040119April 1 2019
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Darrell Frye, David Allen, Maxton McDowell and Hope Haywood were present.
Also present were County Manager Hal Johnson, Finance Officer Will Massie, County Attorney
Ben Morgan, and Clerk to the Board Dana Crisco. Commissioner Kenny Kidd entered where
noted. Chaplain Brian Faircloth from the Randolph County Sheriff's Office gave the invocation
and everyone recited the Pledge of Allegiance.
Retirement
JA Sheppard retired March 29th from Public Buildings with 19 years of service. Mr. Sheppard
was recognized by County Manager Hal Johnson, after which, Chairman Frye presented him with
an engraved clock on behalf of the Board.
Donate Life North Carolina Award
Deanna Mitchell, Executive Director Donate Life North Carolina, presented an award to the
Planning and Zoning Department for their support of Tim Mangum during his transplant surgery
and recovery. In addition to Mr. Mangum, Jay Dale, Planning and Zoning Director, accepted the
award.
Public Comment Period
Pursuant to [N.C.G.S. § 153A-52.1], Chairman Frye opened the floor for public comment and
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Faye Cox, 1211 Grantville Ln., Asheboro, spoke in opposition to an Agricultural Center. She
stated that even if the money came from the State, it was still taxpayer money. She said, "Why
spend money on something we don't have to have?"
Robert Morrison, 1735 Viewmont Ct., Asheboro, spoke in opposition to an Agricultural
Center. He said that before any more money was spent on it, a business plan needed to be in place.
He stated that using Article 46 sales tax money was a "breach of trust." He suggested to the Board
that a referendum be held to see if citizens wanted to subsidize it.
Macky Garner, 1839 Old Cox Rd., Asheboro, suggested adding the SportsPlex to the site for
the Agriculture Center to allow the site to be used year round because an Agricultural Center was
"not going to pay for itself."
William Dula, 1320 Randolph Tabernacle Rd., Asheboro, spoke in opposition to the tonnage
increase for Waste Management. He said he had witnessed trash trucks going down Randolph
Tabernacle Rd. instead of using the designated route. He stated that air and noise monitors should
be installed in the area of the Landfill to protect citizens, especially children. He mentioned seeing
buzzards and smelling the unpleasant odors from the Landfill.
Ed Walker, 6139 Auman Farm Rd., Asheboro, spoke in favor of the Luck Comer Lail Center.
His business has done so well that he ran out of space and is now one of the first two businesses
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leasing space at the Luck Comer Lail Center. He said most of the client traffic in his business and
other pottery and arts businesses is from out of the area. He stated that this Center would help draw
those visitors and be beneficial for the area.
Billy Henley, 3213 Old Cedar Falls Rd., Asheboro, spoke in opposition of the tonnage increase
for Waste Management. He has concerns with the traffic harming members of his family. He
thanked Bob Peeler, Senior Manager, Community Relations and Government Affairs, Waste
Management, for visiting to see the problems faced by the residents in close proximity to the
Landfill.
Karen Bloxsom, 6307 Farmer Denton Rd., Denton, spoke of the Farmer Convenience Site. She
said the attendants are very helpful, however, the bins fill up quickly. She stated that this facility
is not meeting the needs of the citizens.
Reggie Scott, 123 Sunset Ave., Asheboro, introduced himself as the new Executive Director for
the Randolph Arts Guild. Two more staff members introduced themselves; Tamara Hill, Internal
Programs Manager, and Britten Nicole, External Programs Manager. Mr. Scott said that the Arts
Guild was excited about the new and diverse programs for the entire county. He thanked the
Commissioners for their support of the Arts Guild and said he looked forward to meeting with all
of them.
