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010410January 4, 2010 The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Holmes, Frye, Haywood, and Kemp were present. Commissioner Lanier was absent. Rev. Tim Former, Russell Grove Baptist Church, Asheboro, gave the invocation, and everyone recited the Pledge of Allegiance. MiMi Cooper, Director of Public Health, recognized Janet Henley for her 27 years of service to the Randolph County Health Department, and Chairman Holmes presented her with an engraved clock. Sheriff Maynard Reid recognized Tim Hussey from the Sheriffs Department, who is retiring with 23 years of service, and Chairman Holmes presented him with an engraved clock. Special Recognitions County Manager Richard Wells announced that the Randolph/Montgomery Juvenile Day Reporting Center and Restitution Program was spotlighted in Washington, DC in November at a Congressional briefing on Juvenile Justice Reentry Services. The Randolph/Montgomery program was the sole program invited and was lauded for its impressive work with juvenile offenders and offered as a national best practice model. He congratulated and recognized Pam Smith, Director of the Day Reporting Center and Denise Smith, Program Manager of the Juvenile Day Reporting Center, who attended the briefing in Washington. Will Massie, Assistant County Manager/Finance Officer, announced that the County had received the GFOA Distinguished Budget Presentation Award for the 6th consecutive year. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. No one spoke. Approval of Consent Agenda On motion of Frye, seconded by Kemp, the Board voted unanimously to approve the Consent Agenda, as follows: • approve minutes of December 7, 2009 regular meeting and December 14, 2009 special joint meeting; • approve Budget Amendment #23 for Cooperative Extension, as follows: 2009-2 010 BUDGET ORDINANCE General Fund—Amendment #2. Revenues Increase Decrease Restricted Intergovernmental $ 16,751 Miscellaneous $ 18,290 Appropriations Increase Decrease Cooperative Extension $ 35,041 • approve Budget Amendment # 24 for Archdale -Trinity sewer study, as follows: 2©09-2©10 BUDGET ORDINANCE General Fund—Amendment #24 Revenues Increase Decrease Transfer from Economic Development Reserve $ 25,000 Appropriations Increase Decrease Other Economic & Physical Development $ 25,000 • appoint Cathy Waddell to the Randolph County Board of Health; • reappoint Lynwood English to Archdale Planning BoardBoard of Adjustment; • reappoint Randy Tedder to the Seagrove-UlahMetropolitan Water District; • approve leases to Tourism Development Authority and Economic Development Corporation for office space at Historic Courthouse and authorize the Chairman to sign leases; • ratify individual poll of Board of Commissioners taken 12114109 regarding Recovery Zone Bonds, as follows: 1. Rescind previous action of 1217109 to waive its allocation for Recovery Zone Facility Bonds 2. Designate $10,800, 000 of Randolph County's allocation of Recovery Zone Facility Bonds to be used by Rising Sun Solar LLC for construction of a solar farm in Randolph County; • adopt resolution adding Chet Drive Ext. in the Brookwood Subdivision to the State roads system, as follows: WHEREAS, the Department of Transportation has investigated Chet Drive Extension in the Brookwood Subdivision; and WHEREAS, the subject street has been found to meet minimum requirements for addition. NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that Chet Drive Extension in the Brookwood Subdivision be added to the Division of Highways' Secondary Road System. Chairman Holmes stated that Commissioner Lanier was absent due to surgery. Addition to New Business Agenda Chairman Holmes announced the following addition to the agenda: add VIII. Closed Session -- Economic Development [N. C. G. S. 143-318.11(a)(4)]. Presentation of Annual Audit Report Eddie Burke with Cherry, Bekaert, & Holland presented and reviewed the County's Comprehensive Annual Financial Report for year ended June 30, 2009. He said the firm gave the County a clean opinion, which is the highest level of findings and commended the County's Finance Office for their good work and assistance. Approval of 2010 Audit Contract Will Massie, Assistant County Manager/Finance Officer, recommended that the Board of Commissioners approve the contract with Cherry Bekaert & Holland for the audit of the fiscal year ended June 30, 2010 at $55,000 (same as last year). This figure includes the audit of the TDA. On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the contract with Cherry Bekaert & Holland for $55, 000 to conduct the County audit for fiscal year ended June 30, 2010 and to authorize the Chairman to sign the contract. Consideration of Zoo Study Request, Adoption of Resolution and Related Budget Amendment Russ Williams, Zoo Society, spoke in support of a zoo feasibility study regarding expansion of the NC Zoological Park that had been proposed during a joint