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100482MINUTES RANDOLPH COUNTY BOARD OF COMMISSIONERS MEETING October 4, 1982 The Randolph County Board of Commissioners met in regular session at 9:00 a.m. on Monday, October 4, 1982, in the Commissioners' Meeting Room, Administration Building, 145 Worth Street, Asheboro, North Carolina. The following members were present for the meeting: Richard Pugh, Chairman, Thurman Hogan, Richard Petty, Kenyon Davidson and Bill Boyd. The meeting was called to order by Chairman Richard Pugh. On motion of Richard Petty, seconded by Thurman Hogan, the minutes of September 7, 1982 meeting were unanimously approved. On motion of Bill Boyd, seconded by Kenyon Davidson, the Board unanimously approved two Department of Transportation requests: addition of Dinah Road to the State System and the realignment of SR 2137 to eliminate a hazardous curve. Copies of these resolutions are included by reference. The Board discussed at length the possibility of housing Randolph County's Archdale ambulance and crew in the Guil-Rand Fire Department, Station 20, and reviewed a proposed contract submitted by Guil-Rand Fire Protective Association. At present, the ambulance must stay outdoors and the crew is housed in the County's Archdale Building. Richard Pugh reported the possibility of sale of the Archdale Building to the City of Archdale. Although the City does not have the money at present to purchase the building, it is interested in leasing it for a nominal yearly fee and would agree to pay all maintenance and repairs. Bob Crumley noted that the County now pays $2400 yearly just for maintenance of the Archdale Building, plus utilities and repair costs. On motion of Richard Petty, seconded by Thurman Hogan, the Board unanimously voted to rent space in the Guil-Rand Fire Department in Archdale with the following provisions: 1) Monthly rent be changed from $250 to $200. 2) Change 30 days notice to 90 days notice for termination of contract. Richard Pugh stated that a meeting with the Guil-Rand Fire Chief, Health Department Director, Emergency Medical Rescue Director, and the County staff to be housed would be necessary to clarify personnel policies and procedures. On motion of Bill Boyd, seconded by Richard Petty, the Board authorized Richard Pugh and Bob Crumley to negotiate the fine points of a lease agreement with the City of Archdale for the rent of the Archdale Building. Items to be included in the lease are as follows: 1) The lease will be for a ten-year period for a nominal yearly fee ($10.00 per year). 2) The County will retain the sheriff's office, magistrate's office, a general office, and continued use of the large meeting room, which will be shared with the City of Archdale. 3) The City of Archdale will pay for all maintenance, repairs, and utilities. If the lease is terminated early, the County will reimburse the City of Archdale on a pro rata basis. 4) The County will maintain its property and liability insurance policy on the Archdale Building and prorate the cost on usage of the building. Minutes Randolph County Board of Commissioners October 4, 1982 Page 2 Bob Crumley presented a proposal from Fulcrum Computer Group, Inc. for the County's upgrading of its computer system. Fulcrum was the only bidder. The proposal includes word processing and food stamp eligibility packages. On motion of Thurman Hogan, seconded by Richard Petty, the Board of Commissioners unanimously approved the proposal and the expenditure of the already budgeted sum of $52,400.00. Bob Crumley reported that the Courthouse and Annex exteriors need painting. Bill Boyd added that he had prepared some specifications for paint and for procedures to be used to ensure good results from the painting contractor. On motion of Thurman Hogan, seconded by Bill Boyd, the Board of Commissioners authorized the County Manager to bid out these painting services with the prepared specifications. Bob Crumley gave an update on personnel matters in his administration. He is currently revising the County's Affirmative Action Plan. He also announced the hiring of Jane Williams as Personnel Technician. Additionally, he reported that the County's application is being redone so that Affirmative Action information may be filed separately from the rest of the application. All County applications will be centralized in the Personnel Office, regard- less of the position applied for. For all openings in the County, the centralized applications will be reviewed and sent to the appropriate department for screening. Mr. Crumley also reported that he had just completed four training sessions for all supervisors on how to evaluate their employees. On motion of Thurman Hogan, seconded by Richard Petty, the Board unanimously approved the revised Affirmative Action Plan. Bob Crumley gave a report on the Alexander vs. Hill case, which involves Legal Aid in a lawsuit against all 100 counties of North Carolina. If Legal Aid wins the case, they will be able to place monetary damages against counties who do not process their cases within a certain time frame. The Commissioners reviewed a Nursing Homes study prepared by Piedmont Health Systems Agency. The study projects an additional 166 nursing home beds will be needed by Randolph County by 1986. Bob Crumley noted that the state regulates the number of new nursing home beds and is not issuing any certifi- cates of need at this time. He added that it would probably take two years to get a certificate of need processed after the state's moratorium on new construction is lifted. Therefore, the County needs to address itself to the problem now. Since there is often a shortage of beds in Randolph County, the County