110518November 5, 2018
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Allen, Frye, Kidd, McDowell and Haywood were present. Also present were
County Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan;
Amanda Varner, Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. In honor of
the upcoming Veterans Day, Veteran Services Officer Chad Gurley, a veteran himself, gave the
invocation and everyone recited the Pledge of Allegiance.
Special Recognition: Erin Wills—Randolph's Youth Delegate at the NCACC Annual
Conference
Commissioner Frye announced that the NC Association of County Commissioners held their
ninth annual "Youth Voice" at the 111' Annual Conference on August 24-25 in Catawba
County. The event is designed to help youth become more involved in the governing of their
counties, state, and country as a whole. Eastern Randolph High School student Erin Wills was
selected to be Randolph's youth delegate to the Conference and spoke during the June
Commissioners' meeting about her involvement with 4-H and her selection to attend. She is an
active officer and member in her FFA Chapter as well as her Super Sharp Shooting Sports 4-H
Club. On behalf of the Board, Commissioner Frye presented Ms. Wills with a Certificate of
Recognition for her participation.
Ms. Wills then gave an update on her experience at the conference. She said she learned a lot
at the conference and she has a better understanding and appreciation of what local governments
and their officials do.
World War I Memorial Plaque
County Library Director Ross Holt presented the county's World War I Memorial Plaque,
which Mr. Whatley; Roberta Gavin, his colleague in the Library's Randolph Room; and Ann
Palmer had carefully researched and restored. He said Randolph County had never fully
memorialized its soldiers who died in WWI and WWII. There was the intention to do so but it
was never completed and plaques were placed in storage. Mr. Holt said that when discussions
surrounding the Confederate monument brought renewed focus to war memorials in general, Mr.
Whatley dug the two plaques out of storage from the Historic Courthouse basement and brought
them to the library's Randolph Room.
The plaque, which now bears the names of the 46 servicemen from Randolph County who
died during the war, was displayed in the meeting room. He suggested it be displayed in the
lobby of the Historic Courthouse in time for Veteran's Day, which is also the 100' anniversary
of the Armistice that ended World War I.
County History Librarian Mac Whatley gave the history of the plaque which was envisioned
in 1944, but never completed, and the project he, Ms. Gavin and Ms. Palmer undertook to
identify all the fallen soldiers and to refurbish the plaque. A booklet was created featuring a
profile of each fallen soldier and a copy was given to each Commissioner. The booklets are
available in the Randolph Room.
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Originally sponsored by the Asheboro Rotary Club and crafted by Lucas Industries, a major
Asheboro furniture manufacturer, the 45" by 33" plaque first memorialized those who died in
World War II with nameplates affixed to it. As casualty lists grew, however, a larger plaque was
constructed to contain the names.
It was determined that the smaller plaque would be dedicated to the World War I soldiers, but
this part of the project never came to fruition. Instead, the World War II plaque, which contained
75 names by the end of the war, but was never completed, hung in the courthouse until a
renovation in 1964, when both plaques were returned to Rotary historian Joe Ross. They
remained in Mr. Ross's basement until 1998 when they were found by Mr. Whatley. He moved
them to storage in the Historic Courthouse basement.
They now have turned their focus to the county's World War II memorial plaque, which also
was never completed. They expect to have the World War II plaque ready to display in the lobby
by Memorial Day 2019.
Recognition of the Mayors Committee Awards for Disabled Persons Employee/Employer of
the Year Award
Kathy Vuncannon and Rhonda Ratcliffe, representatives of the Randolph County Mayors
Committee for Disabled Persons, were present. Ms. Vuncannon explained that one award is
for the Randolph County employer who is improving the lives of the differently abled persons
in the community and the other award is for an individual employee working within Randolph
County that is striving to embrace their own limitations and better function within the normal
structure of everyday life.
They introduced the Randolph County Mayors Committee for Disabled Persons winners of
the Audrey and Jim Harriman 5t' Annual Employee and Employer awards, as follows: The
Preppy Possum was recognized as the Employer of the Year and Lindsey Pizzola as recipient of
the Employee of the Year Award and happens to work for The Preppy Possum. Chairman Allen
presented Certificates of Recognition to each for their accomplishments on behalf of the Board
of Commissioners.
County Employee Service Awards Presentation
County Manager Hal Johnson stated that every minute of every day there is a County
employee interacting with a citizen.
Chairman Allen and Mr. Johnson, assisted by Human Resources Director Jill Williams,
presented the County employee service award certificates and a piece of pottery to the following
honorees: 15 years of service: Cathy Allen, Administration; David Bryant, Building Inspections;
Luann Allen, Elections; Bradley Beck, Emergency Services; Melissa Burkhart, Planning &
Zoning, Charles (Wes) Brown, Public Buildings (not present); Patricia Hughes, Public
Buildings; Vickie Moore, Register of Deeds (not present); Robert Chabot, Sheriff (not present);
Bobby (Wayne) Faircloth, Sheriff (not present); Ronald Hamilton, Sheriff (not present); Nathan
Hollingsworth, Sheriff (not present); Peggy Jones, Sheriff (not present); Cheryl Benford, Social
Services; Karen Coley, Social Services; Danielle Harbor, Social Services; Brenda Ritch, Social
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Services (not present); Teresa Stinson, Social Services; Crystal D. Trogdon, Social Services. 20
years of service: Michael Pittman, Emergency Services (not present); Jeffrey York, Planning &
Zoning; Hugh Harris, Public Health; Deborah Thompson, Public Health; John Carter, Sheri
(not present); John Garner, Sheriff (not present); Pamela Owens, Sheriff (not present); Loretta
Atkins, Social Services; Jennifer Evans, Social Services; Trina Fraley, Social Services (not
present); Catherine Moffitt, Social Services; Patrick Skelly, Social Services. 25 years of service:
Robert Cross, Public Buildings; Marlene Dawalt, Public Health; Richard Stockner, Sheriff (not
present); Jaynetta Butler, Social Services; Victoria Dye, Social Services; Heather Thomas, Social
Services; Marcus Frick, Tax. 30 years of service: Lisa Walker, Administration; Lewis Schirloff,
Emergency Services; Robin Whatley, Emergency Services; Andrea Brunk, Public Health; Janet
Nelson -Cagle, Public Health.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment and
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Bill McAnulty, 2995 Shaw St., Asheboro, Chairman of the Randolph County Board of
Elections, spoke in support of the new Elections facility. He stated that it will make the work of
the Elections staff more efficient by giving them space to store and test their equipment, space to
train poll workers, offer space to establish a permanent and adequate early voting site, space to
hold meetings, and adequate space to publicly provide live election returns on election night.
