090898September 8, 1998
The Randolph County Commissioners met in regular session at 4:00 p.m. in the Commissioners Meeting
Room, County Office Building, 725 McDowell Road, Asheboro, NC. Rev. David Eastes, Chaplain at
Randolph Hospital, gave the invocation, after which everyone recited the Pledge of Allegiance.
Special Recognition - Tal Harrison
On behalf of the Board, Chairman Frye presented to Talton Harrison a framed certificate of appreciation
for his twelve years of service on the Piedmont Triad Regional Water Authority.
Changes to the Agenda
Chairman Frye announced the following changes to the agenda: Under consent agenda, requested
appointments to the Randleman Firemen's Relief Fund Trustees have been changed to Wade Craven and
Tony Lowe; under new business, add P. Set Public Hearing for Cross Road Rest & Retirement Center.
Consent Agenda
On motion of Holmes, seconded by Mason, the Board unanimously approved the consent agenda, as
follows:
• approve minutes of August 3;
• approve the following appointments to Firemen's Relief FundBoards of Trustees: Central Randolph
(East Side) --Jimmy Pell, Donald Clapp; Coleridge --Amos Needham, J C. Loftin, Jr.; Farmer --Roger
King, Gene Crawford; Franklinville--James Parrish, Mark Grose; Guil-Rand--W.E. Blair, R. W.
Helms; Level Cross --John Hussey, Kenneth Adams; Northeast Randolph (Liberty) --Larry Williams,
William Flowe, Jr.; Seagrove --Darrell Voncanon, dackMcKenzie; Sophia- Don Allred, Edwin Beeson;
Southwest Randolph (New Hope) --Troy Powell, Wiley Hurley; Staley --Ferment Lindley, Terry
Williams; Tabernacle --Jerry Kinney, Candie Rudzinski; Tiger Country (Randleman) --Wade Craven,
Tony Lowe; Ulah--Henry Wilson, Ted Scoff; Westside --Brian Hedgepeth, Mark Wilburn;
• approve the following proclamation:
WHEREAS, dobReady: Pathways to Career Success, North Carolina's system of school -to -work,
provides students with attractive, accessible, and clearly identifiable career pathways to further
education and to the workplace through school-based learning, work -based learning and connecting
activities; and
WHEREAS, dobReady is based on partnerships of educators, employers, parents, students, community
leaders and others at the local level who work together to develop a multi faceted system to provide
broad opportunities to all students; and
WHEREAS, dobReady gives every student, from kindergarten through the postsecondary level, the
chance to participate in meaningful work -based learning experiences, such as field trips and
internships, which will help students understand the relevance of school to the world of work; and
WHEREAS, dobReady develops integrated curriculum, encourages comprehensive career guidance
and counseling, focuses on higher expectations for all students, and advocates postsecondary
education or training for all students; and
WHEREAS, dobReady provides North Carolina with a competitive, well-educated workforce that will
succeed in the global economy;
NOW, THEREFORE, the Randolph County Board of Commissioners do herebyproclaim September
14-20, 1998 as JOBREADY WEEK in Randolph County and urge our citizens to become familiar
with the services and benefits offered by the dobReady system.
• approve the following resolution:
WHEREAS, the Department of Transportation has investigated Barker Drive in the Woodfield Acres
Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for addition;
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that
Barker Drive in the Woodfield Acres Subdivision be added to the Division of Highways' Secondary
Road System.
• approve the following proclamation:
WHEREAS, conserving our state's natural and wildlife resources is one of the most
important responsibilities we have to this and future generations of North
Carolina; and
WHEREAS, hunters and anglers were amongthe first to realize this responsibility
nearly 100 years ago when they saw firshand how expanding civilization and
unregulated exploitation
had caused disastrous declines in wildlife population throughout North Carolina; and
WHEREAS, North Carolina hunters and anglers took steps to reverse this trend, helping
found the conservation movement, supporting laws to stop uncontrolled exploitation of
wildlife and helping establish game and fish laws, enforcement and
management practices; and
WHEREAS, they also suggested and supported laws to establish special hunting and
fishing ►cense fees and special taxes on their equipment to pay for
conservation programs; and
WHEREAS, programs financed by the hunters and anglers have led to the dramatic
comeback of game species such as the wild turkey, tundra swan, snow geese,
ducks, and white-tailed deer and non -game species such as the bald eagle,
other raptors, alligators, songbirds, shore birds, fur bearers and others;
NOW, THEREFORE, the Randolph County Board of Commissioners does hereby
proclaim September 26 1998 as "HUNTING AND FISHING DAY" in Randolph
County and calls upon all the citizens of the county to recognize the roles of these
men and women in preserving this important part of ourAmerican heritage and in
ensuring the wise and proper management of our natural resources.
