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080293RANDOLPH COUNTY BOARD OF COMMISSIONERS August 2, 1993 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on August 2, 1993, 725 McDowell Road, Asheboro, NC. Commissioners Frye, Kemp, Langley, Petty and Comer were present. Invocation was given by Rev. E. W. Clapp of Riverside Baptist Church, Asheboro, NC. Addition to Agenda Chairman Frye announced that Item K. Cable TV Act of 1992, would be added to the agenda. Approval of Minutes On motion of Langley, seconded by Kemp, the Board approved the minutes of the July 12, 1993 meeting. Amendment of Personnel Ordinance Hal Scott, Randolph County Personnel Director, stated that due to Congress passing the Family and Medical Leave Act of 1993, the Randolph County Personnel Ordinance would have to be amended to reflect the changes in the law. On motion of Petty, seconded by Comer, the Board voted to approve the following amendments: (1) delete Article VI, Section 13. Maternity Leave --Employee Responsibility, (2) delete Article VI, Section 14. Maternity Leave --Use of Leave, and (3) add Appendix E --Family and Medical Leave Act of 1993 (ATTACHED). RC&D Wood Chipping Contract Lyndon Craven, representing North Central Piedmont Resource Conservation and Development Area (RC&D), presented to the Board a wood recycling contract for its consideration. He explained that RC&D would be responsible for the operation of processing wood waste at the Randolph County landfill into a marketable product and after payment of all program expenses, RC&D will refund to Randolph County all marketing revenues less 25% of gross product sales. The 25% retained by RC&D will be used to cover RC&D's administrative expenses and for future expansion of the wood recycling program. Mr. Craven stated that currently there are 1100 tons of mulch at the landfill undergoing its "cool -down" process, and that the mulch would be ready for sale in September of 1993. He also explained that RC&D plans to run advertisements in 3 local newspapers announcing the sale and also plans to contact local nurseries and landscapers in August prior to the sale. Ed Gavin, County Attorney, stated that he had reviewed the contract and recommends approval contingent upon the following revisions: • add "Inc." after North Central Piedmont Resource Conservation and Development Area in the first paragraph in the first paragraph, change the word "organization" to "corporation" • in section I.I. remove the wording, "to supervise the operation of the program" add section l.n. to read, "Requires RC&D to have adequate liability insurance renumber sections 3, 4, & 5 to read 4, 5, & 6. • add section 3. to read, "RC&D is not to be construed as an agent/employee of the County." Chairman Frye stated that this project would save the County money by getting this wood waste out of the landfill. On motion of Kemp, seconded by Petty, the Board approved the contract between Randolph County and the North Central Piedmont Resource Conservation and Development Area, Inc. as amended. Resolution to Extend Fairgrove Insurance District from 4 to 5 miles Neil Allen, Emergency Services Director, explained the different kinds of fire districts to the Board. They are (1) insurance, (2) tax, (3) service (established by the Board of Commissioners), and (4) response (receive response but pay no tax). Mr. Allen explained that Randolph County defines the tax district and insurance district as the same. Davidson County, however, considers them 2 different districts. Mr. Allen stated that in April, 1991, Fairgrove annexed a taxed area outside the four -mile area and that the portion of this annexed area which extends beyond the five -mile area is ineligible to be a rated fire insurance district. He asked the Board to designate the five -mile portion of the Fairgrove Fire Tax District as a fire insurance district, in accordance with North Carolina General Statute 153A-233. Chairman Frye stated that this designation will not cost anyone anything but will save some citizens some insurance premium. On motion of Langley, seconded by Petty, the Board approved a resolution (ATTACHED) establishing the five -mile fire insurance district boundary lines of the Fairgrove Fire Insurance District. Outstanding County Program Award J. D. Smith, Acting Public Works Director, gave the Board an update on the status of the Public Works Department and reviewed the objectives of the Anti -littering Program goals, which won a 1993 Outstanding County Program Award, sponsored by the N.C. Association of County Commissioners. Bid Award - Microfilm Service Patty Sykes, Purchasing Agent, advised the Board that the Register of Deeds office purchased a Mekel M#400 Microfilm Scanner in June, 1990 at a cost of $36,000 with the intention of performing the service of converting 700,000 microfilm images to optical format, the microfilm scanner to be sold at the end of the conversion. Due to time restraints the Register of Deeds office has been unable to perform the conversion. Ann Shaw, Register of Deeds, sought proposals for the conversion that would include a trade-in on the Mekel as part of the proposal. The proposals are as follows: Data Reduction, Inc. .09/image = $63,000 total (the first 400,000 images would be free in exchange for the Mekel Microfilm Scanner owned by Register of Deeds) Anacomp Micrographics $64,750 total No trade-in provision for the Mekel equipment On motion of Langley, seconded by Petty, the Board awarded the contract for microfilm conversion to Data Reduction, Inc. at .09 per image, with the trade-in of the Mekel M#400. Resolution Authorizing Sale of Surplus Law Enforcement Weapons Patty Sykes informed the Board that the Sheriffs Department has completed training on new weapons purchased October 1992, and is ready to dispose of the old ones. It is recommended that these weapons be declared surplus and sold by private sale to deputies of the Randolph County Sheriffs Department. On motion of Petty, seconded by Kemp, the Board approved a resolution (ATTACHED) authorizing the sale of 77 weapons and that the funds from this sale be deposited to the General Fund. Resolution Transferring Drug Task Force Property to Chatham County Patty Sykes stated that with grant monies, Chatham County tax dollars, and seized asset money Randolph County has acquired personal property for use by the Randolph/Chatham Drug Task Force. Since Chatham County has decided to end the task force with Randolph, these items should be transferred from Randolph County to Chatham County. On motion