Mr. McAnulty said that the new space will show the registered voters that the County and Board
of Elections are serious about voting rights and are prepared to "give them a facility they are
proud of and deserve" and citizens "will be encouraged to vote."
Tawanna Williams, the new Randolph County Senior Adults Transportation Director for
RCATS, introduced herself and said she is excited to be leading the public transportation
services for all of Randolph and Montgomery County residents on their advance reservation
basis. As a Pennsylvania native, she said she experienced public transportation and is passionate
about providing community transportation and its continued growth in Randolph County.
Nancy Moss, 229 Albert Martin Rd., Franklinville, gave a recap of the situation citizens
living near the gun range belonging to Carolina Guns and Gear have been dealing with. Their
complaints about the firing range located on Hwy 64 E. caused the County's Planning
Department to begin an investigation and send a notice of violation citing it as an illegal business
on August 24, 2016. She quoted the notice, as follows: "This location has not been zoned nor
does it have a special use permit for a business. All operations must cease and all business
materials must be removed from the property." She said it stated that civil penalties were a $500
per day per violation. The date to have corrections made was September 24, 2016. A citation
was issued January 5, 2017, with a $500 fine. Ms. Moss stated that rather than asking to be
rezoned, the owner set up two non -profits: Building 64 East now a part of 64 Building, LLC and
CGG Range and Training Complex a part of Long Range, LLC. The owner claims exemption
from zoning ordinances because in the County's table of permitted uses, non -profits and private
clubs are allowed in residential/agriculture areas. They also claim that the gun club is a private
club. Ms. Moss said she believes "that a reasonable person would recognize this as a ploy to
circumvent the law." In March 2017, the owner of the range appealed its violation to the Board
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of Adjustment which ruled against him and supported the Planning Director's interpretation "that
private clubs and non -profits were meant in the traditional sense." In October 2017, the owner
then appealed it to Superior Court and the judge sent it back to the County for more specifics
without making a ruling. "That is where the matter now rests," said Ms. Moss. "Money is
power. Position is power." "Those of us who are adversely affected by the gun range on Hwy
64 have neither and are left to depend on the competency and integrity of our elected and
government officials. We have been patient, but when a legal process has been stalled for over a
year, even the most trusting of us become disillusioned and cynical. We believe there are no
acceptable reasons for this procrastination, only excuses. This illegal operation / business
continues to operate and expand its operation and influence. We no longer live in a RA
(residential/agriculture) zone. We live in a W zone - war zone." In conclusion, Ms. Moss
questioned the "property values in a war zone."
Chairman Allen asked County Attorney Ben Morgan where the County was in this process.
Mr. Morgan stated that details Ms. Moss gave were very accurate. He said there would be more
hearings in Randolph County Civil Superior Court. A judge will ultimately make a ruling based
on the previous hearing by the Board of Adjustment. Mr. Morgan said he and the Zoning
Director will need to review the recent activities to determine if they would constitute a new
violation. He doesn't feel it is appropriate to continue issuing violation citations until there is a
ruling.
Chairman Allen asked if there was anything that the County needed to do. Mr. Morgan said it
is in Civil Superior Court. Commissioner Haywood asked if it was typical to take this long in
Civil Superior and Mr. Morgan confirmed that it was. He said a record needs to be established.
The judge sits in an appellant procedure and doesn't hear testimony. He reviews and rules on
evidence that is on record and what was presented to the Board of Adjustment.
Commissioner Frye asked if it was more about whether they qualify as a non-profit entity.
Mr. Morgan said that is a big part of the case and how the County's current zoning ordinance
deals with it but that isn't the only part of the case.
Commissioner McDowell inquired about the scheduling for the judge to hear it. Mr. Morgan
said the judge that heard the case the first time was not a local judge. Superior Court Judges
travel the circuit and the same one will have to hear it again. Mr. Morgan said he would check to
see when that judge would be back in Randolph.
MiMi Cooper, 203 Albert Martin Rd., Franklinville, said it had been two years since she
came to the Board for help for herself and her neighbors regarding the activities of Carolina
Guns and Gear shooting range. They continue to "endure unbelievable noise" from target
shooting, including competitions, that start early, shoot nonstop and end late. She said they are
unable to ride their horses, watch television without its sound turned way up, or enjoy outside
activities. The last action taken that she was aware of was October 2017. She stated that the
County has an ordinance that prohibits this activity and had it been enforced originally, would
have never allowed a gun range on this property. She said they have been told to hire an attorney
and pursue this matter as a nuisance complaint. "That's not right. We didn't make a mistake.
Someone working for the County did. We don't care who it was. We just expect you to make
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this right. No one in their right mind would purchase property in our neighborhood. Your
mistake has taken from us the biggest investment most of us have ever made — the value of our
homes and property." Ms. Cooper asked the Board to enforce their rules, defend them in court,
and protect their citizens and their property. She concluded by asking the Board not to let two
more years go by without a resolution.
Karen Elliott, 404 Elliott Brown Trail, Franklinville, thanked the Commissioners for
listening to their complaints. She agreed with Ms. Cooper that their property value is in question
because no one would buy their property with the shooting range there. She said she loves her
home, her neighbors and moving isn't an option. Ms. Elliott is also concerned with the noise,
their safety from stray bullets, and lead runoff from all of the remnants of the bullets left behind.