Consent Agenda
On motion of Allen, seconded by McDowell, the Board voted 4-0 to approve the consent agenda
as presented, as follows:
• approve Board of Commissioners Regular Meeting Minutes of 03111119 and Special Meeting of
3111119;
• reappoint Chris Harrington to the Regional Partnership Workforce Development Board;
• adopt Spring Litter Sweep Proclamation, as follows:
Proclamation
Spring Litter Sweep April 13 — April 27, 2019
WHEREAS, the North Carolina Department of Transportation organizes an
annual spring statewide roadside cleanup to ensure clean and beautiful roads in North
Carolina; and
WHEREAS, the spring 2019 LITTER SWEEP roadside cleanup will take place April
13 April 27, 2019, and encourages local governments and communities, civic and
professional groups, businesses, churches, schools, families and individual citizens to
participate in the Department of Transportation cleanup by sponsoring and organizing
local roadside cleanups; and
WHEREAS, Adopt -A -Highway volunteers, Department of Transportation
employees, Department of Correction inmates and community service workers, local
government agencies, community leaders, civic and community organizations,
businesses, churches, schools, and environmentally concerned citizens conduct annual
local cleanups during the LITTER SWEEP and may receive certificates of appreciation
for their participation; and
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WHEREAS, the great natural beauty of our state and a clean environment are
sources of great pride for all North Carolinians, attracting tourists and aiding in
recruiting new industries; and
WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides,
emphasize the importance of not littering, and encourage recycling of solid wastes;
and
WHEREAS, the LITTER SWEEP cleanup will be apart of educating the children of
this great state regarding the importance of a clean environment to the quality of life
in North Carolina;
WHEREAS, Governor Roy Cooper proclaimed April 13 April 27, 2019, as
"LITTER SWEEP" time in North Carolina and encourages all citizens in all 100
counties to take an active role in making their communities cleaner; and
WHEREAS, the spring 2018 LITTER SWEEP volunteers collected over 500,000
pounds of litter; and
WHEREAS, Waste Management has agreed to honor the blanket approval the
Randolph County Board of Commissioners voted unanimously to give on March 12,
2001, to waive tipping fees at the solid waste facility for the Department of
Transportation as they bring in the debris collected during their spring or fall Litter
Sweep Roadside Cleanup programs.
NOW, THEREFORE, the Randolph County Board of Commissioners join with the
Governor and Department of Transportation and also proclaim April 13 April 27,
2019, as "LITTER SWEEP" time in Randolph County and urge all citizens to
participate.
• approve the update to the General Retention and Disposition Schedule, as follows:
2019 Local Government Agencies
General Records Retention and Disposition Schedule
The records retention and disposition schedule and retention periods governing the
records series listed herein are hereby approved. In accordance with the provisions of
Chapters 121 and 132 of the General Statutes of North Carolina, it is agreed that the
records do not and will not have further use or value for official business, research, or
reference purposes after the respective retention periods specified herein and are
authorized to be destroyed or otherwise disposed of by the agency or official having
custody of them without further reference to or approval of either party to this
agreement. The local government agency agrees to comply with 07 NCAC 04M.0510
when deciding on a method of destruction. Confidential records will be destroyed in
such a manner that the records cannot be practicably read or reconstructed. However,
records subject to audit or those legally required for ongoing officialproceedings must
be retained until released from such audits or officialproceedings, notwithstanding the
instructions of this schedule. Public records, including electronic records, not listed in
this schedule are not authorized to be destroyed.
All local government agencies and the Department of Natural and Cultural Resources
agree that certain records series possess only brief administrative, fiscal, legal,
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research, and reference value. These records series have been designated by retention
periods that allow these records to be destroyed when "reference value ends. "All local
government agencies hereby agree that they will establish and enforce internal policies
setting minimum retention periods for the records that Natural and Cultural Resources
has scheduled with the disposition instruction "destroy when reference value ends. " If
a local government agency does not establish internal policies and retention periods,
the local government agency is not complying with the provisions of this retention
schedule and is not authorized by the Department of Natural and Cultural Resources
to destroy the records with the disposition instruction "destroy when reference value
ends. "
All local government agencies and the Department of Natural and Cultural Resources
concur that the long-term and/or permanent reservation of electronic records requires
additional commitment and active management by the agency. Agencies agree to
comply with all policies, standards, and best practices published by the Department of
Natural and Cultural Resources regarding the creation and management of electronic
records.
It is further agreed that these records may not be destroyed prior to the time periods
stated; however, for sufficient reason they may be retained for longer periods. This
schedule supersedes the general standards in all previous local government retention
and disposition schedules and is to remain in effect from the date of approval until it is
reviewed and updated.
