241219 ARPA Final Expenditures
Special Meeting – December 19, 2024
The Randolph County Board of Commissioners met in Special Session at 4:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Chairman Darrell Frye, Vice-Chairman Kenny Kidd, Commissioner David Allen, Commissioner
Hope Haywood, and Commissioner Lester Rivenbark were present. Also present were County
Manager Zeb Holden, Assistant County Manager/Finance Officer Will Massie, Assistant County
Manager William Johnson, County Attorney Ben Morgan, and Clerk to the Board Dana Crisco.
The meeting was livestreamed on YouTube.
Zeb Holden, County Manager, gave a brief opening and mentioned that the ARPA team had
worked through ever-changing rules.
Will Massie, Assistant County Manager/Finance Officer, recognized the ARPA Team for their
diligence in working to be sure all of the funds would be used and nothing would be sent back to
the Federal government. ARPA Team Members recognized were Lisa Garner, Purchasing Officer;
Michael McKenzie, Reporting Specialist; Pam Needham, Internal Auditor; Leia Stiegmann,
Strategic Program Coordinator; Aimee Scotton, Associate County Attorney; and Lauren Hughes,
Paralegal.
Paging System Equipment
Chief Deputy of Emergency Services Jared Byrd said on December 10, 2024, Randolph County
received proposals (RFP# 24-1030) for the purchase and installation of a VHF single channel 3-
site site simulcast paging system. The purpose and use of the VHF paging system is to provide
alert notification of emergency calls to all Randolph County Fire Departments, ambulances, and
other first responders in Randolph County. This project will replace the VHF single site paging
system currently in place.
Randolph County received proposals from:
Vendor Bid
Motorola Solutions, Inc $ 995,292.00
Last February, the Board approved this as an American Rescue Plan Act (ARPA) project and
authorized up to $1,000,000. Emergency Services is seeking the approval of the Board of
Commissioners for the Motorola paging system proposal of $995,292 and the associated Budget
Amendment.
Commissioner Allen asked if the connected systems would cross County lines. Deputy Chief
Byrd replied yes.
Backup 911 Building Roofing and HVAC Improvements
Paxton Arthurs, County Engineer, stated the roof and rooftop HVAC units at the backup 911
facility are past the end of their useful life expectancy and need to be replaced. The County has
worked with Stewart-Cooper-Newell Architects to design these components and assist with
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bidding and construction administration. A bid opening was held on November 26 at 3:00 p.m.
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Because only one bid was received, a second bid opening was held on December 12 at 10:00 a.m.
The results of the second bid opening are as follows:
- 35 North $ 615,000.00
- Owens Roofing $ 496,069.00
Please consider awarding the bid to Owens Roofing.
Commissioner Allen asked if the building would become unusable at some point during
renovations. Mr. Arthurs said he would coordinate with Chief Donovan Davis during that time.
Commissioner Rivenbark inquired if the old roof would be removed. Mr. Arthus replied that
it would. Commissioner Rivenbark asked what year the old roof was because materials could be
dangerous once removed. Mr. Arthurs reassured him that the roof had been tested for asbestos the
results came back negative.
ARPA Funding Adjustments
Will Massie, Assistant County Manager/Finance Officer, said these amendments are intended
to update several project budgets for actual ARPA funding levels, based on the final project
bidding for the paging system equipment and 911 backup building roofing. These amendments
will maximize the amount of ARPA funding that can be used for these projects. The remaining
ARPA funds will be available for the PTRWA project, as follows:
Paging system upgrade – increases ARPA funding by $122,002
VIPER Tower – reduces allocation by $440,198 due to lower tower costs, which
are reallocated to other projects
911 backup building – increase by $443,369 and reduce use of investment income
to fund the project
Seagrove WWTP project – increase by $44,500 to equal entire approved
engineering contract
PTRWA Connection Water Line – reduce available funds by $214,308 to balance
adjustments
On motion of Allen, seconded by Haywood, the Board voted 5-0 to 1) accept the paging system
proposal by Motorola Solutions for $995,292, 2) accept the bid of $496,069 by Owens Roofing for
the roofing and HVAC improvements to the 911 building, 3) authorize the County Manager to sign
the contracts, and 4) approve the following budget amendments in the Coronavirus Recovery Fund
and the various Capital Project Funds, as presented, as follows:
Coronavirus Recovery Grant Project Ordinance
Amendment #33
Revenues Increase Decrease
Interest Earnings $44,635
Appropriations Increase Decrease
Public Sector Capacity – ES Paging $122,002
System
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Public Sector Capacity – 911 Backup $443,369
Building
Public Sector Capacity – VIPER Tower $440,198
Transfer to Seagrove WWTP Project $44,500
Transfer to PTRWA Connection Line $214,308
Project
Seagrove WWTP Improvements Capital Project
Budget Amendment #9
Revenues Increase Decrease
Restricted Intergovernmental $44,500
Transfer from Coronavirus $44,500
Recovery Fund
Appropriations Increase Decrease
PTRWA Water Connection Capital Poroject
Budget Amendment #3
Revenues Increase Decrease
Restricted Intergovernmental $214,308
Transfer from Coronavirus $214,308
Recovery Fund
Appropriations Increase Decrease
PTRWA Water Connection Subrecipient Agreement
Will Massie, Assistant County Manager/Finance Officer, stated that the construction of a water
line connection between the City of Asheboro and the Piedmont Triad Regional Water Authority
(PTRWA) has been approved by the Board of County Commissioners, the final design is not
complete and the project has not been bid out. Because the PTRWA will own the line, the County
can make the Authority a subrecipient (of ARPA and other funding) and allow them to bid the
project.