She said she has family living seven miles away by road and they heard the shooting during an
event on October 6-7. She said a representative of the business spoke at a Commissioners
meeting and said that there would be no shooting on Sundays or after dark. She said that is not
true. "What's next?" she asked. Will they be putting up lights and shooting at midnight? Ms.
Elliott pleaded for the Commissioners help in this matter.
Consent Agenda
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the consent
agenda, as follows:
• approve minutes of 10/1/18 regular meeting;
• appoint Patrick O'Hara to the Juvenile Crime Prevention Council;
• appoint Roger Blackwell and reappoint Beverly Nelson and Edith Reddick to the Guil-
Rand Fire Department Commission;
• reappoint Mack Summey to the Randolph County Board of Health;
• reappoint Kenny Kidd and Traci Williams to the Randolph County Juvenile Crime
Prevention Council;
• reappoint Wayne Joyce to the Randolph County Planning and Zoning Board and Board
of Adjustment;
• adopt Resolution Appointing Duncan Walser as a Plat Review Officer for the City of
Archdale, as follows:
RESOLUTIONAPPOINTING REVIEW OFFICER
(City of Archdale)
WHEREAS, S.L. 1997-309 (5875) makes a number of significant changes in the
procedures for recording maps and plats: and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing
plats to determine whether they meet recording requirements from the Register of Deeds
to a Review Officer; and
WHEREAS, G.S. 47-30.2 requires the Board of County Commissioners in each
County, by resolution, to appoint a person to serve as Review Officer to review each plat
before it is recorded and certify that it meets the statutory requirements for recording;
and
WHEREAS, it is the desire of the Randolph County Board of Commissioners to
insure an expeditious review of all maps and plats as required by G.S. 47-30.2 before
they are presented to the Register of Deeds for recording.
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NOW, THEREFORE, BE IT RESOLVED, effective November 5, 2018, that Duncan
Walser in the City of Archdale be hereby appointed to perform all responsibilities as
required for Review Officer under the appropriate North Carolina General Statutes.
BE IT FURTHER RESOLVED that a copy of this Resolution designating these
Review Officers be recorded in the Randolph County Register of Deeds Office and
indexed in the names of the Review Officers.
• appoint Lydia Walton to the Regional Partnership Workforce Development Board;
• approve Budget Amendment #4 Asheboro City Schools Capital Project ($245,154), as
follows:
2018-2019 Budget Ordinance
Asheboro City Schools Capital Project Ordinance Budget Amendment #4
Revenues Increase Decrease
Issuance of Debt $245,154
Appropriations Increase Decrease
Professional Services $155,154
Issuance Costs $90,000
• approve Budvet Amendment 914 Social Services Grant ($31.495), as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #14
Revenues Increase Decrease
Restricted Intergovernmental $31,495
Appropriations Increase Decrease
Social Services $31,495
• approve Budget Amendment 915 -Insurance Proceeds (9123.000). as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #I5
Revenues Increase Decrease
Miscellaneous $123,000
Appropriations Increase Decrease
Public Buildings $123,000
• approve Budget Amendment #16 - Asheboro Public Library Foundation LED Lighting
Replacement Gift ($18, 000), as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #16
Revenues
Increase Decrease
Miscellaneous
$18,000
Appropriations
Increase Decrease
Libraty
$18,000
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• approve the revised 2018-2019 HCCBG Funding Plan as indicated on Form DAAS-731,
for fiscal year 2018-2019 and associated Budget Amendment #17, as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #17
Revenues
Increase Decrease
Restricted Intergovernmental
$44,536
Appropriations
Increase Decrease
Other Human Services Appropriations
$44, 536
• approve the addition of the Classification Title of "Tourism Coordinator" to pay grade
108 on the County's Classification Plan, effective November 1, 2018.
Proiect Safe Neighborhoods
District Attorney Andy Gregson said he is really concerned about some issues facing
Randolph County. One is Randolph's close proximity to Guilford County where there is a surge
in gang violence that is already spilling over into the Archdale / Trinity area. Second is that
there is a huge opioid addiction crisis in the county and a heavy appetite for heroin creating an
attractive market for dealers and other criminals. Other concerns are the upswing in violent
offenses and the repeat offenders starting to carry guns. He said he and the U.S. Attorney for the
Middle District of NC Matt Martin are looking to get ahead of these issues by incorporating the
well-established program Project Safe Neighborhoods (PSN).
Mr. Gregson and Mr. Martin explained that PSN is a data -driven, federal/local partnership to
reduce violent crime with the US Attorney's leadership. The data collected allows focus and
prioritizes enforcement while aiding in the prevention of additional violence. The community
helps with the rehabilitation of offenders hoping to prevent a new generation of offenders. The
program uses accountability to keep commitments and measure successes. Mr. Gregson said they
know everyone will have to work together to get ahead of the curve.
A reduction in violent crimes has been reported in areas that use the program. Mr. Martin said
his office, local leadership, and supportive law enforcement across the county are ready but they
need a coordinator for the proactive targeting. He said by working together they will target
violent offenders and work to get them as much time behind bars as they can. The second step
would be to reach out to more recent offenders to give them an alternative lifestyle that would
take them out of the life they are living and hopefully decrease the county's crime. Mr. Martin
said re-entry and assistance programs such as job training at community colleges or businesses
would be available, church and charity engagement would be included, and drug treatment
options would also be available.
They requested a maximum of $20,000.00 be appropriated for the purpose of paying a part-
time Project Safe Neighborhoods (PSN) Coordinator. The PSN Coordinator will be responsible
for coordinating the investigation of cases with all law enforcement and prosecutors,
coordinating cases with the District Attorney and U.S. Attorney's Offices, enlisting and
supporting necessary community assets, arranging for the training of law enforcement in the
requirements of PSN, analyzing and publishing of program data, securing available federal grant
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funding and administering all other aspects of the program. This request also anticipates the
need for office space and a laptop computer for the coordinator.
