062711June 27, 2011
The Randolph County Board of Commissioners met at 6:00 p.m. for a special budget session in
the Meeting Room of the 1909 Historic Courthouse, 145 Worth St., Asheboro, NC. Commissioners
Holmes, Frye, Kemp, Haywood and Lanier were present.
Approval of Budget Amendment—Day Reporting Center
Will Massie, Assistant County Manager/Finance Officer, said that the Juvenile Day Reporting
Center (JDRC) has received approval from the JCPC Board to reallocate budgeted funds from the
Randolph Psychological Assessment Program to the Juvenile Day Reporting Center in the amount of
$3,500. The Psychological Assessment Program has excess funds available that will not be utilized by
year end. The Juvenile Day Reporting Center has additional program needs. Instead of remitting the
unused portion of the Psychological budget back to the State, the JCPC Board voted to transfer the
budgeted dollars to the JDRC to use for their program.
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve Budget Amendment
#53, as follows:
2010-2011 Budget Ordinance General Fund—Budget
Amendment #53
Expenditure
Increase Decrease
Day Reporting Center
$3,500
Expenditure
Increase Decrease
Other Human Services
$3,500
Adoption of Departmental Fee Schedules
On motion of Frye, seconded by Kemp, the Board voted unanimously to adopt all departmental
fee schedules, as follows:
1. Ambulance (Approved by Board of Commissioners on 5/2/11, to be effective 7/1/11);
2. Building, Electrical & Plumbing permits (no change from last year);
3. Solid Waste Facility Tipping Fees (No change from last year);
4. Health --Animal Control Fees (No change from last year).
Approval of School Tax Rates
On motion of Kemp, seconded by Haywood, the Board voted unanimously to leave all current
supplemental school district tax rates unchanged for FY 11-12, as requested, and as follows:
Archdale -Trinity School District 9¢; Asheboro City Schools District--] 3.850.
Approval of Fire District Tax Rates
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve fire district tax
rates, as follows: Bennett 7¢; Climax 10¢; Coleridge 7.3¢; Eastside 8¢; Fairgrove 6.5¢;
Farmer 7.5¢; Franklinville 8.5¢; Guil-Rand 10¢; Julian 10¢; Level Cross 10¢; Northeast
9¢; Randleman 10¢; Seagrove 10¢; Sophia 10¢; Southwest 10¢; Staley 10¢; Tabernacle
10¢; Ulah 610; Westside 9¢;
Discussion and Adoption of FY 11-12 Budget and Budget Ordinance
Commissioner Frye made a proposal (itemized in the motion below), which also included
accepting management's recommendation in the Proposed Budget to use $400,000 in the
Contingency Budget for the reinstatement of employer's 401(k) plan contribution as a match of
employee's contribution, up to 2% of salaries and to set the property tax rate at 58.6¢/$100
valuation, which is unchanged from last year.
Commissioner Haywood proposed adding $5,000 to the Manager's proposed appropriation of
$10,000 for Vocational Workshop.
Commissioner Kemp stated that he supported reinstating funding to the Arts Guild, largely due
to the positive impact that the Arts has on the County's economy.
Following discussion by all Board members, on motion of Frye, seconded by Kemp, the Board
unanimously adopted the FY 2011-2012 Budget Ordinance (which follows), as proposed by the
Manager (with the Ad Valorem tax rate of 58.601$100), but with the following changes:
Changes to Proposed Expenditures
• Approve the addition of four patrol deputy positions and all necessary equipment
for the Sheriff's Dept., effective January 1, 2012: .........................
$222,480
• Approve the addition of five new positions at DSS: (1) Project/Quality Manager;
(1) Food Nutrition Income Maintenance Caseworker; (1) Child Protective
Services Social Worker; (1) Food Nutrition Income Maintenance Caseworker;
and (1) Adult Medicaid Income Maintenance Caseworker, effective January
1,2012 @.........................................................
$120,000
• Approve an appropriation to the Randolph Arts Guild @ ...................
$20,000
• Approve an additional $10, 000 to Communities In Schools @ ...............
$10,000
• Approve an additional $5, 000 to Randolph Vocational Workshop @ ..........
$5,000
• Reduce Contingency Appropriation by ..................................
