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030287RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES March 2, 1987 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on March 2, 1987. Commissioners Frye, Langley, Davidson, Petty and Comer were present. Rev. Samuel Henning of First Assembly of God gave the invocation. On motion of Petty, seconded by Comer, the minutes of the February 2, 6, 24, and 26 meetings were approved. Land Use Plan Proposal - PTCOG Lindsay Cox of PTCOG presented a land use plan proposal for the southern townships not included in the agency's earlier land use plan. The proposal he outlined would cost about $12,000 and wculd be ready in June. Hal Johnson, Planning Director, noted that in the past sixty days his department has received applications for more than 550 mobile home park lots, both for new parks and for additions to existing parks. This increase is placing a burden on the Planning Board. Mr. Johnson said that the Planning Board has no authority to regulate location of these parks; they can only enforce compliance with the mobile home park ordinance. He stated that developers are trying to "grandfather in" before land use management comes about Mr. Cox suggested placing a moratorium on mobile home park development until land use planning and zoning are completed for the county. Then, he said, the problem could be dealt with in an orderly fashion. Mr. Johnson mentioned that junkyards are a big problem, too; they are going up before there is any controlled land development. Mr. Cox said that junkyards could be identified as a non -conforming use after zoning, which would prohibit any expansion beyond what was in place before zoning. On motion of Davidson, seconded by Petty, the Board voted to allocate $11,908 from the contingency fund for PTCOG to complete a land use plan and zoning for the remaining townships in the county. Budget amendment included by ref. On motion of Comer, seconded by Petty, the Board voted to adopt an ordinance placing a moratorium on mobile home park development until July 7, 1987. The moratorium will be in effect for each area of the county only until it is zoned if zoning for that area occurs before July 7, 1987. Ordinance included by reference. Chairman Frye instructed the manager and attorney to investigate legal avenues for the county in prohibiting junkyards. On motion of Langley, seconded by Petty, the Board set a special meeting at Liberty Elementary School for March 5, 1987 to follow immediately after a 7:00 p.m. public hearing already scheduled for that same location, the purpose of this special meeting to be consideration of junkyard restrictions. Commissioners Minutes March 2, 1987 Page 2 Petition to Transfer Property from Randleman to Sophia Fire District Don Heard, Fire Marshal, presented a certified petition signed by more than two-thirds of the resident freeholders in an area proposed to be transferred from the Randleman Fire District to the Sophia Fire District. Both fire depart- ments are in agreement that response time to this area is less for the Sophia Fire Department. On motion of Langley, seconded by Davidson, the Board set a public hearing on this matter for 2:30 p.m. on April 6, 1987. Petitions Calling for Elections for Establishing Fire Districts for Farmer and Franklinville Don Heard, Fire Marshal, presented certified petitions signed by at least 35% of the resident freeholders in the Farmer and Franklinville areas. The Board of Elections has approved May 5, 1987 as an acceptable date to hold an election for both Farmer and Franklinville to determine whether or not to establish said fire districts. On motion of Comer, seconded by Petty, the Board approved resolutions to hold an election May 5, 1987 for the establishment of tax -supported fire districts for Farmer and Franklinville. Resolutions included by reference. Ramseur Ambulance Base - Bids Received Patty Sykes, Purchasing Agent, informed the Board that on February 10, 1987 at 3:00 p.m. bids were opened and publicly read for the construction of a medical rescue facility at Ramseur, NC. The following bids were received: Chriscoe Aluminum Builders, $103,875.00; Piedmont Construction Company, $94,521.00; S. E. Trogdon & Sons, Inc., $97,983.00. Bids included building construction, site preparation and sewage system installation. Additional costs would include $91.33 for telephone installation and $400.00 for a water tap to Ramseur's water system, for a total cost of $95,012.33 if the low bid is accepted. A total of $43,657.00 is currently in the budget for this project. An additional $51,356.00 would be needed from contingency to complete the project. On motion of Davidson, seconded by Petty, the Board awarded the bid to the low bidder, Piedmont Construction Company, allocated $51,356.00 from the contingency fund for the project, and required that a performance bond and a laborers' and materialmen's bond be submitted for the full amount of the contract. Budget amendment included by reference. Cable TV Regulatory Ordinance This item was tabled until the April 6 meeting. Randolph County Schools - Facility Needs Dr. George Fleetwood, Superintendent for Randolph County Schools, presented the county school system's long-range plan and summary of school facility needs. The total estimated cost for these needs is $35,600,000 