Mr. Martin and Mr. Gregson will be seeking some federal grant funding going forward and
will seek contributions from municipalities benefiting from the program, once established.
Commissioner Haywood said she had attended the presentation given at Probation and Parole
and thought it was an outstanding program. Chairman Allen said he had also attended a
presentation earlier. Commissioner Kidd thanked Mr. Gregson for sending him information
earlier so that he could do "homework" prior to this meeting.
On motion of Kidd, seconded by McDowell, the Board voted unanimously to appropriate
$20, 000 for the purpose of a part-time Project Safe Neighborhoods Coordinator, office space for
the coordinator, and a laptop computer.
Adoption of Proclamation for Annual Apprenticeship Week
Apprenticeship Randolph Co -Chairs Jeff Callicutt and Chris Harrington spoke about the
program.
Mr. Callicutt stated that National Apprenticeship Week is recognized during the second full
week of November. They currently have 16 industry partners and hope to be adding more
partners in the next month as they begin the 2019 recruitment process for high school juniors and
seniors in January.
With 31 youth apprentices and the 16 industries currently, Mr. Harrington said Apprenticeship
Randolph represents an extraordinary partnership between industry, the Asheboro/Randolph
Chamber of Commerce, Randolph Community College, Asheboro City Schools, and the
Randolph County School System. It was developed to promote high -wage, in -demand career
opportunities for our students, while supporting industries in creating a trained pipeline of
employees for years to come. It's a learn -and -earn model and a four-year program where
students incur zero debt and graduate with an associate degree in Manufacturing Technology and
a Journeyman's Card. Their Randolph Community College tuition is covered through the Youth
Apprenticeship Waiver. The costs of their books and tools are covered through high school until
they graduate, then industry covers the cost. They are paid a progressive wage, all while putting
their book and lab experience to work at their industry sponsor.
On behalf of Apprenticeship Randolph, they asked that the Board consider proclaiming the
second full week in November as "Apprenticeship Week" in Randolph County annually. They
said this alignment with National Apprenticeship Week will help to support their efforts to
increase public awareness of this joint work -based learning initiative.
On motion of Frye, seconded by Haywood, the Board voted unanimously to adopt a
Proclamation identifying the second full week in November, annually, as Apprenticeship Week in
Randolph County, as follow:
Apprenticeship Week in Randolph County
11/5/2018
WHEREAS, Apprenticeship Randolph helps Randolph County compete more
effectively in the global economy, and contributes to Randolph County's economic
development and sustained economic growth; and
WHEREAS, apprenticeship programs meet the skilled workforce needs of Randolph
County, training qualified individuals for lifelong careers; and
WHEREAS, apprenticeship ensures quality training by combining on-the-job skills
with theoretical instruction and helps mobilize the workforce in traditional industries
such as manufacturing and more; and
WHEREAS, apprenticeship can assist sponsors in developing a workforce with
industry driven training and employers with a competitive edge; and
WHEREAS, apprenticeship is a time tested and proven method of ensuring that the
demand for skilled workers can be met, not only in Randolph County, but statewide.
NOW, THEREFORE, BE IT RESOLVED THAT the Randolph County Board of
Commissioners hereby proclaims the second full week in November each year, as
Apprenticeship Week in Randolph County.
After approval of the Proclamation, Chairman Allen read it aloud.
Approval to put North2ate Proiect Out to Bid
County Engineer Paxton Arthurs stated that last January, Smith Sinnett Architecture was
awarded a contract for the design, bidding and construction administration of the renovation of
the Northgate Plaza so that it may serve as a new home for the Board of Elections, the Adult Day
Reporting Center and Probation and Parole. After many programming meetings with the various
departments and agencies, Smith Sinnett has now completed the design and bid documents and is
ready to release the project for bids. Smith Sinnett Architect Robert Carmac gave an overview
of the final design and proposed schedule. Plans are to award the bid in December, start the
renovation in January, move Elections into their space in October, and have Probation and Parole
and Day Reporting Center in their spaces by December 2019.
At the conclusion of the presentation, they requested the Board to authorize the County to
advertise the bid and proceed with the bidding process.
Commissioners Haywood and Frye asked if a covered area for poll workers working in the
handicap access drive-through could be added to the design. Commissioner Haywood said the
cover in the campaign area could be eliminated. Mr. Carmac explained that the idea for the
cover in the area Commissioner Haywood referred to as the campaign area, in front of Elections,
was to create some type of park green space in the "sea of asphalt" for employees and citizens to
use for lunch or break. It just happens to be at a 50' increment from the front of the building that
could be used as a campaign area. Mr. Carmac and Mr. Arthurs said they would see if they
could come up with a design that would be high enough to allow a bre truck access in the area
and include it in the bidding process or as an addendum. There were also concerns from
Commissioner Frye regarding handicapped parking for those who want to go in to vote. Mr.
Carmac said they have pulled handicapped parking spaces as close to the building as possible.
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On motion of Frye, seconded by McDowell, the Board voted unanimously to add some type of
exterior cover into the design for poll workers in the drive through lane for consideration in the
bid, authorize the County to advertise for bids, and proceed with the bidding process.
Z. Smith Reynolds Grant
Library Director Ross Holt said the Library is a partner in an application by Trees NC for a Z.
Smith Reynolds Foundation Inclusive Public Art Grant. He introduced Owen George, President
of Trees NC, who briefed the Commissioners on the grant and application process.
The purpose of the Foundation's grant program is to "explore how art could serve as a
starting place for people to engage in important — even difficult and courageous — conversations
about their community's past, present and future" in the context of recent controversies involving
public monuments. The Foundation's intent is for people from historically under -represented
groups, such as minorities and women, to be part of the decision-making process for public art,
and for the artwork developed to tell the stories of historically under -represented groups.
At the Historic Landmark Preservation Commission's August meeting focusing on Randolph
County's war memorials, a consensus emerged that the full story of the county's history in the
ante-bellum and Civil War eras — including its Unionist sentiments and the contributions of
people of color — has not been told. The Trees NC's grant proposal is to develop, on a historic
site owned by the Randolph County Historical Society, a public art display that recognizes this
untold story in a positive, educational environment.
