062993.RANDOLPH COUNTY
BOARD OF COMMISSIONERS
June 29, 1993
The Randolph County Board of Commissioners met in special session at 6:30
p.m. on June 29, 1993 in the Commissioners Meeting Room, 725 McDowell Road,
Asheboro, NC. Commissioners Frye,.Kemp, Langley, and Comer were present.
Commissioner Petty was absent.
Landfill Operation Contract
Patty Sykes, Purchasing Agent, stated that landfill operation proposals
were requested for a base price bid for waste handling, a base price bid for
temporary haul roads, berms and daily cover, and unit prices for miscellaneous
work such as gravel, water spreading, road grading, and sediment traps. Several
of these items required that proposers have a contractor's license. Proposals
were received as follows:
CONTRACTOR TOTAL FOR 3 YEARS TOTAL REQUIRING LICENSE
Hamlet Construction $•1,687,720.00 $ 167,700.00
Mace Grading 1,862,850.00 607,500.00
Triad Grading •1,878,480.99 497,631.00
Wright Grading Company 1,928,730.00 1,270,865.00
Larry McDowell Construction. 1,953,275.24 1,197,107.00
Ms. Sykes said that proposals had been evaluated with the assistance of Hazen &
Sawyer, the County's consulting engineers for the landfill. Each proposal was
evaluated for its compliance with the Request for Proposals and to ensure that
the selected proposer will be properly licensed to perform the required work.
Mrs. Sykes said that Hamlet Construction's bid of $20,000 for bid item #2 (road
and berm construction and for daily cover) was so very low that she asked Hazen
& Sawyer engineers to evaluate it.
John Bove of Hazen & Sawyer explained that their estimate for work required
for bid item #2 would be $294,138 for one year. Even calculated on the lowest.
possible estimated cost, it would be $76,700. When they talked with Mr. Hamlet,
he assured them that his quote of $20,000 was not a mistake. Mr. Bove stated
that it is not feasible for Hamlet Construction to perform the work required in
bid item #2 for $20,000 per year; therefore, the bid could be considered
non-responsive.
Ms. Sykes stated that, based,-on.inforpation from Hazen & Sawyer, a
contractor would have to have .greater'than a limited license._ Because of -this --and for
reasons stated above, she recommended that Hamlet Construction's bid be rejected
as non-responsive. She said that the bid from Mace Grading could not be
evaluated because unit prices were not provided; therefore, this.bid is
rejected. Triad Grading has only a limited building license; therefore, this
firm is not properly licensed and their bid must be rejected. Wright Grading
and Larry McDowell Construction both have an unlimited license and are
responsive bidders. Ms. Sykes recommended the bid be awarded to the low bidder,
Wright Grading.
On motion of Kemp, seconded by Langley, the Board awarded a three-year
landfill operations contract to the low bidder, Wright Grading Company.
Chairman Frye commended Mr. Wright for the.work he has done at the landfill
for the past 20 years. Bill Ivey., attorney for Mr. Wright, stated that Mr.
Wright had received a letter from the NC Department of Environment, Health and
Natural Resources saying that he is doing good work at the landfill.
Appointments - Strategic Planning Chairman and Vice -Chairman
Chairman Frye submitted the name of Don.Hancock as a possible chairman for
the Randolph County Strategic Planning Committee. He has been a teacher,
principal, County Planning Board member and chairman and is now mayor of
Archdale and chairman of the Randolph County Economic Development Corporation
Board of Directors. Mr. Frye also suggested that Hal Johnson, County Planning
Director, serve as vice-chairman, so that both the private and public sector be
involved in leadership.
On motion of Langley, seconded by Comer, the Board appointed Don Hancock as
chairman and Hal Johnson as vice chairman of the Strategic Planning Committee.
Appointments —Private Industry Council
On motion of Langley, seconded by Kemp,.the.Board appointed Deborah Bowman,
Vicki Brower, Carey Durham and Kathryn Frazier and reappointed Addie Luther,
Carol Matney and Janet Means to the Private Industry Council
Adjournment
On motion of Kemp., seconded by Langley, the Board adjourned at 7:15 p.m.