 years of service to Randolph County
Department of Social Services. Mr. Troutman was recognized by DSS Director Beth Duncan,
after which, Chairman Allen presented Mr. Troutman with an engraved clock on behalf of the
Board.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment.
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
H. R. Gallimore, 2149 Berkley Lane, Asheboro, spoke in support of the online Central
Permitting process that was to be presented later and where noted in the minutes. He said the
Building Inspections Director had explained the process and that realtors and contractors are
excited about this process being automated and information being easily accessible 24 hours a
day from anywhere.
Consent Agenda
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve Board of Commissioners special meeting minutes of 3/19/18;
• adopt Spring Litter Sweep Proclamation, as follows:
Spring Litter Sweep April 14 — April 28, 2018
WHEREAS, the North Carolina Department of Transportation organizes an annual
spring statewide roadside cleanup to ensure clean and beautiful roads in North
Carolina; and
WHEREAS, the spring 2018 LITTER SWEEP roadside cleanup will take place April
14 April 28, 2018, and encourages local governments and communities, civic and
professional groups, businesses, churches, schools, families and individual citizens to
participate in the Department of Transportation cleanup by sponsoring and organizing
local roadside cleanups; and
WHEREAS, Adopt -A -Highway volunteers, Department of Transportation employees,
Department of Correction inmates and community service workers, local government
agencies, community leaders, civic and community organizations, businesses, churches,
schools, and environmentally concerned citizens conduct annual local cleanups during
LITTER SWEEP and may receive certificates of appreciation for their participation;
and
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WHEREAS, the great natural beauty of our state and a clean environment are
sources of great pride for all North Carolinians, attracting tourists and aiding in
recruiting new industries; and
WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides,
emphasize the importance ofnot littering, and encourage recycling ofsolid wastes; and
WHEREAS, the spring 2018 LITTER SWEEP cleanup will celebrate the 30th
anniversary of the North Carolina Adopt A Highway program and its 5,760 volunteer
groups that donate their labor and time year-round to keep our roadsides clean; and
WHEREAS, the LITTER SWEEP cleanup will be apart of educating the children of
this great state regarding the importance of a clean environment to the quality of life in
North Carolina;
WHEREAS, Governor Roy Cooper proclaimed April 14 April 28, 2018, as
"LITTER SWEEP" time in North Carolina and encourages all citizens in all 100
counties to take an active role in making their communities cleaner; and
WHEREAS, Waste Management has agreed to honor the blanket approval the
Randolph County Board of Commissioners voted unanimously to give on March 12,
2001, to waive tipping fees at the solid waste facility for the Department of
Transportation as they bring in the debris collected during their spring or fall Litter
Sweep Roadside Cleanup programs.
NOW, THEREFORE, the Randolph County Board of Commissioners join with the
Governor and Department of Transportation and also proclaim April 14 April 28,
2018, as "LITTER SWEEP" time in Randolph County and urge all citizens to
participate.
• approve Budget Amendment #8 for RCC Capital Project ($100, 000), as follows:
2017-2018 Budget Ordinance
Randolph Community College Capital Project Budget Amendment 48
Revenues
Increase
Decrease
Appropriations
Increase
Decrease
Construction
$100,000
Professional Services
$ 20,000
Site Development
$ 80,000
• reappoint Ken Auman and Denise Summerell to the Randolph County Nursing Home
Community Advisory Committee;
• approve Budget Amendment #32 DSS allocation revision, as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #32
Revenues Increase Decrease
Restricted Intergovernmental $ 32,670
Appropriations Increase Decrease
Social Services $ 32,670
Update on the 2020 Census
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Laura McClettie, Partnership Specialist, U.S. Census, Atlanta, GA., updated the Board on the
processes for the 2020 Census. She said the biggest change for this census is that citizens will
have the capability of responding to the questionnaire via the web. She said that Randolph
County has already been participating in the updating of addresses with the help of IT through
the GIS application.
