100796October 7, 1996
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye,
Comer, Davis, and Holmes were present. Invocation was given by Rev. Guy Godfrey, Browers Chapel
United Methodist Church, Asheboro, followed by the Pledge of Allegiance by all.
Consent Agenda
On motion of Frye, seconded by Holmes, the Board unanimously approved the consent agenda, as
follows:
• approve minutes of September 3, 1996;
• approve closed session minutes of September 3, 1996;
• adopt proclamation for 4-H Week (ATTACHED);
• adopt proclamation for Red Ribbon Week (ATTACHED);
• reappoint Frank Willis, Jane Leonard, and Alice Dawson to the Randolph County Public Facilities
Corporation (1 -year term);
• appoint the following to the Firemen's Relief Fund boards of trustees: Eastside --Jim Pell, Donald
Clapp; Coleridge --Amos Needham, J.C. Loflin, Jr.; Farmer --Roger King, Gene Crawford;
Franklinville--James Parrish, Mark Grose; Guil-Rand--C.M. Criscoe, Rupert Fruitt; Level Cross --
John Hussey, Kenneth Adams; Liberty --Larry Williams, William Flowe, Jr.; Seagrove --Jack
McKenzie, Darrell Voncannon; Sophia --Donald Allred, Ed Beeson; New Hope --Troy Powell, Wiley
Hurley; Staley --Ferment Lindley, Terry Williams; Tabernacle --Ron Gallimore, Candie Rudzinski;
Randleman --Charles Byerly, Wade Craven; Ulah--Roger Davis, Larry Gray; Westside --Brian
Hedgpeth, Mark Wilburn;
• appoint Bob Wright to the Industrial Bond Authority (term expiring 4/97).
Recommended Changes to Employee Health Insurance Plan
Hal Scott, Jr., Personnel Director, advised the Board that Randolph County, as a member of the NC
Association of County Commissioners Health Insurance Trust, has had its health insurance coverage
analyzed by Sedgick James of the Carolinas. Mr. Scott noted that Sedgwick's recommendations are
impartial because they have nothing to gain, regardless of which option the County chooses.
Susan Gretzinger of Sedgwick provided an overview of the NCACC-Sedgwick-Blue Cross
partnership, stating that 55 NC counties are now members of this insurance pool.
Steve Grimsley of Sedgwick explained the traditional health care plan that the County now has and
recommended that we change to a managed care plan called Med Point. He then described how Med
Point works. Employees who use physicians and hospitals who contract with the plan will pay less than
when they use physicians and hospitals not in the plan.
Mr. Scott recommended that the County convert to Med Point January 1 because of calendar year
deductibles. He said the County would need at least a 30 -day lead time to implement the new program
and train employees.
On motion of Holmes, seconded by Frye, the Board unanimously voted to accept Med Point as the
County's health insurance plan.
School Resource Officers
Sheriff Litchard Hurley showed a film which explained the school resource officer program in North
Carolina. These officers serve not only as law enforcement officers, but also fill the role of teacher and
counselor. They are truly a resource person for the students. Sheriff Hurley requested the allocation of
four additonal deputy positions to serve as school resource officers in the four county high schools. He
said that the State provides funds to school systems for these positions, and the County Schools would
turn over funds to the County to pay the salaries of these deputies. He added that he could use these
deputies for other duties during the summers and on days when the schools are closed. He also noted
that if these positions are approved, he has funds in the Sheriff's Restricted Accounts to purchase 4
equipped used patrol vehicles.
Worth Hatley, Randolph County Schools Superintendent, told the Board that he is totally sold on
this program to the extent that he would find some way to fund it if the State does not continue to do so.
On motion of Holmes, seconded by Frye, the Board unanimously approved 4 deputy positions to be
used as school resource officers.
