062794Randolph County
Board of Commissioners
June 27, 1994 Minutes
The Randolph County Board of Commissioners met in special budget session at
6:30 p.m. in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC.
Commissioners Kemp, Frye, Langley, Petty, and Comer were present.
Public Hearing - Transfer of Property from Climax to Level Cross Fire District
Rick Davis, Fire Marshal, stated that all parties are in favor of this
transfer and that this public hearing has been advertised as required.
Chairman Kemp invited comments from the audience, and no one spoke.
On motion of Langley, seconded by Frye, the Board unanimously adopted a
resolution (ATTACHED) transferring parcels 7777071649 and 7777065175 from Climax
to Level Cross Fire District.
Fire District Tax Rates
Neil Allen, Emergency Services Director, stated that several fire districts
have requested an increase in their tax rate: Bennett, Climax, Fairgrove,
Guil-Rand, Julian, Level Cross, Northeast (Liberty), Sophia, Southwest (New
Hope), and Staley. Most have submitted justification for the increases, but
Bennett has not responded to his inquiries. He pointed out that Coleridge is
actually asking for a decrease. He said Guil-Rand has submitted a well-done
5 -year plan.
Howard Wood, Level Cross Fire Chief, said they need their increase to
replace a 1964 pumper and a tanker.
Bernard Purvis, Bennett Fire Chief, said they have just bought a
replacement truck which cost $140,000.
Anna Hodgin, Coleridge Fire Department member, said she thinks Coleridge
should have asked for more money because they do not have sufficient equipment
and did not have turn -out gear until 4 years ago.
J.C. Loflin, President of the Board for Coleridge Fire Department, said
they have replaced 3 trucks in the last 4 years and that when the tax was voted
in, they promised the people to lower the rate as soon as possible.
Frank Brown, Coleridge Fire Chief, said that firefighters had wanted input
into the budget and some have threatened to quit.
Ms. Hodgin said these problems could have been avoided if the budget
meeting time had been posted.
Mr. Loflin said there are firemen on their board and that regular meetings
are the second Monday.
Doug Curtis of Climax Fire Department said they requested an increase so
they can replace a pumper in 2 years. Also they added 2 paid employees this
year.
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6/27/94 Minutes
On motion of Frye, seconded by Petty, the Board unanimously approved fire
district tax rates as requested: Bennett, 8(; Climax, 10(; Coleridge, 8(;
Eastside, 6(; Fairgrove, 4(; Farmer, 7(; Franklinville, 8(; Guil-Rand, 10(;
Julian, 10(; Level Cross, 9(; Northeast (Liberty), 7(; Randleman, 9(; Seagrove,
10(; Sophia, 10(; Southwest (New Hope), 10(; Staley, 10(; Tabernacle, 9(; Ulah,
6.5(; Westside, 8.5(.
School District Tax Rates
On motion of Petty, seconded by Langley, the Board approved school district
tax rates as requested: Archdale/Trinity, 8.5(; Asheboro, 14.5(•
Randolph Arts Guild
Alan Liles, President, explained what services the Guild provides. These
included school programs, visiting artists, potters conference, craft shop and
gallery, and fall festival.
Budget Discussion
Frank Willis, County Manager, recapped the entire budget process. He said
he had met with the Chairman and Vice Chairman to discuss the Board's requested
changes. He recommended the following changes in expenses (totaling
$42,925,180):
1. Add 1 DSS Social Worker II (66-3) position (County cost - $14,712 and
State/Federal cost - $13,237) = $27,949;
2. Add 1 Sheriff's Department Desk Officer (63-1) position = $23,344;
3. Add brochure and visitors guide promoting Randolph County to be distributed
in N.C., S.C. and Virginia welcome centers = $9,700;
4. Delete contribution to the Randolph Arts Guild = -$10,000;
5. Transfer $64,782 from Elections to Debt Service to pay for voting machines
allowing a reduction in Elections of $1,733 ($75,000 - $8,485 additional
requests - $64,782 needed for Debt Service = $1,733 not needed in Elections) _
-$1,733;
6. Transfer the 3% salary increase from Contingency to the various departments
Mr. Willis recommended the following changes in revenues (totaling $42,925,180):
1. Increase tax base by $8 million due to processing late listings = $35,935;
2. Increase Board of Election fees = $88;
3. Increase Social Services revenues = $13,237.
Mr. Willis then discussed a proposal for giving the school systems
additional funds:
1. Give Asheboro City Schools an additional $250,000 Construction Capital for
the Donna Lee Loflin School.
