060595Commissioner Meeting Minutes - June 5, 1995
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. on June 5, 1995,
Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye, Comer,
Holmes, and Davis were present. Invocation was given by Rev. James Turner, Parks Crossroads Christian
Church, Ramseur, NC.
Retirement Plaque for Evangeline Parks and Gene Allred
Chairman Kemp presented retirement plaques to Evangeline Parks who is retiring after 9 years of service
from the Library and Gene Allred who is retiring after 16 years of service from the Sheriffs Department.
Public Hearing on Secondary Road Improvement Program
Mary Hayes Holmes, Randolph County's representative on the state Board of Transportation, introduced
Mac Maness, Maintenance Engineer; Jeff Pickleseimer, District Engineer - Randolph & Chatham Counties; Lex
Kelly, Division Engineer.
Jeff Pickleseimer presented D.O.T.'s proposed secondary road improvement program for 1995-96. This
program proposes to utilize $1,232,900 of the $1,768,580 Secondary Improvement Highway Funds to pave
priority numbers 63-86 subdivision roads and 33-35 rural roads, and retain $246,985 of the total allocationfor
spot stabilization, paved road improvements, bridge maintenance or safety projects. $288,695 of the total
allocation is also proposed to be retained for road additions, property owner participation paving, volunteer fire
departments, rescue squad driveways, old subdivision improvement program, overruns, county surveys and
right of way acquisition.
It was also proposed that $1,642,001 N.C. Highway Trust Funds be used to pave priority numbers 36-42
(rural roads), and to retain $260,963 of the total allocation for spot stabilization, paved road improvements,
bridge maintenance, or safety projects, and also to retain $175,038 of the total allocation for property owner
participation paving and overruns.
Chairman Kemp asked how many unpaved roads there were in Randolph County. Mrs. Holmes stated that
there were approximately 245 miles of rural roads and 20 miles of subdivision roads still unpaved.
The floor was opened for public comment.
Tom Aubrey, Spoons Chapel Road, asked when D.O.T. would be notified that the trusts funds had been
approved. Mr. Pickleseimer stated that after the state legislature adjourns, D.O.T. would be contacted.
Goldie Marsh, Beckerdite Road, asked if her road would be paved. Chairman Kemp stated that this road
was #3 on the trust fund list.
Dusty Gregson, Beckerdite Road, asked if paving required agreement from the 100% of the property
owners. Mr. Pickleseimer explained that paving of 100% of the road would require 100% agreement.
Herman Kanoy asked if D.O.T. could help with dust control. Mr. Pickleseimer stated that property
owners could purchase a dust control product and D.O.T. will apply it to the road.
Dusty Gregson asked if paving a road would increase property values. Mr. Pickleseimer stated that it
would.
On motion of Frye, seconded by Comer, the Board unanimously adopted a resolution (ATTACHED)
approving D.O.T.'s secondary road improvement program as presented.
Additions to the Agenda
Chairman Kemp announced that Item I. Minutes of Community Meetings of 5/22/95 and 5/30/95 had been
added to the Consent Agenda and Item K. Surplus Fans and Item L. Closed Session -Acquisition of Real
Property had been added to New Business.
Consent Agenda
On motion of Frye, seconded by Davis, the Board unanimously approved the consent agenda, as follows:
• approve minutes of 5/1/95;
• reappoint Dr. Ted Anderson, Richard Cox, Leo Derrick, and Dr. Ann Suggs to the Mental Health Board;
• appoint Rhonda Winters and reappoint Rosemary Fox to the Nursing Home/Domiciliary Home Committee;
• reappoint Frank Fields, James Bowman, and George Gregson to the Climax Fire Protection District
Commission;
• reappoint Glenn Gilmore, Jr., William Collier, and Pearle Shepard to the Julian Fire Protection District
Commission;
• reappoint Carey Durham, Addie Luther, and Angela Moore to the Private Industry Council;
• appoint Rhonda Winters and reappoint Lee Phoenix, Dean Burgess, Carl Jordan, Keith Crisco, Carol
Matney, Rev. Charles Tyson, Jack Pugh, Jr., Brenda Elliott, Dr. Ann Suggs, John McGlohon, Carolyn
Vickrey, Phyllis Lawrence, Kathy Ibsen, Frank Willis, Dr. Bill Milner, Beulah Tote, Joy Ratliffe, and Candie
Rudzinski to the Aging Services Planning Committee;
• appoint Libby Dunsmore to the Social Services Board;
• approve minutes of 5/22/95 and 5/30/95 Community Meetings on Revaluation.