She requested people in the community serve on a Complete Count Committee. A Complete
Count Committee is a team formed in order to increase the response rate for households
responding on the internet, mailing back their questionnaire, or using the Telephone Assistance
Center through a focused, structured, neighbor to neighbor program. They will also design and
implement a census awareness campaign targeted to the community. It is vital that every person
in Randolph County is counted in order for governmental units, agencies and citizens to receive
their fair share of the $300 billion annually of government funding for critical community
services. Last year, NC received $16 billion which averaged out to $1,623 per person. She
requested trusted voices share information on the importance of the 2020 Census count to NC for
receiving federal money.
Ms. McClettie requested Randolph County appoint a liaison to the Census Bureau, form a
Complete Count Committee, and consider including some funding in the 2019 budget for
advertising or to hire someone to assist with the Census.
She added that the Census also generates thousands of jobs across the country so there will be
employment opportunities with the Census Bureau as the process moves forward.
Keep Randolph County Beautiful (KRCB) Update
Bob Langston, Interpretive Specialist and Outreach Coordinator at the NC Zoo, said that
Keep Randolph County Beautiful continues to promote improved recycling efforts, community
beautification projects, and healthy water, air, and land resources through litter reduction and
education programs.
He reviewed the activities of KRCB, as follows:
• Conducted 34 litter reduction/recycling programs that have engaged 2,688 participants
and removed 60,615 pounds of material from inappropriate disposal.
• Conducted three large scale recycling collections that included electronics, plastics,
medicines, paper shredding, hazardous household waste and pesticides.
• Participated in three beautification projects. Eighty project participants planted 30 trees
and over 100 shrubs in recreation facilities in the county.
• Secured a grant from Michelin USA to continue work on the outdoor learning
environment at Charles W. McCrary Elementary School.
• Restructured the annual litter cleanup to concentrate upon: 40+ schools across the county,
all major tourist corridors, and major water/road interfaces. This work should assist the
Tourism Development and Economic Development Authorities to effectively promote
Randolph County as a tourist and business destination.
He said these are among the highlights but do not include all of their actions across the
county. He looks forward to continued growth in the coming years.
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Mr. Langston announced the next electronics recycling day would be held April 28" at
Randolph Mall.
Asheboro/Randolph Chamber of Commerce Student LIFT Program Update
The Chamber's Membership and Events Director Amy Rudisill stated that Clerk to the Board
of County Commissioners Amanda Varner submitted the Chamber's Student LIFT program to
the NC Association of County Commissioners (NCACC) for consideration as a "best practice"
related to youth programs. A panel of Association members reviewed all the submissions and
selected the Student LIFT program as one of North Carolina's best.
Ms. Rudisill presented the program at the NCACC conference held in Greensboro on March
22nd and received a very positive and enthusiastic response, especially as it related to their
program's results.
The 22nd class of student leaders are about to graduate from the Student LIFT program
(Leadership Information for Tomorrow). She explained that the LIFT students come from every
high school in the county, including Uwharrie Charter Academy and private and home schools.
They attend a session one day a month for six months that covers different topics plus a
ropes/team building course. Each student in the program does a community service project on
their own. With over 22 years of 26 students per year, there have been 572 individual
community service projects that have directly benefited every corner of Randolph County. Total
costs for the program run $4,500/year that sponsorships have covered to break even each year.
(Programs were presented at the conference that engaged as few as ten students at a cost of
$50,000 plus.)
She thanked the Board for allowing her the opportunity to present the program to the NCACC
and being able to update the Commissioners about it. She also expressed appreciation for the
ongoing support of the Commissioners and the County staff to work so cooperatively with the
Chamber.
Chairman Allen said he has had the opportunity to assist session leader and Clerk to the
Board Amanda Varner and Associate County Attorney Aimee Scotton with the mock meeting
during Government Day for Student LIFT and enjoyed helping out.
Recess
At 6:42 p.m. the Board took a short recess and returned at 6:48 p.m. due to a health issue
being experienced by a citizen in attendance.
County Wellness Update
Wellness Administrator Sam Varner gave an update on the County's efforts in providing "a
community that fosters healthy living through collaboration, improved health behaviors, and
access to health care," which was one of the primary goals for Randolph County in the Strategic
Plan.
In 2017, Randolph County Government started the Corporate -Municipality Wellness
Coalition. Mr. Varner said the purpose of the Coalition is to bring together local businesses,
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organizations, school systems, and municipalities to collaborate on ways of improving the health
and well-being in the workplace and the community. Randolph County government is taking the
lead because the basic role of government is to protect the health, safety and well-being of its
citizens. He has plans to add the faith -based community to the collaborative as well.