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6/27/94 Minutes
2. Give the Randolph County Schools an additional $600,000 for Current Capital.
3. Develop a financing plan to pay for the following Randolph County Schools
construction projects (totaling $14,000,000): Coleridge Elementary, $3,600,000;
Tabernacle Elementary, $3,700,000; Level Cross Elementary, $6,100,000;
Maintenance Garage, $600,000.
Schools Financing Plan I
County Schools Construction Capital line item of $1,261,550 will be divided in
1994-95 budget as follows: Asheboro City Schools Construction Capital,
$250,000; Randolph County Schools Current Capital, $600,000; Capital Reserve
Fund for County Schools Construction, $411,550.
First Sale - September 1, 1995: Coleridge Elementary, $3,600,000; Tabernacle
Elementary, $3,700,000 = Total of $7,300,000. (Source of funds: 1994-95 ADM,
$500,000; County Schools Fund Balance, $300,000; 15 -year installment purchase
agreement, $6,500,000)
Second Sale - February 1, 1996: Level Cross Elementary, $6,100,000; Maintenance
Garage, $600,000 = Total of $6,700,000. (Source of funds: 1995-96 ADM,
$500,000; 1996-97 ADM, $200,000; 15 -year installment purchase agreement,
$6,000,000)
Schools Financing Plan II
Provide the following additional funds to the school systems in the 1994-95
budget: Asheboro City Schools Construction Capital, $250,000; Randolph County
Schools Current Capital, $600,000; Randolph County Schools Construction Capital,
$1,238,450 ($2,500,000 minus $1,261,550) - total additional funds needed
$2,088,450. (Source of funds = property tax rate increase of 4.86(: 1G on tax
rate = $429,676 at valuation of $4.448 billion)
The Board discussed the pros and cons of each plan. Mr. Willis reminded
everyone that everything is based on cost estimates which may change before
financing is secured.
Approval of Recommended Changes to the Budget
On motion of Frye, second by Petty, the Board unanimously approved adding a
Social Worker II position to the Social Services Department, at a cost of
$27,949.
On motion of Langley, seconded by Petty, the Board unanimously approved
adding a Desk Officer position to the Sheriff's Department, at a cost of
$23,344.
On motion of Petty, seconded by Comer, the Board approved the allocation of
$9,700 for brochures and visitors guides promoting Randolph County to be
distributed in North Carolina, South Carolina, and Virginia welcome centers.
On motion of Frye, seconded by Langley, the Board voted to delete the
$10,000 allocated to the Randolph Arts Guild. Chairman Kemp asked for a
roll -call vote, which was as follows: Frye, yes; Langley, yes; Kemp, no; Petty,
no; Comer, yes. The motion carried 3-2.
On motion of Petty, seconded by Frye, the Board unanimously voted to reduce
the Elections budget by $1,733.
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6/27/94 Minutes
On motion of Langley, seconded by Petty, the Board approved allocating a 3%
salary increase for all employees to the various departments from Contingency.
Approval of Schools Financing Plan
On motion of Frye, seconded by Petty, the Board approved Plan I, the
15 -year installment -purchase agreement for $14,000,000.
Consideration of Additional Current Expense Funds for Schools
Commissioner Frye stated his concern that the schools do not have enough
money to fund their current expense needs. He said the County has a good fund
balance of around $8,000,000, which is 18.6% of the current budget. The
recommended range is 16-20%. Mr. Frye suggested allocating $300,000 from fund
balance, which would give County Schools $236,460 and the City Schools $63,540.