meeting of the County Commissioners and the Asheboro City Council in December. On motion by Kemp, second by Frye, the Board voted unanimously to adopt a Resolution authorizing the County to provide a $25, 000 economic incentives grant to the Zoo for a feasibility study and to approve Budget Amendment #25, as follows: RESOL UTIONA UTHORIZING THE CO UNTY OF RANDOLPH TO PROVIDE AN ECONOMIC INCENTIVES GRANT WHEREAS, Section 158-7.1 of the North Carolina General Statutes authorizes a county to fund a project which, in the discretion of the county commissioners of the county, will increase the population, taxable property, agricultural industries and business prospects within the county; and WHEREAS, the Board of Commissioners of Randolph County has held a public hearing to consider whether to participate in a project that will result in the County of Randolph (the "County') appropriating Twenty -Five Thousand Dollars ($25, 000.00) to partially fund a feasibility study regarding the expansion of the North Carolina Zoological Park (the "Zoo') through the addition of a third "continent", the development of an associated and compatible further destination attraction (or attractions) on adjacent land to the Zoo, and the addition ofpublic supportfacilities to possibly include accommodations and a conference center; and WHEREAS, this economic development project may stimulate and stabilize the local economy, promote business in the County and result in the creation of a significant number of jobs in the County; and WHEREAS, the County has in its General Fund available revenues sufficient to fund this economic development project; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County, this 4rh day of January, 2010, that the County is authorized to expend Twenty -Five Thousand Dollars ($25, 000.00) of County funds for the Zoo feasibility study project. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is hereby authorized to sign an Agreement memorializing the project and the County's involvement with all participating parties. 2©09-2©10 BUDGET (.ORDINANCE General Fund—Amendment #25 Revenues Increase Decrease Transfer from Economic Development Reserve $ 25,000 Appropriations Increase Decrease Other Economic & Physical Development $ 25,000 Presentation of Randolph Countv Economic Development Corporation (RCEDCI Annual Report Bonnie Renfro, Economic Development Corporation President, presented the Corporation's annual report, saying that despite a challenging economy in 2009, the RCEDC announced more than $15,415,300 in new and expanded industrial investment and the creation of 402 new jobs. Ms. Renfro also thanked and commended the Board for its continued support. Harry Lane, RCEDC Existing Industries Coordinator, said that also in 2009, RCEDC made more than 204 visits to both large and small companies. These companies employ 14,931 people, which is a decrease of 11% from 2008. The breakdown of business conditions is as follows: 56% reported downsizing (Head Count & operating hours), 28% reduced hours and maintained headcount, 10% were unchanged and 7% grew their business (acquisition, medical, food, aerospace, niche markets). Approval of 2010 Strategic Technology Work Plan and Related Budget Amendments Michael Rowland, County IT Director, presented the proposed 2010 Strategic Technology Work Plan and commented that it had been reviewed and approved by the Technology Planning Team (TPT) on November 18, 2009. He asked that the Board approve the plan, as follows: 1. Tax Appraisal Software Replacement - The bid for the replacement Tax Appraisal/CAMA software was awarded to IIS/NCACC in August 2009. The implementation is scheduled to begin in March 2010 and to be completed by December 2010. The Land Records/CAMA project will require an extensive commitment of resources from the Tax Department and Information Technology. 2. Central Permitting System Replacement - In January 2007, the Commissioners allocated $200,000 towards the purchase of a Central Permitting system replacement. Several departments rely on this system every day to provide services to our citizens. This is the last legacy application running on Pick that we need to replace. We have received bid proposals for a replacement system. It is estimated that a total of approximately $338,000 will be needed to complete the project. The Technology Fund currently has unallocated interest earnings and savings from other Technology Work Plan projects that can be allocated to this project. Therefore, the TPT is requesting that an additional $138,000 be budgeted for the Central Permitting project using the existing monies within the Technology Fund. 3. Replace 911 phone system - The current E911 phone system has been in place since July 2000. The system is well overdue for being replaced. The vendor will soon discontinue support. Due to the age of the current system and the critical E911 service that it provides, we are requesting a replacement E911 phone system. E911 funds will pay for the entire project. On motion by Frye, second by Kemp, the Board voted unanimously to approve the 2010 Strategic Technology work Plan, as presented above, and Budget Amendments #26 to the Emergency Telephone System Fund and #6 to the Technology Capital Project Ordinance, as follows. 