at times pays for area residents placed in nursing homes outside the county. Chairman Richard Pugh stated that if Randolph must spend $2 million on Medicaid bills for local residents in nursing homes, he would like to see it spent within the county, as this would expand the tax base and keep the payroll here. On motion of Bill Boyd, seconded by Kenyon Davidson, the Board by resolution accepted the study and endorsed the need for additional nursing facilities in Randolph County. Minutes Randolph County Board of Commissioners October 4, 1982 Page 3 On motion of Kenyon Davidson, seconded by Bill Boyd, the Board of Commissioners unanimously accepted the recommednations of the Home Health Care and Support Services study prepared by Piedmont Health Systems Agency. Bob Crumley related to the Board that the County Jail has recently undergone its semiannual inspection and all areas are in compliance with State regu- lations except that multiple cells are not standard size. He also noted that the jail has recently been certified as a federal detention center. Bob Crumley announced that Randolph County has been awarded $18,482 in matching funds under the North Carolina Land Records Management Program. In accepting this grant, Randolph County will be required to follow the rules and regulations that govern this funding. On motion of Richard Petty, seconded by Bill Boyd, the Board of Commissioners unanimously approved the grant and agreed to abide by the grant guidelines. Bob Crumley reported that the overall low bidder for County tires for 1982-83 is Northgate Tire and Auto. On motion of Bill Boyd, seconded by Kenyon Davidson, Northgate Tire and Auto was accepted unanimously as the overall low bidder. The low bidder for fuel oil for County offices was Briles Oil Company. On motion of Thurman Hogan, seconded by Richard Petty, the Board accepted Briles Oil Company's bid of 98.70 per gallon with fluctuating price. Bob Crumley announced that the North Carolina Association of County Commissioners will hold a meeting on October 12, 1982, in Raleigh, North Carolina. On motion of Thurman Hogan, seconded by Richard Petty, the appointment of Bill Kinley, Archdale City Council, and Frank Redding, State Representative, to the Yadkin -Pee Dee River Basin Committee was unanimously approved. Bob Crumley shared a letter from Judge Walker concerning the Supreme Court's recent ruling that cameras and other news media equipment may be allowed in the courtroom. Reporters and equipment must be housed within a booth, however, so that no one in the courtroom can see or hear the reporters or their equip- ment. Furthermore, the media must pay for any booth constructed in the court- room. Chairman Richard Pugh reported on the school consolidation meeting which he and Bob Crumley recently held with city and county superintendents and board chairmen. It was decided that professional guidance is needed to study the feasibility of a merger. Mr. Pugh read a letter that the committee drafted to Dr. Darrell Spencer, Associate Director, Division of School Planning, State Department of Public Instruction, asking him to meet with them to share his expertise on how the feasibility study should be conducted. Mr. Pugh noted that the feasibility study will be provided by the State Board of Education at no expense to the county. Bob Crumley gave an update on the Sophia/Flint Hill dumpster site. His office has received no negative comments from citizens. George Elliott, Health Department Director, has received only positive comments. Mr. Pugh thanked Minutes Randolph County Board of Commissioners October 4, 1982 Page 4 the press for their help in publicizing the proposed dumpster site. On motion of Richard Petty, seconded by Thurman Hogan, the Board by resolution approved the development of the proposed dumpster site in the Sophia/Flint Hill community. Thurman Hogan mentioned that future consideration might be given to the Union Township area's need for a dumpster. On motion of Thurman Hogan, seconded by Richard Petty, the Board of Commis- sioners unanimously approved Richard Pugh's request for a proclamation declaring October 3-9, 1982, as "Employee the Handicapped Week" in Randolph County. A copy of this proclamation is included by reference. Frank Willis, Finance Officer, gave a budget amendment report. On motion of Thurman Hogan, seconded by Richard Petty, the Board unanimously approved all amendments. A copy of each amendment is included by reference. Chairman Richard Pugh reminded the Board that the next meeting would be held Monday, November 1, 1982. The regular business meeting adjourned for a scheduled public hearing. At 11:00 a.m., a public hearing was conducted in the Commissioners Meeting Room, Administration Building, 145 Worth Street, Asheboro, North Carolina. Hal Johnson advised the Board that Larry Hill, Route 3, Trinity, North Carolina, was requesting that approximately i acre located at the intersection of Highway 62 and Hopewell Church Road (State Road 1558); Zoning Map 1-1; Trinity Township; be re -zoned to Conditional Use Highway Commercial Zoning Classification to allow the establishment of a General Repair Shop. Chairman Richard Pugh asked Mr. Hill if he wished to speak. Mr. Hill stated that he wanted to open this shop so that he could make a living like anyone else. Mr. Pugh asked if anyone else wished to speak and no one spoke. The public hearing was adjourned at 11:03 and the Board of Commissioners' regular session reconvened. On motion of Richard Petty, seconded by Thurman Hogan, it was unanimously approved to grant Mr. Hill's re -zoning request. On motion of Bill Boyd, seconded by Kenyon Davidson, the Board of Commissioners meeting was adjourned.