080795County Commissioners Minutes - August 7, 1995
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. on August
7, 1995 in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC.
Commissioners Kemp, Frye, Comer, Holmes, and Davis were present. Invocation was given by
Commissioner Frye.
Retirement Plaque
Chairman Kemp presented a retirement plaque to Burnie Conner, who is retiring from the
Maintenance Department with 151/2 years of service.
Consent Agenda
On motion of Comer, seconded by Davis, the Board approved the consent agenda, as follows:
° approve minutes of July 10 and July 17;
° approve closed session minutes of July 10;
° reappoint Nancy Coble, Carol McKenzie, Angela Moore, Charles Tyson, and Russell Walker, Jr.,
to the Criminal Justice Partnership Committee.
Additions to the Agenda
Chairman Kemp announced the following additions to new business items: F. Transfer of
Home Health Program to Randolph Hospital; G. Award Bid for Drywall at Day Reporting Center;
H. Set Public Hearing for 6 p.m. on September 5, 1995 for Transfer of Property from County
Schools to the County; I. Closed Session for Acquisition of Real Property.
Appointment of Trustee and Co -Manager for Certificates of Participation (COPs) Financing
Steve Schemmel of Alex. Brown & Sons, underwriter for the COPS financing for County
School and Mental Health facility projects, stated that he had solicited proposals from each of the
commercial banks headquartered in North Carolina that are qualified to serve in the capacity of
trustee for municipal securities transactions. Proposals were received from First Union National
Bank of NC ($56,500), Wachovia Bank of NC ($81,991), and First Citizens Bank of NC
($133,850). Mr. Schemmel noted that all three banks are equally qualified to serve as trustee for the
County's COPS issue.
Mr. Schemmel explained that a co -manager for the COPS issue is recommended to help
achieve a better interest rate through increased retail participation. He noted that 4 financial
institutions with access to the capital markets maintain a presence in both North Carolina and
Randolph County: First Union National Bank, Wachovia Bank, J.C. Bradford & Company, and
A.G. Edwards & Company. He said that First Union and Wachovia have a broader retail investor
base and have participated in more North Carolina COPS transactions than the other two. Mr.
Schemmel said the County may want to select Wachovia since First Union will have a leadership
role as trustee.
On motion of Holmes, seconded by Frye, the Board unanimously appointed First Union
National Bank as trustee for the County's COPS issue being offered to fund certain County School
and Mental Health facility projects.
On motion of Frye, seconded by Comer, the Board unanimously appointed Wachovia Bank &
Trust as co -manager for the County's COPS issue being offered to fund certain County School and
Mental Health facility projects.
Yadkin/Pee Dee Lakes Proiect
Jeff Michael, Project staff member, explained that 3 years ago the State began working with
counties bordering the Yadkin and the Pee Dee Rivers in order to promote tourism through the
natural resources found in these counties. A 2 -year strategic planning process has resulted in a
common vision for this region --to promote an identity unique to the state which will bring in tourism
and will promote their quality of life. Mr. Michael said that they have already developed a tourism
pamphlet which is available at all N.C. welcome centers. This pamphlet includes information on
Randolph County because they feel it should be a part of the region being promoted.
Alex Cousins, Project staff member, distributed copies of the agency's newsletter. He said
their role in the region is to use local dollars to attract more resources and dollars for the region.
Some of their programs include the scenic byway program, $90,000 from N.C. Department of
Transportation for a bike loop, a travel video, converting an unused railroad bed to a hiking trail, a
regional small business incubator, environmental tourism, and economic development.
Mr. Michael presented a copy of their travel video and strategic planning report to the Board
and invited them to join the Project. He said other members pay $2500 a year and that some
counties have provided staff time to assist with projects.
MMi Cooper, Health Director, requested that the department's home health program be
transferred to Randolph Hospital. She said such a move would be in the County's best interest
because the Hospital could more efficiently and effectively provide home health services as a part of
their health system. Ms. Cooper said that when the County initiated this program 30 years ago, it
was more preventive in nature. Now patients are coming out of the hospital sicker and need more
intensive therapy and care. Also changes in rules and legislation in Medicaid and Medicare create
more intense administrative and legal issues, resulting in more and more of her administrative time
being spent in this area. Ms. Cooper also pointed out that about 50% of the department's home
health referrals come from health care providers; 70% of those are from Randolph Hospital. When
the Hospital made public their plans to provide home health services, she realized that the County
would lose most of their referrals and the County would be operating a deficit program. She said
this is an opportunity to privatize a government service and to strengthen the remaining areas of
service.
