090297September 2, 1997
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Kemp, Frye, Davis, Holmes, and Mason were present. Invocation was given by Sgt. Dan
Whitaker of the Salvation Army, which was followed by recitation of the Pledge of Allegiance.
Consent Agenda
The Clerk stated that under item E, the expiration date for Steve Holland should be 6/98 rather than
10/99. Commissioner Holmes made a correction to the August 18 minutes. The name "Davis" should be
"Mason" in the listing of Commissioners present at the beginning of the meeting.
On motion of Frye, seconded by Holmes, the Board unanimously approved the consent agenda, as
corrected, as follows:
• approve minutes for August 4, 18, and 25;
• reappoint Maxton McDowell to the County Planning and Zoning Board (3 yr term);
• reappoint Bob McDuffie to the Piedmont Triad Regional Water Authority (3 yr term);
• adopt proclamation (ATTACHED) declaring October 5-11 as 4H Week;
• appoint Steve Holland to fill the unexpired term of Gene Hedgecock (expires 6198) and reappoint
Dona/dA 11red and James Hanner (2 yr terms) as outside members of the Randleman Planning and
Zoning Board;
• appoint Olen Stuart to fill the unexpired term of J. R. Ewings as outside member of the Archdale
Planning Board (expires 3100).
Assisted Living
Renee Rizutti, Administrator of Carillon Assisted Living, explained the option of assisted living for
citizens who do not need to be in a nursing home but who can no longer live independently at home.
Randolph JobReady Partnership Council
Paul Whitley, Randolph County Schools, explained that the 7obReady Partnership Council is a
cooperative alignment of area business/industry leaders, educational personnel, and parents whose focus is
on the academic and vocational development of students. The Council will collaborate with the school
systems to establish a smooth transition between school and employment for all youth through mutual
awareness and interaction of industry and education. Mr. Whitley stated that state planning grant money
had been used to provide summer internships for over 50 teachers who were placed in 25 local businesses
and industries to raise their awareness of the types of job skills students need in the workplace. The
Council now has implementation grant money, which will be used to fund a full-time 7obReady coordinator
and to establish a zoo academy and a medical science academy. Mr. Whitley then introduced Wanda
Mason, who was recently hired as 7obReady Coordinator.
Annual Report from Child Fatality Prevention Team and Community Child Protection Team
MMi Cooper, Health Director, reported that the team reviewed 24 child deaths during the past year
and did not identify any system problems. The team has focused on the issue of what constitutes neglect.
Massage Business Ordinance
Aimee Scotton, Staff Attorney, related that over the past few months she had received several calls
and letters from legitimate, licensed massage therapists who complained that our current massage ordinance,
while very effective at restricting criminal activity, tends to equate massage therapy with prostitution and
leaves no room for the legitimate practice of massage therapy by licensed professionals. Ms. Scotton said
that she agrees and that this is the reason she has drafted a proposed replacement ordinance. The proposed
ordinance adds an education requirement of 500 hours of professional training before receiving a license
from the County. Applicants must be investigated by the Sheriff's Department, and there are limits on the
hours of operation, as well as a section prohibiting sexual contact.
On motion of Frye, seconded by Holmes, the Board unanimously adopted the proposed replacement
ordinance entitled AN ORDINANCE LICENSING AND REGULATING MASSAGE BUSINESSES
(ATTACHED).
Litter Sweep Roadside Cleanup
David Townsend, Public Works Director, reported that the Department of Transportation will be
holding their annual roadside cleanup project, called "Litter Sweep," from September 8-22. D.O.T. will
provide trash bags, safety vests, and gloves to local groups who will collect trash from the roadsides. Then
D.O.T. will collect these bags and bring them to the landfill. Mr. Townsend asked the Board to waive the
tipping fee for all the trash collected from Litter Sweep.
On motion of Davis, seconded by Mason, the Board unanimously approved waiving the tipping fee
for trash collected as part of the Litter Sweep project.
