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121283RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES December 12, 1983 The Randolph County Commissioners met in regular session on December 12, 1983, at 2:00 p.m. in Courtroom B, Randolph County Courthouse, Asheboro, NC. Commissioners present were Chairman Bill Boyd, Richard Pugh, Darrell Frye, Floyd Langley, ana Richard Petty. Invocation was given by Rev. Al Sholar, Minister of Education at First Baptist Church in Asheboro. On motion of Richard Pugh, seconded by Richard Petty, the minutes of the November 7, 1983 meeting were unanimously approved. On motion of Darrell Frye, seconded by Richard Pugh, a proclamation in honor of recently deceased Representative Frank Redding was passed. Copy included by reference;. On motion of Richard Pugh, seconded by Richard Petty, Bill Boyd was unanimously reappointed Chairman for the next year. On motion of Floyd Langley, seconded by Richard Petty, Darrell Frye was unanimously reappointed Vice -Chairman for the next year. On motion of Floyd Langley, seconded by by Richard Pugh, Annie Shaw was unanimously reappointed Clerk to the Board for the next year. Bill Ivey, Industrial Bond Attorney, appeared before the Board to request final approval for Nantucket Hosiery Mills and Dixie Container Corporation. On motion of Richard Petty, seconded by Richard Pugh, the Commissioners unanimously gave final approval for $4,500,000 revenue bond for Nantucket Hosiery Mills Corporation. On motion of Darrell Frye, seconded by Richard Petty, the Commissioners gave final approval for a $950,000 revenue bond for Dixie Container Corporation. A copy of these proceedings is included by reference. Katy Vuncannon, Area Director for Mental Health, advised the Board that an open house would be held at North House (group home for Willie M children) on Sunday, December 18, for the community at large and for the area residents. Ms. Vuncannon asked that she be allowed to enter salaries for Willie M personnel into the budget from the "General Willie M" lump sum. On motion of Richard Pugh, seconded by Richard Petty, the Board unanimously approved this transfer of funds. On motion of Richard Petty, seconded by Floyd Langley, the Commissioners unanimously passed a resolution to add Brad Street to the State System of Roads. Copy of resolution included by reference. On motion of Darrell Frye, seconded by Richard Pugh, the Commissioners unanimously approved a proclamation in honor of Leonard Hancock, Maintenance Supervisor, on his retirement. On motion of Darrell Frye, seconded by Richard Pugh, the Commissioners adjourned the meeting to attend the funeral of Frank Redding as a group. Regular session.reconvened at 4:20 p.m. Neil Allen, Emergency Services Director, petitioned the Board to allow him to buy wo ambulances on State contract rather than buying units locally and doing conversion ork (formerly budgeted for this year.by the Commissioners). Mr. Allen presented a Commissioners Minutes December 12, 1983 Page 2 display of the two options. Option l (purchase of 2 vehicles) would cost $63,682.00. Option 2 (change -over of 2 vehicles at $21,989.52 and 1983 chassis at $27,848.50) would cost $49,838.02. Mr. Allen explained that Option 1 would, in the long run, save money and, more significantly, would allow the Emergency Services Department to provide better service and to be more versatile. He also pointed out that because of other areas in which he had cut costs, he has sufficient funds in his budget to make the purchases in Option 1. On motion of Richard Pugh, seconded by. Darrell Frye, the Commissioners unani- mously approved Option 1 and commended Mr. Allen for the cost savings he has effected since his employment in July of this year. On motion of Floyd Langley, seconded by Richard Petty, the Commissioners unanimously voted to reject bids on two ambulances from local dealers. Neil Allen spoke to the Board concerning the Randolph County Disaster Relief Plan. The State asks for a mutual aid agreement among municipalities of the county, but the Commissioners must approve the agreement first. On motion of Darrell Frye, seconded by Richard Petty, the Commissioners unanimously approved the agreement. Alan Pugh, County Tax Attorney, appeared before the Board to request permission for the Tax Department to resell several parcels of real property to the previous owners. He explained that when there is no buyer at a foreclosure sale, the County becomes the owner. According to General Statutes, the County has the option of selling the property back to taxpayer for an amount not less than the default amount. On motion of Floyd Langley, seconded by Darrell Frye, the Commissioners authorized the resale of real properties held by the County to the -previous owners, with all back taxes to be collected for the period the County held the properties. Back taxes collection will include any interest and penalties due. Alan Pugh, on behalf of the Randolph County Bar Association, requested that the Commissioners reconsider their November decision and allow the Bar Association to place a memorial plaque in Coutroom C. On motion of Richard Pugh, seconded by Floyd Langley, the Commissioners unanimously voted to allow the Bar Association to place the plaque in the courtroom of their choice. On motion of Richard Petty, seconded by Floyd Langley, the Commissioners unanimously approved a proclamation proclaiming December 19-24 to be a week of celebration in honor of State Football Champions Randleman High School Tigers and Eastern Randolph High School Wildcats. Manager Bob Crumley informed the Board that the money the Commissioners had provided five years ago for a historical inventory of Randolph County property has proved to be sufficient only to provide a proofed copy of the completed book. The Randolph County Historical Society proposes to advance some $7,800 necessary to complete the printing if the County will allow them the option of selling copies of the book, with the profits to be used to set up a Historical Properties Commission. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously approved this proposal. II The Manager related to the Board that he had received records retention schedules from the State for various departments. These schedules allow department heads to authorize certain documents to be destroyed after a certain date. On motion of Darrell 1 Frye, seconded by Richard Petty, the Commissioners authorized the departments to follow Ithe destruction schedules as they see fit. On motion of Floyd Langley, seconded by Richard Pugh, the Commissioners unanimously approved $9,500 for TB Control funds and $6,431 for Maternal and Child Health funds to be allocated to the Health Department from the State. Commissioners Minutes December 12, 1983 Page 3 The Manager reported that that he had worked out a lease agreement with Lou Wilson for the Randolph Rest Home. Upon completion of some current painting, rent will be $1400 per month, with the County being responsible for all maintenance. On motion of Richard Pugh, seconded by Floyd Langley, the Commissioners unanimously approved this contract for the remainder of the budget year, with the option to renew for another year. On motion of Richard Petty, seconded by Darrell Frye, the Commissioners approved $23,400 for the proposed site and construction for the Seagrove dumpster. The Manager reported that the Merit Pay Plan Committee has recommended a formula for the distribution of merit pay funds between departments, said formula as follows: Department's _ # Eligible Dept. Employees X Total Available Merit Funds Share Total # Eligible Employees The Merit Committee also recommended a minimum of $50 per bonus and asked that they (the committee) become a standing committee with the responsibility of reviewing and evaluating the nominations for awards. The Commissioners, without formal vote, endorsed the Merit Committee's recommendations. The Commissioners reviewed a revaluation brochure used by Forsyth County when tax listings were mailed. They concurred that a similar brochure for Randolph County would be helpful, but suggested that a "pie" graph showing how the tax dollars are spent (for ad valorem taxes only) be included. County Attorney Bob Crumley informed the Board that the County has been sued by a Jack Lee Todd of Archdale. Mr. Todd alleges that our Sheriff's Department personnel damaged his property in forceful entry and that they did not secure his dwelling properly afterward and that they took some of his property./ he County's liability insurance company will handle this case. On motion of Darrell Frye, seconded by Floyd Langley, the Commissioners unanimously approved a change order for Myrick Construction Company in the amount of $10,812. Chairman Boyd announced that that he had been asked by Annie Shaw, Register of Deeds, to reconsider the Commissioner's November decision to require her office to go on line with the County's computer system. Mr. Boyd stated that the intent of the motion had been that Mrs. Shaw would use the County's system when that system could reproduce what Mrs. Shaw's current system is doing. On motion of Floyd Langley, seconded by Richard Pugh, the Commissioners unanimously approved the Register of Deeds office's use of its present system until it is feasible for them to go on the County's system and until the County system can reproduce exactly the present system. On motion of Darrell Frye, seconded by Richard Petty, the Commissioners unanimously approved the reappointment of James Millikan, James Lloyd Blair, and R. H. Lassiter to the Guil-Rand Fire Protection District Commission. On motion of Richard Petty, seconded by Floyd Langley, the Commissioners unanimously appointed Tom McIntosh (Asheboro City Manager), Elizabeth Swaim (Mayor, Randleman), Dalton Fulcher (Archdale City Manager), and Robert Davis (citizen from District 4) to the Randolph County Water Task Force. On motion of Darrell Frye, seconded by Richard Pugh, the Commissioners unanimously reappointed Terry Coble and appointed Charles Adams to the Randolph County Planning Board. Commissioners Minutes December 12, 1983 Page 4 On motion of Richard Petty, seconded by Floyd Langley, the Commissioners unanimously approved the reappointment of John Darwin and Emrna Castelloe and the appointment of Michael Loomis, Tony Cranford, and Robert Scott to the Board of Health. On motion of Richard Pugh, seconded by Darrell Frye, the Commissioners unanimously approved budget amendments presented by Frank Willis. Copies of these amendments are included by reference. . Frank Willis presented a bill from Guilford County.for transporting .2 Randolph County Mental Health patients to Raleigh. On motion of Richard Pugh, seconded by Floyd Langley, the Commissioners unanimously approved payment of this bill. Frank Willis requested permission to hire a Data Entry Operator II for the Finance Department, explaining that since the departmental reorganization, his personnel cannot keep data posted on a timely basis. He added that he has enough money in his budget to pay for this additional position. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously approved Mr. Willis's request, subject to his having enough money in the budget, and if caught up at the end of the budget year, he is not to request this position for next year. Darrell Frye brought before the Board a letter he had received from Larry Brower of Archdale asking for assistance from the Commissioners on getting caution lights erected on Highway 311 at the Guil-Rand Fire Station. The Commissioners concurred that this is an extremely dangerous site, as is the intersection on 220 which the Level Cross Fire Department uses. On motion of Darrell Frye, seconded by Ricahrd Petty, the Commissioners unanimously agreed to send a letter to Representative Harold Brubaker, Senators Russell Walker and Wanda Hunt, and to Richard Siler of Department of Transportation in support of lights at the sites on Highway 220 and Highway 311. On motion of Richard Pugh, seconded by Darrell Frye, the Commissioners unanimously voted to adjourn to executive session. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously reconvened regular session. No action was taken on executive session. The Commissioners decided to change their January meeting to January 3. On motion of Floyd Langley, seconded by Darrell Frye, the meeting was adjourned.