070708July 7, 2008
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Rev. Randy Kelley, Parks Cross
Roads Christian Church, Ramseur, gave the invocation and everyone recited the Pledge of Allegiance.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. No one
spoke, and Chairman Holmes closed the floor for public comment.
Approval of Consent Agenda
On motion of Lanier, seconded by Frye, the Board voted unanimously to approve the Consent Agenda,
as follows:
and
approve minutes of 612108 regular and closed session, 613108 budget, 619108 special and closed
session of joint meeting with Asheboro City Council, 619108 budget, 6116108 budget and closed
session and 6123108 budget;
approve DOT resolutions adding Peace Forest Lane and Featherstone Court to state roads system,
as follows:
WHEREAS, the Department of Transportation has investigated Peace Forest Lane in the Peace
Forest Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that Peace
Forest Lane in the Peace Forest Subdivision be added to the Division of Highways' Secondary Road System.
WHEREAS, the Department of Transportation has investigated Featherstone Court in the Featherstone
Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that
Featherstone Court in the Featherstone Subdivision be added to the Division of Highways' Secondary Road
System
• approve DOT resolution supporting road improvements at SR 1595 (Surrett Drive) at SR 1748
(Trinity High School Road), as follows:
WHEREAS, the North Carolina Department of Transportation (NCDOT) has investigated the accident
history at the intersection of SR 1595 (Surrett Drive) and SR 1748 (Trinity High School Road); and,
WHEREAS, the aforementioned accident investigation found that several accidents that have occurred
could be correctable with the addition of turn lanes; and
WHEREAS, the NCDOT will construct a left turn lane and a right turn lane on SR 1595 (Surrett Drive)
at SR 1748 (Trinity High School Road); and
WHEREAS, the NCDOT will fund the survey, design, right of way and construction costs associated
with said road improvements; and
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that, in
the best interest of the traveling public, NCDOT will fund and construct the aforementioned road
improvements of this project.
approve DOT resolution supporting road improvements at US 220 Business at SR 2114
(Providence Church Road), as follows:
WHEREAS, the North Carolina Department of Transportation (NCDOT) has investigated the
accident history at the intersection of US 220 Business and SR 2114 (Providence Church Road); and,
WHEREAS, the aforementioned accident investigation found that several accidents that have occurred
could be correctable with the addition of turn lanes and a fully actuated traffic signal; and
WHEREAS, the NCDOT will construct a left turn lane on US 220 Business at SR 2114 (Providence
Church Road), right turn lane on SR 2114 (Providence Church Road) at US 220 Business and a fully
actuated traffic signal at the intersection of US 220 Business and SR 2114 (Providence Church Road); and
WHEREAS, the NCDOT will fund the survey, design, right of way and construction costs associated
with said road improvements; and
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that, in
the best interest of the traveling public, NCDOT will fund and construct the aforementioned road
improvements of this project.
• approve resolution supporting Randolph Reads: A Home on the Field, as follows:
WHEREAS, Randolph Reads is a community reading program, the concept of which originated in
Seattle in 1998 and has spread nationwide; and
WHEREAS, these programs are designed to bring people together through reading a book that explores
matters relevant to the community in order to allow people from all walks of life to have a common literary
experience and share their views on themes and issues raised by the book under consideration; and
WHEREAS, the Randolph Reads program was begun by the Friends of the Library in 2003 with Harper
Lee's To Kill a Mockingbird, where hundreds of participants read the book and joined in discussion and
activities; and
WHEREAS, in subsequent years Randolph Reads selections have included Raney by Clyde Edgerton
and Wolf Whistle by Lewis Nordan; and
WHEREAS, Randolph Reads: A Home on the Field How One Championship Soccer Team Inspires
Hope for the Revival of Small Town America by Paul Cuadros will run during September and October; 2008
and is sponsored by the Latino Coalition of Randolph County in partnership with the Friends of the Library,
the Randolph Arts Guild and the Randolph County Public Library, and includes representation from the
Asheboro City Schools, the Asheboro Police Department, Randolph Community College and the Randolph
County Schools; and
WHEREAS, Randolph Reads: A Home on the Field will kickoff at 10 a.m., Saturday, September 6, at
Bicentennial Park, Asheboro; and
WHEREAS, activities including community discussions, art exhibits, a film series, panel discussions and
an appearance by the author of the book will take place during September and October; and
WHEREAS, Randolph Reads: A Home on the Field will culminate in a Dia de la raza celebration on
Sunday, October 19.
NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board of Commissioners does
hereby encourage the citizens of Randolph County to participate in the Randolph Reads: A Home on the
Field program during September and October in an attempt to improve race relations and increase the
understanding of the greater community about who the Latino immigrants are, why they are here, how they
came and what challenges they face in our community.;
• appoint Debbie MacKenzie and reappoint Brad Rice, Sonja Hole, Lucy Dorsey, Jane Leonard,
Judge Scott Ethridge, and Patrick O'Hara to the Randolph County Juvenile Crime Prevention
Council;
• reappoint Richard T. Wells, Rodney Trogdon, Talmadge Baker, and Tim Poole to the Randolph
County Criminal Justice Partnership Advisory Board;
appoint Rhonda Burch, DSS Board Representative and reappoint Dr. Ann Suggs, Rachel Fesmire,
Curt Lorimer, George Gusler, Arnold Lanier, Janice Scarborough, Roger King, Heather Gunter,
Lisa Royal, Gerri Britt and Libby Davis and to Randolph County Work First Planning Committee;
• approve 2008 Randolph County Classification Plan, as presented;
• approve new inter -local agreement with Archdale for tax collection, as follows:
THIS AGREEMENT, is made and entered into this 23rd day of April 2008, by and between the CITY OF
ARCHDALE, hereinafter referred to as "CITY" and RANDOLPH COUNTY, hereinafter referred to as "COUNTY. "
WITNESSETH: In mutual consideration of and in exchange for the Promises contained herein the Parties
agree and covenant as follows:
(1) Pursuant to the provisions of the North Carolina General Statute 160A-461, the County and the City agree
to consolidate their tax collecting efforts to the extent provided herein. This agreement shall cover tax collections
for fiscal year beginning July 1, 2008 and shall continue until terminated as provided in paragraph fourteen (14) of
this agreement. This agreement shall cover all current and delinquent taxes, both real and personal.
(2) On and after July 1, 2008, all City ad valorem taxes for real estate properly taxable to the City that is
located in Randolph County shall be collected by the County Tax Collector. This includes all late listing penalties,
but not business license or other similar taxes.
(3) The operation of this joint collection effort, including releases and refunds, shall be under the supervision
of the County Tax Collector and the Randolph County Board of Equalization and Review as well as the Randolph
County Board of Commissioners.
(4) In exchange of the above described services, the City shall pay monthly to the County, one and one-fourth
(I 1/401o) percent of all City taxes collected by the County. Said payment shall be remitted to the County by check
from the City after receipt offunds from taxes and fees collected by the County.
(S) The County Finance Officer shall periodically remit by check or ACH Deposit the full amount of taxes and
penalties collected, less any discounts. Said check/ACH deposits shall be remitted on a monthly basis except that
during the months of December and January, the remittance shall be made semi-monthly. Upon request, the County
shall notify the City in advance of the date and amount of taxes to be remitted.
(6) Records showing separately the amount of County taxes assessed and collected and the amount of City
taxes assessed and collected shall be maintained by the County Tax Collector.
(7) Upon discovery of unlisted property within the City limits, the County Assessor shall place the property on
both County and City rolls.
(8) Only one tax bill shall be mailed to a taxpayer owing taxes to both of the taxing units. In the event of
partial payments on a consolidated bill, the amount of such payment shall be proportionally credited, based on the
ratio of tax rates, against taxes due each unit. Payments only against County or only against City taxes shall not be
allowed.
(9) The tax records shall be audited annually by an independent Certified Public Accountant selected by the
County. The City may, at its own expense, provide for the auditing of the records relating to taxes due it. The tax
records relating to taxes due the City shall be available to the City at all reasonable times.