• approve Budget Amendment #43 for Public Health -Smiles for Kids Grant ($3, 000), as
follows:
• approve Budget Amendment #44 for Cooperative Extension -Showmanship Circuit
($7,500), as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #44
2018-2019 Budget Ordinance
General Fund—Budget Amendment #43
Revenues
Increase Decrease
Miscellaneous
$3,000
Appropriations
Increase Decrease
Public Health
$3,000
• approve Budget Amendment #44 for Cooperative Extension -Showmanship Circuit
($7,500), as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #44
Revenues
Increase
Decrease
Sales and Services
$7,500
Appropriations
Increase
Decrease
Cooperative Extension
$7,500
• approve Resolution Approving the Sale of Sign Plotter to the City of Trinity, as follows:
RESOL UTION APPROVING THE SALE OF SIGN PLOTTER
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TO THE CITY OF TRINITY
WHEREAS, the Randolph County Public Buildings Department owns a Vinyl Express
Q1 00 Sign Plotter, hereinafter the "Plotter, " that was purchased in 2006; and
WHEREAS, in 2017, the Randolph County Public Buildings Department purchased a
new, faster plotter that was better suited to its needs and ceased regular use of the Plotter;
and
WHEREAS, the City of Trinity has offered to purchase the Plotter for the sum of Five
Hundred Dollars ($500.00); and
WHEREAS, North Carolina General Statute 160A-274 allows a governmental unit to
sell property to another governmental unit upon such terms and conditions as it deems wise,
with or without consideration, upon action taken by the governing board of the governmental
unit.
BE IT THEREFORE RESOLVED that the Randolph County Board of Commissioners
does hereby approve and authorize the sale of the Vinyl Express QI00 Sign Plotter to the
City of Trinity for Five Hundred Dollars ($500.00) and authorizes the County Manager to
sign any documents, if any, necessary to effectuate the sale.
• approve appointment of Michael B. Smith to the Randolph County Juvenile Crime
Prevention Council.
Aeolus Filter Corporation Building Reuse Grant
Kevin Franklin, EDC Interim President, presented information on Aeolus Filter Corporation for
a Public Hearing to follow. He said Aeolus Filter Corporation is an Archdale -based company that
processes and assembles filter media for the automotive industry and for commercial/industrial
HVAC systems. Aeolus purchased the property at 4010 Cheyenne Drive in the Archdale Industrial
Park in 2014 to service the North American market on behalf of its parent company, German -
based IREMA-Filter GmbH. The filter media processed and sold by Aeolus is manufactured by
IREMA. The proposed expansion would create opportunity for Aeolus to pleat, laminate, and
apply additional processes to filter media, all of which is currently being done in Germany. Recent
growth in sales has necessitated the expansion.
Aeolus intends to renovate a portion of their property to accommodate the new equipment and
processes. The project will require upfits of manufacturing space as well as transformation of
existing office space into a lab. Investment in building renovations will total at least $280,000;
there will be additional related investment in machinery and equipment exceeding $1 million.
In addition to the investment, Aeolus is committed to adding eleven new full-time jobs directly
associated with the expansion, while retaining fourteen existing full-time positions. The new
positions will pay an average annual wage of $35,500.
Aeolus Filter is eligible for a Building Reuse Grant from NC Commerce in the amount of
$135,000 ($12,273 per job) to assist with the renovation expenses. The City of Archdale is the
grant applicant and authorized submission of the application at a February 26th Public Hearing.
The grant program requires a 5% local government cash match which would total $6,750 based on
this $135,000 grant request.
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The application has been submitted and award announcements are scheduled for April 18th
The EDC believes that the Aeolus building renovation project is a good economic development
project for the City of Archdale, increasing the value of the building, generating investment in new
machinery and equipment, and resulting in the creation of eleven new quality jobs. Therefore, the
EDC requests that Randolph County schedule a Public Hearing for April 1St to consider partnering
with the City of Archdale by committing to an equal share of the required grant match of $6,750
($3,375 per unit of government).
Chairman Frye opened the Public Hearing at 6:39 p.m. and closed it after hearing no comments.
Chairman Frye asked what the type of customer base Aeolus has. Mr. Franklin responded that
the larger portion of their business was to make filters for large commercial HVAC systems.