Mr. Varner said he and Public Health Director Susan Hayes are seeking ways to expand the
Coalition initiatives into other areas of the community including diabetes programs, health
screenings, health coaching, and weight management initiatives.
He said creating a culture of wellness in the community not only fulfills one of the goals of
the 2016 Strategic Plan but it improves the health and well-being of our community (population
health), reduces health care costs, contributes to a healthier workforce, attracts businesses, and
enhances the economy (economic development).
Mr. Varner concluded by stating "the healthier we are, the better we are as a community."
Commissioner McDowell asked for explanation of health coaching. Mr. Varner explained
that if a patient is at -risk for any health condition, they could be assigned a coach that would help
them to meet their wellness goals. He said RCC will be graduating their first class of health
coaches this year. RCC President Dr. Robert Shackleford stepped forward to support Mr.
Varner's comments.
Mr. Varner also explained his experience and the benefits he has seen of having health
coaches in situations.
Commissioner Haywood stated that a healthy workforce is attractive to new businesses and
sees this collaborative effort as a benefit for citizens. He suggested getting local civic groups
involved as well.
County Manager Hal Johnson said that Randolph County, the Department of Public Health,
and other agencies within the county are focusing their resources to promote education as a
critical part of a "culture of wellness."
Road Naming Public Hearing
Planning and Zoning Director Jay Dale presented the road naming requests for 1) the
remaining portion of Zoo Connector running from the end of the currently named Zoo Connector
to the three-way stop at the North Carolina Zoological Park entrance to also be named Zoo
Connector and 2) a new road that will be constructed from the point where Zoo Parkway will
turn left to the intersection of the existing road currently named Zoo Connector to be named
Wildlife Way. These requests are due to road realignments made by NCDOT as a result of the
US Hwy 64 construction project.
At 7:13 p.m., the Board entered into a duly advertised public hearing and closed it after
hearing no comments.
On motion of Haywood, seconded by Kidd, the Board voted unanimously, as follows:
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• to name a new road running from the end of the currently named Zoo Connector to its
ending point at the three-way stop at the North Carolina Zoological Park entrance as
Zoo Connector; and
• to name an existing road that must be named due to the realignment of Zoo Parkway
from the point where Zoo Parkway turns left to the intersection of the existing road and
the currently named Zoo Connector as Wildlife Way.
Update on Advancements in the Central Permitting Process - Building Inspections
Building Inspections Director David Bryant began his presentation by giving some history
about Central Permitting. Central Permitting began November 4, 1991, as a centralized permit
processing center comprised of multiple departments: Building Inspections, Planning & Zoning,
Environmental Health and Fire Marshal's Office. He said Central Permitting has grown over the
past 27 years and with the advancement of ePermits, it is expected to propel Randolph County
into a new age of permitting, allowing the County to offer a new way for citizens to conduct
business with not only the Inspections Department, but also potentially with Planning & Zoning,
Environmental Health and the Fire Marshal's Office.
Mr. Bryant said that he had been working on updating the process for permits and inspections
for a few years now by utilizing advanced and available technology to provide an efficient way
for citizens, municipalities, contractors, and businesses to conduct business with the Building
Inspections Department. They will be able to request, apply and pay for construction permits,
schedule inspections, check results, research, and manage construction permits through a system
called eSuite — ePermits 24 hours a day from anywhere.
Mr. Bryant has been working with Library Director Ross Holt and city administrators to
provide other convenient locations for citizens to utilize existing government facilities,
computers, and free Wi-Fi to conduct business with the County's Building Inspections
Department and eliminate the need for satellite offices with staff in fast growing areas of the
county. He said they would train and educate others to utilize the system by providing "how -to -
manuals" at sites and on the County website. Building Inspections will provide classroom
demonstrations for contractors and anyone interested.
With the continued growth experienced in the construction industry over the past several
years, the Inspections Department has been forced to keep up with this growth by streamlining
processes and making modifications to permits and procedures in order to eliminate the need for
additional staffing. Mr. Bryant said they have modified construction permits and inspection
procedures to work directly with the eSuite — ePermits software. These changes will enable the
Inspections Department to reach all citizens, contractors and businesses through a digital
infrastructure.