Bob Morrison, Randolph Hospital Administrator, stated that providing home health services is
a result of the strategic plan the Hospital completed last year. This service will enable the Hospital
to coordinate inpatient/outpatient services and will work in conjunction with their existing CAP
program. The economy of scale will be more efficient. Mr. Morrison assured the Board that current
County home health employees will be offered employment with the Hospital with full credit for
benefits and years of service to the County. He added that the Hospital will purchase from the
County all physical inventory associated with the home health program.
Alan Pugh, County Attorney, stated that he has reviewed and approved the asset purchase
agreement prepared by the Hospital's attorney.
On motion of Frye, seconded by Davis, the Board unanimously adopted a resolution
(ATTACHED) authorizing the sale of the assets of Home Health of Randolph to Randolph Hospital.
Budget Amendment - Library
Richard Wells, Library Director, stated that the library has received an Outreach grant which
will be used to purchase computer hardware.
On motion of Davis, seconded by Holmes, the Board unanimously approved Budget
Amendment #4 (ATTACHED), which reflects an $11,906 increase in the Library budget for this
Outreach grant.
Mr. Wells stated that the Library is also the recipient of a $10,000 grant from The Timken
Foundation. These funds will be used to purchase and network software into their computer system.
The Library will provide dial access so that anyone with a modem can access the Library's
information. Mr. Wells recognized Gary Enders,Timken's Manufacturing Systems Manager, who is
providing technical assistance to the Library for this project.
Budget Amendment - Sheriff
Carolyn Dickerson, Manager of the Child Support Agency (Title IV-D of the Social Security
Act), explained that this agency is responsible for obtaining support for children from parents that
are absent from the home by providing a locator service, obtaining support agreements and
acknowledgments of paternity, and working with the court system to secure parental support. Ms.
Dickerson said that some counties have a special deputy just to provide services required by the
Child Support Agency, in which case the State will pay 66% of the deputy's salary and benefits and
reimburse mileage at 30¢ per mile (estimated to be approximately $23,606).
Frank Willis, County Manager, stated that Ms. Dickerson has discussed this possibility with
Sheriff Hurley, and he thinks it will be more efficient to have one deputy devoted full-time to this
effort instead of having many different deputies doing a little bit on it. He is already having to
provide this service anyway. With the revenue from the State for this position, it is estimated that
the cost to the County will be only $797 per year. The Sheriff has said that he will have the $797 in
his budget to pay the County share.
Lieutenant Jerry Shaw stated that about one third of the civil papers processed each month are
for child support, about 485 each month.
Commissioner Frye said that he had first asked Sheriff Hurley to look into this matter about a
year ago when he became involved himself trying to help a citizen.
On motion of Frye, seconded by Holmes, the Board unanimously approved a grant requesting
the State to provide 66% of the salary and fringe benefits and 30¢ per mile reimbursement for
mileage incurred in the performance of duties of a Special IV-D Deputy Sheriff, authorized the
County Manager to sign the contract when it is provided by the State, allocated an additional
position to the Sheriffs Department, and approved Budget Amendment #7 (ATTACHED), which
increases the Sheriffs budget by $23,606.
Resolution Declaring Ambulance Chassis Surplus
Neil Allen, Emergency Services Director, requested that the County be allowed to dispose of
an old ambulance chassis which has been replaced by a new one. The Asheville vendor doing the
remount for the new chassis has offered $1500 for the old one. Mr. Allen said that amount would
be more than what the chassis would bring at auction.
On motion of Holmes, seconded by Comer, the Board unanimously approved a resolution
(ATTACHED) declaring the chassis surplus and authorizing the Purchasing Agent to dispose of it
by private sale.