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the
Resolution Authorizing the County of Randolph to Provide One -Half of the Local Match Grant for
Aeolus Filter Corporation Economic Development Project in the amount of $3,3 75, as follows:
RESOL UTION A UTHORIZING THE COUNTY OF RANDOLPH TO PROVIDE
ONE-HALF OF THE LOCAL MATCH GRANT REQUIREMENT FOR THE
AEOLUS FILTER CORPORA TION ECONOMIC DEVELOPMENT PROJECT
WHEREAS, Section 158-7.1 of the North Carolina General Statutes authorizes a
county to undertake an economic development project by extending assistance to a
company in order to cause the company to locate or expand its operations within the
county; and
WHEREAS, the Aeolus Filter Corporation, hereinafter the "Company" has stated
its commitment to invest Two Hundred Eighty Thousand Dollars ($280,000.00) to
renovate an existing building, to invest more than One Million Dollars ($1, 000, 000.00)
in machinery and equipment, and to create eleven (11) new full-time jobs in the City of
Archdale in Randolph County; and
WHEREAS, the City ofArchdale has voted to authorize the filing, by the City, of an
application with the North Carolina Department of Commerce for a Building Reuse
Grant on behalf of this economic development project for the Company; and
WHEREAS, said Grant requires a 5% local match from the local government
making application; and
WHEREAS, the amount of the Grant that the Company is eligible for is One Hundred
Thirty -Five Thousand Dollars ($135, 000.00), requiring a local match of Six Thousand
Seven Hundred and Fifty Dollars ($6,750. 00); and
WHEREAS, the City ofArchdale has requested that Randolph County provide one-
half of the required local match for this project, or Three Thousand Three Hundred
and Seventy -Five Dollars ($3,375.00); and
WHEREAS, upon the completion by the Company of this expansion project, the
Company will have expended Two Hundred Eighty Thousand Dollars ($280, 000.00) to
renovate the facility, will have invested more than One Million Dollars ($1, 000, 000.00)
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in machinery and equipment, and will have created eleven (11) new full-time jobs in
the County and the City; and
WHEREAS, this economic development project will stimulate and stabilize the local
economy, promote business in the County and City, and result in the creation of a
number of jobs in the County and City; and
WHEREAS, the County has in its General Fund available revenues sufficient to fund
this economic development project;
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners, this I" day of April 2019, as follows:
Section 1. The County is authorized to expend up to Three Thousand Three
Hundred and Seventy -Five Dollars ($3,3 75. 00) of County funds to provide one-half of
the required local match for the Building Reuse Grant applied for on behalf of the
Aeolus Filter Corporation by the City of Archdale.
Section 2. Participation by the County in this economic development project is
expressly contingent upon the approval of the grant application and local match by the
City of Archdale and upon subsequent grant approval by the North Carolina
Department of Commerce.
CovenantMade, LLC Building Reuse Grant
Kevin Franklin, EDC Interim President, presented information on CovenantMade, LLC for a
Public Hearing to follow. He said CovenantMade, LLC is an Archdale -based manufacturer of
custom cabinets. The company was founded in 2012 in a two -car garage by business partners Steve
Smith and Eric Erb. In 2013, CovenantMade leased the building at 2509 Surrett Drive, which they
still occupy, then purchased the property in 2014. Incremental growth over the past four years with
significant growth in 2017-2018 has resulted in need for additional space.
CovenantMade has entered into a lease agreement to occupy a vacant building next door to help
alleviate space concerns. The woodworking department and administrative offices will be
relocated into the new building, freeing space in the current building to grow the finishing,
assembly, and shipping/receiving departments once renovations are complete. Estimated cost for
the renovations of real property at 2509 Surrett will total at least $143,000.
The project will also result in job creation, with CovenantMade committed to creation of thirteen
new full-time jobs and retention of twenty existing full-time positions. The new positions will pay
an average annual wage of $32,385.
CovenantMade is eligible for a Building Reuse Grant from NC Commerce in the amount of
$65,000 ($5,000 per job) to assist with the renovation expenses. The City of Archdale is the grant
applicant and authorized submission of the application at a February 26th Public Hearing. The grant
program requires a 5% local government cash match which would total $3,250 based on this
$65,000 grant request.
