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12018612/01/1986 1 Proclamations of appreciation to Retiring Annie Shaw, Register of Deeds Appr 2 Proclamation of appreciation to John Skeen, retiring Clerk of Court Clerk of Court Appr 3 Proclamation Billy Chilton, Tax Supervisor, Tax Tax Appr 4 Proclamation Richard Beamer, Tax Appraiser, Residential Tax Evaluation Appr 5 Reorganization of new Board Appr 6 Approved bonds for Ann Shaw and Robert Mason Register of Deeds Appr 7 Audit report presented NO/AC 8 Pay for sewer line for proposed industrial site for new indust Appr 9 Inclusion of Asheboro Fire Dept in First Responder Program Appr 10 Resolution releasing $7614 state $ (Randolph's share) econom Appr 11 Contract for Environment audit services through NCACC Appr 12 DOT additions Walker Dr., Valley Rd., Berkley Lane, Smith Rd Appr 13 DOT additions Old Farm Rd., Cedar Trail, Walker Cr., SR 2852 Appr 14 Ash -Rand Rescue Squad request for franchise REF/C 15 Resolution of intent to close Salem St & Salem Ave & set Appr 16 DOT Abandonment for SR2852 Seagrove School Dr. Appr 17 Contract to build ambulance base near Ramseur & septic tank Emergency Services Appr 18 Reappoint Darrell Frye as PTCOG delegate Appr 19 Reappoint Allen Holt to Tax Commission Appr 20 Budget Amendment for DSS DSS Appr 21 Budget Amendment transfer $60000 from Court Facility to Jail Capital Appr 22 Set special meeting 12/9 Award bid for computer mapping system Appr 23 Send Letter to Bill Black, Chief, Westside FD Citizen complaint Appr 24 Hold joint meeting with County Planning Board Planning & Zoning Appr 25 Set joint meeting regarding possible merger of city/county school Appr BOARD OF COMMISSIONERS MINUTES December 1, 1986 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on December 1, 1986 in Courtroom B, County Courthouse, Asheboro, NC. Commissioners Frye, Langley, Davidson, Petty and Comer were present. Chairman Frye read procla- mations of appreciation to Annie Shaw, retiring Register of Deeds, and to John Skeen, retiring Clerk of Court. He then read proclamations in recognition of Billy Chilton, Tax Supervisor, who recently won the Tax Supervisor of the Year award, and to Richard Beamer, Tax Appraiser, who recently achieved his Residential Evaluation Specialist designation. Copies included by reference. On motion of Davidson, seconded by Comer, the minutes of the November 3 meeting were approved. On motion of Langley, seconded by Davidson, the Board adjourned. At 2:30 p.m. in Courtroom C Superior Court Judge Douglas Albright conducted the swearing in of re-elected Commissioners Frye, Langley and Petty. At 3:00 p.m. the new Board convened. Commissioner Frye acted as Chairman until the election of the new Chairman. On motion of Langley, seconded by Comer, Commissioner Frye was elected Chairman for the next year. On motion of Davidson, seconded by Petty, Commissioner Langley was elected Vice -Chairman for the next year. On motion of Comer, seconded by Petty, Alice Dawson was reappointed Clerk to the Board for the next year. On motion of Petty, seconded by Langley, Ed Gavin was reappointed County Attorney for the next year. On motion of Petty, seconded by Comer, bonds in the amount of $50,000 were approved for Ann Shaw as Register of Deeds and for Robert Mason as Sheriff. Bob Wright of Strand, Skees, Jones and Co. presented the County's audit report for the 1985-86 fiscal year. He pointed out that this was the first audit completed under the single audit concept. He stated that the auditors found no problems with the fiscal management of the County. He noted that there were several minor problems found in the Mental Health Center's accounting procedures, but he thought these problems were due to the fact that this was the first year that Mental Health accounting was done by its own staff. Mr. Wright further added that these problems had been discussed with the Mental Health director and accountant and had been corrected. Mr. Wright stated that he hoped to have an audit contract for fiscal year 1986- 87 ready for the January meeting. Walter Sprouse, Executive Vice -President of Asheboro -Randolph Chamber of Commerce and President of the Asheboro -Randolph Area Economic Development Corpora- tion, presented the newly completed data book and video film to be used by the. Commissioners Minutes December 1, 1986 Page 2 Asheboro -Randolph Area Economic Development Corporation in their industrial recruitment efforts. Mr. Sprouse discussed the recruitment of a large, very stable company seeking location in our general area. Mr. Sprouse said that locating on a potential site in Randolph would be entirely dependent on the availability of water and sewer. The company is considering a site along 220 between Asheboro and Randleman which has water but no sewer. Running a sewer line to that location would cost approxi- mately $140,000. Chairman Frye noted that Archdale will be retu-ining to the County some of the Senate 2 Bill money they received earlier this year and that this money could be re -allocated to Asheboro, who could construct the sewer line to the proposed site. Mr. Sprouse pointed out that a sewer line to this site would open up a one -mile area of available sewer line for other development. On motion of Petty, seconded by Comer, the Board voted to pay for