of Kemp, seconded by Petty, the Board approved a resolution (ATTACHED) authorizing the transfer of personal property to Chatham County. Approval of Dental Health Fee Schedule Mimi Cooper, Health Director, informed the Board that the Randolph County Health Dept. entered into an agreement with the Dept. of Environment, Health, and Natural Resources to interchange governmental employees. This agreement allows Dr. Bill Milner to work in Randolph County as an employee of the County even though the State continues to pay his salary. This agreement is effective for one year in order to give the Health Department the opportunity to earn monies from dental health services. Ms. Cooper stated that the Board of Health plans to ask Commissioners to add the public health dentist position to the Health Dept. staff for FY 94-95, with the revenue generated from the clinical program offsetting the expense of this addition. With this in mind the Randolph County Board of Health approved a fee schedule for dental public health services to begin October 1, 1993, which must have the approval of the County Board of Commissioners. On motion of Langley, seconded by Comer, the Board voted to approve the dental fee schedule (ATTACHED). Update on Anti-smoking Law Chairman Frye asked Mimi Cooper to update Board members on the anti-smoking bill as it relates to the County. Mimi Cooper stated that HB957 is a bill to regulate smoking in public places and to establish standards for local governments electing to regulate smoking. She said that the bill will not supersede nor prohibit the enactment or enforcement of any local ordinance enacted prior to October 15, 1993, regulating the use of tobacco products. She said the Board of Health has not decided yet what action it may take on this issue, but has established a committee to further pursue' it. The Board designated Floyd Langley, who is the Commissioner appointee to the Board of Health, and Frank Willis, County Manager, to attend committee meetings and report back to the Board of Commissioners. Appointment - Board of Health On motion of Petty, seconded by Langley, the Board appointed Carol Coble, R.N. to the Randolph County Board of Health to fill the unexpired term of Jane Reid, R.N., who resigned. Budget Amendment - Library The City of Archdale has deleted $3,000 in anticipated revenues from its General Fund, allowing the Archdale Library to utilize this revenue for the purchase of books. On motion of Kemp, seconded by Comer, the Board of approved Budget Amendment #4 (ATTACHED) which increases the County Library's budget by $3,000. Budget Amendment - General Fund Encumbrances On motion of Langley, seconded by'Petty, the Board approved Budget Amendment #5 (ATTACHED) which transfers $225,362 from the Fund Balance to various departments to reflect items that were ordered in the 1992-93 fiscal year but not yet received. Budget Amendment - 911 Emcumbrances On motion of Langley, seconded by Petty, the Board approved Budget Amendment #6 (ATTACHED), which increases the 911 budget by $20,023 for addressing needs, renovation to center, and equipment needs. Budget Amendment - Public Works Encumbrances On motion of Langley, seconded by Petty, the Board approved Budget Amendment #7 (ATTACHED), which increases the Public Works budget by $18,249. Rezoning Public Hearing At 4:00 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Kearns & McDowell, Asheboro, N.C., is requesting that 74 acres on Fred Lineberry Road, Level Cross Township, be rezoned from RA to RR to develop a site built residential subdivision of 60 lots. The Planning Board unanimously recommended approval. 2. R.S. Davis, Randleman, N.C., is requesting that 17.82 acres located on Davis Country Road, New Market Township, be rezoned from RA to RM/Conditional Use to operate a 6 -space mobile home park. The Planning Board recommended approval by a 4-1 vote. 3. Allen Bullard, Asheboro, N.C., is requesting that 33 acres on Racine Road, Providence Township, be rezoned from RA to RR for a site built residential subdivision of 30 lots. The Planning Board recommended approval. Citizen Comment - Request #1 Ken McDowell spoke in support of his request and stated that a soil scientist had been hired to evaluate soil, the findings being favorable for septic tank use. Citizen Comment - Request #2 R.S. Davis, Branson Davis Road, Randleman, presented a copy of restrictions for the proposed mobile home park. Karen Walton, Davis Country Road, Randleman, presented a petition to the Board reflecting opposition to the request. She expressed concern with possible problems due to the transient type people that live in mobile home parks, reports of violence at mobile home parks in Randolph County, crowded school buses, the decrease of property values, and the threat of ice damage from the Channel 2 tower. Elizabeth Welborn, Davis Country Road, Randleman, spoke in opposition. Janice Welborn, Davis Country Road, Randleman, stated that the mobile home park could be a potentially dangerous environmental problem due to the proposed Randleman Dam being located below the site. Joe Welborn, Davis Country Road, Randleman, spoke in opposition. Rick Walton, Davis Country Road, Randleman, stated that there is a curve in the road at the site that could pose a potential traffic problem. Citizen Comment - Request #3 Alan Bullard spoke in support of his request. Board Action on Requests On motion of Kemp, seconded by Petty, the Board approved the request of Kearns & McDowell. On motion of Kemp, seconded by Petty, the Board approved the request of R.S. Davis, subject to the conditional use restrictions. On motion of Kemp, seconded by Langley, the Board approved the request of Allen Bullard. Cable TV Act of 1992 Frank Willis, County Manager, explained that the Cable TV Act of 1992 is again requiring local governments to regulate cable TV rates. However, the law is very complex and confusing. PTCOG has offered to provide local governments with advice on how the new law impacts them through a regional program for joint cable television rate regulation and will have estimated program costs to us in the next few weeks. On motion of Petty, seconded by Comer, the Board authorized the Piedmont Triad Council of Governments to act in Randolph County's behalf regarding rate regulations for cable TV and instructed the County Manager to provide a non-binding statement of interest to PTCOG for pursuing a joint regional oversight of cable regulations through PTCOG. Adjournment On motion of Kemp, seconded by Langley, the Board adjourned.