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010383t MINUTES RANDOLPH COUNTY BOARD OF COMMISSIONERS January 3, 1983 The Randolph County Board of Commissioners met in regular session at 9:00 a.m. on Monday, January 3, 1983, in the Commissioners' Meeting Room, Administration Building, 145 Worth Street, Asheboro, North Carolina. The following members were present for the meeting: Bill Boyd, Chairman, Richard Pugh, Richard Petty, Darrell Frye, and Floyd Langley. The meeting was called to order by Chairman Bill Boyd. Invocation was given by Rev. Randal Ross of First Assembly of God. On motion of Darrell Frye, seconded by Richard Petty, the minutes of the December 6, 1982 meeting were unanimously approved with the following corrections: Page 2, Paragraph 5 -.Change the word "recessed" to "adjourned." Paragraph 6 - Change "The meeting was reconvened" to "The new Board convened." Paragraph 7 - Change "Darrell Frye" to "Floyd Langley." Bob Crumley reported on a memo from David Griffith & Associates concerning a state law which prohibits the State from paying indirect costs on Mental Health and Public Health grants. Several counties in conjunction with the Association of County Commissioners are attempting to get this law modified. Mr. Crumley noted that with the advent of the single audit concept, it is especially important that the County be able to get indirect costs paid. On motion of Richard Petty, seconded by Floyd Langley, the Board of Commissioners unanimously agreed to support this legislative effort by forwarding a letter to our representatives to General Assembly. On motion of Floyd Langley, seconded by Richard Petty, the Board of Commissioners unanimously approved a proclamation to support the 1982 Census of Agriculture's efforts to get all farm and ranch operators to fill out the farm census question- naire they received in the mail. A copy of this proclamation is included by reference. Bob Crumley reported that effective January 1, 1983,.all federal employees will be covered by Medicare. Counties employing federal employees must pay a matching share. The Agriculture Extension Agent is the only federal employee Randolph County has. There is enough money in the budget to pay the matching share this year, but money will have to be allocated for it next budget year. Bob Crumley presented a memo from PTCOG concerning their "Local Government Energy Officer Program." Through this program, local governments can hire personnel to implement cost-effective management measures and will be guaranteed energy cost savings that equal or exceed the energy personnel's salary. It was the consensus of.the Board that private,enterprise could provide the same services with less expense. On motion of Richard Pugh, seconded by Darrell Frye, the Board of Commis- sioners unanimously voted not to participate in this program. Minutes Board of Commissioners January 3, 1983 Page 2 On motion of Darrell Frye, seconded by Richard Pugh, the Board of Commissioners unanimously approved by resolution a D.O.T. request to add Sabine Street and Payne Street in the Lucian C. Payne Subdivision to the State System of Roads. A copy of this resolution is included by reference. On motion of Richard Petty, seconded by Floyd Langley, the Board of Commissioners unanimously approved a D.O.T. request to add Brook Drive and Oak Court in the Trinity Forest Subdivision to the State System of Roads. A copy of this resolution is included by reference. Chairman Bill Boyd commended the Tax Department for its discovery of unlisted property with a value of approximately $55,050,000.00 with taxes and penalties due of $257,350.00. Bob Wright of Wright & Kearns, Inc. gave an audit report for the 1982.budget year and presented the Manager's letter. Mr. Wright noted that with the single audit concept, only one agency (independent auditor) will be auditing for the State; therefore, the County must establish an internal audit system and a departmental studies program in order to be fully informed of costs and programs involved within each department. Ten counties in North Carolina are already on the single audit system; ten additional counties will be audited in this manner at the end of the current budget year. A copy of this audit report and Manager's letter are included by reference. Bob Crumley presented a tax assessment for State Road 2280. He stated that on December 1, 1980, the Commissioners adopted a preliminary resolution giving notice of the intention to assist in the financing of the improvement and paving of State Road 2280, also known as Farley Drive. The total cost for the project is $12,542.00. The preliminary assessment roll is complete and ready to be filed in the Office of the Commission Clerk. By law, the assessment roll must be available for public inspection for a period of ten days. On motion of Floyd Langley, seconded by Darrell Frye, the Board of Commissioners unanimously passed the following".resolution: WHEREAS, Article Nine, Chapter 153A of the General Statutes permits the special assessment against benefited property to recoup portions of costs for the improvements to subdivision and residential streets; and WHEREAS, on December 1; 1980, the Randolph County Board of Commissioners adopted a preliminary resolution giving notice of the intention to assist in the financing of the improvement and paving of State Road 2280, said road also known as Farley Drive, on a plat recorded in Plat Book 12, Page 43, in the Office of Register of Deeds of Randolph County; and WHEREAS, said improvement has been made and the County now desires to determine costs and adopt a preliminary assessment roll; NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that the total project cost for the paving.of State Road 2280 is $12,542.00. Minutes Board of Commissioners January 3, 1983 Page 3 BE IT FURTHER RESOLVED that.;the attached preliminary assessment roll is complete. Specifically, it contains a description of the tracts of land assessed, the basis for the assessment, the amount assessed, the terms of payment, and the names of the owners. BE IT FURTHER RESOLVED that the Randolph County Board of Commissioners direct the assessment roll to be filed in the.Office of the Commission Clerk for a period beginning January 4, 1983, and ending January 14, 1983. During this time; the preliminary assessment roll will be available for public inspection. BE'IT FINALLY RESOLVED that the Randolph County Board of Commissioners set February 7, 1983 as the date on which a public hearing will be held relative to the preliminary assessment roll. The public hearing shall be held at 10:00 a.m. in the Randolph County Commissioners Meeting Room. Frank Willis presented a budget amendment for the Health Department's receipt of $5,663 in state and federal grants. On motion of Floyd Langley, seconded by Richard Petty, the Board unanimously voted to accept this budget amendment. A copy of this budget amendment is included by reference. On motion of Richard Petty, seconded by Richard Pugh, the meeting was adjourned.