031212March 12, 2012
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Dr. Robert Shackleford gave
the invocation, after which, everyone recited the Pledge of Allegiance.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. No
one spoke, and the public comment period was closed.
Approval of Consent Agenda
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve minutes of regular meeting of 216112;
• appoint Mark Robbins to Piedmont Triad Regional Council EMS Advisory Council to replace Fred
deFriess, who has resigned;
• reappoint Suzanne West, Alice Dawson & Marian Auman to Adult Care Home Community Adv.
Committee;
• appoint Danny Mull to Local Emergency Planning Committee to fill unexpired term of Blaz
Knezevic, who resigned;
• approve Budget Amendment #29 for Soil & Water Conservation District (Randolph Co. Quilt Trail
Project), as follows:
20112012 Budget Ordinance
General Fund —Budget Amendment #29
Revenues Increase Decrease
Miscellaneous $ 600
Appropriations Increase Decrease
Soil and Water $ 600
• approve Budget Amendment #30 for transfer from Economic Development Reserve for Archdale -
Trinity Sewer Study, as follows:
2011-2012 Budget Ordinance
General Fund'.—Budget Amendment #30
Revenues
Increase Decrease
Transfer from Economic Development Reserve
$2,774
Appropriations
Increase Decrease
Other Economic & Physical Development
$2,774
• approve Budget Amendment #31 for Public Health -Childhood Lead/Infection Control, as follows:
20112012 Budget Ordinance
General Fund -Budget Amendment #31
Revenues
»> Increase Decrease
Restricted intergovernmental
$2,734
Appropriations
Increase Decrease
Public Health
$2,734
• approve 2013 Holiday Schedule for County, Solid Waste Facility & Library, as follows:
Holiday
County*
Solid Waste Facility *
Librax
New Year's
Day
Observance 1/1 (Tue.)
1/1 (Tue.) open
Observance 1/1
(Tue.)
M. L. King
Jr. 's B -day
1/21 (Mon.)
1121 (Mon.) open
1/21 (Mon.)
Easter / Good
Friday
3/29 (Fri.)
3/29 (Fri.) open
3/30 (Sat.) closed
3/29 & 3/30
(Fri. & Sat.)
Memorial Day
5/27 (Mon.)
5/27 (Mon.) closed
5/27 (Mon.)
Independence
Day
7/4 (Thur.)
7/4 (Thur.) closed
7/4 (Thur.)
Labor Day
9/2 (Mon.)
9/2 (Mon.) closed
9/2 (Mon.)
Fall Festival (Asheboro Library Only)
10/5 (Sat.)
Veterans' Day 11/11 (Mon.) 11/11 (Mon.) open
11/11 (Mon.)
Seagrove Pottery Festival (Seagrove Library Only)
11/17 (Sat.)
Thanksgiving
11/28 & 29
(Thur. & Fri.)
11/28 (Thur.) closed, 11/29 (Fri.)
open, 11/30 (Sat.) open
11/28, 29 & 30
(Thur., Fri. & Sat.)
Christmas
12/24 -12/26
(Tue., Wed. & Thur.)
12/24 (Tue.) closed, 12/25 (Wed.)
closed, 12/26 open
12/24,12/25 & 26
(Tue., Wed. & Thur.)
* This holiday schedule is the same as that observed by the State ofNC
** The Coleridge, Liberty & Farmer convenience sites will also utilize this holiday schedule
• approve Proclamation Honoring Trinity High School Wrestling Team as the 2012 NC State 2-A
Champions, as follows:
Honoring Trinity High School Wrestling Team as the2012 North Carolina State 2-A Champions
WHEREAS, the Trinity Bulldogs Wrestling Team, on Saturday, February 25, 2012, earned the title of
North Carolina High School Athletic Association State 2-A High School Wrestling Champions with a 122-
99 victory over Newport Croatan, the defending tournament champions, at the Greensboro Coliseum,
Greensboro, NC; and
WHEREAS, Trinity's wrestlers: Cameron King, Ryan Simmons, Tyler Myers, Alex Guevara, Raymond
Washington, Chase Delgado, Logan Smith, Casey Bruce, Caleb Vestal, Jay Allen, Tyler Mathai, Mason
Lewis, Austin Minish, Vitail Vasquez; and coaches, Bryan Johnson and Tony Hairston, led by Head Coach
Kyle Spencer, have demonstrated the teamwork and dedication necessary to produce a successful season;
and
WHEREAS, Trinity's wrestlers and coaches have created a positive image for their peers and the
citizens ofRandolph County and surrounding areas; and
WHEREAS, Trinity was led by the first place finishes of Ryan Simmons, in the 132 lb. category and
Cameron King (two-time state champ first time in school history) in the 195 lb. category of the North
Carolina State 2A wrestling championship series; and
WHEREAS, Tyler Myers and Alex Guevara assisted the team, each taking second place finishes, with
Casey Bruce placing third, while Chase Delgado, Raymond Washington and Logan Smith all finished in the
top eight; and
WHEREAS, Trinity has exhibited athletic ability and great sportsmanship, both on and off the mat,
thereby bringing pride and recognition not only to the team itself, but also to Randolph County and its
citizens.
