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050382a - MINUTES RANDOLPH COUNTY BOARD OF COMMISSIONERS MEETING May 3, 1982 The Randolph County Board of Commissioners met in regular session on May 3, 1982 at 9:00 A.M. at 145 Worth Street, Asheboro, North Carolina. The follow- ing members were present: Richard K. Pugh, Chairman, Thurman Hogan, Kenyon Davidson, and Bill Boyd. The meeting was called to order by Chairman Richard K. Pugh. A motion was made by Thurman Hogan, seconded by Kenyon Davidson, to approve the minutes of the April 5, 1982 meeting. This motion was unanimousl approved. A petition was submitted to the Board of Commissioners from citizens in the Tabernacle area opposing the dumpster site on SR 1344. This item was delayed until the Commissioners could visit the dumpster site and talk with the citizens of the community. On motion of Bill Boyd, seconded by Kenyon Davidson, the Commissioners unanimously approved the following persons for the Staley Fire District Commission to serve a two-year term: Ferment Lindley, Sr. Route 1, Staley, NC Melvin Numm Route 1, Liberty, NC Arlie Williams Route 1, Liberty, NC Johnny Green, Route 4, Box 63, Siler City, NC presented a petition to the Randolph County Board of Commissioners requesting the naming of a community (Cedar Hill); another petition opposing the naming of this community was submitted to the Board of Commissioners. After much discussion, the Board of Commissioners tabled this matter without action as no motion was made. Mr. Pugh stated that the Board of Commissioners would reconsider this matter if the ciitzens of the community would work together on a possible solution. On motion of Bill Boyd, seconded by Kenyon Davidson, the Board of Commissioners unanimously approved the Resolution honoring Eugene Havens who is retiring from the Building Inspections office of Randolph County. A copy of this Resolution is included by reference. On motion of Thurman Hogan, seconded by Bill Boyd, the Resolution for the Sale of County Surplus property was unanimously approved. A copy of this Resolution is included by reference. On motion of Bill Boyd, seconded by Thurman Hogan, a Resolution from the Department of Transportation regarding the abandonment of SR 2239 was unanimously approved. A copy of this Resolution is included by reference. , Minutes Randolph County Board of Commissioners Meeting May 3, 1982 Page 2 The Board of Commissioners agreed to table the School Board Right.of Way Request until the June 1, 1982 meeting in order to give the Commissioners an opportunity to visit the Archdale building area and study the request. On motion of Kenyon Davidson, seconded by Bill Boyd, the Resolution for the addition of Whippoorwill Drive into Lawrence Earnhardt Subdivision was unanimously approved. A copy of this Resolution is included by reference. Bob Crumley presented bids from Lee's Heating and Air Conditioning Service to the Board of Commissioners for repairs to the air conditioning unit and for replacement of the entire air conditioning unit at the Mental Health Center. On motion of Thurman Hogan, seconded by Kenyon Davidson, it was unanimously approved that Bob Crumley, Bill Boyd and Leonard Hancock would inspect the air conditioning unit and if the decision is made to replace the unit, bids would be obtained, the Commissioners called, and the bid amounts related to them. It was decided by the Board of Commissioners that the Commissioners would meet with the Department of Transportation to discuss roads on Thursday, May 27, 1982, at 10:00 A.M. at the Randolph County Board of Commissioners Meeting Room. A motion by Richard Pugh, seconded by Thurman Hogan was unanimously approved for Bill Boyd to inspect the Archdale building and get a detailed list of necessary repairs and obtain bids for these repairs. My Boyd would then submit these bids to the Board of Commissioners. Bob Crumley was asked by the Commissioners to contact the City Manager of Archdale regarding the possibility of the City of Archdale renting part of our Archdale building for office space. Mr. Crumley was to report back to the Commissioners regarding this matter. Bob Crumley presented a Proposed User Fee report to the Board of Commissioners regarding the use of Computer Services. On motion of Bill Boyd, seconded by Kenyon Davidson, the report was unanimously approved. Bob Crumley reported to the Board of Commissioners, the need for additional office space for Computer Services. He stated that there