($507,132)
• Accept management's recommendation to reinstate the employee's 401(k) plan
contribution as a match of employee's contribution, up to 2% of salaries
Changes to Proposed Revenues and Other Financing Sources
• Decrease Sales and Services revenues for reduced reimbursement for School
Resource Officers' salaries for the summer months (the county schools' budget
provided funding for only 9 months) @.................................
($232,093)
• Increase Appropriated Fund Balance @................................
$457,723
• Increase Restricted Intergovernmental Revenues for reimbursement on new DSS
positions @.......................................................
$44,776
TOTALS:
2011-2012 Proposed Budget: ......................... $110,801,757
Total additions to the proposed budget: ................ $ 270,406
Total Final Adopted 2011-2012 Budget: ................ $111,072,163
RANDOLPH COUNTY
Budget Ordinance
Fiscal Year 2011-12
Be It Ordained by the Board of Commissioners of Randolph County, North Carolina:
Section 1. The following amounts are hereby appropriated in the General Fund of Randolph County for
the fiscal year beginning July 1, 2011 and ending June 30, 2012:
General Government
Governing Body
$ 136,123
Administration
2,871,738
Information Technology
1,503,636
Tax
1,967,807
Elections
370,052
Register of deeds
685,878
Public Buildings
2,293,098
Public Safety:
Sheriff
14, 667, 826
Emergency Services
5,445,420
Building Inspections
671,452
Day Reporting Center
597,511
Other Public Safety Appropriations
238,641
Economic and Physical Development:
Planning and Zoning
594,771
Cooperative Extension Service
459,673
Soil and Water Conservation
176,519
Other Economic and Physical Development Appropriations
1,390,497
Environmental Protection:
Public Works
2,932,850
Human Services:
Public Health
4,960,290
Social Services
18,519,875
Veteran Services
86,697
Child Support Enforcement
780,262
Other Human Services Appropriations
2,547,743
Cultural and Recreational:
Public Library
1,818,670
Other Cultural and Recreational Appropriations
20,000
Education
27,592,041
Debt Service
15,543,093
Other Financing Uses:
Interfund Transfers Out
2,200,000
Total
$111,072,163
Section 2. It is estimated that the following revenues will be available in the General Fund for the fiscal
year beginning July 1, 2011 and ending June 30, 2012:
Ad Valorem Property Taxes
$ 58,828,792
Local Option Sales Taxes
16,200,000
Other Taxes
1,339,000
Unrestricted Intergovernmental
520,000
Restricted Intergovernmental
18,208,306
Permits and Fees
977,600
Sales and Services
8,760,691
Investment Earnings
310,000
Miscellaneous
474,274
Other Financing Sources:
Appropriated Fund Balance 5,453,500
Interfund Transfers In -
Total
$111,072,163
Section 3. The following amounts are hereby appropriated in the Emergency Telephone System Fund of
Randolph County for the fiscal year beginning July 1, 2011 and ending June 30, 2012:
E-911 System
Total
$ 381,129
Section 4. It is estimated that the following revenues will be available in the Emergency Telephone
System Fund for the fiscal year beginning July 1, 2011 and ending June 30, 2012:
NC 911 Board Distributions $ 371,129
Investment Earnings 10,000
Appropriated Fund Balance -
Total
$ 381,129
Section 5. The following amounts are hereby appropriated in the Landfill Closure Fund of Randolph
County for the fiscal year beginning July 1, 2011 and ending June 30, 2012:
Solid Waste Management
$ 186,500
Section 6. It is estimated that the following revenues will be available in the Landfill Closure Fund for
the fiscal year beginning July 1, 2011 and ending June 30, 2012:
Investment Earnings $ 23,000
Appropriated Fund Balance 163,500
Total $ 186,500
Section 7
Section 8
Section 9
Section 10
The following amounts are hereby appropriated in the Fire Districts Fund for the fiscal
year beginning July 1, 2011 and ending June 30, 2012:
Tax Distributions
$ 6,489,549
It is estimated that the following Fire District revenues will be available during the fiscal
year beginning July 1, 2011 and ending June 30, 2012:
Ad Valorem Property Taxes
$ 6,489,549
The following amounts are hereby appropriated in the Water Fund for the fiscal year
beginning July 1, 2011 and ending June 30, 2012:
Purchase of Water
$ 1,850,000
It is estimated that the following Water revenues will be available during the fiscal year
beginning July 1, 2011 and ending June 30, 2012:
Bulk Sale of Water
$ 1,850,000
Section 11. There is hereby levied for the fiscal year beginning July 1, 2011 and ending June 30, 2012, a
County -wide tax rate of $ 0.586 per $100 valuation of estimated taxable property situated in
the County. The ad valorem tax is based on a total estimated property valuation of
$10,100,000,000, with an expected collection rate of 97.2%.