NOW, THEREFORE, BE IT PROCLAIMED that the Randolph County Board of Commissioners
officially acknowledges the talents, skills, teamwork, sportsmanship and successes of the 2012 Trinity
Bulldog's Wrestling Team, the 2012 North Carolina High School Athletic Association State 2-A Wrestling
Champions, and, on behalf of our citizens, does hereby extend this expression of our pride in this
prestigious milestone.
• approve Proclamation Honoring Fayetteville Street Christian School's Ladies Basketball Team as
the NC Christian School Association's 1 A State Champions, as follows:
Honoring Fayetteville Street Christian School Ladies Basketball Team's 2012 NCCSA ]-A Championship
WHEREAS, the Fayetteville Street Christian School Basketball Team, on Saturday, February 25, 2012,
earned the 2012 North Carolina Christian School State Association ]-A Basketball Championship title, in
Asheboro, North Carolina, compiling an impressive 21-2 season; and
WHEREAS, special commendation is due all team members, Head Coach Darren Vaughan and
Assistant Coach Scott Lanier, as well as all those who actively worked to make this year's basketball season
a success; and
WHEREAS, this is the second straight year the Lady Patriots have earned the North Carolina
Christian School State Association ]-A title; and
WHEREAS, Jordan Lanier led the Patriots with 21 points, while Emily Edwards scored 19 points, and
Machala Vestal and Allie Cheek each added 8 points in the Championship game; and
WHEREAS, Sophomore Jordan Lanier and Junior Emily Edwards earned Is'
Team All -
State honors, while Junior Machala Vestal earned 2nd Team All -Region honors; and
WHEREAS, the Fayetteville Street Christian School Ladies Basketball Team has exhibited athletic
ability and great sportsmanship, both on and off the court, thereby bringing pride and recognition, not only
to Fayetteville Street Christian School but also to Randolph County and its citizens.
NOW, THEREFORE, BE IT PROCLAIMED by the Randolph County Board of Commissioners that
we acknowledge the talents, skills, teamwork, sportsmanship, and successes of the Fayetteville Street
Christian School Ladies Basketball Team: the 2012 North Carolina Christian School State Association ]-A
Champions, and, on behalf of our citizens, we do hereby extend this expression of our pride in this
prestigious milestone and wish them well in their future endeavors.
Special Recognitions
Chairman Holmes read aloud the proclamation previously adopted in the Consent Agenda honoring
the Trinity High School Wrestling Team 2-A State Champions. Vice Chair Frye presented the
proclamation to the coach and members of the team. He also presented certificates of recognition to
individual wrestling state champions Ryan Simmons (132-1b. class) and Cameron King (195-1b. class)
from Trinity High School. Two other individual state champions, Jesse Doyle (182-1b. class) from
Wheatmore High School, and John Thornburg (160-1b. class) from Asheboro High School were not
able to attend the meeting to receive their certificates of recognition.
Chairman Holmes read aloud the proclamation previously adopted in the Consent Agenda honoring
the Fayetteville Street Christian School Basketball 1-A State Champions. Commissioner Kemp
presented the proclamation to the coach and members of the team.
Regional Partnership Workforce Development Board Annual Report
Gail McDowell, Workforce Development Board member, presented the July 1, 2010 -June 30, 2011
annual report of the Regional Partnership Workforce Development Board's Local Workforce
Development Area. She thanked the Commissioners for their support.