Due to the high demand for easier access to conduct business with Randolph County Building
Inspections, Mr. Bryant said he feels the eSuite — ePermits system is certainly a step in the right
direction to maintain efficiency and provide a viable solution to the citizens of Randolph County
to conduct business with the Building Inspections Department. Mr. Bryant said that the County
purchased the New World software in 2012 for other needs. The cost to add the ePayment
software module is $20,328. The cost of implementation is $2,550 and the training expense has
been estimated at $2,000. The ongoing yearly maintenance will cost $4,158. Mr. Bryant
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compared these expenses to adding a satellite office and staff at an estimated cost of $215,000
per year.
Mr. Bryant asked the Commissioners to consider allowing him, with oversight from the
County Manager, to move forward with the implementation of the eSuite-ePermits System. He
also asked that they authorize the Building Inspections Director:
• to modify construction permits, records and procedures in accordance with state law in
order to streamline the construction permit process and to provide a viable and efficient
way for citizens, contractors and businesses to conduct business with Randolph County
Building Inspections,
• to provide online access to citizens, contractors and businesses to research, apply, pay
for, and manage construction permits online through the eSuite - ePermits System,
• to periodically develop new procedures and processes in accordance with state law to
maintain efficiency in the Building Inspections Department and for Randolph County
citizens.
He also asked the Board to authorize incorporating these changes into the Central Permitting
Ordinance when rewritten. The amendments to the Ordinance will be submitted to the
Commissioners for approval.
Mr. Bryant appreciated the cooperation of the County departments involved in this process
for making this system available to everyone and thanked them publically.
Commissioner Kidd said he had received a lot of positive feedback from contractors all over
the county. He said this makes it easier to do business with the County and said he sees this as
an economic development tool.
On motion of Frye, seconded by Kidd, the Board voted unanimously to authorize the Building
Inspections Director ])to move forward with the implementation of the eSuite-ePermits System,
2) to modify construction permits, records and procedures in accordance with state law in order
to streamline the construction permit process and to provide a viable and efficient way for
citizens, contractors and businesses to conduct business with Randolph County Building
Inspections, 3) to provide online access to citizens, contractors and businesses to research,
apply, pay for, and manage construction permits online through the eSuite - ePermits System, 4)
to periodically develop new procedures and processes in accordance with state law to maintain
efficiency in the Building Inspections Department and for Randolph County Citizens, and 5) to
incorporate these changes into the Central Permitting Ordinance when rewritten and submitted
to the Board of Commissioners for final approval.
Reclassification of the Part -Time Dentist Position to Full -Time
Public Health Director Susan Hayes said the County's Public Health Dentist began as a part-
time position on September 1, 2017, working 20 hours per week. Due to demand and
community needs, her hours gradually increased to 29 hours per week by December 31, 2017.
As of February 28, 2018, the dental clinic has earned 76% of budgeted patient fee revenues and
116% of budgeted Medicaid revenues. Therefore, they requested to reclassify the part-time
dentist position to a full-time dentist position (32 hours per week) effective April 1, 2018. This
request requires no additional funding.
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Ms. Hayes said the Dentist is very excited about this opportunity and enjoys her work in a
public health setting.
On motion of Haywood, seconded by McDowell, the Board voted unanimously to reclassify
the Dentist position from apart -time to a full-time position effective April 1, 2018.
Support the County's Petition to Remain Substantially Equivalent
Director of Human Resources Jill Williams explained that "substantially equivalent" refers to
an entity's ability to maintain a personnel system for its employees who are subject to the State
Human Resources Act (SHRA). Counties or other entities that wish to be considered for
substantially equivalent status must petition the Office of State Human Resources (OSHR) and
demonstrate that their personnel system is similar enough (substantially equivalent) to the
standards established by the SHRA. Randolph County has two departments whose employees
are subject to the SHRA: the Department of Social Services and the Public Health Department.
In February 2009, Randolph County petitioned for substantial equivalency in two areas:
Recruitment, Selection and Advancement and Classification and Compensation. The State
Personnel Commission approved this petition with an effective date of January 1, 2010.
