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062308June 23, 2008 The Randolph County Board of Commissioners met in special budget session at 6:00 p.m. in the Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Approval of Close-out Budget Amendments for FY 07-08 Will Massie, Finance Officer/Assistant County Manager, presented three budget amendments to close- out the FY 07-08 year. The first (#58) is to increase the Fire District Fund budget by $20,000 because tax collections remitted to the districts are more than originally anticipated and budgeted. The second budget amendment (#59) is due to zoning and code enforcement litigation completed by Gavin, Cox and Pugh. As of June 30, attorney fees will exceed Planning & Zoning's budget by an estimated $7,500. Due to the changes in the 911 Telephone System Fund, which were effective January 1, 2008, Emergency Services had to begin covering the lease of radio tower space in its budget. The increased cost of fuel does not leave any funds available for this extra expense, and $11,000 is required as an addition to their budget. Ambulance service fees that have already been collected exceed the amount budgeted, and can offset these additional costs. The third budget amendment (#60) transfers remaining wireline fund balance. House Bill 1755 eliminated locally -enacted E-911 landline fees, effective January 1, 2008. Any landline funds remaining in a local government's emergency telephone system fund at the end of calendar year 2007 were to be transferred to the unit's general fund to be used for any lawful purpose. In January, the Board budgeted a transfer of $1,620,000; since then, some reclassification of expenses has resulted in additional wireline fund balance that can be transferred to the General Fund. In addition, a small $3,742 adjustment to the Wireless budget is needed to recognize some of these additional costs. On motion of Frye, seconded by Haywood, the Board voted unanimously to approve Budget Amendments #58, #59 & #60, as follows: 2007-20©8 BUDGET ORDINANCE—GENERAL FUND—AMENDMENT #58 Revenues Increase Decrease Ad Valorem Taxes $20,000 Appropriations Increase Decrease Fire Protection $20,000 2007-20©8 BUDGET ORDINANCE—GENERAL FUND—AMENDMENT #59 Revenues Increase Decrease Sales & Service $18,500 Appropriations Increase Decrease Emergency Services $11,000 Planning & Zoning $7,500 2007-2008 BUDGET ORDINANCE GENERAL FUND—AMENDMENT #60 Revenues Increase Decrease Transfer from Emergency Telephone $26,000 System Fund Revenues ( Increase Decrease Appropriated Fund Balance $26,000 2007-2008 BUDGET ORDINANCE—EMERGENCY TELEPHONE AMENDMENT #60 SY,STE FUND' Appropriations Increase Decrease Transfer to General Fund $26,000 Wireline $29,742 Wireless $3,742 Approval of School Tax Rates On motion of Frye, seconded by Haywood, the Board voted unanimously to adopt school district tax rates, as requested, and as follows: Archdale -Trinity School Tax District, 0.09; Asheboro City School Tax District, 0.1385. Approval of Fire Tax Rates On motion of Haywood, seconded by Kemp, the Board voted 4-1, with Lanier opposing, to approve the fire district tax rates, as requested. On motion of Lanier, seconded by Frye, the Board voted 3-2, with Haywood and Kemp opposing, to reconsider the previous action. On motion of Lanier, seconded by Frye, the Board voted 3-2, with Haywood and Kemp opposing, to approve the following fire district tax rates: Bennett 7¢; Climax, 10¢; Coleridge, 7.3¢; Eastside, 8¢; Fairgrove, 6.5¢; Farmer, 7.5¢; Franklinville, 8.5¢; Guil Rand, 10¢; Julian, 10¢; Level Cross, 10¢; Northeast, 9¢; Randleman, 10¢; Seagrove, 10¢; Sophia, 10¢; Southwest, 10¢; Staley, 10¢; Tabernacle, 10¢; Ulah, 610; Westside, 9¢. Adopt Departmental Fee Schedules On motion of Haywood, seconded by Frye, the Board voted unanimously to leave all departmental fees unchanged, as requested, with the exception of three fee changes at the Health Department, which have been approved by the