2009-2010 BUDGET ORDINANCE EmergencV Telephone S stem Fund—Amendment #26 Revenues Increase Decrease Appropriated Fund Balance $ 900,000 Appropriations Increase .Decrease E-911 System $ 900,000 TECHNOLOGY CAPITAL PROJECT ORDINANCE Amendment # 6 Revenues Increase Decrease Interest Earnings $96,000 Miscellaneous $13,911 Appropriations Increase .Decrease Central Permitting Software $138,000 Public Safety Servers $5,783 Tax Appraisal Software $17,103 WebEOC Project $29,318 DSS Automation $24,115 Approval of Lease w/ PART and Amendment to CUOC Contract County Manager Richard Wells stated the Christians United Outreach Center (CUOC) is currently operating the Room at the Inn (RITI) program in a house owned by the County, located at 323 Cox Street, beside the Central Permitting building. However, Central Permitting office staff now needs this space for file storage. The RITI program will be moving into a house on the premises of a park and ride lot owned by the Piedmont Triad Authority for Regional Transportation (PART), located at 1739 N. Fayetteville St. in Asheboro. PART has agreed to lease this house to the County for use in the RITI program for $1 per year. Mr. Wells said that Staff Attorney Aimee Scotton had prepared a lease with PART, as well as an amendment to the contract with CUOC to change the location of the RITI program. Mr. Wells asked the Board to approve the lease agreement with PART and the amendment to the lease with CUOC. (Commissioner Frye recused himself due to his position as Chair of PART.) On motion by Kemp, second by Haywood, the Board voted unanimously (3-0) to approve a $1 per year lease agreement w/PART for the County's lease of a house located at 1739 N. Fayetteville St., Asheboro, to be used as a homeless shelter (RITI) by CUOC and an amendment to the County's lease contract with CUOC, as presented. Appointment of Randolph County Planning Board Member Hal Johnson, County Planning Director, asked the Board to appoint current alternate member of the County Planning Board Danny Shaw to fill the unexpired term of Lyndon Craven, who passed away on December 6, 2009. Mr. Johnson said that Mr. Craven was the longest serving member of the Randolph County Planning Board, having been first appointed by the Randolph County Board of Commissioners in 1987, and reappointed every three years for a 22 -year membership until his death. He served several terms as Planning Board Chairman or Vice -Chairman, and was highly regarded by colleagues and citizens for his common sense, pragmatic approach to sometimes emotional and complicated planning and development issues. Mr. Johnson mentioned that the Randolph County Planning Board would be adopting a special resolution at its January 5, 2010 meeting, extending sympathy to Lynden's family while celebrating the life and community service of a friend and colleague. On motion of Frye, seconded by Haywood, the Board voted unanimously to appoint alternate member Danny Shaw to regular member status of the Randolph County Planning Board. Approval of Solid Waste Contract David Townsend, III, Public Works Director, stated that Randolph County has been negotiating with Allied Waste for the past year to renew its solid waste contract for all operations at the Solid Waste Facility. The County has worked with Allied Waste or its affiliates for the past twelve years. The proposed contract is basically the same as the last contract with the one difference being that all recyclable materials will be delivered to a local recyclable company for potential recycling revenue. This agreement will allow Randolph County to again have a fixed expense rate ($43.00/ton) for the next five years. However, the Public Works Department feels a tipping fee rate increase will be required in July 2010. Mr. Townsend requested the Board award the new contract to Allied Waste for five years with a fixed rate of $43.00/ton for the entire five years with a variation on a monthly basis if diesel fuel goes above $2.90 per gallon based on the entire southeast region of the United States. On motion of Kemp, seconded by Haywood, the Board voted unanimously to award a five-year contract to Allied Waste with a fixed rate of $43.00/ton with a variation in fuel cost if diesel fuel goes above $2.90 per gallon based on the entire southeast region of the United States to be evaluated monthly. Approval of 2009 Energy Efficiency Conservation Grant (Federal Stimulus) David Townsend, III, Public Works Director, stated that Randolph County has been awarded a Federal Stimulus Funds grant in the amount of $578,200 for energy efficiency projects. The Public Works Department has been working with