Ms. Williams said there are several benefits to being substantially equivalent. Classification
and Compensation is one of the most popular requests for substantial equivalency because it
allows an entity to establish new positions and reclassify existing positions without having to
submit this information to OSHR for approval. Also, there have been several instances when a
classification title/job description did not exist in the OSHR classification system to meet the
particular needs of the County. Because Randolph County is substantially equivalent, it has been
able to create its own classification titles and job descriptions for positions including Local
Assistant Health Director, Lead Nutritionist, and Social Worker Trainee.
She said jurisdictions are not granted substantial equivalent status indefinitely. The State
Human Resources Commission through the OSHR monitors local jurisdictions to ensure their
compliance. OSHR has requested that Randolph County provide documentation of all pertinent
policies and procedures that define and support the County's Human Resources system which
the State Human Resources Commission has found substantially equivalent. This information
must be submitted along with a signed Substantial Equivalent Monitoring Form by April 6, 2018.
Ms. Williams had provided documentation for the Chairman's and County Manager's signature.
On motion of Frye, seconded by McDowell, the Board voted unanimously to support the
County's petition to remain substantially equivalent, as requested by the Office of State Human
Resources.
Approval of Resolution to Authorize the Use of Electronic Transactions
County Finance Officer Will Massie stated that he discussed NC General Statute 1159-28
during the 2017 retreat. It requires that local governments must verify that there is money
budgeted before any obligation of public funds is incurred. This procedure is referred to as the
preaudit certification. This requirement includes electronic transactions such as procurement
cards (P -card) and gas cards. The use of P -Cards and fleet gas cards is an efficient method of
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procurement for local governments. However, it is obviously difficult to preaudit every single
electronic transaction before an employee uses their P -Card.
The 2015 legislature modified GS 159-28 (d2) to allow the Local Government Commission
(LGC) to adopt rules (administrative code) to address the execution of the preaudit and
disbursement process related to electronic transactions for local government and local school
administrative units.
Those rules have been completed and in order to qualify for an exemption from the
disbursement certificate requirement in G.S. 159-28(d) for electronic transactions, a local
governmental unit's governing board must adopt a resolution authorizing the unit to engage in
electronic transactions as defined by G.S. 159-28.
Mr. Massie requested that the Board adopt a resolution in order to make Randolph County
compliant with the new administrative rules. The resolution authorizes the County to use
electronic transactions and authorizes the Finance Officer to establish the related policy and
procedures.
On motion of McDowell, seconded by Frye, the Board voted unanimously to adopt a
Resolution to Authorize the County of Randolph to Engage in Electronic Transactions as defined
by NCGS 159-28, as follows:
RESOLUTION TO AUTHORIZE THE COUNTY OF RANDOLPH TO ENGAGE IN
ELECTRONIC TRANSACTIONS
As Defined by NC General Statute 159-28
WHEREAS, Randolph County desires to utilize credit cards, procurement cards and
fuel cards to facilitate the efficient procurement of supplies, materials, and services; and
WHEREAS, execution of electronic transactions must follow the statutory pre -audit
requirements in GS 159-28 in order to ensure that sufficient monies remain within the
budget appropriation to cover the transaction amount; and
WHEREAS, the 2015 legislature modified GS 159-28 (d2) (local governments) to
allow the Local Government Commission (LGC) to adopt rules (administrative code) to
address the execution of the pre -audit and disbursement process related to electronic
transactions for local government; and
WHEREAS, the LGC has adopted such administrative rules (20 NCAC 03.0409 and
20 NCAC 03.0410); and
WHEREAS, it is the desire of the Randolph County Board of Commissioners that the
County is authorized to engage in electronic payments as defined by G.S. 159-28; and
WHEREAS, it is the responsibility of the Finance Officer, who is appointed by and
serves at the pleasure of the Board of Commissioners, to adopt a written policy outlining
procedures for pre -auditing obligations that will be incurred by electronic payments as
required by NC Administrative Code 20 NCAC 03.0409; and
WHEREAS, it is the responsibility of the Finance Officer, who is appointed by and
serves at the pleasure of the Board of Commissioners, to adopt a written policy outlining
procedures for disbursing public funds by electronic transaction as required by NC
Administrative Code 20 NCAC 03 .0410.