Approval of Lynn Qualls as New Cooperative Extension Director
Ronald Jarrett of the North Carolina Cooperative Extension Service presented Mrs. Lynn Qualls as the
new Randolph County Cooperative Extension Director. Since this position is a joint appointment with the
County, the County Commissioners must also approve Mrs. Qualls' appointment.
On motion of Kemp, seconded by Holmes, the Board unanimously approved the appointment of Lynn
Qualls as Randolph County Extension Director.
Closed Session: Economic Development Proiect
On motion of Kemp, seconded by Davis, the Board unanimously voted at 4:22 p. m. to go into closed
session to discuss matters relating to the location or expansion of business in the area served by the
Randolph County Board of Commissioners, pursuant to NCGS 143-318.11(a) (4). The Board returned to
regular session at 5:20 p.m.
Bid Award - Document Imaging Scanner
Jane Leonard, Deputy Finance Officer, reported the following bids received on a document imaging
system for the Social Services Department:
SECTION
DESCRIPTION
IKON
IMAGE
SMI
MAX
Hardware
Components
Complete Document Scanning System
Complete Document Retrieval System
$10,516
$17,940
$5,632
$5,960
Software
Full Version of Vendor's Software
$5,997
$7,333
Other Form of Software (ex. Retrieval
$INCLUDED
$2,500
Software)
Additional
Installation, Training, Documentation,
$2,330
$1,600
Charges
Delivery,etc.
Warranty
One Year Coverage for Hardware,
$INCLUDED
$5,263
Software, and Technical Support
TOTAL BID
$24,475
$40,596
NO BID
On motion of Davis, seconded by Holmes, the Board unanimously awarded the bid to Ikon Document
Imaging for a total price of $24,475.
Bid Award for Renovation of Offices for Social Services
Ms. Leonard presented the following bids received for renovations to the Social Services building
(space formerly rented by Treasure World) for building 14 new offices for employees: Carolina Commercial,
$21,490; Davidson & Son General Contractors, $17,500; Interior Finishing Systems, $16,610; Randolph
Building Supply & Hardware, $18,794.25.
On motion of Holmes, seconded by Mason, the Board unanimously awarded the bid to Interior
Finishing Systems for $16,610.
Bid Award for Cab Chassis
Ms. Leonard presented bids received for a 1998 or 1999 one -ton cab chassis, which the Maintenance
Department will use with an existing bed to make a dump truck. No bids were received for a 1998 cab
chassis; two bids were received for a 1999 cab chassis, as follows: Montgomery Motors, $19,148.50;
Yadkin Chevrolet, $19,256.90.
On motion of Holmes, seconded by Davis, the Board unanimously awarded the bid to Montgomery
Motors for $19,148.50.
Bid Award for Ambulance Remounts
Ms. Leonard presented informal bid estimates received for the basic remounting of two ambulance
boxes, as follows: Chief s Fire and Rescue, $43,800; Northwestern Emergency Vehicles, $37,600; Superior
Specialty Vehicles, $33,300; Westside Specialty Vehicles, $63,400; Wheeled Coach of North Carolina, no
bid.
On motion of Holmes, seconded by Mason, the Board unanimously awarded the bid to Superior
Specialty Vehicles, Inc., for $33,300.
Bid Award for AS400 Computer
Ms. Leonard presented the following bids received for a new AS400 system to replace the current
AS400 (Model F35) being used by the Tax Department. Two models were bid in order to receive
comparable pricing:
VENDOR
WARRANTY
MODEL 2160
MODEL 2164
Dynamix Group
Yes
$32,650.00
$39,545.00
Impact Information Technologies
Yes
$34,153.00
$41,613.00
Innovative Business Systems
Yes
$35,021.00
$42,847.00
Data Resource Group
Yes
$38,503.80
$49,637.00
IBM
Yes
$47,395.00
$55,622.00
Ms. Leonard stated that although Dynamix Group returned the lowest price on both units proposed,
they did not meet the specifications set forth in the bid proposal. One of the most important specifications
was the responsibility of the vendor to be able to convert the data on the current AS400 system to the new
system. They included an explanation stating that they could not honor this request and that the payment
terms and conditions were not acceptable.
The next lowest bid, Impact Information Technologies, did not meet all specifications listed within the
bid package. The bid specifically stated that Randolph County is not the expert on this AS400 system and
that if any crucial components were left out, it would be the responsibility of the vendor to add those
components to the total cost. Impact Information Technologies failed to include a vital memory
component.