Community engagement is a key factor in the grant application process and the creation of the
resulting public art. The application process is at the Letter of Intent stage; semi-finalists will be
selected by the end of November and will be invited to submit full applications, with grant
awards made in late May 2019. Ten projects will be selected with awards of up to $50,000 each.
Trees NC, founded in Asheboro in 2003, is a grassroots, citizen -based organization emphasizing
ecological stewardship and community collaboration as vehicles for the betterment of the urban
environment. Most recently, Trees NC completed a four-year, $400,000 restoration of the
Asheborough Female Academy, which was designated as a Randolph County Historic Landmark
in July.
Mr. George introduced artist Brian Brown. Mr. Brown, an Asheboro native, stated that he
graduated from UNC -G with a concentration in sculpture and is currently an employee of
Carolina Bronze in Seagrove. He also draws and paints. He will be involved with the design of
something appropriate if the grant is awarded. Mr. Brown said this project will be very valuable
to the community from a publicity and public relations standpoint. It could mean a lot to those
who haven't had a chance to voice their opinion in stories that haven't had an opportunity to be
told.
Commissioner Haywood asked about the location of the site. Mr. George said they didn't
have to have a location at this point in the process but there is a possibility they would be able to
use a piece of property owned by the Randolph Historical Society located at the intersection of
Salisbury Street and Main Street where one of the original courthouses and courthouse square
was. He said it would be a great location for viewing due to the volume of traffic in that area.
11/5/2018
Adoption of Orders Concerning 2019 Revaluation/Reappraisal
Debra Hill, Tax Collector, stated that the Final step in the process leading up to the 2019
Revaluation/Reappraisal is the adoption of the Orders adopting the true value and present use
schedules, standards and rules, pursuant to NCGS 105-317. These documents were presented to
the Board on September 4, 2018, and all required notices have been published, and the public
hearing was held at the Board's October 1, 2018, meeting.
Following adoption of the Orders, a notice will be published, as prescribed by NCGS 105-
317, on November 7, 14, 21, and 28, stating that the Orders were duly adopted and are available
for public inspection in the Office of the County's Assessor. The notice will also state that any
property owner who asserts that these schedules, standards and rules are invalid may appeal them
to the North Carolina Property Tax Commission within 30 days from November 7, 2018.
On motion of Frye, seconded by McDowell, the Board voted unanimously to approve an
Order Concerning The Present Use Schedule Of Values, Standards And Rules To Be Used In
Appraising Real Property At Its Present Use Value For The January 1, 2019, Revaluation, as
follows:
ORDER
CONCERNING THE PRESENT USE SCHEDULE OF VALUES, STANDARDS
AND RULES TO BE USED IN APPRAISING REAL PROPERTYAT ITS PRESENT
USE VALUE FOR THE JANUARY I, 2019, REVALUATION
Upon motion by Commissioner Frye, seconded by Commissioner McDowell, the
Randolph County Board of Commissioners hereby issues an order adopting the final
schedules, standards, and rules to be used in appraising real property at its present use
value for January 1, 2019.
The Randolph County Tax Assessor is hereby ordered to provide for public
examination a copy of these schedules in her office at 725 McDowell Road, Asheboro,
NC. A property owner who asserts that these schedules, standards, and rules are invalid
may appeal them to the North Carolina Property Tax Commission, P. O Box 871,
Raleigh, NC 27602-0871, within 30 days from November 7, 2018.
The Randolph County Clerk to the Board is hereby ordered to publish in a newspaper
of general circulation a notice of this order and the rights of the property owner. This
notice shall be published for four successive weeks, on November 7, 14, 21 and 28, 2018.
On motion of McDowell, seconded by Kidd, the Board voted unanimously to approve an
Order Concerning The True (Market) Value Schedule Of Values, Standards And Rules To Be
Used In Appraising Real Property At Its True (Market) Value For The January 1, 2019,
Revaluation, as follows:
ORDER
CONCERNING THE TRUE (MARKET) VALUE SCHEDULE OF VALUES,
STANDARDS AND RULES TO BE USED INAPPRAISING REAL PROPERTYAT
ITS TRUE (MARKET) VALUE FOR THE JANUARY I, 2019, REVALUATION
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Upon motion by Commissioner McDowell, seconded by Commissioner Kidd, the
Randolph County Board of Commissioners hereby issues an order adopting the final
schedules, standards, and rules to be used in appraising real property at its true (market)
value for January 1, 2019.
The Randolph County Tax Assessor is hereby ordered to provide for public
examination a copy of these schedules in her office at 725 McDowell Road, Asheboro,
NC. A property owner who asserts that these schedules, standards, and rules are invalid
may appeal them to the North Carolina Property Tax Commission, P. O Box 871,
Raleigh, NC 27602-0871, within 30 days from November 7, 2018.
The Randolph County Clerk to the Board is hereby ordered to publish in a newspaper
of general circulation a notice of this order and the rights of the property owner. This
notice shall be published for four successive weeks, on November 7, 14, 21, and 28, 2018.
Veterans Services Update
Veterans Services Director Chad Gurley gave an update on activities within the Veterans
Services Office. As of 2016, Randolph County Veteran population was 9,522. In 2017, that
number increased to 10,082. In 2018, our veteran population increased again to about 15,014. He
feels the rise in population can be attributed to cost of living which is relatively low in Randolph
County. This is especially true for veterans moving from northern states into Randolph County.
Mr. Gurley said many return from service with what has been coined as Post Essential Stress
where one deals with the mental and economical aspect of having essentials. He said that they
have been seeing that a lot of employers are not holding jobs for those returning from active duty
as required in the Re -Employment Rights Act. Many return with no job to come back to or lack
of transitional skills. Mr. Gurley and staff have taken it upon themselves to build a collaborative
network of organizations that could offer assistance. Such things as employment assistance
through Goodwill Career Center (resume and computer training/job assistance and
coaching/workshops), housing assistance through Volunteers of America (assists with housing
stability/health care/daily living services/personal financial planning/transportation/fiduciary and
payee services) and the Randolph County Housing Coalition (housing stability), food assistance
through Operation Home Front (gift cards for food assistance -within 24 hours), and emergency
hardship grants through Randolph County Veterans Council and NC Heroes Fund (aid to those
returning from active duty and facing difficult transitions and financial hardships) are available.
