12098612/09/1986
1 Reallocation of S 140K Senate Bill 2 S from Archdale for sewer Appr
2 Contract with ESRI for computer assisted mapping system Tax Appr
7, D ' 0OiUNIY
RIARD OF COMMISSIONERS
MINUTES
December • 1986
The Randolph County Board of Commissioners met in special session at 7:30 p.m.
on December 9, 1986 in Courtroom B, County Courthouse, Asheboro, NC. Commissioners
Frye, Langley, Davidson, Petty and Comer were present. The purpose of the meeting
was to consider re -allocation of Senate Bill 2 money and to award bids on a compu-
terized mapping system for the Tax Department.
Frank Willis explained that Archdale is returning to the County $140,000 of
Senate Bill 2 money they cannot use and that this money can be used to finance
construction of a sewer line to an industry desiring to locate on 220 Business
north of Asheboro. If the County uses this money itself, it must provide matching
funds. However, if the County re -allocates this money to the City of Asheboro,
the City can incorporate this project into an ongoing project which already has
funds allocated to it and will not have to provide matching funds. Mr. Willis
outlined what items should be included in an agreement between the County and the
City of Asheboro: (1) Randolph County will re -allocate $140,000 of Senate Bill 2
money to the City of Asheboro for the purpose of constructing a sewer line to a
proposed new industry locating off 220 Business north of Asheboro. The sewer line
will be owned by the City of Asheboro. (2) Randolph County will pay the City of
Asheboro for any construction costs in excess of $140,000. (3) If the cost of
constructing the sewer line is less than $140,000, the surplus can be used toward
other economic development projects if they become available. (4) The Randolph
County Manager will be responsible for delivering all necessary paperwork to the
State Budget Office before December 31, 1986.
On motion of Petty, seconded by Comer, the Board adopted a resolution trans-
fering to the City of Asheboro $140,000 in Senate Bill 2 funds for a wastewater
project. Resolution included by reference.
Purchasing Agent Patty Sykes reported that she and Tax Supervisor Billy
Chilton, as directed earlier by the Board of Commissioners, had negotiated with
ESRI to lower their bid amount to within budgeted funds. She stated that they
have lowered their price from $201,482.00 to $167,902.00 ($161,577.00 for the
basic system and $6,325.00 for the communications link to the Prime Computer.)
An additional $4,000.00 will be needed for the purchase of the communications link
for the Microdata computer. Mrs. Sykes recommended waiting until our data base
has been established before purchasing the communications link, but recommended
that funds for the communications link be encumbered now.
On motion of Davidson, seconded by Petty, the Board approved the purchase
of a basic Computer Assisted Mapping System from ESRI at $161,577.00, encumbered
$10,325.00 for a communications link, authorized the Chairman to execute the
hardware and software agreement with ESRI, and agreed to waive the performance
bond requirement.
On motion of Davidson, seconded by Comer, the Board adjourned.