(10) The County Tax Collector shall perform all duties imposed by law upon the City Tax Collector with
respect to City taxes.
(11) Penalties collected and discounts allowed shall be properly apportioned between the County and City
where the same taxpayer makes payments on property taxable by both units.
(12) The City shall be furnished an analysis of each year's levy when it is compiled, showing ad valorem taxes
and other taxes separately. As to ad valorem taxes, the analysis shall provide information as to the components
comprising the real and personal valuation and taxes (e.g. total real valuation, elderly and farm exemption, public
service companies, etc.), and this shall be reconciled to the amounts shown as "secured" and "unsecured" valuation
and tax amounts.
(13) The City shall be furnished annually the details of any taxes or fees added to or deleted from the charges
on the records of taxes and fees due the City and the total amount of taxes collected for the year.
(14) This agreement may be terminated by either of the parties upon written notice of the intention to
terminate the contract given to the other party at least six (6) months before the expiration of the fiscal year in which
the resolution directing such termination is adopted.
(I5) Amendments to this agreement shall be effective only when reduced to writing and adopted by a majority
vote of the members of each of the governing boards of the parties and its execution by the proper officials of each
unit.
(16) The term "collections " shall include listings and billings.
Economic Development Corporation Report
Bonnie Renfro, President, Randolph County Economic Development Corporation, updated the Board
on plans to expand its recruitment targets to include tourism asset development and small to mid-sized
professional and technical service businesses. She said that her office is already taking some steps to
implement this strategy; they include 1) establish an advisory committee that will include members from
the EDC Board, TDA Board, Zoo, Chambers of Commerce, Historic Landmark Preservation Commission
and developers; 2) seek out low hanging fruit opportunities; 3) identify resources including inventory of
facilities and site, tax credits, grant programs and establish a framework for consideration of local support;
4) assess and improve infrastructure access and regulatory policy; and 5) marketing plan for technology
and professional service businesses.
Progress Report on Closing of Unmanned Convenience Sites
David Townsend, III, Public Works Director, said that as of June 30, 2008, two of the unmanned
recycling sites, one located at Jack Lanier's Convenience Store in the New Hope area and the other located
on Fuller Miller Road identified as Pleasant Hill and located beside Pleasant Hill Methodist Church, have
been closed. The buildings were relocated to the Randolph County Maintenance Department site for future
storage. The previous week the unmanned sites that had dumpsters, one being located at the Maintenance
Department for the Town of Franklinville and the second being located at Hillsville next to the Guil-Rand
Fire Department were closed. The reason for the closing was due to the illegal dumping that continued to
contaminate the recyclables. He said that three unmanned sites, one of which is located at the North
Carolina Zoo, are still being maintained by his department. The second is located behind the Town Hall of
Randleman and the third site is located in the Liberty area.
Mr. Townsend also reported that the Public Works Department is working to develop a manned site in
Liberty and will be on the August Commissioners meeting agenda to award the contract for this work. He
said that he is actively looking for a two -acre site in the Archdale/Trinity area to place a manned
convenience site.
Public Hearing on Rural Operating Assistance Program (ROAP) and Approval of FY 08-09 ROAP
Application and Appendix B Certified Statement
At 4:33 p.m. the Board adjourned to a duly advertised public hearing concerning the FY 2008-09
ROAP grant application. Roger King, Transportation Director, Randolph County Area Transit System,
told the Board that this grant consolidates the Elderly and Disabled Transportation Assistance Program
(EDTAP), the Work First Transitional/Employment Transportation Assistance Program (WF/EMP) and the
Rural General Public Program (RGP) into a single package. The $310,269 ($122,758-EDTAP, $40,574-
WF/EMP, $146,937-RGP) requested is based on formulas approved by the General Assembly.
Chairman Holmes opened the public hearing. No one was present to speak. Chairman Holmes closed
the public hearing.