Commissioner Petty stated that he would really like to give the schools
more money, but that the County budget is stretched a lot already and he
considers appropriating fund balance to be spending money before we have it. He
said that if theneedis great enough, the Board should consider raising the tax
rate to cover the cost.
Commissioner Langley stated the Board cannot do things if they don't have
the money for it and maybe they should consider a tax increase.
Commissioner Frye made a motion to appropriate $300,000 from the County's
fund balance for County and City Schools current expense, based on the ADM
formula. There was no second to this motion and, after further discussion, Mr.
Frye withdrew the motion.
Frank Willis, County Manager, stated that he disagrees with the practice of
appropriating fund balance to balance a budget.
After further discussion, Commissioner Frye said he did not wish to restate
his motion.
1994-95 Budget Adoption
On motion of Langley, seconded by Petty, the Board unanimously adopted the
1994-95 Budget Ordinance (ATTACHED), totaling $42,925,180, which incorporates
the changes voted on and outlined earlier in this meeting.
On motion of Frye, seconded by Langley, the Board unanimously adopted the
1994-95 tipping fee for the landfill at $24/ton.
On motion of Petty, seconded by Comer, the Board unanimously set ambulance
fees at $175 per trip and $100 per return trip.
On motion of Langley, seconded by Frye, the Board unanimously amended the
"Compensation for Miscellaneous Commissions, Boards, and Advisory Committees"
(page XVII -2 of Personnel Procedures) by increasing the following: Election
Officials --Registrar from $75 to $94, Judge of Election from $60 to $81,
Assistant from $50 to $73; Library Board --from $15 per meeting to $20; Tax
Commission --from $75 per month to $85. These increases are reflected in the
respective departmental budgets.
Adjournment
There being no further business, this meeting adjourned at 8:15 p.m.
'COMMENDED CHANGES TO THE
PROPOSED 1994-95 BUDGET
JUNE 27, 1994 MEETING
EXPENSES: $42,875,920
A. Add 1 DSS Social Worker II
TOTAL EXPENSES $42,925,180
REVENUES: $42,875,920
A. Increase tax base by $8M due to
processing late listings +35,935
B. Increase Board of Election fees + 88
C. Increase Social Services Revenues +13,237
TOTAL REVENUES $42,925,180
(66-3) position (County cost $14,712 &
State/Fed cost $13,237)
+27,949
B.
Add 1 Sheriff's Dept. Desk Officer
(63-1) position
+23,344
C.
Add brochure and visitors guide
promoting Randolph County to be
distributed in N.C., S.C., and
Virginia Welcome Centers
+ 9,700
D.
Delete contribution to the Randolph
Arts Guild
-10,000
E.
Transfer $64,782 from Elections to
Debt Service to pay for Voting Machines
allowing a reduction in Elections of $1,733
($75,000 Voting Machines - $8,485 additional
requests - $64,782 needed for Debt Service=
$1,733 not needed in elections)
- 1,733
F.
Transfer the 3% salary increase from
Contingency to the various departments
-0-
TOTAL EXPENSES $42,925,180
REVENUES: $42,875,920
A. Increase tax base by $8M due to
processing late listings +35,935
B. Increase Board of Election fees + 88
C. Increase Social Services Revenues +13,237
TOTAL REVENUES $42,925,180
SCHOOLS:
A. Give Asheboro City Schools an additional
$250,000 Construction Capital for the
Donna Lee Loflin School
B. Give the Randolph County Schools an
additional $600,000 for Current Capital