construction of a sewer line to the proposed industrial site, with or without Senate 2 Bill money, contingent on the industry's locating at that site. Neil Allen, Emergency Services Director, reported that Jim Smith, Asheboro Fire Department Chief, has requested that Asheboro Fire Department participate in Randolph County's First Responder Program. He said that their inclusion would not cause any increase in the County's liability insurance premium, but that they would be covered under the County's liability insurance. On motion of Petty, seconded by Comer, the Board approved the inclusion of Asheboro Fire Department in the County's First Responder Program. Contract included by reference. Chairman Frye informed the Board that PTCOG is eligible to receive up to $55,000 from the state for economic development assistance to local governments, chambers of commerce and industrial developers. In order to receive this money, however, PTCOG must have a resolution from the Board of Commissioners giving approval for the funds to be allocated to PTCOG. On motion of Langley, seconded by Davidson, the Board approved a resolution releasing $7,614 (Randolph County's share) in state funds to PTCOG for economic development. Resolution included by reference. On motion of Davidson, seconded by Comer, the Board approved the expenditure of not less that $1,900 and not more than $2,900 for the firm of Post, Buckley, Schuh & Jernigan, Inc. to conduct environment audit services for the Environmental Impairment Liability Self -Insurance Fund through the North Carolina Association of County Commissioners. Budget amendment is included by reference. On motion of Langley, seconded by Petty, the Board approved the addition of six streets to the State System of Roads. Resolutions are included by reference. On motion of Comer, seconded by Petty, the Board approved the abandonment of SR 2852, Seagrove School Drive. Resolution is included by reference. Larry Pugh, Chief of Operations at Ash -Rand Rescue Squad, came before the Board to request that Ash -Rand be granted a franchise to operate in Randolph County. They plan to open satellite bases in the county and would like some assurance that another agency would not come in and duplicate their services. Commissioners Minutes December 1, 1986 Page 3 Chairman Frye directed the manager and attorney to draft an ordinance regu- lating rescue operations for the Board's consideration at the January meeting. On motion of Langley, seconded by Petty, the Board approved a resolution declaring their intent to permanently close two public roads, Salem Street and Salem Avenue, and set a public hearing for 2:30 p.m. on January 5, 1987. Copy of resolution is included by reference. On motion of Langley, seconded by Davidson, the Board authorized the Chair- man to execute an agreement with Bill Brown and Kent Burgess for erecting an ambulance base near Ramseur and installing a septic tank system and authorized the County to accept as a donation the deed conveying the property to the County. Copy of the contract is included by reference. On motion of Langley, seconded by Comer, the Board reappointed Chairman Frye as their PTCOG delegate for the next year. On motion of Petty, seconded by Comer, the Board reappointed Allen Holt to a three-year term on the Tax Commission. On motion of Davidson, seconded by Comer, the Board approved a budget amend- ment for Social Services. Copy of amendment is included by reference. On motion of Petty, seconded by Langley, the Board approved a budget amend- ment transferring $60,000 from -Court Facilities to the Jail Capital Reserve Fund. Copy of budget amendment is included by reference. The Board agreed to hold a special meeting at 7:30 p.m. on December 9, 1986 for the purpose of awarding the bid for a computer mapping system and for the re -allocation of Senate 2 Bill funds. The Board agreed to send a letter to Bill Black, Chief of Westside Fire Department, concerning citizen complaints the Board has received about the new fire station that was to have been built by now in the annexed area. Chairman Frye announced that the Board of Commissioners will hold a joint meeting with the County Planning Board following the Commissioners' January meeting. The purpose of the joint session is to finalize land use maps and to schedule public hearings. Chairman Frye advised the Board that he has arranged a joint meeting with the chairman and one member from each of the two school boards at noon on December 15. Commissioner Comer, who served fourteen years on the County Board of Education, will represent the Commissioners along with Chairman Frye. The purpose of the meeting is to discuss the possibility of a merger of the city and county schools. Mr. Frye mentioned several current situations which have brought about this meeting, including the fact that the city schools have an interim superintendent, the county schools have just completed a survey on public support of bonds, the county schools have tremendous need for capital outlay funds, and Governor Martin has proposed a state bond fund. Mr. Frye said that we owe it to the citizens to pursue the issue of merger at this particular time, though he cautioned that his action is not an endorsement of merger. On motion of Davidson, seconded by Comer, the Board adjourned.