The third lowest bid, from Innovative Business Systems, met all specifications. It has been determined
that the Model 2164 is a much more enhanced system and more consistently meets the needs of the Tax
Department's mass appraisal system. The Tax Department has budgeted $36,000 for this system, leaving a
shortage of $6,847. The Computer Services Director has stated that her budget has additional funds
remaining since the new AS400 system will be under warranty for the first year, and she has requested that a
budget amendment be made to provide the additional funds needed.
On motion of Davis, seconded by Mason, the Board unanimously awarded the bid to Innovative
Business Systems for the AS400 Model 2164 for a total price of $42,847, and approved Budget
Amendment #8 to the FY 1998-99 Annual Budget, as follows:
GENERAL FUND - #8
Appropriation
Increase
Decrease
Tax Department
$6,847
Computer Services
$6,847
Litter Sweep Roadside Cleanup
David Townsend, III, Public Works Director, stated that his department plans to join forces with the
NC Department of Transportation on their annual roadside cleanup project called Litter Sweep. The local
D.O.T. office will provide trash bags, safety vests, and gloves to local participating groups. Mr. Townsend
said he would like to waive tipping fees for the debris these groups collect along the roadside.
On motion of Holmes, seconded by Davis, the Board unanimously agreed to waive the tipping fees for
debris collected as part of the Litter Sweep project.
Old Courthouse Stabilization Report
Mr. Townsend reported that the main problem with maintaining the original courthouse building
appears to be water leaking through the roof and around the gutters into the top of the building. He
presented estimates from McRae Roofing of Asheboro, totaling $315,000, for completion of this repair
project. To perform this project, it will be necessary to prepare bids and specifications for cleaning and
painting all decorative metal surfaces and above the main brick structure of the building; replacing front
entry roof, all gutter liners, downspouts and coping/cornice covers; removing and replacing the asphalt
shingles; and replacing two metal roofs with thermoplastic. We would also need to paint the remainder of
the building and repair two sections of damaged plaster inside the building, estimated at an additional
$15,000.
On motion of Holmes, seconded by Mason, the Board directed Mr. Townsend to proceed with putting
this project out for bids and to request pricing for both plastic and copper cornices.
Annual Report of Child Fatality Prevention Team & Community Child Protection Team
MMi Cooper, Health Director, reported that the Team had reviewed 16 child deaths during the past
year. They also identified one system problem this year with the weighing and measuring of children seen in
the Health Department. A new policy will require that all children seen in the Health Department for any
health services will be examined without bundling, in street clothes or underwear, to assess their nutritional
requirements. She said the best news for children this year is the creation of the Child Health Insurance
Program, which will offer low or no -cost health insurance to children whose household income is at 200%
of poverty or less.
Animal Control Ordinance
MMi Cooper, Health Director, submitted recommendations on revisions to the exotic reptiles and wild
and dangerous animals sections of the animal control ordinance. She said she also had included in this draft
the public notification statement in the section on subdivision leash restrictions that she discussed at the July
meeting.
The Board discussed the issues of dangerous dogs, vicious dogs, and subdivision leash laws. Chairman
Frye directed that the animal control ordinance be placed on the October 5 agenda, at which time the Board
will either adopt the ordinance or set a public hearing on it.
Public Hearing - Local Law Enforcement Block Grant
At 6:13 p.m. the Board adjourned to a duly advertised public hearing on the proposed use of local law
enforcement block grant funds from the U.S. Department of Justice.
Major Allen McNeill explained that the committee is again recommending that these funds be used to
hire part-time bailiffs to work security at the Courthouse and/or to pay overtime to full-time officers to
work security at the Courthouse.
Chairman Frye asked for comments from the public; hearing none, he closed the public hearing.
On motion of Holmes, seconded by Davis, the Board unanimously voted to accept these funds,
approved the proposed usage, and approved Budget Amendment #9 to the FY 1998-99 Annual Budget, as
follows:
GENERAL FUND - #9
Appropriations
Increase
Sheriff & Jail
$38,565
Revenues
Increase
Restricted Intergovernmental
$34,708
Fund Balance Appropriated
$3,857
Resolution Declaring "Duke" Surplus Property
Major Allen McNeill told the Board that the Sheriff's Department has a drug dog whose trainer has left
the department. Because of the dog's age, they do not intend to invest in retraining the dog to work with a
new officer. However, the Liberty Police Department would like to have the dog, as they are considering a
drug dog program.
