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061796June 17, 1996 The Randolph County Board of Commissioners met in special budget session at 2:00 p.m. in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye, Davis, Holmes, and Comer were present. Randolph County Schools Worth Hatley, Superintendent, stated that the 2% increase proposed for their Current Expense budget is insufficient; it would take 8% just to maintain their present level of operation. He also said that the $920,000 budgeted for Current Capital is insufficient to fund many of the planned renovation projects. Mr. Hatley requested that the Commissioners allocate additional funds for current capital and to study current capital funding for the two school systems and devise a formula based on ADM or some other method for determining these allocations. Commissioner Frye noted that, according to budget figures, County Schools spend 9.5% of their budget on administration and operation, while City Schools spend 23%. Asheboro City Schools Dr. Bob Gordon, Superintendent, stated that the Loflin School renovation cost will be $2,200,000, which is more than the amount budgeted for this project. He requested that the Commissioners allow the City School Board to borrow $250,000 from the County's 1997-98 allocation to them so that they will have the commitment of sufficient funds to award a contract on this project. He added that the County could keep this money until needed so that the County could continue to earn interest on this $250,000. Randolph Community College Dr. Larry Linker, President, asked for additional Current Expense funds, stating that with additional buildings on their campus, operational expenses are up. He also requested that more Capital Outlay be funded so they can add 2 classrooms to the Archdale campus, reroof some buildings, begin work on their emergency services training center, and possibly purchase the Reitzel Smith property adjacent to their main campus. Mental Health Mazie Fleetwood, Director, requested that the County pay for Mental Health's cost -of -living salary increase, equivalent to what County employees will receive, as their budget is short this amount. Jail Robert Benfield, criminal justice specialist with Sedgewick James, presented his staffing analysis for the new jail and explained the new positions created for the new facility. Bill Brady, Jail Transition Team, explained the transition plan and special training jailers will receive. Allen McNeill, Chief Deputy, presented a staffing analysis for the new jail which he, the Sheriff, and the transition team developed. He said its recommendations are almost identical to those of the study done by Sedgewick James. Both studies recommend about 65 employees to staff the new jail. They now have 22 jail employees. Major McNeill described a video arraignment system and video imaging and live scan fingerprinting systems requested in their budget. Sheriff Major McNeill discussed grant applications they are making for the following programs: Randolph C.A.R.E. S. (would be an expansion of the current program), Cops Ahead, (25% local match first year, 50% 6/17/96 Xoµµti66tiovsp6 Mssitivy — Hays 2 match second year, 75% match third year), S.T.O.P. (25% local match), and House Arrest (second year grant requiring local match of $16,974). Major McNeill also requested that they be allowed to keep the 3 positions given to them during this budget year for the concealed handgun permit program and to move the deputy position to patrol. He explained their need for two 4 -wheel drive vehicles which were requested but not funded. Budget Amendment - Sheriff & Jail Major McNeill explained that Randolph County sends inmates to Central Prison in Raleigh for safekeeping, and these inmates have large medical expenses that we are responsible for paying. The State recently sent us an accumulation of invoices for safekeeper expenses that were incurred from May 1995 through March 1996. The State held these invoices because they were converting to an automated billing system. Since the total of these invoices is more than anticipated, the Sheriff & Jail budget does not have sufficient funds to pay them. However, some additional revenues have come in from State Aid to the Jail ($16,000) and Pay -Tel Phone Commission ($10,000). The remaining amount would have to come from fund balance. The Board discussed this issue and noted that the State delays transferring prisoners from our jail to their prisons as a way of holding down their costs. The Board felt that the State should compensate Randolph County for these expenses, perhaps by not charging us for some of these safekeeper expenses. On motion of Frye, seconded by Davis, the Board unanimously voted to approve Budget Amendment #47 (ATTACHED), which increases revenues by $26,000 ($16,000 in State Aid to the Jail and $10,000 from Pay - Tel commissions) and allocates that revenue to the Sheriffs Department for paying $26,000 of the safekeeper bills. Budget Discussion Frank Willis, County Manager, explained some suggested changes to his proposed budget which would allow the County to fund the library automation project, a new computer for Computer Services, Project Boot Strap, and the COPS program. The Board discussed Dr. Gordon's request that the County appropriate in the 1996-97 budget $250,000 from its 1997-98 allocation to the City Schools so that a contract for the Loflin School project can be awarded. Bids for this project are all for more than budgeted amounts. Commissioner Frye expressed concern for the amount of Current Capital funds given to the County Schools. He asked Mr. Willis to come up with a formula during this next year that could be used for dividing Current Capital funds between the two school systems. Recess The meeting recessed at 6:30 p.m. and reconvened at 8:00 p.m. Commissioner Frye was not present for this portion of the meeting. He was called away on a family emergency. Public Hearing on the Proposed Budget At 8:00 p.m. the Board adjourned to a duly advertised public hearing on the proposed 1996-97 budget. Earl Green, Cedar Grove Township, asked how money is used that is collected for copies, why the County leases copiers, if an in-house print shop has been considered, and if a person must belong to a certain political party to get a County job. He expressed his opinion that 4 -wheel drive vehicles for the Sheriffs 6/17/96 Xoµµti66tiovsp6 Mssitivy — Hays 3 Department are only wanted, not needed. Chairman Kemp reviewed suggested changes to the proposed budget that had occurred in the afternoon budget session. The public hearing was closed and the meeting adjourned at 8:20 p.m. Phil Kemp, Chairman Robert Davis Martha Comer Darrell Frye Harold Holmes Alice Dawson, Clerk to the Board