Request for Approval of County Policies
Hal Scott, Jr., Personnel Director, advised the Board that Jim Cartwright, County Safety Officer,
and the County Safety Committee have developed 3 policies to suuport the County Safety Program and
a policy to implement a County Employee Assistance Program. Mr. Scott presented the following
policies for the Board's consideration: Safety Policy (revision), Violence in the Workplace Prevention
Policy, and Motor Vehicle Fleet Management Policy. The Safety Policy addresses duties and powers of
the Safety Officer and the various teams; Violence in the Workplace Prevention Policy complies with new
OSHA guidelines and reduces exposure of employees and users of County services to violence; the Fleet
Management Policy will help prevent vehicle accidents and will provide a process for investigating
accidents.
On motion of Frye, seconded by Comer, the Board unanimously approved the 3 safety-related
policies as presented.
Mr. Scott explained the Employee Assistance Program Policy. Mental Health agreed to provide
professionally trained counselors to help employees who are having personal problems which may impact
their effectiveness on the job. Employees may participate voluntarily or through supervisor referral, and
all services are provided in confidence.
On motion of Frye, seconded by Holmes, the Board approved the Employee Assistance Program
Policy.
Award Contract for "Man Down" Alarm System
David Townsend, Public Works Director, related that bids had been received for a "man down"
alarm system for the new detention center. This equipment will allow officers within the facility constant
contact with the officers in the main control room and throughout the facility. The following quotes were
received: Simplex Time Recorder, Greensboro - $19,479; SFI Electronics, Charlotte - No Quote.
On motion of Frye, seconded by Davis, the Board unanimously awarded the contract to Simplex for
$19,479.
Award Contract for Fiber Optic Between County Office Building and Detention Center
Mr. Townsend stated that in order to continue communications between the County's computer
system and the new jail, fiber optic line must be installed between the County Office Building and the jail.
The Public Works Department received informal bids for the fiber optic lines from Liberty Data for
$15,730.40 and from Sprint/Centel for $12,143.14.
On motion of Holmes, seconded by Davis, the Board unanimously awarded the contract to Sprint/
Centel for $12,143.14.
Resolution Supporting Passage of State Highway and School Construction Bonds
On motion of Frye, seconded by Holmes, the Board unanimously approved a resolution
(ATTACHED) supporting the passage of the State Highway and School Construction Bonds on the
ballot of November 5, 1996.
Budget Amendment - Sheriff (Restricted Accounts)
On motion of Holmes, seconded by Davis, the Board unanimously approved Budget Amendment
#12 (ATTACHED), which appropriates $100,000 from Fund Balance (from Sheriff s Restricted
Accounts) for capital outlay and supplies for the Sheriff's Department.
Budget Amendment - Sheriff (School Resource Officers)
On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendment #14
(ATTACHED), which reflects an additional $93,450 provided by Randolph County Schools for the
Sheriff's Department, to be used for 4 school resource officers.
Budget Amendment - Aging Services
Candie Rudzinski, Aging Coordinator, announced that Randolph County has been approved to
receive an additional $100,447 for Aging Services. She distributed and discussed form DOA -731, which
explains the Aging Services Planning Committee's recommendations for distribution of these funds. She
noted that the County is required to provide a local match of $1,334.
On motion of Frye, seconded by Comer, the Board unanimously approved the distribution of
$446,689 in Home and Community Care Block Grant funds as indicated on the DOA -731 County
Services Summary presented October 7, 1996, and approved Budget Amendment #10 (ATTACHED),
which reflects an additional $101,811for Aging Services ($100,477 from the State and $1,334 from Fund
Balance).
Budget Amendment - Health
On motion of Frye, seconded by Davis, the Board unanimously approved Budget Amendment #11
(ATTACHED), which reflects a decrease of $10,708 in federal funding for the Health Department for
their Maternal Health and Family Planning programs.
Budget Amendment - Asheboro City Schools
On motion of Frye, seconded by Holmes, the Board unanimously approved Budget Amendment #13
(ATTACHED), which reflects an additional