Mr. Gurley spoke about each of those and then gave statistics regarding their standard services
from the Veterans Service Office.
• Monthly walk-ins average 400 people.
• Monthly telephone requests and appointments =450.
• Monthly burial average to include honors and planning =40.
(Mr. Gurley is with the veteran through the burial.)
• Monthly compensation claims filed =150.
• Monthly pension claims filed =225.
• Monthly VA insurance election =100.
• $452,941.56 and counting in retroactive benefits sought.
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Commissioner Frye commented that the increase of veterans coming into the office is
probably due to the high level of service and benefits they have earned and are now receiving.
Commissioner Frye thanked Mr. Gurley for joining Randolph County and providing the great
service.
Mr. Gurley said appointments are booked through mid-January with a 100 -person waiting list.
He said they used to take walk-ins but it is now so overwhelming that he didn't feel he was
giving everyone the attention they each deserved. He said needing additional staff may be
necessary soon.
Commissioner Kidd said he has sent several clients to the Veterans Service office and they
always call or return with overwhelming praise of the answers and service they received.
Commissioner Kidd told Mr. Gurley that he is very proud to have him on the team.
Approval to Finance the Purchase of Patient Stretchers
Emergency Services Chief Donovan Davis said it is necessary to replace the patient
(transport) stretchers due to normal wear -and -tear and the Federal DOT safety changes for
internal stretcher mounting systems. Their current mounting system does not meet the new
federal requirement and their current Ferno stretchers will not fit into the new mounting systems.
They have received quotes from the only two proprietary companies who offer stretchers and
mounts that meet the new federal standard and offer power -load options to assist in bariatric
transfers. The quotes offer 3 -year financing.
Stryker Corporation = $323,850
➢ 3 -year financing = $107,950 per year plus tax
➢ Includes shipping and install
➢ 0% interest financing
➢ $1 purchase at end -of -term
Ferno-Washington, Inc. _ $317,174.43
➢ 3 -year financing = $113,035.62 per year including tax
➢ Includes shipping and install
➢ 0% interest financing
➢ $1 purchase at end -of -term
Mr. Davis requested the Board to authorize three-year financing for the Ferno-Washington,
Inc. stretchers for $113,035.62 per year, authorize the County Manager to sign the contract, and
authorize the one -dollar buyout at end -of -term. The first-year funds are available in the
department's current budget. He said staff tested each stretcher for one month. They preferred
the Ferno stretcher because it operated each leg independently, had a hook -locking system, was
easier to load into the ambulance on hills and uneven surfaces, would raise higher than the
Stryker, included lighting along the sides of the stretcher, had counter -balancing, and was overall
more conducive to patient care.
Mr. Davis explained that the first year's expense was budgeted in 2018-19. Accordingly, the
amount of the financing for years two and three (net of sales tax) will need to be reflected as lease
proceeds. The budget amendment will recognize the non-cash proceeds and related capital outlay in
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Emergency Services, which will allow the proper financial reporting of the transaction in the current
year. The purchase contract will need to be reflected as a capital lease in the financial statements.
On motion of McDowell, seconded by Haywood, the Board voted unanimously to approve the
three-year financing for the Ferno-Washington, Inc. stretchers, for $113,035.62 per year;
authorize the County Manager to sign the contract; authorize the one -dollar buyout at end -of -
term; and approve the associated Budget Amendment 914, as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #I8
Revenues Increase
Decrease
Proceeds of Capital Lease $211,450
Appropriations Increase
Decrease
Emergency Services $211,450
Update on Economic Development Corporation (EDCI Relocation and First Bank Facilitv
Use
County Manager Hal Johnson said the 2016 County Strategic Plan highlighted the importance
of enhancing the ability of the Economic Development Corporation (EDC) to not only support
existing industries in Randolph County, but also the need to strengthen its ability to actively
recruit new industry. It was recognized that the EDC needed a facility that would provide the
office and meeting space required for modern recruitment opportunities.
Renovations to house the EDC at the former First Bank building located at 176 N.
Fayetteville St. have been completed, and the EDC has been moved to this facility. He said this
location gives EDC visibility. The EDC occupies approximately a third of the building which
includes a newly constructed large meeting room. The remainder of the building consists of
bathrooms, two offices, and storage/mechanical rooms.
Mr. Johnson said he is considering the use of the remainder of the building as host for some
of the activities related to the newly established Randolph County Corporate -Municipalities
Wellness Coalition. He said this very successful Coalition is coordinated by the Department of
Public Health and the County Wellness Administrator (they report to the County Manager).
He said this would be an excellent opportunity to provide additional support to EDC's efforts
to provide assistance to existing Randolph County industry and business. "The Randolph County
Strategic Plan helped to stress the connection between improving our county's health and
improving prospects for economic recruitment opportunities."
Mr. Johnson stated "if Randolph County is known as a healthy county," the health of its
people "becomes a positive thing for economic development recruitment. If our county is known
as a county that thinks about the health of our workforce, then it is a positive for both new and
existing industries."
Approval of Resolution/Lease Agreement for SECU ATM site at 176 N. Fayetteville St.
County Engineer Paxton Arthurs stated that earlier this year, the County was contacted by the
State Employees' Credit Union (SECU) about the possibility of leasing space to them for an
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ATM at 176 N. Fayetteville St., in the parking lot of the former First Bank building, to have a
presence in the downtown area. The County purchased this property earlier this year and
recently renovated the building to serve as the new home for the Randolph County Economic
Development Corporation. This property has an existing ATM site with an equipment base and
overhead canopy. There have been attempts in the past to locate an ATM in the vicinity of the
Courthouse; however, they were unsuccessful due to concerns that it would have a negative
impact on parking, which has historically been needed. Since this site is already established,
there would be no impact on parking and it would only require minor reconfiguring of the power
and internet access.