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the FY 2008-09
ROAP grant application and Appendix B Certified Statement, as follows:
WHEREAS Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North
Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for
administering all federal and/or state programs related to public transportation, and grants NCDOT authority to do
all things required in applicable federal and/or state legislation to properly administer the public transportation
programs within the State ofNorth Carolina;
WHEREAS, G.S. 136-44.27 established the Elderly and Disabled Transportation Assistance Program;
WHEREAS, funds will be used for transportation related expenditures as specified in the FY09 Rural
Operating Assistance Program (ROAP) application;
WHEREAS, information regarding use of the funds will be provided at such time and in such a manner as
NCDOT may require;
WHEREAS, it is the policy of the North Carolina Department of Transportation that Disadvantaged
Business Enterprises, Minority Owned Business Enterprises and Women Owned Business Enterprises shall have the
opportunity to participate in the performance of contracts financed in whole or part by Federal and State funds in
order to create a level playing field, and the county shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this contract.
WHEREAS, ROAP funds will be used to provide eligible services during the period July 1, 2008 through
June 30, 2009;
WHEREAS, any interest earned on ROAP funds will be expended for eligible program uses as specified in
the ROAP application; and
WHEREAS, the County will include ROAP funds received and expended in its annual independent audit on
the schedule offederal and state financial assistance. Funds passed through to other agencies will be identified as
such.
This is to certify that the undersigned is duly elected, qualified and acting chairperson of the Board of County
Commissioners of the County of Randolph, North Carolina, and that the following statements are true and
accurate:
Elderly and Disabled Transportation Assistance Program
1. The funds received from G. S. 136-44.27 will be used to provide transportation services for the elderly and
disabled allowing individuals to reside for a longer period in their homes, thereby enhancing their quality of
life.
2. The funds will not be used to supplant or replace existing federal, state or local funds designated to provide
elderly and disabled transportation services in the county.
Employment Transportation Assistance Program
1. The purpose of these transportation funds is to assist transitional Work First participants after eligibility for
cash assistance has concluded, participants in local Workforce Development Programs, and/or the general
public with employment-related transportation needs
2. The funds are limited to use by the local Department of Social Services, Work Force Development Program or
the community transportation system.
3. The funds may be transferred to the Elderly and Disabled Transportation Assistance Program or the Rural
General Public Program after an assessment of employment transportation needs in the service area indicates
that employment transportation needs are substantially being met. This assessment will occur prior to any
transfer of funds and following submission of a statement to that effect from the County Manager to the Public
Transportation Division.
Rural General Public Program
1. The funds are limited to use by the community transportation system
2. The funds will not be used to provide human service agency trips.
Approval of Annual Settlement Report
Debra Hill, Tax Assessor/Collector, presented the collection settlement reports (real and personal
property, motor vehicles, and ambulance) for FY 2007-2008, as required by G.S. 105-373. The 07-08
collection rate on real estate, business and residential personal property was 99.4%. Taxes uncollectable
due to bankruptcy were $65,920; taxes uncollectable due to appeals to the Property Tax Commission were
$100,244. The collection rate for registered motor vehicles was 92.50%. The amount of discount given for
early payment of taxes was $806,114.11. The ambulance collection rate was 73.60% and the
Medicare/Medicaid write-off was $354,849.57. The Debt Setoff Program through the Department of
Revenue returned $336,745.46 in delinquent taxes for motor vehicles, EMS and Ash -Rand.