the Piedmont Triad Council of Governments to file the required forms and documents that must be finalized by January 28, 2010. The County has received a grant administration proposal from the Piedmont Triad Council of Governments for $30,000. Mr. Townsend asked the Board to award the grant administration contract to the Piedmont Triad Council of Governments, to approve the proposed grant budget ordinance and to authorize the County Manager to execute all grant documentation. On motion by Frye, seconded by Kemp, the Board voted unanimously to award the 2009 Energy Efficiency Conservation Grant Administration Contract to the Piedmont Triad Council of Governments in the amount of $30, 000, to approve the Grant Budget Ordinance, which follows, and to authorize the County Manager to sign documentation relating to the grant: RANDOLPH COUNTY ENERGYEFFICIENCYPROJECT ORDINANCE BE IT ORDAINED by the Board of the Randolph County Commissioners that, pursuant to section 13.2 of Chapter 159 of the General Statutes ofNorth Carolina, the following project ordinance is hereby adopted.- Section dopted: Section 1. This project will account for the funding available through the Energy Efficiency and Conservation Block Grant, a program to encourage projects that reduce energy use and fossil fuel emissions and improve energy efficiency. It is the intention of Randolph County to primarily utilize these funds to develop an energy efficiency and conservation strategy and to conduct building energy audits and retrofits to improve energy efficiency at various county facilities. Section 2. The officers of Randolph County are hereby authorized to proceed with the project in accordance with all General Statutes of North Carolina and within terms of the grant agreements approved by the Randolph County Board of Commissioners. Section 3. The following amounts are anticipated to be available to complete this project: EEC Block Grant Funds $ 578,200 County Funds 00 TOTAL: $ 578,200 Section 4. The following amounts are appropriated for expenditures for the project: Professional Services $ 96,170 Improvements to Facilities $ 482,030 TOTAL: $ 578, 200 Section 5. The Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to satisfy the reporting requirements of the grant agreement and General Statutes ofNorth Carolina. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. This Project Budget Ordinance shall be entered in the minutes of the Board of the Randolph County Commissioners and after adoption copies of this Ordinance shall be filed with the finance officer, the budget officer, and the clerk to the board. Section 8. This Project Budget Ordinance is adopted on January 4, 2010 and shall continue in effect until the project is completed. Approval of 2009 Standard Community Development Block Grant (CDBG) Scattered Site Housing Grant David Townsend, III, Public Works Director, said that the County has received the 2009 Standard Scattered Site Housing CDBG grant in the amount of $400,000 for housing rehabilitation projects. This grant is the third grant for renovating local homes throughout Randolph County. Public Works has already renovated over 45 homes in the past six years with grant funding. Mr. Townsend said that in June 2009, the Board of Commissioners awarded a contract to Hobbs, Upchurch & Associates, P.A. to provide all administrative services for this project and approved policies and procedures for this grant. It is now time to adopt the grant project budget ordinance. He also asked the Board to authorize the County Manager to sign formal CDBG forms and recommended that the Board authorize the County Manager, Assistant County Manager/Finance Officer, Deputy Finance Officer and Administrative Assistant for the Public Works Department to sign state requisitions once they are approved by the Director of Public Works Department. On motion by Kemp, seconded by Haywood, the Board voted unanimously to approve the 2009 Standard CDBG Scattered Site Housing Budget Ordinance, which follows, to authorize the County Manager to sign formal CDBG forms and authorize the County Manager, Ass't Co. Mgr. /Finance Officer, Dep. Fin. Officer and Admin. Ass't to the Public Works director to sign State requisition forms after approval by the Public Works Director: RANDOLPH CO LINTY 2009 CDBG SCATTERED SITE PROJECT PROJECT BUDGET ORDINANCE "STANDARD" GRANT BE IT ORDAINED, by the Randolph County Board of Commissioners, that pursuant to Section 13.2 of Chapter 159 of the General Statutes ofNorth Carolina, the following grant ordinance is hereby adopted: Section 1: The project authorized is the Community Development Block Grant Project described in the work statement contained in the grant agreement between this unit and the North Carolina Department of Commerce, Division of Community Assistance. This project is more familiarly known as the FY09 CDBG Scattered Site Project (CDBG No. 09-C-2004). Section 2: The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of