Sheriffs Department Requests for New Deputies and for Purchases from Restricted Accounts
Major Allen McNeill stated that the County has received another C.O.P. S. grant for the hiring of 4
additional deputies. The federal government will pay 75% of the total cost of the deputies over a 3 -year
period. The County's 25% share can covered from funds received from housing federal prisoners in our jail.
The Sheriff would like to add these deputies to the community crime task force.
On motion of Frye, seconded by Holmes, the Board unanimously approved the addition of 4 C. O.P. S.
deputies and approved Budget Amendment #11 to the FY 1997-98 Annual Budget, reflecting revenues
from the housing of federal prisoners to pay the County's match, as follows:
GENERAL FUND
REVENUES
INCREASE
DECREASE
Restricted Intergovernmental
$67,316
Sales and Services
$21,258
APPROPRIATIONS
INCREASE
DECREASE
Sheriff & Jail
$88,574
Major McNeill advised that the Randolph County School Board has approved placing school resource
officers in Southwest Middle School and Randleman Middle School, and they will reimburse the County for
placing two deputies at those schools.
On motion of Holmes, seconded by Davis, the Board unanimously approved hiring two deputies to
serve as school resource officers, and approved Budget Amendment #12 to the FY1997-98 Annual Budget,
as follows:
GENERAL FUND
REVENUES
INCREASE
DECREASE
Miscellaneous Revenues
$59,658
APPROPRIATIONS
INCREASE'
DECREASE
Sheriff & Jail
$59,658
Major McNeill reported that Randolph Community College has requested that the Sheriff s Office hire
a deputy to provide security on its campuses; RCC would reimburse the County for the cost of adding this
deputy.
On motion of Frye, seconded by Holmes, the Board approved an additional deputy to provide
security at RCC, to be paid for by RCC, and approved Budget Amendment #13 to the FY 1997-98 Annual
Budget, as follows:
GENERAL FUND
REVENUES
INCREASE
DECREASE
Miscellaneous Revenues
$32,330
APPROPRIATIONS
INCREASE
DECREASE
Sheriff & Jail
$32,330
Major McNeill requested approval to purchase the following items, with purchases to be paid for from
Law Enforcement Restricted Accounts: 4 used highway patrol vehicles, 4 blue lights & siren, 4 mobile
radios, 1 pc, 1 ID card printer, 1 (left blank for security reasons), 30 Polaroid cameras, film, 10 IBM
terminals, 1 software program, travel/training.
On motion of Davis, seconded by Mason, the Board unanimously approved using the Law
Enforcement Restricted Accounts to pay for these purchases and approved Budget Amendment #14 to the
FY 1997-98 Annual Budget, as follows:
GENERAL FUND
REVENUES
INCREASE
DECREASE
Fund Balance Appropriated
$107,200
APPROPRIATIONS
INCREASE
DECREASE
Sheriff & Jail $107,200
County Schools Purchase of Property
Bob Scherer, Randolph County Schools, reported that the Board of Education has found a suitable
site for the new Northeast Middle School. The asking price for this 93 -acre site is $300,000. Worth
Hatley, Superintendent, said they would need help from the State to help pay for water lines large enough to
accommodate other users. He said the school only needs 4-6" lines and that they can't afford to spend the
extra money on large water and sewer lines.
On motion of Frye, seconded by Davis, the Board unanimously approved the purchase of the
proposed site for the Northeast Middle School.
Contracts for Services with the City of Trinity
Frank Willis, County Manager, stated that he and Ben Chavis, Tax Assessor, met with Trinity officials
to discuss contracts for the County to provide the following services for the newly formed City of Trinity:
1) collection of taxes (same fee as for other municipalities, plus $2750 for off -cycle programming), 2) fire
inspections (same fee as for other municipalities), and 3) addressing (at no charge).
On motion of Frye, seconded by Mason, the Board unanimously approved all 3 contracts with the
City of Trinity.