Board of Health, as follows: 1) set (new) Temporary Food Establishment fee of $50.00 (This is a fee that the State is requiring the County to collect.); 2) increase minimum Dental Health fee to $20.00 per visit; 3) increase Well Permit fee to $210.00. Consideration of Final FY 2008-2009 Budget Following discussion, Commissioner Frye made a motion to adopt the FY 08-09 Budget, as follows: • set the property tax rate at 55.5¢, which is a reduction of 1¢ from the proposed property tax rate and $981,720 in property tax revenues • approve two new positions at Sheriff's Dept. [purchasing officer -$33,703 and detective (gangs) - $45,306] • approve new technician position at Soil and Water Conservation District -$35,663 • approve an additional $675,000 to the two school systems ($547,290 -County, $127,710 -City) • approve an additional $10,000 to Communities in Schools • approve a 2'/z% COLA, effective 1/1/09, for County employees -$386,250 • reduce the transfer to Economic Development Reserve by $829,060 and increase the transfer from Economic Development Reserve to General Fund by $187,500 • increase Miscellaneous Revenues by $1,082 • increase transfer from Capital Reserve Fund by $1,100,000 • remove the proposed allocation of $50,000 for Senior Adults Capital Project (included in the additional $675,000 to the schools) The motion died for lack of a second. Commissioner Frye made a motion to adopt the FY 08-09 Budget, as follows: • set the property tax rate at 55.5¢, which is a reduction of 1¢ from the proposed property tax rate and $981,720 in property tax revenues • approve two new positions at Sheriff's Dept. [purchasing officer -$33,703 and detective (gangs - $45,306)] • approve new technician position at Soil and Water Conservation District -$35,663 • appropriate $711,250 from fund balance • approve an additional $1,000,000 to the schools ($810,800 -County, $189,200 -City) • approve an additional $10,000 to Communities in Schools • approve a 2'/z% COLA, effective 7/1/08, for County employees -$772,500 • reduce the transfer to Economic Development Reserve by $829,060 and increase the transfer from Economic Development Reserve to General Fund by $187,500 • increase Miscellaneous Revenues by $1,082 • increase transfer from Capital Reserve Fund by $1,100,000 • remove the proposed allocation of $50,000 for Senior Adults Capital Project (included in the additional $675,000 to the schools) The motion died for lack of a second. Recess At 7:32 p.m., the Board took a short recess. Budget Adoption At 7:42 p.m., the meeting resumed. Commissioner Kemp made a motion to adopt the FY 08-09 Budget, as proposed, with the 3¢ property tax increase (tax rate of 56.5¢), but with the following changes: • approve two new positions at Sheriff's Dept. [purchasing officer -$33,703 and detective (gangs) - $45,306] • approve new technician position at Soil and Water Conservation District -$35,663 • approve a 2'/z% COLA, effective 7/1/08, for County employees -$772,500 • reduce the transfer to Economic Development Reserve by $829,060 • increase Miscellaneous Revenues by $8,112 • remove the proposed allocation of $50,000 for Senior Adults Capital Project The motion died for lack of a second. On motion of Frye, seconded by Haywood, the Board voted 3-2, with Kemp and Lanier opposing, to adopt the FY 08-09 Budget Ordinance (Ordinance follows changes) as proposed, but with the following changes: • set the property tax rate at 55.5¢, which is a reduction of 10 from the proposed property tax rate and $981, 720 in property tax revenues • approve two new positions at Sheriff's Dept. [purchasing officer -$33,703 and detective (gangs) - $45,306] • approve new technician position at Soil and Water Conservation District -$35,663 • approve an additional $675, 000 to the schools ($547, 290 -County, $127,71 O -City) • approve an additional $10, 000 to Communities in Schools • approve a 21/2 % COLA, effective 711108, for County employees -$772,500 • reduce the transfer to Economic Development Reserve by $829,060 and increase the transfer from Economic Development Reserve to General Fund by $187,500 • increase Miscellaneous Revenues by $1,082 • increase transfer from Capital Reserve Fund by $1,100, 000 • remove the proposed allocation of $50, 000 for Senior Adults Capital Project (included in the additional $675, 000 to the schools) • appropriate $386, 250 from Fund Balance Be It Ordained by the Board of Commissioners of Randolph County, North Carolina: Section]. The following amounts are hereby appropriated in the General Fund of Randolph County for the fiscal year beginning July 1, 2008 and ending June 30, 2009: General Government: Governing Body Administration Information Technology Tax Elections Register of deeds Public Buildings Public Safety: Sheriff Emergency Services Building Inspections Day Reporting Center Other Public Safety Appropriations Economic and Physical Development: Planning and Zoning Cooperative Extension Service Soil and Water Conservation Other Economic and Physical Development Appropriations Environmental Protection: 145,286 2,788,069 1,278,452 2,007,371 394,267 698,180 2,345,317 13, 700, 933 4,841,571 857,179 653,947 243,146 595,849 430,880 172,557 1,111, 359 Public Works 3,992,068 Human Services: 21,926,100 Public Health 5,157, 472 Social Services 22, 484, 516 Veteran Services 83,084 Other Human Services Appropriations 2,493,859 Cultural and Recreational: 8,938,426 Public Library 1,880,212 Other Cultural and Recreational Appropriations 15,000 Education 27, 523, 519 Debt Service 16, 849,104 Other Financing Uses: 2,678,015 Interfund Transfers Out 1,442,950 Total $ 114,186,147 Section 2. It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1, 2008 and ending June 30, 2009: Ad Valorem Property Taxes $ 55, 265, 460 Local Option Sales Taxes 21,926,100 Other Taxes 1,067,750 Unrestricted Intergovernmental 425,900 Restricted Intergovernmental 18, 533, 609 Permits and Fees 1,488,700 Sales and Services 8,938,426 Investment Earnings 920,000 Miscellaneous 452,879 Other Financing Sources: Appropriated Fund Balance 2,489,308 Interfund Transfers In 2,678,015 Total $ 114,186,147 Section 3. The following amounts are hereby appropriated in the Emergency Telephone System Fund of Randolph County for the fiscal year beginning July 1, 2008 and ending June 30, 2009: 911 Services Information Management Total $ 246,377 524,044 $ 770,421 Section 4. It is estimated that the following revenues will be available in the Emergency Telephone System Fund for the fiscal year beginning July 1, 2008 and ending June 30, 2009: Telephone Service Charges $ 700,000 Investment Earnings 10,000 Appropriated Fund Balance 60,421 Total $ 770,421 Section 5. The following amounts are hereby appropriated in the Landfill Closure Fund of Randolph County for the fiscal year beginning July 1, 2008 and ending June 30, 2009: Landfill Post -Closure Expenditures $ 86,500 Section 6. It is estimated that the following revenues will be available in the Landfill Closure Fund for the fiscal year beginning July 1, 2008 and ending June 30, 2009: Investment Earnings Appropriated Fund Balance Total $ 23,000 63,500 $ 86,500 Section 7. The following amounts are hereby appropriated in the Fire Districts Fund for the fiscal year beginning July 1, 2008 and ending June 30, 2009: Tax Distributions $ 6,182, 205 Section 8. It is estimated that the following Fire District revenues will be available during the fiscal year beginning July 1, 2008 and ending June 30, 2009: Ad Valorem Property Taxes $ 6,182, 205 Section 9. There is hereby levied for the fiscal year beginning July 1, 2008 and ending June 30, 2009, a County -wide tax rate of $ .555 per $100 valuation of estimated taxable property situated in the County. The ad valorem taxis based on a total estimated property valuation of $10,100, 000, 000, with an expected collection rate of 97.2%. Section For the fiscal year beginning July 1, 2008 and ending