the North Carolina Department of Commerce, Division of Community Assistance, and the budget contained herein. Section 3: The following revenues are anticipated to be available to complete this project. Community Development Block Grant Total: CDBG Funds $400,000.00 County Funds $0.00 Total Project Revenues $400,000.00 Section 4: The following amounts are appropriated for the project: CDBG Other Total Rehabilitation $360,000.00 $0.00 $360,000.00 Planning $7,000.00 $0.00 $7,000.00 Administration $33,000.00 $0.00 $33,000.00 Total $400,000.00 $0.00 $400,000.00 Section S: The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreements) and federal and state regulations. Section 6: Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred. Section 7: The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8: The Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this board. Section 9: Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Approval of 2009 Federal Stimulus Community Development Block Grant (CDBG) Scattered Site Housing Grant David Townsend, III, Public Works Director, said that the County has received the 2009 Federal Stimulus funding grant in the amount of $500,000 for additional Scattered Site Housing projects. He said that requests for proposals were sent to six professional firms to provide administrative services and housing rehabilitation services. The following is a bid summary: Hobbs, Upchurch & Assoc. $24,000 $27,000 — Administrative Services — Housing Service Delivery The Adams Company No bid The Wooten Company No bid RSM Harris Assoc. No bid Holland Consulting Planners No bid Steve Austin $50,000—Administrative $31,500—Housing $ 3,500Plannning Services Service Delivery Mr. Townsend recommended awarding the contract to Hobbs, Upchurch & Associates in the amount of $51,000. These funds will be paid with Stimulus CDBG funds. Mr. Townsend also presented a proposed resolution adopting policies and procedures for the grant. He mentioned that these are the same policies and procedures that were adopted in June 2009 for the "Standard" Scattered Site Housing Application. In addition, Mr. Townsend asked the Board to approved a proposed project budget ordinance for the "Stimulus" Scattered Site Housing Project. He said the project budget ordinance defines the utilization of the $500,000 in stimulus funds. Mr. Townsend also recommended that the County Manager be authorized to sign formal CDBG forms and that the County Manager, Assistant County Manager/Finance Officer, Deputy Finance Officer and Administrative Assistant to the Public Works Department be authorized to sign state requisitions once they are approved by the Public Works Department. On motion by Frye, seconded by Kemp, the Board voted unanimously to award the 2009 Federal Stimulus CDBG Scattered Site Housing Administration Services Contract to Hobbs, Upchurch & Associates in the amount of $51, 000, to approve the Grant Budget Ordinance, which follows, to adopt a resolution approving grant policies and procedures, which follows, and to authorize the County Manager to sign formal CDBG forms and authorize the County Manager, Ass't Co. Mgr./Finance Officer, Dep. Fin. Officer and Admin. Ass't to the Public Works director to sign State requisition forms after approval by the Public Works Director: RANDOLPH COUNTY FY09 CDBG-R 09-R-1973 STIMULUS SCATTERED SITE PROJECT PROJECT B UDGET ORDINANCE " STW)T, US" GRANT BE IT ORDAINED, by the Randolph County Board of Commissioners, that pursuant to Section 13.2 of Chapter 159 of the General Statutes ofNorth Carolina, the following grant ordinance is hereby adopted: Section 1: The project authorized is the Community Development Block Grant Project described in the work statement contained in the grant agreement between this unit and the North Carolina Department of Commerce, Division of Community Assistance. This project is more familiarly known as the FY09 CDBG-R Stimulus Scattered Site Project(CDBG NO.: 09-R-1973). Section 2: The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of the North Carolina Department of Commerce, Division of Community Assistance, and the budget contained herein. Section 3: The following revenues are anticipated to be available to complete this project. Community Development Block Grant Total: CDBG-R Funds $500,000.00 County Funds $0.00 Total Project Revenues $500,000.00 Section 4: The following amounts are appropriated for the project: CDBG Other Total Rehabilitation $475,000.00 $0.00 $475,000.00 Administration $25,000.00 $0.00 $25,000.00 Total $500,000.00 $0.00 $500,000.00 Section 5: The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreements) and federal and state regulations. Section 6: Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred. Section 7: The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8: The Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this board. Section 9: Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. RESOL