Resolution Appointing Review Officers for Plat Review Before Recording
Ann Shaw, Register of Deeds, stated that Register of Deeds employees statewide have had increasing
difficulty in determining that all of the legal requirements for recording plats under NCGS 47-30 and
compliance with local subdivision ordinances are being met. She said registers are not trained or qualified
to review some of the technical aspects that are part of a valid survey and that their state association worked
to get the law changed so that plat review responsibility now lies with review officers appointed by county
commissioners instead of with registers of deeds.
Hal Johnson, Planning & Zoning Director, also spoke in support of the new changes.
On motion of Davis, seconded by Holmes, the Board unanimously approved a resolution
(ATTACHED) appointing Hal Johnson and Jill Wood in the Planning Office as Randolph County's plat
review officers.
Selection of Courthouse Architect
The Board discussed the four firms who made presentations on August 25.
Commissioner Holmes made a motion to select J Hyatt Hammond Associates as the architect firm
for the courthouse project. This motion died for lack of a second.
On motion of Frye, seconded by Davis, the Board unanimously selected the firm of Moser Mayer
Phoenix Associates as their first choice for the courthouse project.
On motion of Kemp, seconded by Mason, the Board, on a 3-2 vote, selected the firm of Hayes, Seay,
Mattern & Mattern as their second choice for the courthouse project. Commissioners Holmes and Frye
voted against this motion.
The County will attempt to negotiate a suitable contract with Moser Mayer Phoenix Associates. If
they are unable to negotiate successfully, they will then attempt to negotiate with the second choice firm.
Set Date for Work Session on Zoning Ordinance Amendments
The Board agreed to meet September 8 at 6:30 p.m. for a work session on zoning ordinance
amendments.
Public Hearing - Local Law Enforcement Block Grant Program
At 6:00 p.m. the Board adjourned to a duly advertised public hearing on the proposed use of Local
Law Enforcement Block Grant funds from the U. S. Department of Justice. It is proposed to use these funds
to hire part-time bailiffs to work security at the Courthouse or to pay overtime to full-time officers to work
security at the Courthouse.
No one spoke for or against the proposed use. Chairman Kemp closed the public hearing.
On motion of Frye, seconded by Davis, the Board unanimously voted to accept these block grant
funds and approved Budget Amendment #1 S to the FY 1997-98 Annual Budget, as follows, which reflects
the $3382 local match required for this grant:
GENERAL FUND
REVENUES
INCREASE
DECREASE
Restricted Intergovernmental
$30,434
APPROPRIATIONS
INCREASE
DECREASE
Sheriff & Jail
$33,816
Contingency Appropriation
$33,816
Budget Amendment - Health
On motion of Davis, seconded by Frye, the Board unanimously approved Budget Amendment #16 to
the FY 1997-98 Annual Budget, which reflects an additional $2500 in state funds for outreach services in
the Health Department's Breast and Cervical Cancer Control Program, as follows:
GENERAL FUND
REVENUES
INCREASE
DECREASE
Restricted Intergovernmental
$2500
APPROPRIATIONS
INCREASE'
DECREASE
Public Health
$2500
Public Hearing and Resolution - Levy of a Room Occupancy and Tourism Development Tax and the
Creation of a Tourism Development Authority
At 6:30 p.m. the Board adjourned to a duly advertised public hearing on the levy of a room occupancy
tax and the creation of a tourism development authority (TDA). Hal Johnson, Planning Director, gave an
overview of the activities that led up to the local legislation allowing Randolph County to levy this tax and
to create the TDA.
Chairman Kemp asked for comments; hearing none, he closed the public hearing.
On motion of Frye, seconded by Holmes, the Board unanimously adopted a resolution (ATTACHED)
authorizing the levy of a 3% occupancy tax and creating a Tourism Development Authority.
Adjournment
The Board adjourned at 7:00 p.m.
Phil Kemp, Chairman
J. Harold Holmes
Robert O. Mason
Darrell L. Frye
Robert B. Davis
Alice D. Dawson, Clerk to the Board