Register of Deeds - 4 :30 p.m. Cut-off of Filing
On motion of Frye, seconded by Holmes, the Board unanimously approved a resolution (ATTACHED)
authorizing the 4:30 p.m. cut-off for filing in the Register of Deeds Office.
Award Contract - Testing Services at Randolph County Detention Facility
David Townsend, Public Works Director, explained that in order to provide Randolph County the best
quality assurance during the construction of the new detention facility, a testing agency must be hired. The
testing agency will be required to test the soil compaction, concrete pours, steel welds, verify quantities and
other testing activities during the project. Proposals were received from the following firms:
Law Engineering, Inc
Greensboro, NC $19,525
Professional Services Industries
Charlotte, NC $19,605.60
Soils & Materials Engineering
Greensboro, NC $36,000
*Trigon Engineering Consultants
Greensboro, NC $18,217
* Trigon bid does not include measurement of thickness and density inspection of sprayed -on fire proofing
material. Others included this in their bids.
On motion of Davis, seconded by Holmes, the Board unanimously awarded the contract for testing services
to Law Engineering, Ind. on the basis of lowest bid proposal and best unit prices.
Renew Contract for Security Services at Landfill and Convenience Sites
On motion of Frye, seconded by Holmes, the Board unanimously voted to renew the contract with Weiser
Security Services for 2'/z years for security services at the Farmer, Coleridge and landfill convenience sites.
Renew Contract for Operation of Recycling Services
On motion of Comer, seconded by Holmes, the Board unanimously voted to renew the contract with
Randolph Sheltered Workshop for collecting all recyclables from the Convenience Centers and drop-off sites
and then processing the recyclables at the Recycling Center at the landfill.
Award Contract for White Goods Service
David Townsend explained to the Board that four companies within the last few months had notified him
offering their services for disposing of white goods received at the landfill. The County advertised in the
Courier Tribune and notified the four interested parties about having an informal bid opening for the disposal of
white goods. The bid summary is as follows:
D. H. Griffin Wrecking Co.
Greensboro, NC $27,000/yr
Joseph Richardson
Eden, NC $15,000/yr
R & B Wreckage & Salvage
Randleman, NC $18,000/yr.
State Line Scrap, Inc.
Gastonia, NC $0/yr.
On motion of Davis, seconded by Frye, the Board unanimously voted to award the contract for white goods
service to State Line Scrap, Inc., low bidder.
Award Contract for Flashing Lights at Timken Railroad Spur
David Townsend explained that informal bids had been received from the following companies to design,
furnish materials, install, and test railroad flashing signals at the Timken plant in Randleman.
Harmon Electronics, Inc., Atlanta, Georgia. $27,800
Safetran Systems Corporation, Louisville, Kentucky $50,161
On motion of Comer, seconded by Davis, the Board unanimously voted to award the contract for installing
flashing lights at the Timken railroad spur to Harmon Electronics, Inc., low bidder.
Set Public Hearing on Reducing 911 Surcharge
On motion of Frye, seconded by Holmes, the Board unanimously voted to set a public hearing regarding the
reduction of the 911 service charge from $1.00 per month to $.65 per month for 4:00 p.m. on July 10, 1995.
Randolph Community College Board of Trustees Appointment
Chairman Kemp explained that he had received notice that Eddie Allen, whose term on the RCC Board of
Trustees is expiring, had decided not be serve another term. Mr. Allen has served on this board for 23 years.
He also stated that RCC Board of Trustees Chairman Willie Plummer, had asked that Robby Davis, former
member of this board, be appointed as the Randolph County Board of Commissioners appointee.
On motion of Frye, seconded by Comer, the Board unanimously approved the appointment of Robby Davis
to the Randolph County Community College Board of Trustees.
Surplus Fans
Frank Willis explained that the County has in its possession two 48" fans and several shade cloths which
were part of the greenhouse at Richard's Home and Garden Center. Les Brown, county resident, has offered to
purchase these items for $100.00. Lee Groce, Maintenance Supervisor, has inspected them and stated that
they are of no use to the County.
On motion of Comer, seconded by Holmes, the Board unanimously voted to declare the fans and shade
cloths surplus and authorized Jane Leonard, Deputy Finance Officer to complete the sale on behalf of the
Board.