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NOW, THEREFORE, BE IT RESOLVED, by the Randolph County Board of
Commissioners
Section 1. The County of Randolph is authorized to engage in electronic payments
as defined by G. S. 159-28; and
Section 2. The Finance Officer is authorized to adopt a written policy outlining
procedures for pre -auditing obligations that will be incurred by
electronic payments as required by NC Administrative Code 20 NCAC
03 .0409; and
Section 3. The Finance Officer is authorized to adopt a written policy outlining
procedures for disbursing public funds by electronic transaction as
required by NC Administrative Code 20 NCAC 03.0410; and
Section 4. This resolution shall take effect immediately upon its passage. Upon
motion of McDowell, and seconded by Frye, the foregoing Resolution
was passed by the following vote:
Ayes:5 Nays:0 Abstentions:0
Approval of Resolution to Create Capital Reserve
Finance Officer Will Massie stated that the Board recently reviewed the proposed financing
plan for priority projects included in the County's Capital Improvement Plan. As part of that
plan, the County will need to accumulate reserves to pay for certain capital costs and fund the
higher debt service costs in the near future. North Carolina General Statutes authorize the
creation of a capital reserve to accumulate the resources necessary for a particular purpose. He
said the County's Fiscal Policy says anything in Fund Balance over 24% is to be used for capital
improvements. In the past, it has been left in the General Fund until disbursed but because of the
proposed financing plan, the County will need to set $6 million aside for future debt service
payments. At the March meeting, the Board authorized the use of $3.7 million to advance the
Northgate project, leaving $2.3 million for the Capital Reserve. The County expects to incur
substantial principal and interest commitments above levels currently budgeted and will need to
accumulate reserves of at least $17.5 million.
Expected Inflows:
Transfers from General Fund:
Appropriated Fund Balance $ 2,300,000
Article 46 Sales Tax 11,500,000
Landfill Lease Revenues 3,700,000
$17,500,000
Mr. Massie requested the Board adopt a Capital Reserve Fund resolution to create the fund which
will account for these reserves until needed and approve the related General Fund budget amendment
for the initial transfer.
On motion of McDowell, seconded by Kidd, the Board voted unanimously to adopt the County
Facilities Capital Reserve Fund Resolution and approve Budget Amendment 933 for the initial
transfer, as follows:
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RESOLUTION ON THE ESTABLISHMENT AND MAINTENANCE OF THE
COUNTY FACILITIES CAPITAL RESERVE FUND
WHEREAS, the County of Randolph, North Carolina has a statutory obligation for
public schools, community college, courthouse and other facilities that serve the
citizens of the County; and
WHEREAS, there is a need by the County to build and renovate various public
facilities; and
WHEREAS, the County has a multi-year Capital Improvement Plan that includes
several projects that will require financing; and
WHEREAS, the County must bear the cost of constructing these facilities at an
estimated cost of over $100, 000, 000; and
WHEREAS, the County expects to incur substantial principal and interest
commitments above levels currently budgeted, and will need to accumulate reserves of
at least $17.5 million; and
WHEREAS, the County has a Fiscal Policy that commits surplus fund balance for
capital improvements.
NOW, THEREFORE, BE IT RESOLVED by the governing board that:
Section 1: The Randolph County Board of Commissioners hereby creates
a County Facilities Capital Reserve Fund pursuant to the
provisions of The Local Government Budget and Fiscal
Control Act, N. C. General Statutes Chapter 159, Article 3, Part
2, for the purpose of financing direct costs of capital projects
and future debt service commitments.
Section 2: This fund will remain operational for a period not to exceed
fifteen years (beginning April 2, 2018, and ending April 2,
2033).
Section 3: The Board will determine resources that are available to
appropriate or transfer each year from other funds to this fund,
primarily surplus from the General Fund, sales taxes, and
landfill lease revenues.
Section 4: This resolution shall become effective upon its adoption.