for upgrading existing facilities and $11,300,000 for new construction. School representatives and Commissioners discussed methods of financing facility needs and the time frame for completion of all proposed projects. Dr. Fleetwood noted that the state is requiring boards of commissioners to sign off on school facility needs reports. Chairman Frye stated that the Board of Commissioners will make a Commissioners Minutes March 2, 1987 Page 3 notation on the form that they have received and understand the report, but that they will not commit to a dollar amount at this time. Request for Formation of the Southern Randolph/Seagrove Water & Sewer District Jack Lail, representing Seagrove, Seagrove Fire District and Ulah Fire District, presented a petition bearing the signatures of more than 700 residents of those areas in support of the formation of a water and sewer district for southern Randolph. He also presented letters of endorsement from seventeen businesses and institutions, including Seagrove School. Mr. Lail said that a water system would alleviate the population burden in the northern townships and would attract new industries, while offering space for homes for workers in new industries. Michael Walker, Joe Farlow, and Barney Bournes of the Seagrove Business Council also spoke in support of the water district. Chairman Frye said that a feasibility study would need to be done and that a proposal for funding a feasibility study will be placed on the Board's April 6 agenda. He reminded everyone present that providing water to this area is dependent on the City of Asheboro. Request for Additional Voting Machines Mike Stalvey, Maintenance Supervisor, gave Commissioners an update on the the County's voting machine program. He and his staff are custodians of all our voting machines. Maintenance personnel have had training on voting machines -- 8 can program; 3 can program and repair. With 30 additional voting machines, all precincts would be mechanized. The Board of Elections has learned that Wake County is converting to an automated voting machine system and has placed a large order with Voting Machine Service Center, Inc. Randolph County can piggyback on this order at a cost of $850 per machine. We have paid as much as $1700 each for the same machines in previous years. Board of Elections has money in their current budget with which to purchase five machines. They would need to send to the company a letter of intent stating that the Commis- sioners will provide funds in the 87-88 budget year for the other -.twenty-five machines. On motion of Langley, seconded by Comer, the Board voted to send a letter of intent to Voting Machine Service Center, Inc. specifying that funds for these voting machines will placed in our. 87-88 budget. Proclamation -- Youth Week On motion of Petty, seconded by Comer, the Board adopted a proclamation declaring March 30 -April 3 as Youth Week in Randolph County. Copy included by reference. Audit contract for Fiscal Year 86-87 On motion of Langley, seconded by Davidson, the Board accepted a one-year audit contract with Strand, Skees, Jones & Company for $27,000. Community Meetings on Zoning Chairman Frye announced that make-up dates for canceled community meetings on zoning would be as follows: Liberty and Providence Townships, March 5; New Market and Level Cross Townships, March 12. Commissioners Minutes March 2, 1987 Page 4 Governor's Council on Alcohol and Drug Abuse Chairman Frye announced that at 1:30 p.m. on March 19 the Governor's Council.on Alcohol and Drug Abuse Among Children and Youth will hold a public hearing in Courtroom B of the Courthouse. First Lady Dottie Martin will attend this meeting, which will be chaired by Senator Russell Walker. D.O.T. Additions On motion of Davidson, seconded by Comer, the Board approved four additions to the State System of Roads. Copies of resolutions included by reference. Resolution to Request Board of Transportation to Revise 311 By -Pass Project On motion of Petty, seconded by Comer, the Board approved a resolution calling for a revision in the NC Department of Transportation's 311 By -Pass Project around High Point. The revision would be to terminate the first phase of the project at I-85 rather than U.S. 29-70. Copy included by reference. Appointment - County Planning Board On motion of Petty, seconded by Comer, the Board approved the appointment of Guy Troy to the County Planning Board, filling the vacancy created by the resignation of Terry Coble. This seat expires January, 1990. Appointments - Archdale Board of Adjustments On motion of Langley, seconded by Petty, the Board approved the reappointment of Cletus Spencer and Farrell Slack as outside members of the Archdale Board of Adjustments, terms expiring March, 1990. Appointments - Archdale Planning Board On motion of Davidson, seconded by Comer, the Board approved the reappoint- ment of Jack Burton and H. S. Spencer as outside members of the Archdale Planning Board (terms expiring March, 1990) and approved the appointment of Bonnie Laughlin to fill the vacancy created by the resignation of Hilliard Penry (term expiring March, 1988). Budget Amendments On motion of Petty, seconded by Davidson, the Board approved a budget amendment for Social Services. Copy included by reference. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.