Budget Amendment #49 - Merit Increases
On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendment #49
(ATTACHED) which transfers $15,685 from the Administration budget to various departments for merit
increases.
Budget Amendment #50 - Health
On motion of Comer, seconded by Frye, the Board unanimously approved Budget Amendment #50
(ATTACHED) which reflects $3,085 ($2,000 to purchase Depo Provera for the Family Planning clinic and
$1,085 in School Health Funds) received by the Health Dept.
Budget Amendment #2 - Klaussner CDBG Proiect
On motion of Frye, seconded by Holmes, the Board unanimously approved Budget Amendment #2
(ATTACHED) which reflects a $425 transfer of funds from Sewer Improvements to Administration in the
Klaussner CDBG Capital Project Fund.
Budget Amendment #51 - Social Services
On motion of Davis, seconded by Holmes, the Board unanimously approved Budget Amendment #51
(ATTACHED) which increases the Social Services budget by $160,000.
Budget Amendment #52 - Mental Health
On motion of Comer, seconded by Holmes, the Board unanimously approved Budget Amendment #52
(ATTACHED) which increases the Mental Health budget by $174,521 due to salary adjustments.
Budget Amendment #53 - Public Works
On motion of Davis, seconded by Comer, the Board unanimously approved Budget Amendment #53
(ATTACHED) which recognizes $19,500 in additional other tax revenues received and adds $7500 to the
white goods program and $12,000 to the scrap tire recycling program at the landfill.
Budget Amendments #54-61 - Fire Districts
On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendments #54-61
(ATTACHED) which increase taxes remitted to the following fire districts: Ulah ($145), Westside ($2,830),
Seagrove ($4,350), Tabernacle ($720), Coleridge ($169), Franklinville ($2,175), Farmer ($150), Southwest
($640).
Randolph County Schools - Eastern Randolph High School Renovation Proiect
Worth Hatley, Randolph County Schools Superintendent, explained that the State had discouraged abridge
loan to fund construction and renovation projects for Coleridge, Tabernacle, and Level Cross Schools and
Eastern Randolph High School. This would mean that these projects would have to be delayed until October,
1995. Due to the fact that renovation at Eastern Randolph High School (cost - $750,000 before 10/95) must
be done this summer while school is not in session, another means of financing must be secured immediately.
Mr. Hatley presented two options for consideration.OThe County could advance the funds from its fund
balance and the county schools would reimburse the County when permanent financing is secured in 10/95. OO
The county schools could draw down State funds for school construction ($768,000 available from State ADM
Funds).
Commissioner Frye moved that the funds should be advanced to the Randolph County Schools for the
renovation of Eastern Randolph High School, the best method of funding to be determined by Frank Willis.
Commissioner Holmes seconded this motion. Following discussion, Commissioners Frye and Holmes
withdrew the motion and second.
On motion of Frye, seconded by Holmes, the Board voted 4-1 to approve the funding of the entire
$26,000,000 Randolph County Schools construction projects including the Eastern Randolph High School
renovation project and to authorize Frank Willis to determine the best method of funding and to set a public
hearing for 4:30 p.m. on July 10, 1995 concerning the installment financing contract providing for the
financing, pursuant to N.C. G. S. 160A-20, of school and mental health facilities. Chairman Kemp opposed this
motion because this indebtedness would prohibit the County's ability to borrow for the next several years.
Surplus Military Equipment - Sheriff's Dept.
Sheriff Litchard Hurley announced that Randolph County had been able to obtain various surplus military
vehicles and equipment through the N.C. Dept. of Crime Control and Public Safety. He introduced Neil
Woodcock and Ken Dober from this department and thanked them for their help and support in obtaining this
equipment.
Budget Presentation
Frank Willis, County Manager, presented his proposed 1995-96 budget.
Closed Session -Acquisition of Real Property
On motion of Frye, seconded by Comer, the Board unanimously voted at 7:40 p.m. to go into closed session
to discuss matters related to the acquisition of real property pursuant to G. S. 143-318.11 (a) (5). The Board
reconvened regular session at 8:30 p.m. No action was taken relative to the closed session.
Adjournment
There being no further business, the Board adjourned.
Phil Kemp, Chairman
Robert Davis
Harold Holmes
Darrell Frye
Martha Comer
Alice D. Dawson, Clerk to the Board