Bid Award for Light Bars and Sirens
Mr. Willis advised that informal quotes had been received for light bars and sirens for Sheriffs
patrol cars, as follows:
VENDOR PRICE EACH TOTAL
Ray O'Heron Co., Inc., Pinehurst, NC $ 1,040.00 $11,440.00
Southern Public Safety, Greensboro, NC 1,062.63 11,688.93
Lawmen's Safety Supply, Raleigh, NC 1,050.09 11,550.99
On motion of Frye, seconded by Comer, the Board unanimously awarded the bid to the low
bidder, Ray O'Heron Co., Inc.
Resolution Concerning Clean Air Act
Chairman Kemp stated that he had received a letter from Catawba County asking for support
of a bill to repeal Title VI of the Clean Air Act.
On motion of Frye, seconded by Holmes, the Board unanimously adopted a resolution
(ATTACHED) supporting House Resolution 475, a bill repealing Title VI of the Clean Air Act.
Award Contract for Drywall Construction at Day Reporting Center
Mr. Willis stated that Bill McDaniel had received informal quotes for dry-
wall construction for renovation of the Day Reporting Center, as follows:
Interior Enterprizes, Inc., Greensboro, NC $12,372
Randolph Acoustical and Drywall, Inc., Asheboro, NC 12,520
Carolina Commercial Interiors, Inc., Cedar Falls, NC 12,857
On motion of Davis, seconded by Holmes, the Board unanimously awarded the contract to the
low bidder, Interior Enterprizes, Inc.
Set Public Hearing for Transfer of Property from County Schools to County (COPS
Financing)
On motion of Frye, seconded by Comer, the Board unanimously set 6:00 p.m. on September
5, 1995 as the time to hold a public hearing on the transfer of property from Randolph County
Schools to Randolph County.
Budget Amendment - Health
On motion of Frye, seconded by Holmes, the Board unanimously approved Budget
Amendment #5 (ATTACHED), which reflects an additional $6,061 in State funding for screening
and outreach in the Breast and Cervical Cancer Program in the Health Department.
Budget Amendment - Administration
On motion of Frye, seconded by Holmes, the Board unanimously approved Budget
Amendment #6 (ATTACHED), which adds $5,558 to the Administration Department from the
North Carolina Association of County Commissioners. These funds are available to all members of
the Association's Liability & Property Pool and are to be used to purchase safety-related items.
Budget Amendment - Encumbrances
On motion of Comer, seconded by Holmes, the Board unanimously approved Budget
Amendments #8, 9, and 10 (ATTACHED) for encumbrances carried over from the prior year.
Budget Amendment #8 appropriates $1,729,757 from General Fund Balance to various
departments; Budget Amendment #9 appropriates $13,242 from the Public Works Fund Balance for
administration and the recycling program; and Budget Amendment #10 appropriates $16,000 from
the Emergency Telephone System Fund Balance for information management.
Closed Session - Acquisition of Property
On motion of Frye, seconded by Davis, the Board unanimously voted at 5:50 p.m. to go into
closed session to consider the acquisition of real property, pursuant to N.C.G.S. 143-318.11(a)(5).
Closed session ended and regular session reconvened at 6:55 p.m.
Official Depository
On motion of Frye, seconded by Holmes, the Board unanimously voted to designate Centura
Bank as Randolph County's official depository as soon as can be effectively managed.
Offer to Purchase Centura Bank Building
On motion of Frye, seconded by Davis, the Board unanimously voted to offer to purchase the
Centura Bank property at 158 Worth Street, Asheboro, NC for $500,000, with 5% earnest money
and a 60 -day review period.
Contract and Budget Amendment for Grier -Fripp Architects
On motion of Frye, seconded by Comer, the Board unanimously voted to award a contract to
Grier -Fripp Architects to conduct a feasibility study of the Centura Bank property, including an
evaluation of the existing Courthouse facilities, for $13,850, pending acceptance by Centura of the
County's offer to purchase their property.
Welcome Sims
County Manager Frank Willis was asked to inquire about the cost of erecting welcome signs
that could be erected at the county line along various roads in the county.
Adiournment
Having no further business, the Board adjourned.
Phil Kemp, Chairman Darrell Frye
Martha Comer Harold Holmes
Robert Davis Alice Dawson, Clerk to the Board