C. Develop a financing plan to pay for the
following Randolph County Schools
construction projects:
Coleridge Elementary
Tabernacle Elementary
Level Cross Elementary
Maintenance Garage
TOTAL
SCHOOLS FINANCING PLAN I
1994-95 BUDGET
$ 3,600,000
3,700,000
6,100,000
600,000
$14,000,000
$ County Schools Construction Capital line item of
$1,261,550 will be divided in 1994-95 Budget as
follows:
$ 250,000 Asheboro City Schools Construction Capital
600,000 Randolph County Schools Current Capital
411,550 Capital Reserve Fund for County Schools Construction
$1,261,550
1st Sale - Sept. 1, 1995 (14 months)
Coleridge Elementary $ 3,600,000
Tabernacle Elementary $ 3,700,000
Amount Needed $ 7,300,000
Source of Funds
1994-95 ADM $ 500,000
County Schools Fund Balance 300,000
15 Year Installment Purchase Agreement 6,500,000
Total Funds Available T7,300,000
2nd Sale - Feb. 1, 1996
Level Cross Elementary $ 6,100,000
Maintenance Garage 600,000
Amount Needed $ 6,700,000
Source of Funds
1995-96 ADM $ 500,000
1996-97 ADM 200,000
15 Year Installment Purchase Agreement 6,000,000
Total Funds Available $ 6,700,000
SCHOOLS FINANCING PLAN II
Provide the following additional funds to the.Schools in the 1994-95
Budget:
Asheboro City Schools Construction Capital $ 250,000
Randolph County Schools Current Capital 600,000
Randolph County Schools Construction Capital
($2,500,000-$1,261,550=$1,238,450) 1,238,450
Additional Funds Needed $ 2,088,450
Source of Funds = Property Tax Rate
Increase of 4.86 cents
(1� on tax rate=$429,676 at
valuation of 4.448 Billion)
FIRE DISTRICT TAX RATES
DISTRICT
92-93
RATE
93-94
RATE
94-95
REQUESTED
RATE
94-95
APPROVED
RATE
BENNETT
0.05
0.0525
0.08
APPROVED
CLIMAX
0.10
0.0950
0.10
RATE
COLERIDGE
0.09
0.09
0.08
EASTSIDE
0.06
0.06
0.06
FAIRGROVE
0.04
0.0350
0.04
FARMER
0.07
0'.07
0.07
FRANKLINVILLE
0.08
0.08
0.08
GUIL-RAND
0.10
0.0925
0.10
JULIAN
0.10
0.0950
0.10
LEVEL CROSS
0.08
0.0725
0.09
-T
NORTHEAST (LIBERTY)
0.07
0.0625
0.07
RANDLEMAN (RURAL)
0.09
0.09
0.09
SEAGROVE
0.10
0.10
0.10
4
SOPHIA
0.10
0.0925
0.10
SOUTHWEST (NEW HOPE)
0.10
0.0975
0.10
STALEY
0.10
0.0975
--0.10
TABERNACLE
0.10
0.09
0.09
ULAH
0.07
0.065
0.065
WESTSIDE
0.09
0.085
0.085
SCHOOL TAX DISTRICTS
94-95
94-95
93-93
93-94
REQUESTED
APPROVED
DISTRICT
RATE
RATE
RATE
RATE
ARCHDALE/TRINITY
0.10
0.085
0.085
ASHEBORO
0.145
0.145
0.145
XVII - 2
2. Compensation for Miscellaneous Commissions, Boards, and Advisory Committees
BOARD OF ELECTIONS
Salary
Chairman
Board Members
Instructional Meeting for Board and Supervisor
(Scheduled by the State Board of Elections)
Travel
Wages for Election Officials
Registrar
Judge of Election
Assistant
Ballot Counter
Instructional Meeting
Travel
BOARD OF EQUALIZATION AND REVIEW
$100 per meeting
BOARD OF HEALTH
$20 per meeting, plus mileage
$150 per month
$75 per month
Expenses (registration, meals,
lodging, travel), $25 per day
(compensation for board members)
Per Travel Policy
9Y
7 3
$5
$15 (Registrars, Assistants
& Judges)
Per Travel Policy
(Registrar only)
JURY COMMISSION
$25 per meeting, plus $6 per hour for additional services rendered, plus mileage
NURSING AND REST.HOME ADVISORY BOARD
mileage- -
PIEDMONT TRIAD EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL
mileage
PLANNING BOARD
$35 per meeting, plus mileage
PUBLIC LIBRARY
� b �$- per meeting, plus mileage
SOCIAL SERVICES BOARD
$15 per meeting, plus mileage
TAX COMMISSION
5,$,T5- per month
adopted by commissioners 6-21-89
Cine. 12" -2-7-91,v-