On motion of Kemp, seconded by Haywood, the Board unanimously accepted the following collection
settlement reports for FY 2007-2008, as presented:
Beginning Balances
Current Levy 71,867,910.80
Delinquent Secured 321,253.82
Delinquent Unsecured 452,429.36
Total Beginning Receivables: 72,641,593.98
Additions:
Manual Discoveries, Public Utilities 2,416,211.21
Supplemental Billing (second billing) 532,118.46
Credits:
Collections 73,501,616.56
Releases 398,475.05
Discounts 806,114.11
Adjustments: -71,757,876.05
Ending Balances
Current Secured Levy
310,286.70
Current Unsecured Levy
135,981.22
Delinquent Secured
62,292.63
Delinquent Unsecured
375,157.38
Billing Month
Outstanding Balance:
Original Billing:
Interest Charged:
Total:
Taxes Collected:
Interest Collected:
Taxes Released:
Unpaid Taxes:
Total:
Total Ending Receivables: 883,717.93
MOTOR VEHICLES
COUNTY ONLY ALL DISTRICTS
1,131,375.57
2,256,527.80
5,964,522.11
8,834,303.48
129,076.08
193,243.69
7,224,973.76
11,284,074.97
5,764,632.89
8,534,938.28
129,076.08
193,243.69
114,477.92
189,182.70
1,216,786.87
2,366,710.30
7,224,973.76
11,284,074.97
COUNTY ONLY
97.56%
MONTH
97.19%
JULY
97.73%
AUGUST
97.46%
SEPTEMBER
97.69%
OCTOBER
93.86%
NOVEMBER
90.79%
DECEMBER
90.13%
JANUARY
88.55%
FEBRUARY
86.52%
MARCH
84.34%
APRIL
81.91%
MAY
77.67%
JUNE
65.92%
ALL DISTRICTS
MONTH
JULY
97.56%
AUGUST
97.19%
SEPTEMBER
97.52%
OCTOBER
93.48%
NOVEMBER
90.47%
DECEMBER
89.68%
JANUARY
88.12%
FEBRUARY
86.32%
MARCH
84.19%
APRIL
81.59%
MAY
77.34%
JUNE
65.59%
UNCOLLECTED AMBULANCE FEES
July 1, 2007 5,187,215.83
AMBULANCE FEES CHARGED TO
TAX DEPARTMENT FOR COLLECTION
JULY 1, 2007 THROUGH JUNE 30,2008 3,727,763.92
LEGAL FEES (GARNISHMENTS,JUDGE-
MENTS,ETC) 445.21
DEBITS 83.60
OVERPAYMENTS & REFUNDS 34,996.34
TOTAL 8,950,504.90
ALL SUMS DEPOSITED WHICH
REPRESENT AMBULANCE AND LEGAL FEES 2,744,807.82
RELEASES(MEDICARE,MEDICAID) 354,849.57
UNCOLLECTED AMBULANCE FEES 5,666,955.78
CREDIT 264.37
STATUTE OF LIMITATIONS 183,627.36
TOTAL 8,950,504.90
2008 Debt Setoff Collections
Match
Total
Date
Mtr Vehicle
EMS
Ash -Rand
Amount
2/5/2008
$
53,544.62
$
69,459.05
$
6,962.07
$129,965.74
2/19/2008
$
17,767.57
$
25,321.59
$
1,599.61
$44,688.77
3/4/2008
$
24,121.72
$
32,031.01
$
1,074.27
$57,227.00
3/18/2008
$
14,213.65
$
17,326.08
$
1,070.44
$32,610.17
4/1/2008
$
8,968.64
$
10,486.85
$
583.71
$20,039.20
4/15/2008
$
6,065.03
$
8,677.40
$
354.70
$15,097.13
5/6/2008
$
7,192.93
$
10,104.02
$
852.09
$18,149.04
5/20/2008
$
2,926.45
$
4,607.11
$
210.00
$7,743.56
6/3/2008
$
2,354.21
$
5,439.34
$
323.03
$8,116.58
6/17/2008
$
1,436.20
$
1,672.07
$
-
$3,108.27
Totals
$138,591.02
$185,124.52
$13,029.92
$336,745.46
Charge to Tax Collector
Chairman Holmes read the charge to collect taxes to Debra Hill, as follows:
Debra Hill is hereby authorized, empowered and commanded to collect the taxes set forth in the tax
records filed in the office of the County Assessor and in the tax receipts delivered to you, in the amounts and
from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real
property of the respective taxpayers in the County of Randolph and this order shall be a full and sufficient
authority to direct, require, and enable you to levy on and sell any real and personal property of such taxpayers,
for and on account thereof, in accordance with law.