SECU has proposed to pay the County $200 per month for a term of five years. Recently, the
County Facilities Committee considered this offer and voted to accept it contingent upon your
approval. SECU has provided a Lease Agreement which has been reviewed by Associate County
Attorney Aimee Scotton and was found to be acceptable. A copy was included in the Commissioner's
agenda packet for review. A notice was required to be published and that was done on September 21,
2018. Mr. Arthurs asked the Board to approve the Resolution authorizing the Lease of the ATM site,
if agreeable.
On motion of Haywood, seconded by McDowell, the Board voted unanimously to approve the
Resolution Authorizing the Lease of the ATM site located at 176 N. Fayetteville St. to State
Employees' Credit Union for five years, with the lessee holding a right to renew for an additional
three-year period, and directs the County Manager to execute any instrument necessary for the lease,
as follows:
RESOL UTION AUTHORIZING THE LEASE OF ATM SITE
TO STATE EMPLOYEES' CREDIT UNION
WHEREAS, the County of Randolph, hereinafter the "County, " owns the property,
formerly the First Bank property, located at 176 N. Fayetteville Street in Asheboro, North
Carolina, hereinafter the "Property"; and
WHEREAS, the Property is located in close proximity to the Randolph County
Courthouse; and
WHEREAS, there have been attempts in the past to locate an ATM in the vicinity of
the Randolph County Courthouse and said attempts have failed because of concerns that
doing so would negatively impact the availability ofparking in said vicinity; and
WHEREAS, the Property contains an existing ATM site, including an equipment
base and overhead canopy, that was formerly operated as an ATM by First Bank; and
WHEREAS, the State Employees' Credit Union, hereinafter "SECU, " desires to
lease the ATM site in order to construct, operate and maintain an ATM at that location
on the Property; and
WHEREAS, the location of an ATM on the existing ATM site would have no impact
on the availability of parking in the vicinity of the Randolph County Courthouse; and
WHEREAS, the County and SECU have agreed upon a lease, under which SECU
will lease the existing ATM site on the Property from the County for a term of five (5)
years, with the right to renew the lease for one additional term of three (3) years; and
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WHEREAS, in consideration of leasing the existing ATM site on the Property, SECU
has agreed to construct, operate and maintain an ATM on the site and pay monthly rent
to the County in the amount of Two Hundred Dollars ($200.00) per month, with the first
payment becoming due and payable on the first day of the month following the date that
the ATM becomes operational, and with the rent rising to the amount of Two Hundred
Fifty Dollars ($250.00) per month in the second term of the lease; and
WHEREAS, North Carolina General Statutes §153A-176 and §160A-272 authorize
the County to enter into leases of up to ten (10) years upon resolution of the Board of
County Commissioners adopted at a regular meeting after thirty (30) days' public notice;
and
WHEREAS, the required notice has been published and the Randolph County Board
of Commissioners is convened in a regular meeting.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Randolph County, this 5th day of November 2018, as follows:
The Randolph County Board of Commissioners approves the lease of the ATM site on
the Property described above to the State Employees' Credit Union for five years, with
the lessee holding a right to renew for an additional three-year period, and directs the
County Manager to execute any instrument necessary to the lease.
Adoption of New Bylaws of the Library Board of Trustees
Library Director Ross Holt stated that the Randolph County Public Library Board of Trustees
is an advisory board that operates under the Randolph County Library Ordinance adopted by the
Board of Commissioners in 1993. The Board of Trustees has a set of bylaws that govern matters
not covered by the ordinance, such as meetings, committees, election of officers and officers'
duties.
A recent review showed that the current bylaws are out of date. They include provisions from
the time when the Trustees were a governing board rather than an advisory board and boiler-
plate language not relevant to the operations of our board.
On October 11, 2018, the Trustees voted to repeal the old bylaws and adopt new ones. The
new bylaws were drafted based on those in use by other county library systems that have
advisory boards and have been reviewed by the State Library of North Carolina. Mr. Holt
requested that the Board of Commissioners repeal the existing bylaws and adopt the proposed
bylaws.
Commissioner Kidd asked if County's Associate Attorney had reviewed the bylaws and Ms.
Scotton replied that the presented bylaws were in order.
On motion of Frye, seconded by Kidd, the Board voted unanimously to repeal the existing
bylaws of the Library Board of Trustees and adopt the newly proposed bylaws, as follows:
RANDOLPH COUNTYPUBLIC LIBRARYBOARD OF TRUSTEES BYLAWS
Article I. Organization
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This organization shall be called the Randolph County Public Library Board of Trustees,
existing by virtue of the provisions of North Carolina General Statutes 153A-265 through
153A-266 and the Randolph County Library Ordinance adopted June 7, 1993, by the
Randolph County Board of Commissioners, and exercising the powers and authority, and
assuming the responsibilities, delegated to it under the said statutes and ordinances.
Article H. Composition, Appointment, Term, Removal
The Board of Trustees of the Randolph County Public shall be composed of nine
appointees who geographically represent Randolph County whose terms shall be for six
years and ex officio (non-voting) members, as outlined in the Randolph County Library
ordinance. The Randolph County Board of Commissioners shall appoint and reappoint
members as terms expire or vacancies occur. Not more than two Trustees shall be
appointed from the same census township.
Article III: Meetings
Section 1. The Board of Trustees shall hold quarterly regular meetings in January, April,
July and October with a specific schedule to be determined by the Trustees. Any Trustee
missing three meetings in one year shall relinquish the appointment unless excused by
majority vote of the Board of Trustees. Trustees may be reimbursed for mileage to and
from meeting at the current County -approved rate and may be paid a meeting fee as set
by the Randolph County Board of Commissioners.