were three offices on second floor adjacent to Courtroom B that were vacant. He also reported that since Courtroom B was not being used, the possibility of using Courtroom B and the adjacent offices could be considered. Richard Pugh made a motion, seconded by Thurman Hogan, that KenyonDavidson and Thurman Hogan check into this situation and report back to the Commissioners. This motion was unanimously approved. In the matter of Upgrades for Computer Services, no action was taken. Bob Crumley presented a brief review of the changes in the Personnel Policies and Procedures Resolution. The regular session of the Board of Commissioners meeting was adjourned for a recess in order for a scheduled public hearing. Minutes Randolph County Board of Commissioners Meeting May 3, 1982 Page 3 At 11:00 A.M., a Public Hearing was conducted to consider the Re -zoning Request of Wayne McDonald that approximately 13.80 acres located on Prospect Street Ext., State Road 1619, Zoning Map 1-1, Tax Map A-3-1, Trinity Township, owned by Wayne McDonald, be re -zoned to a Conditional Use Highway Commercial and that a Conditional Use Highway Commercial zoning permit be issued for an Automotive Storage Yard and Automotive Repair Shop. Hal Johnson advised the Board of Commissioners that the Planning Board had reviewed the request and voted 3-2 in favor of recommending approval with specific conditions. Several citizens from the area attended the Public Hearing to oppose the request. After much discussion, the Public Hearing was adjourned at approximately 11:40 A.M. On motion of Kenyon Davidson, seconded by Bill Boyd, it was approved that this matter be tabled until the June 1, 1982 meeting at 11:00 A.M. in order to give the Board of Commissioners a chance to visit the property. Thurman Hogan opposed this motion. The regular session of the Board of Commissioners resumed and discussion concerning the Personnel Policies and Procedures Resolution continued. Mr. Crumley stated to the Commissioners that he would wait for the Commissioners to advise him as to when they were ready for this Resolution to be placed on the agenda. Bob Crumley requested that the Update of Position Classifications Plan and Historical Payroll System be tabled until further notice. In a discussion concerning the NACo Annual Conference plans, it was decided that Bob Crumley, Bill Boyd and Kenyon Davidson would be attending. It was decided by the Board of Commissioners to table the matter of submitting names for the Board of Directors of Piedmont Triad Development Authority, Inc. until the June 1 meeting. Bob Crumley presented two proposals from Centel regarding the telephone needs for the County Manager's office. The first proposal (308 Tie System) would be for installing a private line with a jack in the Board of Elections o-fice for their use during election times. This system would also have a privacy feature, a do -not -disturb feature, a conference feature, and a hands -free -answer -back feature, and would cost $2,340.90. The second proposal (IA2 Key System) would include a standard six -button key system with intecom and does not offer any of the advance features of the first system. This system would involve having two telephones on the County Manager's desk and also on his secretary's desk. This system would cost $1,800.26. With the first system, the telephones that are currently in the County Manager's office would be used in other departments. In another proposal from Centel regarding the changes and additions for the different departments, the amount of the proposal was $2,113.37. On motion of Thurman Hogan, seconded by Bill Boyd, it was unanimously approved by the Board of Commissioners for Centel to install the first system (308 Tie System) in the County Manager's office and also make the necessary changes and additions for the various departments. MInutes Randolph County Board of Commissioners Meeting May 3, 1982 Page 4 A report from the Tax Department was presented to the Board of Commissioners. There was no discussion regarding this matter. On motion of Thurman Hogan, seconded by Bill Boyd, the Budget Adjustment report pre- sented by Frank Wilis was unanimously approved. On motion of Bill Boyd, seconded by Thurman Hogan, a Resolution proclaiming May 2 through May 8, 1982 as "Nurses Week in Randolph County" was unanimously approved. A copy of this Resolution is included by reference. There being no further business, the meeting was adjourned by Chairman Richard K. Pugh.