On motion of Holmes, seconded by Davis, the Board unanimously approved the following resolution:
WHEREAS, Randolph County has in itspossession an eight year-oldmale canine, aBelgianMahnois
named Duke, which is surplus to the needs of the Sheriff's Department; and
WHEREAS, the Town of Liberty has expressed an interest in having Duke for their police
department's use and benefit in the enforcement of law and order; and
WHEREAS, counties are authorized by NCGS 160A-274 to transfer property to other governmental
units;
NOW, THEREFORE, BE IT RESOLVED that Randolph County's canine known as Duke be
declared surplus to the County's needs and donated to the Town of Liberty to be cared for and used by the
Liberty Police Department.
Restricted Law Enforcement Funds
Major McNeill requested that the Sheriff's Department be allowed to use restricted law enforcement
funds for the following: dash -mounted vehicle security camera systems, $4,500 (matched by a grant from
NC Department of Transportation); repair and renovation of a motor home seized from a drug dealer (to be
used as a mobile command post), $10,000; 60 electric shotgun mounts for patrol vehicles, $15,000.
On motion of Holmes, seconded by Mason, the Board unanimously approved this request and
approved Budget Amendment #10 to the FY 1998-99 Annual Budget, as follows:
GENERAL FUND - #10'
Appropriations
Increase
Sheriff & Jail
$34,000
Revenues
Increase
Restricted Intergovernmental $4,500
Fund Balance Appropriated $29,500
Amendment to Retirees' Health Insurance Benefits Policy
Hal Scott, Jr., Personnel Director, advised the Board that a stipulation has been imposed on this year's
receipt of the Local Law Enforcement Block Grant, requiring that the County comply with regulations for
public safety officers' health benefits. The stipulation states that we must provide public safety officers who
retire or are separated from service due to injury suffered as a direct and proximate result of a personal
injury sustained in the line of duty while responding to an emergency situation or a hot pursuit, with the
same or better level of insurance benefits at the time of retirement or separation as they received while on
duty. Otherwise, only 90% of the available grant will be awarded. Mr. Scott said that our current policy
does not speak to this stipulation, and he recommended amending the policy to include it.
On motion ofMason, seconded by Holmes, the Board unanimously approved amending the County's
Retiree's Health Insurance Benefits Policy, by adding the following language: If a "Public Safety
Officer"* or `Law Enforcement Officer, " * * as defined by North Carolina State statutes, is placed on
retirement due to injuries suffered as a direct andproximate result of a personal injury sustained in the
line of duty while responding to an "emergency situation" or while in "hotpursuit" as defined by North
Carolina State case law, he/she shall receive the same medical benefits as those given to 30 year retirees,
as listed in Para. 4 above, as was in effect at the time of the injury, until the retiree reaches 65 years of
age.
*"Public Safety Officer" means an individual serving a public agency in an official capacity, with or
without compensation, such as a law enforcement officer, a firefighter, or rescue squad or ambulance
crew. * * "Law Enforcement Officer " means an individual involved in crime and juvenile delinquency
control or reduction, or enforcement of the laws, including, but not limited to, police, corrections,
probation, parole, and judicial officers.
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests.
Hal Johnson, Planning and Zoning Administrator, presented the following requests:
1. Rick Grady, High Point, is requesting that 5.65 acres on Albertson Road in Artisan Acres, Lots #34-39,
Trinity Township, be rezoned from RA to U. Mr. Johnson stated that the applicant did not come to the
Planning Board meeting and it is not known specifically how Mr. Grady wants to use the property. The
Planning Board unanimously recommended denial.
2. W. Darrell Johnson, Asheboro, is requesting that .97 acres at the end of SR 1215, Cedar Grove
Township, be rezoned from RA to HC for commercial development. The Planning Board unanimously
recommended denial. They were concerned that this was not a conditional use request, which would have
allowed for buffers to be placed around the development.
3. Rick Smith, Asheboro, is requesting that 40.9 acres on Old Stagecoach Road, Franklinville Township, be
rezoned from RA to RR/CU for a 3 5 -lot subdivision restricted to site -built homes only. The Planning Board
unanimously recommended approval.
4. Larry Hollingsworth, Sophia, is requesting that 16 acres (out of a 62.11 -acre tract) on Beckerdite Road,
Back Creek Township, be rezoned from RA to RR/CU for a 13 -lot subdivision restricted to site -built homes
only. The Planning Board unanimously recommended approval but also recommended that the back three
"flag" lots not be approved. Mr. Johnson said that the applicant is now proposing to combine those three
lots into one with entrance from Groom Road.
Citizen Comments - Request #1
Craig Emerson, 5708 Zelma Blvd, Archdale, opposed having a business in this residential area.
Citizen Comments - Request #2
No one spoke.
Citizen Comments - Request #3
Lee Roberts, Asheboro, said that when he developed another subdivision in this area, he had to have a
conditional use with 1250 -square -foot minimum housing. He said that to be consistent, the same should be
required with Mr. Smith's request.