Section 12. For the fiscal year beginning July 1, 2011 and ending June 30, 2012, there is hereby levied in
the County of Randolph a dog license fee at the rate of $3.50 per dog.
Section 13. There is hereby levied for the fiscal year beginning July 1, 2011 and ending June 30, 2012, the
following School District tax rates per $100 valuation of estimated taxable property situated in
the special district. These levies are for the purpose of raising revenues to supplement school
programs within each respective district.
Fire District
Net Valuation
Tax Rate'
Estimated
Approved
Asheboro School District
$ 2,133,556,095
$ 0.1385
Archdale -Trinity School
District
$ 2,322,091,566
$ 0.0900
Section 14. There is hereby levied for the fiscal year beginning July 1, 2011 and ending June 30, 2012, the
following Fire District tax rates per $100 valuation of estimated taxable property situated in
the special district. These levies are for the purpose of raising revenues for fire protection
within each respective district.
Fire District
Net Valuation
Tax Rate'
Estimated
Approved
Bennett Fire District
$ 44,273,215
0.070
Climax Fire District
$ 468,899,954
0.100
Coleridge Fire District
$ 245,968,439
0.073
Eastside Fire District
$ 468,807,584
0.080
Fairgrove Fire District
$ 373,033,660
0.065
Farmer Fire District
$ 215,995,279
0.075
Franklinville Fire District
$ 475,727,829
0.085
Gull -Rand Fire District
$ 2,015,580,070
0.100
Julian Fire District
$ 88,630,500
0.100
Level Cross Fire District
$ 231,893,177
0.100
Northeast Fire District
$ 132,956,602
0.090
Randleman Fire District
$ 271,854,952
0.100
Seagrove Fire District
$ 204,267,448
0.100
Sophia Fire District
$ 134,950,158
0.100
Southwest Fire District
$ 72,993,599
0.100
Staley Fire District
$ 159,196,969
0.100
Tabernacle Fire District
$ 351,297,388
0.100
Ulah Fire District
$ 560,498,187
0.061
Westside Fire District
$ 671,998,139
0.090
Section 15. Pursuant to the requirements of North Carolina General Statute § 159-9, the County Manager
is appointed to serve as Budget Officer. The County Manager and the Assistant County
Manager, as his designee, are hereby authorized to transfer appropriations as contained herein
under the following conditions:
a. The Budget Officer, or his designee, may transfer amounts between line item
expenditures within a department without limitation and without a report being
required.
b. The Budget Officer, or his designee, may not transfer amounts between departments
of the General Fund or between funds, except as approved by the Board of County
Commissioners in the Budget Ordinance, as amended.
Section 16. The Budget Officer, or his designee, may make cash advances between funds for periods not
to exceed one hundred eighty days without reporting to the Board of Commissioners. Any
advances that extend beyond one hundred eighty days must be approved by the Board. All
advances that will be outstanding at the end of the fiscal year must be approved by the Board.
Section 17. Copies of this Budget Ordinance shall be filed with the Clerk to the Board of Commissioners
of Randolph County and furnished to the Assistant County Manager/Finance Officer for
direction in the collection of revenues and the expenditure of amounts appropriated.
Section 18. This Budget Ordinance will be effective on July 1, 2011.
Upon motion of Commissioner Frye, seconded by Commissioner Kemp, the foregoing
Budget Ordinance was passed with the following vote:
Ayes: Commissioner Darrell Frye
Commissioner Stan Haywood
Commissioner Harold Holmes
Commissioner Phil Kemp
Commissioner Arnold Lanier
Noes: None
Adjournment
There being no further business, on motion of Frye, seconded by Kemp, the Board unanimously
voted to adjourn at 6:35 p.m.
J. Harold Holmes, Chairman
Phil Kemp
Arnold Lanier
Darrell L. Frye
Stan Haywood
Cheryl Ivey, Clerk to the Board