Adoption of Resolution of Support for New Zoo Public Private Partnership
Mary Joan Pugh, NC Zoo Deputy Director, reviewed highlights of the Zoo Expansion Feasibility
Study conducted and funded in partnership with Randolph County, City of Asheboro, Randolph
County Tourism Development Authority and Randolph County Economic Development Corporation.
She also asked the Board to consider supporting the public private partnership form of governance that
the State is considering for the Zoo. With a public private partnership, the State would continue to
own the Zoo and provide a specified annual amount of operating funds and a private nonprofit
organization would operate the Zoo, generating additional revenues and raising private funds for
capital improvements. About 75% of accredited zoos and aquariums in the country have changed to
this form of governance to provide the necessary flexibility and capacity for long term planning for
growth and expansion.
On motion of Frye, seconded by Kemp, the Board voted unanimously to adopt the following
resolution supporting a public private partnership restructuring of the North Carolina Zoo's
governance:
RESOL UTIONIN SUPPORT OFPUBLIC PRIVATE PARTNERSHIPRESTRUCTURING OF NORTH
CAROLINA ZOO GOVERNANCE
WHEREAS, accredited zoos under private management, most with public partners, now total 75% of the
Association ofZoos and Aquarium's accredited zoos; and
WHEREAS, creating a public private partnership would position the North Carolina Zoo to create a more
entrepreneurial business approach to day-to-day operations; and
WHEREAS, a public private partnership would provide flexibility in the North Carolina Zoo's ability to
respond to staffing and visitor needs, and would allow for market-based pricing strategies; and
WHEREAS, this change in governance would allow for cost efficiencies by eliminating the duplication of
efforts in purchasing and other services, and would provide the North Carolina Zoo with a reinvestment
strategy that is reinvested in the Zoo; and
WHEREAS, a public private partnership would strengthen financial support for the North Carolina Zoo by
providing opportunities for private investment in new facilities, exhibits, and attractions; and
WHEREAS, a public private partnership would solidify the North Carolina Zoo's annual funding structure
and allow the Zoo to develop strategic partnerships that would increase income and investment; and
WHEREAS, the future of the North Carolina Zoo depends on long-term planning and timely actions which
are not afforded to the Zoo under the current structure of governance; and
WHEREAS, the North Carolina Zoo currently contributes $146 million annually to the state's economy,
and $2.9 million in local and $5.3 million in state tax revenues annually; and
WHEREAS, the AECOM study conducted in 2011, in which the Randolph County Tourism Development
Authority was a funding partner, concluded that a public private partnership would enable the Zoo to conduct
the long-term planning necessary for growth and expansion with the potential to double its economic impact;
NOW THEREFORE BE IT RESOLVED, that the Randolph County Board of Commissioners supports
changing the current governance of the North Carolina Zoo to a public private partnership in which the State of
North Carolina maintains ownership of the Zoo and provides an annual lump sum contribution; and a private
non profit organization operates the Zoo generating needed revenues and raising private funds.
This the 12'h day ofMarch, 2012.
Public Hearing and Adoption of Order Closing a Portion of Pine Cone St. in Trinity
Aimee Scotton, Associate County Attorney, reminded the Board that in February, she had
presented a request by Joseph and Susan Savina that the Randolph County Board of Commissioners act to
permanently close a section of Pine Cone Street in Trinity, from its intersection with Sunset Knoll Drive in a
westward direction approximately 200 feet to where it dead ends. The Savinas own the property on both
sides of the affected portion and at the end thereof. They wish to have the road closed so that they can then
pursue the combination of these parcels into one via a combination deed. Pursuant to NCGS §153A-241, the
Board, at its February 6, 2012 meeting, adopted a resolution declaring its intent to close the road and set a
public hearing on the question for today's meeting. In accordance with the statute, notice of the hearing was
published once a week for three successive weeks. The statute further requires that a copy of the resolution
must be sent by certified mail to each owner of property adjoining the road, as shown by the county tax
records, who did not join in the request to have the road closed; in this case, all affected property owners had
joined in the request, so no mailing was necessary. Furthermore, a notice of the closing and the public
hearing was posted in at least two places along the section to be closed as prescribed by statute. After the
public hearing, if the Board of Commissioners is satisfied that closing this road will not be detrimental to
public interest and will not deprive any individual of access to his property, the Board may adopt an order to
close the road. A certified copy of the order shall then be filed with the Register of Deeds office.