On December 10, the PTRWA Board voted to accept the subrecipient agreement. The
agreement can now be approved by the County Commissioners.
A multi-year capital project fund has already been established to account for the water line
connection between the Piedmont Triad Regional Water Authority and the City of Asheboro,
separate from the General Fund.
In addition to ARPA funding adjustments, the effects of making the PTRWA a subrecipient
should be reflected. Also, the project budget should be adjusted to match current anticipated costs.
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Chairman Frye explained that the subrecipient agreement with the Piedmont Triad Regional
Water Authority had been approved at the PTRWA meeting earlier in the week.
On motion of Haywood, seconded by Frye, the Board voted 5-0 to 1) approve the subrecipient
agreement with the Piedmont Triad Regional Water Authority to reflect the sub-award of ARPA
funds and 2) update the anticipated project costs in the PTRWA Water Connection Capital Project,
as presented, as follows:
PTRWA Water Connection Capital Project Ordinance
Amendment #4
Revenues Increase Decrease
State Directed W&S Grant $1,030,234
Sales Tax Refund $100,000
Program Income $100,000
Appropriations Increase Decrease
Professional Services $318,000
Land and Easements $64,750
Utility Construction $7,217,446
Subrecipient Allocation – PTRWA $7,546,300
Contingency $754,630
ARPA Program Income Funding
Will Massie, Assistant County Manager/Finance Officer, said in addition to the direct ARPA
allocations which have been authorized by the Board, any program income received from these
projects must be used for other eligible program costs or must be returned to the US Treasury. In
the event that there are user fees earned on the water and sewer lines which are being funded with
ARPA, we recommend that they be reported for eligible nonprofit assistance already approved by
the Board.
Chairman Frye asked if this would be considered a “catchall.” Mr. Massie stated that it would
be.
Commissioner Haywood clarified that it ended in 2026. Mr. Massie confirmed that it did wrap
up at the end of 2026.
Mr. Holden stated that revenue from any ARPA project was unlikely.
Mr. Massie said that the I-74 Project for Ross, Inc. could possibly have some income. This is
protection so there is nothing to pay back.
Mr. Holden expressed his appreciation to the ARPA Team again for all of their long, hard work.
On motion of Allen, seconded by Haywood, the Board voted 5-0 to authorize Assistance to
Impacted Nonprofit Organizations as an ARPA project and approve the following budget
amendment to the Coronavirus Recovery Project Fund, as presented, as follows:
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Coronavirus Recovery Fund
Budget Amendment #34
Revenues Increase Decrease
Program Income $200,000
Appropriations Increase Decrease
Assistance to Impacted Nonprofit $200,000
Organizations
VIPER Tower Equipment
Jared Byrd, Deputy Chief of Emergency Services, stated as a continuation of the on-going
Randleman VIPER communication tower project, Randolph County will be required to equip the
new tower with the radio and network devices that operate on the NC VIPER network.
Emergency Services has worked with NC VIPER to come up with a list of required equipment,
and has received quotes from Motorola, who is the vendor that supports the VIPER network. The
pricing for the equipment is per the terms and conditions of the NC 725G State Contract purchasing
from Motorola Solutions, Inc.
On motion of Haywood, seconded by Kidd, the Board voted 5-0 to approve the purchase of
required VIPER equipment at a total cost of $731,642 per NC 725G State Contract purchasing
for Motorola Solutions, Inc.
Adjournment
At 5:02 p.m., on motion of Haywood, seconded by Rivenbark, the Board voted 5-0 to adjourn.
________________________________ ________________________________
Darrell Frye, Chairman Kenny Kidd
________________________________ _________________________________
David Allen Hope Haywood
________________________________ _________________________________
Lester Rivenbark Dana Crisco, Clerk to the Board
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