The application has been submitted and award announcements are scheduled for April 18th
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The EDC believes that the CovenantMade building renovation project is a good economic
development project for the City of Archdale, increasing the value of the building and resulting in
the creation of thirteen quality new jobs. Therefore, the EDC requested that Randolph County
schedule a Public Hearing for April 1St to consider partnering with the City of Archdale by
committing to an equal share of the required grant match of $3,250 ($1,625 per unit of
government).
Chairman Frye opened the Public Hearing at 6:43 p.m. and closed it after hearing no comments.
On motion of Frye, seconded by Allen, the Board voted unanimously to approve the Resolution
Authorizing the County of Randolph to Provide One -Half of the Local Match Grant for
CovenantMade, LLC Economic Development Project in the amount of $1,625, as follows:
RESOL UTION A UTHORIZING THE CO UNTY OF RANDOLPH TO PROVIDE
ONE-HALF OF THE LOCAL MATCH GRANT REQUIREMENT FOR THE
COVENANTMADE, LLC ECONOMIC DEVELOPMENT PROJECT
WHEREAS, Section 158-7.1 of the North Carolina General Statutes authorizes a
county to undertake an economic development project by extending assistance to a
company in order to cause the company to locate or expand its operations within the
county; and
WHEREAS, CovenantMade, LLC, hereinafter the "Company" has stated its
commitment to invest One Hundred Forty -Three Thousand Dollars ($143, 000.00) to
renovate an existing building and to create thirteen (13) new full-time jobs in the City
ofArchdale in Randolph County; and
WHEREAS, the City ofArchdale has voted to authorize the filing, by the City, of an
application with the North Carolina Department of Commerce for a Building Reuse
Grant on behalf of this economic development project for the Company; and
WHEREAS, said Grant requires a 5% local match from the local government
making application; and
WHEREAS, the amount of the Grant that the Company is eligible for is Sixty -Five
Thousand Dollars ($65,000.00), requiring a local match of Three Thousand Two
Hundred and Fifty Dollars ($3,250. 00); and
WHEREAS, the City ofArchdale has requested that Randolph County provide one-
half of the required local match for this project, or One Thousand Six Hundred and
Twenty -Five Dollars ($1,625. 00); and
WHEREAS, upon the completion by the Company of this expansion project, the
Company will have expended One Hundred Forty -Three Thousand Dollars
($143, 000.00) to renovate the facility and will have created thirteen (13) new full-time
jobs in the County and the City; and
WHEREAS, this economic development project will stimulate and stabilize the local
economy, promote business in the County and City, and result in the creation of a
number of jobs in the County and City; and
WHEREAS, the County has in its General Fund available revenues sufficient to fund
this economic development project;
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NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners, this Pt day of April 2019, as follows:
Section 1. The County is authorized to expend up to One Thousand Six Hundred
and Twenty -Five Dollars ($1,625. 00) of County funds to provide one-half of the
required local match for the Building Reuse Grant applied for on behalf of
CovenantMade, LLC by the City of Archdale.
Section 2. Participation by the County in this economic development project is
expressly contingent upon the approval of the grant application and local match by the
City of Archdale and upon subsequent grant approval by the North Carolina
Department of Commerce.
Luck Comer Lail Center Update
Seagrove Mayor David Fernandez asked that the Fox 8 News video be played for the Board.
He then introduced Dean Lail, Chairman of the Advisory Committee for the Luck Comer Lail
Center.
Mr. Lail gave some history on the creation of the Luck Comer Lail Center and updated the
Board on its progress so far. Funding of over $700,000 had been acquired from private donors as
well as a grant from the Department of Commerce. A 501(c)(3) has been created with a Board of
Directors for the Center. The operating costs have been estimated to be $90,000 per year making
the Center self-sustaining. Twenty-five percent of the space is already rented. Ground Lion
Brewing and Carolina Bronze have each located there and have made an investment in the project
that will be treated as lease credits.
Mr. Lail spoke of the phases of construction. Phase I will cost approximately $1.2 million.
Phase II will cost approximately $500,000.
Mayor Fernandez thanked members of the audience that were present to support the Center and
showed a plan with the proposed layout of the Center.