Rick Smith, 619 Inwood Road, Asheboro, said that 1250 square feet would be too much; he wants to
maintain the 1100 square feet proposed. He also said that deed restrictions are based on those for Piedmont
Pines and Pine Ridge.
Terry Kivett asked if this development would be subject to same restrictions as Piedmont Pines.
Citizen Comments - Request #4
Diane Carter, 2016 Marsh Mountain Road, Sophia, who said she lives in the middle of the area
proposed for development, expressed concern about lot size, water needed for additional wells, and runoff.
Jauvanna Craven, Sophia, said that notice of the August 4 public hearing was not posted until July 30
and that 5 days' notice was not adequate. She stated that one sign was over 70 feet from the road and
turned away from the road so that no one could read it from the road. She said that Groom Road is not
publicly maintained and that she would like in writing that the owners of the back lot that would be entering
from Groom Road would have to participate in the maintenance of Groom road. Ms. Craven read concerns
and questions from an adjacent property owner, Van Hoover, who could not be present.
Chairman Frye closed the public hearing at 7:35 p.m.
Board Action on Requests
On motion of Davis, seconded by Holmes, the Board unanimously denied the request of Rick Grady.
On motion of Holmes, seconded by Davis, the Board unanimously denied the request of Darrell
Johnson.
On motion of Mason, seconded by Holmes, the Board unanimously approved the conditional use
request (site -built homes only) of Rick Smith.
On motion of Holmes, seconded by Mason, the Board unanimously approved the conditional use
request (1500 -square -foot, site -built homes only; flag lots dropped; road frontage of lots 7 and 8
increased to incorporate footage that was previously part of the flag lots) of Larry Hollingsworth.
Census 2000 Complete Count Committee
Hal Johnson, Planning and Zoning Director, related that the U.S. Census Bureau is asking county
governments to establish a Complete Count Committee to insure widespread participation in the census by
implementing public information promotions to publicize the importance of Census 2000.
On motion of Holmes, seconded by Davis, the Board unanimously approved the establishment of the
Census 2000 Complete Count Committee. Chairman Frye instructed Mr. Johnson to present names of
proposed appointees to this committee at the Board's October 5 meeting and suggested that municipalities
and schools be represented.
Proposed State Watershed Regulations for Randleman Lake
Hal Johnson, Planning and Zoning Director, reviewed proposed regulations from the N.C.
Environmental Management Commission concerning the future Randleman Lake. He expressed concerns
about some of these proposed regulations and stated that he is hopeful that a compromise can be worked
out to the satisfaction of Randolph County and the Piedmont Triad Regional Water Authority.
Appointment to Piedmont Triad Regional Water Authority
This item was tabled until next month.
Appointment to Randolph County Health Development Authority
On motion of Holmes, seconded by Mason, the Board unanimously appointed Larry Emerson to
replace Wade Doggett, who has moved out of the county.
Set Public Hearing on Restructuring of Debt Service for Cross Road Rest and Retirement Center
On motion of Holmes, seconded by Davis, the Board unanimously set a public hearing for 4: 30 p. m.
on October 5 for the restructuring of debt for Cross Road Rest and Retirement Center.
Budget Amendment - Carl Drive Extension to Energizer Plant #2
County Manager Frank Willis reminded the Board that in April they had agreed to share equally with
the City of Asheboro in the cost of the extension of Carl Drive to the Energizer Plant #2. Cost estimate for
that project was $50,796. The actual cost has turned out to be $57,843.39, so the budgeted amount is
$7,048 short of what is needed to pay the County's portion.
On motion of Davis, seconded by Holmes, the Board unanimously approved BudgetAmendment #11 to
the FY 1998-99 Annual Budget, which appropriates fund balance for this project, as follows:
GENERAL FUND - #11'
Appropriations
Increase
Contributions to Asheboro (Energizer Project)
$7,048
Revenues
Increase
Fund Balance Appropriated
$7,048
Budget Amendment - Social Services
On motion of Holmes, seconded by Mason, the Board unanimously approved Budget Amendment
#12 to the FY 1998-99 Annual Budget to reflect state funding for the Emergency Crisis Intervention
Program, as follows:
GENERAL FUND - #12>'
Appropriations
Increase
Social Services
$20,000
Revenues
Increase
Restricted Intergovernmental
$20,000
Adjournment
The meeting adjourned at 8:00 p.m.
Darrell L. Frye, Chairman Phil Kemp
J. Harold Holmes
Robert O. Mason
Robert B. Davis
Alice D. Dawson, Clerk to the Board