June 30, 2009, there is hereby levied in the 10. County of Randolph a dog license fee at the rate of $3.50 per dog. Section There is hereby levied for the fiscal year beginning July 1, 2008 and ending June 30, 2009, the 11. following School District tax rates per $100 valuation of estimated taxable property situated in the special district. These levies are for the purpose of raising revenues to supplement school programs within each respective district. Fire District Net Valuation Tax Rate Estimated Approved Asheboro School District 2,172, 500, 000 0.1385 Archdale -Trinity School District 2, 356, 000, 000 0.090 Section There is hereby levied for the fiscal year beginning July 1, 2008 and ending June 30, 2009, the 12. following Fire District tax rates per $100 valuation of estimated taxable property situated in the special district. These levies are for the purpose of raising revenues for fire protection within each respective district. Fire District Net Valuation Tax Rate Estimated Approved Bennett Fire District 41, 000, 000 0.070 Climax Fire District 456, 000, 000 0.100 Coleridge Fire District 224, 000, 000 0.073 Eastside Fire District 470, 000, 000 0.080 Fairgrove Fire District 378, 000, 000 0.065 Farmer Fire District 190, 000, 000 0.075 Franklinville Fire District 458, 000, 000 0.085 Guil-Rand Fire District 2, 000, 000, 000 0.100 Julian Fire District 87, 000, 000 0.100 Level Cross Fire District 232, 000, 000 0.100 Northeast Fire District 127, 000, 000 0.090 Randleman Fire District 238, 000, 000 0.100 Seagrove Fire District 181, 000, 000 0.100 Sophia Fire District 129, 000, 000 0.100 Southwest Fire District 61, 000, 000 0.100 Staley Fire District 152, 000, 000 0.100 Tabernacle Fire District 252, 000, 000 0.100 Ulah Fire District 509, 000, 000 0.061 Westside Fire District 650, 000, 000 0.090 Section Pursuant to the requirements of North Carolina General Statute §159-9, the County Manager is 13. appointed to serve as Budget Officer. The County Manager and the Assistant County Manager, as his designee, are hereby authorized to transfer appropriations as contained herein under the following conditions: a. The Budget Officer, or his designee, may transfer amounts between line item expenditures within a department without limitation and without a report being required. b. The Budget Officer, or his designee, may not transfer amounts between departments of the General Fund or between funds, except as approved by the Board of County Commissioners in the Budget Ordinance as amended. Section The Budget Officer, or his designee, may make cash advances between funds for periods not to 14. exceed one hundred eighty days without reporting to the Board of Commissioners. Any advances that extend beyond one hundred eighty days must be approved by the Board. All advances that will be outstanding at the end of the fiscal year must be approved by the Board. Section Copies of this Budget Ordinance shall be filed with the Clerk to the Board of Commissioners of 15. Randolph County and furnished to the Assistant County Manager/Finance Officer for direction in the collection of revenues and the expenditure of amounts appropriated. Section This Budget Ordinance will be effective on July 1, 2008. 16. Upon motion of Commissioner Frye, seconded by Commissioner Haywood, the foregoing Budget Ordinance was passed with the following vote: Ayes: Commissioner Harold Holmes Commissioner Darrell Frye Commissioner Stan Haywood Noes: Commissioner Arnold Lanier Commissioner Phil Kemp I, Cheryl A. Ivey, Clerk to the Randolph County Board of Commissioners, do hereby certify that the foregoing Ordinance was duly adopted by the governing body ofRandolph County at a special meeting on June 23, 2008, a quorum being present. The 23rd day of June, 2008. Adiournment At 8:10 p.m., there being no further business, the meeting adjourned. J. Harold Holmes, Chairman Phil Kemp Arnold Lanier Darrell L. Frye Stan Haywood Cheryl A. Ivey, Clerk to the Board