Chairman Frye inquired about a timeline of events. Mayor Fernandez said the new Town Hall
section was renovated and functional and there were already events booked at the new Center.
Chairman Frye asked if a contractor had been chosen. Mr. Lail responded that bids had been
sent out but there has been no award yet.
Commissioner McDowell asked when the project would be finished. Mayor Fernandez said the
convention center portion should be complete by November with the outdoor space tentatively
completed next year.
Commissioner Haywood questioned if the entire 18,000 sq. ft. space could be used for one event.
Mayor Fernandez stated that the concept was designed to accommodate that but felt two smaller
spaces would work better for this Center and could be used simultaneously.
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Commissioner Haywood wondered about available parking. Mayor Fernandez explained the
different lots available.
Chairman Frye asked where the Catering Kitchen would be. Mr. Lail responded that it would
be located in the Lobby and would be included in Phase I.
Commissioner Allen asked about sight lines. Mr. Lail explained that the space was similar to a
few local churches that had banquet space with a stage in an area approximately the size of a
basketball court.
Mr. Lail commented that Luck's was able to produce goods for people all over the world and
he felt that this Center would be a success too.
Commissioner Haywood inquired about the number of visitors during the Pottery Festival. Mr.
Lail said that Tourism Development Authority calculated between 4000 and 5000 people.
Commissioner McDowell asked about the expo hall and how it would be configured. Mayor
Fernandez stated that structure would be removed within the building to open up the space.
Commissioner McDowell requested clarification on the parking. Mr. Lail gave him the details
of each lot.
***Commissioner Kidd entered at 7:10 p.m. during the presentation.***
Agriculture Center Updates
County Manager Hal Johnson said, as was discussed at the Commissioners Planning Retreat,
the County Commissioners are implementing more capital improvement projects at one time than
has ever faced any previous Board of Commissioners. Under North Carolina General Statutes, the
county government is responsible for school construction (Asheboro High School Expansion &
Renovations; Trinity Middle School) and the provision of jail/correctional/courthouse/department
facilities. Each of these projects are financially interconnected. The County has been able to
provide for the following priority projects through County resources and long term financing
without a property tax increase.
The current Capital Improvement Plan projects currently approved by the County
Commissioners are as follows:
2018 — Asheboro High School Addition/Renovation I
2019 — Randolph County Schools — Trinity Middle School
ACS Elementary and Middle School Renovations
Detention Center
Northgate Center
2020 — Asheboro High School Renovation II
$19,000,000
(debt)
$32,000,000
(debt)
$ 2,500,000
(pay-as-you-go)
$32,000,000
(debt)
$ 4,970,000
(pay-as-you-go)
$15,000,000
(debt)
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For at least the past twenty years, there has been discussion of the feasibility of constructing an
Agricultural Center in Randolph County. The purchase of a 104 acre tract, located on Highway
64/Dixie Drive, provided adequate acreage and a location for the County to begin planning for this
project.
One of the consistent themes expressed by the citizens during the input and design stage was
the importance of developing the entire project at the same time. Once the master plan was
approved, the estimated cost came to $58 million. However, construction of the full project at the
same time without a tax increase was far greater than the County's financial ability to pay for it
and would keep the project from continuing until 2028 when other debt is relieved.
At the Planning Retreat, the Commissioners reviewed designs and cost estimates and were
provided information on a phased approach to construction. The following two construction phase
options were reviewed:
Option 1: Multi-purpose arena, two livestock housing areas, a sales ring, a maintenance
building, a solid waste structure, an office building, and site development for future growth. This
was estimated to cost approximately $27 million.
Option 2: Office Building and site development for the office building only. This was
estimated to cost approximately $12 million.
The Board reviewed the two Phase One options with agricultural community leaders and the
Voluntary Agricultural District Committee. There was consensus that the project focus on
agriculture and that the County pursue Option 1 as the first phase of the Agricultural Center project
while not increasing property taxes.
As discussed at the Retreat, unless new financial resources are available for the increased
interest and principle payments, even a phased approach to the project could not be considered
until 2028, when the County's existing debt for the school construction and renovation is relieved.