Section 2. Special meetings of the Board may be called by the secretary at the direction
of the chair, or at the request of a majority of the members of the board, for the
transaction of only the business stated in the call for the meeting.
Section 3. Notice of the time and place of meetings shall be posted in the Administrative
Office of the Asheboro headquarters library, on the website of the Randolph County
Public Library, and otherwise as required by state law and/or county policy.
Section 4. A quorum for transaction of business at any meeting shall consist of a majority
of members of the board present in person.
Section 5. All meetings of the Board of Trustees shall be held in accordance with the
North Carolina Open Meetings Law (North Carolina General Statutes Chapter 143-
318.9 to 143-318.18).
Article IV. Officers
Section 1. The Officers shall be a Chair, Vice -Chair, and a Secretary, elected biennially
at the April meeting to serve two year terms beginning July 1.
Section 2. The Chair shall preside at all meetings of the board, authorize calls for any
special meetings, appoint all committees, execute all documents authorized by the board,
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serve as an ex officio voting member of all committees, and generally perform all the
duties associated with that office.
Section 3. the Vice -Chair, in the absence or disability of the Chair, or of a vacancy in
that office, shall assume and perform the duties and functions of the chair.
Section 4. The Secretary shall prepare, publish, and keep a true and accurate record of
all meetings of the board, and perform such other duties as are generally associated with
that office.
Article V. Powers and Duties
The Board of Trustees is delegated the powers and duties set forth by the Randolph
County Library Ordinance adopted June 7, 1993, by the Randolph County Board of
Commissioners, as authorized under North Carolina General Statutes 153A-265 to 153A-
266.
Article VI. • Committees
Section 1. The chair shall appoint committees of one or more members for such specific
purposes as the business of the board shall require from time to time. The committee
shall be considered to be discharged upon completion of the purpose for which it was
appointed and after the final report is made to the board.
Section 2. No Committee will have other than advisory powers unless, by suitable action
of the board, it is granted specific powers to act.
Article VII: General
Section 1. An affirmative vote of the majority of all members of the board present at the
time shall be necessary to approve any action before the board. The Chair may vote upon
or may move or second a proposal before the board.
Section 2. The Director of the Randolph County Public Library or his/her designee shall
act as clerk to the Board of Trustees, and shall notify members of meetings, prepare
agendas and agenda packets, provide public notice of meetings, retain official meeting
minutes, and generally perform other duties of that office.
Section 3. The by-laws may be amended by the majority vote of all members of the board
provided written notice of the proposed amendment shall have been delivered to all
members at least ten days prior to the meeting at which such action is proposed to be
taken.
Approval of Request for Refund of Excise Tax
Associate County Attorney Aimee Scotton said that on October 2, 2018, in a letter to
Randolph County Register of Deeds Krista Lowe, Legal Assistant Mary Price, from the law
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office of Richard R. Foust, PA, requested the refund of excise tax paid on a deed that was
erroneously filed in Randolph County. The deed should have been filed in Guilford County; the
excise tax paid on this property in Randolph County was $360.00. The date that the taxes were
erroneously paid was October 1, 2018.
North Carolina General Statute 105-228.37 governs the refund of overpayment of tax. This
statute requires that a taxpayer requesting a refund must file a written request for said refund
with the Board of County Commissioners within six months after the date that the tax was paid.
Within 60 days after this request, the Board of Commissioners must review the request and hold
a hearing to make a decision on the refund. If the Board finds that the refund is due, the Board
shall refund the county's portion of the tax. She said that ordinarily, before the tax is refunded,
the taxpayer must record a new instrument reflecting the correct amount of tax due. In this case,
since no tax was due, before the tax is refunded, the taxpayer must record a document stating that
no tax was owed because the instrument being corrected was recorded in the wrong county. This
correcting document has been filed and a copy was attached to the memo along with the letter
and the deeds in question in the Commissioners' packet.
Ms. Scotton requested that the Board consider the refund of an overpayment of North
Carolina Real Estate Excise Tax as provided for in North Carolina General Statute 105-228.37.
On motion of Kidd, seconded by Haywood, the Board voted unanimously to refund the
overpayment of $360 to the law office of Richard R. Foust for the overpayment of excise tax.
Special Meetings Set
On motion of Frye, seconded by Haywood, the Board voted unanimously to set a joint special
public meeting with the Randolph County School Board of Education for January 10 at 4:30
p.m. in the Board of Education Meeting Room, to set a special meeting for the annual planning
retreat for February 19th at 12:30 p.m. at Randolph County Office Building -Meeting Room A
and to set a joint special public meeting with the Asheboro City School Board of Education for
February 21St at 6: 00 p.m. at the Professional Development Center.
County Manager's Update
County Manager Hal Johnson stated that the new County Emergency Services base located at
6117 Kennedy Road in Trinity and the adjacent Trinity convenience site should be open by
January 2019. An open house is expected in February 2019.
The annual Randolph County Government United Way Chili Cook Off/Bake off and Pie in
the Face event is scheduled for this Thursday, November 8, from 11:30 to 2:00
pm. Commissioner Maxton McDowell has been selected as one of the Chili Cook Off/Bake Off
judges and their tasting begins at 10:00 am. Due to the work and contributions of our Randolph
County employees, Randolph County was recognized by United Way of North Carolina in 2016
and 2017 as a United Way Campaign of Excellence.
Register of Deeds Krista Lowe will be sworn in as President of the North Carolina Registers
of Deeds Association on Tuesday, November 13, 2018. He said this is an honor for Ms. Lowe
and for Randolph County.
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Regional Update
Commissioner Frye updated the Board on the NCACC's process to name a replacement
President and that a committee will be formed to amend the NCACC bylaws due to the current
President not being re-elected as a commissioner in his county.
Adjournment
At 8:42 p.m., on motion of Frye, seconded by Haywood, the Board voted unanimously to
adjourn.
David Allen, Chairman Darrell Frye
Kenny Kidd
Hope Haywood
Maxton McDowell
Amanda Varner, Clerk to the Board
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