UTIONAPPRO VING ADMINISTRA TIVE GUIDELINES AND POLICIES FOR FY 2009 CDBG 09 R-1973 SIMUL US SCATTERED SITE HO USING PROGRAM WHEREAS, Randolph County wishes to carry out its FY 2009 program in accordance with established state and federal administrative guidelines. NOW, THEREFORE, Randolph County Board of Commissioners hereby collectively adopts the following guidelines, plans and policies, and resolves that they be utilized during the administration of the FY2009 CDBG 09-R-1973 Stimulus Scattered Site Housing program: 1. Residential Anti -displacement and Relocation Plan 2. Resolution of Commitment to Further Fair Housing 3. Recipient's Plan to Further Fair Housing 4. Procurement Policy 5. Citizen Participation Plan 6 Code of Conduct 7. Project Budget Ordinance 8. Equal Employment and Procurement Plan 9. Financial Design Policy March Retreat Date and Location Set On motion of Haywood, seconded by Frye, the Board voted unanimously to set 8:30 a.m. on March 20, 2010, at the RCC Foundation Conference Center for a Planning Retreat. April Meeting Date Discussed Following discussion, the Board found no need to change the date of the April regular meeting date (due to the Easter holiday), leaving the April 5, 2010 meeting as scheduled. Closed Session—Economic Development At 5:35 p.m., on motion of Frye, seconded by Haywood, the Board voted unanimously to go into closed session to discuss matters relating to the location or expansion of business in the area, pursuant to N. C. G. S. 143-318.11(a) (4). Regular Meeting Resumed At 6:05 p.m., the Board returned to regular session. Recess At 6:05 p.m., the Board took a short recess. Rezoning Pubic Hearing At 6:35 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Planning Director, presented the following requests, and Chairman Holmes opened the public hearing for comments on each request and closed it before taking action on the requests. 1. NORMA JEAN ADMAN, Asheboro, North Carolina, is requesting that 1.01 acres located on Hwy 705 (just south of Mustang Trail), Richland Township, be rezoned from HC -CU to RA. Secondary Growth Area. Tax ID# 7684237230. It is the desire of the applicant to use the property for residential purposes. The Planning Board reviewed this request at public meeting on December 8, 2009, and recommended unanimously that this request be approved. The Planning Board found the following policies within the Growth Management Plan that support determination of consistency with the adopted plan with this recommendation: --Resolution of Adoption -Policy #2 Recognize that growth management policies should afford flexibility to County boards and agencies that will enable them to adapt to the practical requirements often necessary for rural development. --Resolution of Adoption - Policy #3 Ensure the opportunity for landowners to achieve the highest and best uses of their land that are consistent with growth management policies in order to protect the economic viability of the County's citizens and tax base. On motion of Haywood, seconded by Kemp, the Board voted unanimously to approve the request of Norma Jean Auman, as determined consistent with policies contained within the adopted Growth Management Plan and as outlined in the Planning Board recommendations. Road Naming – Cedar Square Rd.—Public Hearing At 6:39 p.m., a duly advertised public hearing was convened to hear comments on proposed road name changes. Hal Johnson, Planning Director, said that the public necessity for this road change is a result of road closings made necessary by the new I-74/Hwy 311 Loop and to insure the continued ability of Randolph County Emergency Services to provide timely 911 responses. Mr. Johnson proposed the following changes: 1. Segment 41 of Cedar Square Road (SR 1928), New Market Township, to be renamed "Old Cedar Square Rd." 2. Segment 42 of Cedar Square Road (SR 1928), New Market Township, to be renamed "Poole Rd." Jack Swaggert, Spencer Rd., asked if the new I-74/Hwy 311 Loop would require renaming his road. Mr. Johnson said that a public hearing will be held regarding the Spencer Road name change and that all affected property owners along Spencer Road would be duly notified.. On motion of Frye, seconded by Kemp, the Board voted unanimously to rename Cedar Square Rd., Segment 1, "Old Cedar Square Road" and Segment 2, "Poole Road. " Closed Session — Discussion of Acquisition of Real Estate ( N.C.G.S. 143.318.11(a)(5) At 6:43 p.m., on motion of Frye, seconded by Kemp, the Board voted unanimously to go into closed session to establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property, pursuant to N. C. G. S. 143.318.1 ] (a) (S). Regular Meeting Resumed At 7:10 p.m., the Board returned to regular session. Adiournment At 7:11 p.m., there being no further business, the meeting adjourned. J. Harold Holmes, Chairman Phil Kemp Stan Haywood Amanda W. Varner, Deputy Clerk to the Board Darrell L. Frye Arnold Lanier Cheryl A. Ivey, Clerk to the Board