On Monday, March 18, 2019, a meeting was held in Raleigh to review the proposed Randolph
County Agricultural Center project. The following were in attendance:
• Chairman Darrell Frye, Vice -Chairman David Allen
• Agricultural community leaders Kemp Davis and Ken Austin
• Finance Officer Will Massie, County Manager Hal Johnson, County Engineer Paxton
Arthurs
• Senator Jerry Tillman
• Representatives Allen McNeil and Pat Hurley
• Laura Kilian, Legislative Affairs Director, N.C. Department of Agriculture
The Resolution to Request State Funding in Support of the Randolph County Agricultural
Center is the first step in exploring funding opportunities for this project. Other financing
partnerships will be pursued in the coming months.
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Commissioner Allen mentioned that he agreed with Ms. Cox that the State money is taxpayer
money but he would like to have it in Randolph County instead of somewhere else. There was
discussion during the visit to Raleigh that partnerships with Universities may bring some funding.
Chairman Frye said he had a conversation with a friend at A&T University who would speak
with the Dean of Agriculture for potential funding.
On motion of Allen, seconded by Kidd, the Board voted unanimously to approve the Resolution
to Request State Funding in Support of the Randolph County Agricultural Center, as follows:
RESOLUTION TO REQUEST STATE FUNDING IN SUPPORT OF THE
RANDOLPH COUNTYAGRICULTURAL CENTER
WHEREAS, Randolph County has a strong agricultural tradition, currently
ranking first in beef cattle, top ten in cattle, chicken, and egg production, generating
more than $568 million in value-added production; and
WHEREAS, county citizens identified in the County's 2016 Strategic Plan the need
for a local agricultural center to promote agri-business and enhance economic
opportunities to farmers and growers; and
WHEREAS, in 2016 Randolph County Commissioners purchased 104 acres of land
in Asheboro ideally located near hotels, restaurants, and other amenities; and
WHEREAS, the site is strategically located near the new Highway 64, allowing for
easy access from central North Carolina to and from events; and
WHEREAS, City of Asheboro has expressed support to provide water and sewer
services and intends to dedicate $1.2 million for this purpose; and
WHEREAS, Randolph County has invested $2,894,725 toward development of the
Agricultural Event Center including purchase of 104 acres dedicated for this specific
agricultural use and the appropriate full facility master plans; and
WHEREAS, the Randolph County Tourism Development Authority invested
$33, 798 for a feasibility economic impact study; and
WHEREAS, numerous county staff and volunteer man hours have been dedicated
to this project; and
WHEREAS, phase one to construct this facility consists of the livestock arena and
offices;
WHEREAS, this facility will be a regional asset for agri-business;
NOW, THEREFORE, BE IT RESOLVED, that the Randolph County Board of
Commissioners does hereby request financial support of $10, 000, 000 from the State of
North Carolina to assist with the construction of the livestock arena and grading of the
site.
Waste Management Franchise Agreement
Chairman Frye stated that this would be the final vote on the Franchise Agreement and asked if
anyone had questions or comments.
Commissioner Allen said he wanted to see what the benefit would be to the citizens. The money
to the County would increase between $500,000 and $1 million per year but the life of the Landfill
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would be shortened to eighteen years with the tonnage increase. Because this is a Regional
Landfill, he felt the majority of trash would not be from Randolph County citizens. The roads
were repaired but that was only a cosmetic fix. The roads are still too narrow causing safety issues
and need to be completely rebuilt. He said he was not sure if there was a benefit to a tonnage
increase.
Commissioner McDowell said that DOT had gone out and repaved some roads. Still, he wanted
to be sure the citizens were protected. The Landfill is there and will remain there. If the roads are
not built to handle the traffic capacity, it is up to DOT to correct that. He understands there is a
smell issue, as well. He said the Board should check on this situation regularly.
Commissioner Allen stated that DOT did work well with the Board and the road issues around
the landfill did need to be continually reviewed.
Commissioner Haywood asked about the Farmer Convenience site. Commissioner McDowell
said he hopes to work with the landowner to enlarge the site. He is also working to have more
signs and more dumpsters. He wants the hours of operation to be longer as well.
Chairman Frye clarified that Waste Management adopted the original operational hours from
the County.
On motion of McDowell, seconded by Frye, the Board voted 4-1 with Allen opposing to adopt
An Ordinance Approving a Solid Waste Franchise Pursuant to N. C. Gen. Stat. §§ 153A-136 and
130A-294(bl)(2), as shown in Attachment A.