Approval to Amend Animal Control Ordinance to Add Spay/Neuter Penalty Fee
MiMi Cooper, Public Health Director, said that consistent with the Commissioners' directions, the
Randolph County Board of Health wrote the adoption policy for the Ordinance to Control Animals in
Randolph County. The policy was adopted at the April 14, 2008 board meeting and requires that all
animals adopted from the shelter on and after July 1, 2008 be spayed or neutered by their new owners
within thirty days. Failure to abide by this new policy needs an accompanying fee in the violations section
of the ordinance. Ms. Cooper said that the Board of Health had approved a new penalty fee of $200, which
is based on the current average cost of spay/neuter in order that the penalty cost more than compliance. The
rationale is that we want citizens to comply but we don't want it to be cheaper to pay the fine than meet the
rule. She asked for the Board's approval of the fee and the change to the ordinance.
On motion of Frye, seconded by Kemp, the Board voted unanimously to amend the Animal Control
Ordinance to add a $200 spay/neuter penalty fee, as requested.
Report on Rural Center Grant Workshops
David Townsend, III, Public Works Director, reported that he and Patty Brown had attended a NC
Rural Center Workshop for Clean Water Supplemental Grants in Greensboro on September 20, 2007. He
also mentioned that he had attended a similar workshop in Kenansville, NC in November 2007 with
representatives from the Town of Franklinville. Mr. Townsend explained that attendance of these
workshops is mandatory in order to be eligible to apply for these grants. He provided copies of a summary
of topics covered at the workshops, which included eligibility and matching fund requirements, types of
projects covered, eligible and ineligible costs, funding schedule and contact persons.
Approval to Declare Old County Home Building as Surplus and Authorize Sale of Property
County Manager Richard Wells said that for many years the Old County Rest Home has been used for
storage by County departments but has no other viable use for the County. He asked the Board to declare
the building surplus and authorize negotiation of the sale of the building per State law. He said that County
staff have identified other storage solutions, should the building no longer be available.
On motion of Haywood, seconded by Frye, the Board voted unanimously to declare the old County
Home surplus and authorized the County Manager to begin the process of the sale of the building,
pursuant to applicable laws.
Announcement of GFOA Certificate for FY 2006-2007
Will Massie, Assistant County Manager/Finance Officer, announced that Randolph County's
Comprehensive Annual Financial Report has been awarded a Certificate of Achievement for Excellence in
Financial Reporting for the 19th consecutive year by the Government Finance Officers Association
(GFOA) of the United States and Canada. The Certificate of Achievement is the highest form of
recognition in the area of governmental accounting and financial reporting, and its attainment represents a
significant accomplishment by a government and its management.
September Meeting Date Set
On motion of Kemp, seconded by Frye, the Board voted unanimously to set September 2, 2008 as the
date for the September regular meeting, due to the Labor Day holiday conflict.
Election of Voting Delegates for NCACC Conference in New Bern (Aug. 21-24)
On motion of Lanier, seconded by Haywood, the Board voted unanimously to elect Darrell Frye as the
voting delegate for the NCA CC Conference in New Bern in August.
Closed Session—Economic Development [N.C.G.S.143-318.11(a)(4)1
At 5:08 p.m., on motion of Frye, seconded by Haywood, the Board voted unanimously to go into closed
session to discuss matters relating to the location or expansion of business in the area, pursuant to
N. C. G. S. 143-318.11(a) (4).
Regular Meeting Resumed
At 5:27 p.m., the Board returned to regular session.
Closed Session --Personnel
At 5:27 p.m. on motion of Haywood, seconded by Frye, the Board voted unanimously to go into closed
session to consider the qualifications, competence, performance, condition of appointment of a public
officer or employee or prospective public officer or employee, pursuant to N. C. G. S. 143-318.11(a) (6).
Regular Meeting Resumed
At 5:50 p.m., the Board returned to regular session.
Adiournment
At 5:50 p.m., there being no further business, the meeting adjourned.
J. Harold Holmes, Chairman
Arnold Lanier
Darrell L. Frye
Stan Haywood
Phil Kemp
Cheryl A. Ivey, Clerk