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082189RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES August 21, 1989 The Randolph County Board of Commissioners met in special session at 7:00 p.m. on August 21, 1989. Commissioners Frye, Langley, Davidson, Petty and Comer were present. The purpose of the meeting was to conduct business related to the school bond referendum and to conduct other business as described below. School Bond Referendum Application County Manager Frank Willis read a letter from the Local Government Commission stating that Randolph County's application requesting approval of the Local Government Commission of issuance of $32,000,000 school bonds had been recorded as having been filed on August 14, 1989 and accepted for submission to the Commission at its next meeting. He stated that acknowledgement of the filing of the application must be received before the bond order can be introduced. Introduction of Bond Order Commissioner Kenyon Davidson introduced the following bond order: "BOND ORDER AUTHORIZING THE ISSUANCE OF $32,000,000 SCHOOL BONDS OF THE COUNTY OF RANDOLPH" WHEREAS, the Board of Commissioners of the County of Randolph has received and considered resolutions from the Randolph County Board of Education and the Asheboro City Board of Education, requesting that the Board provide funds by issuance of bonds for additional school facilities in the County; and WHEREAS, the Board deems it advisable to make the improvements hereinafter described; and WHEREAS, the Board has caused to be filed with the Secretary of the Local Government Commission of North Carolina an application for Commission approval of the bonds hereinafter described as required by The Local Government Finance Act, and the Secretary of the Commission has notified the Board that the application has been filed and accepted for submission to the Commission; NOW, THEREFORE, BE IT ORDERED by the Board as follows: Section 1. The Board determines that it is necessary to provide school buildings and facilities in the County, including the construction of new schools and school facilities and the renovation and expansion of existing schools and school facilities, and including the acquisition and installation of necessary furnishings and equipment and the acquisition of land or rights -in -land required therefor, and to pay capital costs of such improvements. Section 2. To raise the money required to pay capital costs of providing the improvements described above, in addition to any funds which may be made available for that purpose from any other sources, bonds of the County are 8/21/89 Minutes Page 2 hereby authorized and shall be issued pursuant to The Local Government Finance Act. The maximum aggregate principal amount of bonds authorized by this bond order shall be $32,000,000. Section 3. Taxes sufficient to pay the principal of and interest on those bonds when due shall be annually levied and collected. Section 4. A sworn statement of the County's debt has been filed with the Clerk to the Board and is open to public inspection. Section 5. This bond order shall take effect when approved by the voters of the County at a referendum. Resolution Setting Public Hearing on Bond Referendum On motion of Clinton Comer, seconded by Richard Petty, the Board adopted the following resolution, which was read at length: WHEREAS, the bond order entitled,"BOND ORDER AUTHORIZING THE ISSUANCE OF $32,000,000 SCHOOL BONDS OF THE COUNTY OF RANDOLPH" has been introduced at the meeting of the Board of Commissioners of Randolph County held on August 21, 1989, and the Board desires to provide for a public hearing thereon and the submission of a statement of debt in connection therewith as required by The Local Government Finance Act; NOW, THEREFORE, BE IT RESOLVED by the Board as follows: (1) The public hearing upon that bond order shall be held on September 5, 1989 at 7:00 o'clock, P.M., in Courtroom B of the Randolph County Courthouse, 145 Worth Street, Asheboro, North Carolina. (2) The Clerk to the Board is hereby directed to cause a copy of the bond order to be published with a notice of the hearing in the form prescribed by law in a qualified newspaper no fewer than six days prior to the public hearing. (3) The County's Finance Officer is hereby directed to file with the Clerk to the Board prior to publication of the bond order with the notice of such public hearing, a statement setting forth the debt incurred or to be incurred, the appraised value of property subject to taxation by the County and the net debt of the County. Filing of Sworn Statement of Debt Frank Willis, Finance Officer, filed with the Clerk to the Board a sworn statement setting forth the debt incurred or to be incurred, the appraised value of property subject to taxation by the County and the net debt of the County. The debt statement must remain on file in the Clerk's office and available for public. inspection through the date of the public hearing. The whole purpose of this debt statement is to insure that the proposed bond issue will not exceed the statutory debt limitation, which is 8% of the appraised valuation of property within the county. A copy of this statement of debt is attached by reference. Road Assessment on SR 2281 Alice Dawson, Clerk to the Board, advised the Board that she had received written verification from Lex Kelly with D.O.T. that the paving project for SR 8/21/89 Minutes Page 3 2281 has been completed as of August 1, 1989. The County can now begin the process to assess property owners on SR 2281 for their portion of the paving. She stated that for this particular project no administrative costs are to be charged; therefore, the total project cost is $11,587.41, the same amount of the check the County sent to D.O.T. to pay for this project. On motion of Langley, seconded by Comer, the Board adopted a resolution declaring the cost, ordering the preliminary assessment roll and setting public hearing on preliminary assessment roll for SR 2281. A copy of this resolution is attached by reference. On motion of Davidson, seconded by Petty, the Board voted to require the first installment of the assessment to be due 60 days from the confirmation of the assessment roll. Seagrove-Ulah Water District Ms. Dawson advised the Board that she had spoken with Ernie Cain, regional engineer with the Public Water Supply Branch of the NC Department of Human Resources, who indicated that he would be available on October 2 to conduct the required joint public hearing with the Board of Commissioners concerning the proposed Seagrove-Ulah Water District. On motion of Davidson, seconded by Comer, the Board set this public hearing for 7:00 p.m. on October 2, 1989, to be held in the Seagrove Elementary School cafeteria. Bid Award for Computer Wiring --Stedman Building Patty Sykes, Purchasing Agent, informed the Board that informal bids have been received for computer and telephone wiring for the Stedman Building. Bids received were as follows: Technical Communications Services $16,945.75 Telephone Communications Services 20,858.00 Interconnect Corporation 35,346.88 All bidders met equipment and wiring specifications. Ms. Sykes recommended the bid be awarded to the low bidder, Technical Communications Services, Inc. On motion of Comer, seconded by Petty, the Board awarded the bid to the low bidder, Technical Communictions Services, Inc. Resolution Authorizing Sale of Surplus Wiring Ms. Sykes explained that as a result of having to rewire the Stedman Building, the County will have 14,000 feet of wiring and over 100 data connectors for which it has no use. The wiring could be stored for future use, but there is no guarantee that it would be compatible with any computer system purchased later. Several vendors have expressed an interest in purchasing this wiring. Ms. Sykes requested permission to sell the wiring and data connectors by private negotiation and sale. On motion of Langley, .seconded by Davidson, the Board adopted a resolution authorizing the Purchasing Agent and DP Manager to negotiate price with interested bidders and authorizing the Purchasing Agent to finalize the sale on behalf of the Board. A copy of the resolution is attached by reference. 8/21/89 Minutes Page 4 Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.