Waste Management Operations Agreement
Commissioner Kidd explained his thoughts on the Operation Agreement and why he supported
the Franchise Agreement. He said that the Board would need to keep pressure on DOT to make
those roads safer. There will be increased traffic and that will need to be addressed. He knows
people that live there and has smelled the odors when visiting. The people that are opposed to the
tonnage increase do not want a landfill at all. He said that shortening the life of the site will allow
for a new agreement sooner. He agreed that Waste Management has been a good partner and Mr.
Peeler had always responded quickly to any inquiry, even on weekends.
Chairman Frye stated that DOT had repaved Cedar Falls Rd. He had spoken with someone at
DOT about widening that road and was told there is not enough right-of-way and to acquire the
right-of-way would delay the process considerably.
Chairman Frye said the concerns mentioned by the citizens at the Public Hearing were being
addressed; the roads, the signage, the wheel wash, the smell, and covering the trash.
Commissioner McDowell asked about the new signage. Mr. Johnson stated that the old signage
had been removed and DOT was working on producing the new signs. A study was being done to
see where the best placement of those would be.
4/1/19
On motion of McDowell, seconded by Kidd, the Board voted 4-1 with Allen opposing to approve
the revisions to the Operations Agreement with Waste Management as shown in Attachment B.
Detention Center Design Addendum
Paxton Arthurs said last month he presented two addendums for the Detention Center: one for
additional design work for Moseley Architects and the other for additional pre -construction
services for Bordeaux Construction. The Board approved these with the exception of a portion for
the design of a Maintenance Building which was questioned due to concerns about the projected
cost. Mr. Arthurs gave a brief review of why the new Maintenance Building was necessary. Since
that time, he said he worked with Moseley and Bordeaux to find a way to reduce the construction
cost for this building. By changing this structure to a detached prefabricated metal building rather
than an addition that uses the same materials as the Detention Center, they were able to reduce the
expected cost per square foot to the range of $125-150. Based on this change, Moseley has
presented an updated proposal for the design of the Maintenance Building at a cost of $31,200.
With these changes, the cost of the construction is expected to be approximately $390,000, which
is less than half of the previous estimate.
Chairman Frye asked if there would be a restroom in the Maintenance Building. Mr. Arthurs
said there would need to be one but the interior had not been fully designed yet.
Commissioner Allen questioned how the space for storage would be handled. Mr. Arthurs said
they envisioned large racks along the walls.
Commissioner Haywood asked if the needs of the Detention Center would be met. Mr. Arthurs
said they would.
Chairman Frye said the $390,000 cost was an estimate only. Mr. Arthurs confirmed that it was
and the price could go down significantly when it was sent out for bid.
Chairman Frye, Commissioner Allen, and Commissioner Kidd were asking about the need for
heat and air inside the entire building. They asked Jailer Darren Johnson what would be needed.
He did say that certain chemicals required maintained temperatures so there would have to be
temperature controlled areas.
Chairman Frye stated, "It's a jail and building standards are different from everything else."
The concern of the Commissioners was still the high cost. Mr. Arthurs reminded them that it
had not been fully designed or bid and that could change final costs.
In order to keep this project moving forward, Mr. Arthurs requested that the Board
1. accept an addendum from Moseley Architects in the amount of $31,200 instead of $58,240
for additional design services.
2. authorize the County Manager to sign the addendum.
4/1/19
On motion of Haywood, seconded by Allen, the Board voted unanimously to 1) accept the
revised addendum from Moseley Architects in the amount of $31, 200 for additional design services
on the Maintenance Building and 2) authorize the County Manager to sign it.
Commissioner Updates
Commissioner Allen spoke of the Medicaid Expansion process and the meetings in Raleigh in
the second week of April to determine the regions that Sandhills would handle. He said he would
be attending the second day of meetings.
Adjournment
At 8:07 p.m. on motion of McDowell, seconded by Allen, the Board voted unanimously to
adjourn.
Darrell Frye, Chairman David Allen
Kenny Kidd
Hope Haywood
Maxton McDowell
Dana Crisco, Clerk to the Board
4/1/19