2017-2018 Budget Ordinance
General Fund—Budget Amendment #33
Revenues
Increase Decrease
Appropriated Fund Balance
$2,300,000
Appropriations
Increase Decrease
Transfer to Capital Reserve
$2,300,000
Approve Easement to Duke Energy Across Landfill Property
County Engineer Paxton Arthurs stated that Waste Management is currently constructing cell
number two of the Great Oak Landfill. Waste Management has applied to Duke Energy Progress to
run new utility lines to service the proposed leachate pumps. Duke Energy Progress has in turn
prepared the document to provide the necessary utility easement. They also prepared an alternate
document that would allow access across any future development associated with the landfill
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operations so that the County would not need to go through this process each time that Waste
Management builds a new cell. Mr. Arthurs said if the Board is comfortable with this approach, then
the Board should approve the easement document that allows for access onto future development. If
they prefer not to take this approach, he said the Board should approve the document which only
authorizes easement for cell number two.
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve an Easement to
Duke Energy that will allow access to run utility lines to service the required leachate pumps for cell
number two.
County Manager Update
County Manager Hal Johnson stated that the North Carolina Association of County
Commissioners (NCACC) has asked that all Boards of Commissioners schedule a special
meeting with their state legislators prior to the upcoming legislative short session that begins
May 16th. The purpose of the meeting will be to discuss specific county issues and also review
the NCACC goals & priorities. Mr. Johnson said he will coordinate a meeting prior to the May
16th Special Session of the General Assembly. A notice of this public meeting will be posted
when confirmed.
On Tuesday, April 3rd, the County Planning Board will consider a Special Use Permit request
from the County that is necessary to begin construction of the new convenience site on Kennedy
Road in Trinity. Construction bids for this project will come to the Commissioners in the
summer of 2018.
The Emergency Services/ambulance base, also planned for the Kennedy Road site, is in the
construction bidding process. The bids will be presented to the Board of County Commissioners
at the May 2018 meeting.
Mr. Johnson announced that Randolph County 9-1-1 was recently selected to be the first 9-1-
1 Center featured by the NC Chapter of the National Emergency Number Association in their
spotlight publication. This publication is shared with 9-1-1 centers and other phublic safety
agencies across the state and nation. Randolph County 9-1-1 also celebrated its 25t anniversary
(1993) on March 17, 2018.
Mr. Johnson then stated that so much of what county government does is regulatory, and
because of the nature of enforcing laws and regulations, the County Manager's office usually
only hears complaints. He said he wanted to take this opportunity to share with the County
Commissioners a nice compliment on Child Support Department Head/Director Damon Brown
that was sent to him by the Wake County Manager's Office. The letter expressed appreciation
for Damon's assistance in a complex and multi -county case involving child support,
homelessness, and drug abuse issues. The letter said that Damon's response was above what is
normally expected and it helped to change the course of a person's life. Mr. Johnson added that,
although this letter was written concerning Mr. Brown and his Child Support Agency staff, it is a
reflection of the dedication and "heart" that so many of our Randolph County employees bring to
their jobs each day!
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Mr. Johnson mentioned the special strategic planning funding provided to the Department of
Public Health by the County Commissioners is being used for education and community
collaboration concerning the opioid crisis. He said Public Health and Emergency Services
continues to work with the Opioid Collaborative on ways to address the crisis. He then gave an
update on Randolph County's suspected opioid overdose numbers from January through March.
There have been sixteen deaths since January Is' and six of those were in March. The oldest
victim was a 65 -year-old and the youngest was an 18 -year-old.
Commissioner McDowell stated that he had been assisting an elderly client at work that had
lost a spouse due to unexpected overdose of prescription medication. He expressed that the
epidemic stretches across all generations and wealth levels.
Regional Update
Commissioner Frye announced that he attended the first day of the NCACC's Thrive
Conference. He presented some sheets of comparison data that were shared at the conference.
They compared Randolph County to the whole state. The data is a snapshot of how children and
families are faring in 15 key areas of well-being. By expanding access to high-quality health
care, strengthening schools and early learning opportunities, and growing economic opportunity,
policymakers can change a child's life trajectory.
Adjournment
At 7:57 p.m., on motion of Frye, seconded by McDowell, the Board voted unanimously to
adjourn.
David Allen, Chairman Darrell Frye
Stan Haywood
Maxton McDowell
Kenny Kidd
Amanda Varner, Clerk to the Board
4/2/2018