At 6:45 p.m., Chairman Holmes opened the public hearing. Hearing no comments, the public hearing
was closed.
On motion of Frye, seconded by Kemp, the Board voted unanimously to adopt an Order Closing a
Portion of Pine Cone Street in Trinity, as follows:
WHEREAS, the Randolph County Board of Commissioners received a request from residents to
permanently close the following section ofPine Cone Street in Trinity:
From its intersection with Sunset Knoll Drive in a westerly direction for approximately 200 feet
to where it terminates with property owned by Joseph Savina Sr. and wife, Susan Savina; and
WHEREAS, on February 6, 2012, the Randolph County Board of Commissioners adopted a resolution
declaring its intent to close said street or easement and set a public hearing on the issue for March 12, 2012, all
in accordance with North Carolina General Statute §153A-241; and
WHEREAS, notices of the closing and public hearing were prominently posted in two places along the
road; and
WHEREAS, notice of the public hearing set by the Randolph County Board of Commissioners was
published once a week for three successive weeks before the hearing (on February 15, 22, and 29); and
WHEREAS, the Randolph County Board of Commissioners has determined through the public hearing that
the closing of the aforesaid portion of Pine Cone Street is not contrary to the public interest and that no
individual owning property in the vicinities of said street would be deprived of reasonable means of ingress and
egress to his property;
NOW THEREFORE, BE IT ORDERED by the Randolph County Board of Commissioners that the above -
referenced portion of Pine Cone Street be permanently closed and that all right, title, and interest in its
respective right-of-way is vested in those persons owning lots or parcels of land adjacent to the street or
easement.
BE IT FURTHER ORDERED that a certified copy of this Order shall be filed in the Register of Deeds
Office.
This the 12'h day ofMarch, 2012.
Capital Improvement Plan Report
Will Massie, Assistant County Manager/Finance Officer, reminded the Board that a Capital
Improvement Plan (CIP) is a document which organizes all known significant, non -routine capital
needs in a manner to promote discussion regarding priority, feasibility, timing, potential costs,
financing options, and future budgetary effect. A CIP matches potential capital costs with a financing
schedule in order to provide long-range planning for projects that will have a significant financial
impact. Recurring capital costs or one-time projects under $100,000 are typically included in the
annual General Fund budget and are not part of the CIP.
Mr. Massie said that the County has completed the Highway 64 water line and upgrades to the
Social Services Building HVAC system, which were funded primarily from grants. The jail renovation
project is being financed in the General Fund with restricted law enforcement sources and an
appropriation of fund balance. The only current capital project is the Randolph Community College's
Continuing Education and Industrial Center (CEIC). This project is funded from proceeds from the
Article 46 quarter -cent sales tax.
A summary of future capital needs of the City ($62,343,695) and County ($118,900,000) Schools,
RCC ($45,550,000) and Randolph County Government ($67,182,941), which was taken from last
year's CIP, was reviewed by Mr. Massie. Eventually, some of the most urgent projects will need to be
considered.
Mr. Massie reviewed possible financing options: 1. Pay as you go; 2. Fund Balance; 3. General
Obligation Bonds (requires a bond referendum); 4. Installment Financing. He recommended a review
of our current CIP before the budget process commences. Because of the current assignment of fund
balance for operational purposes, the direct purchase of emergency communication equipment, the
upcoming $2 million advance to the RCC Capital Project, and other commitments, Randolph County is
no longer in a position to use fund balance for large capital needs.
Over the years, according to Mr. Massie, the County has used funds available from the Public
School Building Capital Fund (PSBCF), which consist of the ADM (Corporate Tax) and Lottery funds.
Most of the time, these funds have been used for school debt service. However, the General Assembly
has not funded the ADM fund in several years and some of the Lottery proceeds have been diverted to
other state purposes. The County has also used the ADM funds in the past for debt service on a) the
expansion and renovation at Asheboro High School and b) 1995 County Schools COPS projects.
Since these ADM funds are gone, debt service is now part of the appropriation of fund balance, since
we have not raised the property tax rate to cover the shortfall.
Mr. Massie said that the County is using Lottery funds for a portion of the debt service on the new
Providence Grove High School and the renovation at Teachey Elementary. Distributions are available
several months after each quarter, so the full effect of the FY 2011-12 legislative changes won't be
known until next summer. The projected lottery proceeds for this fiscal year are $1.3 million for the
County Schools and $327,000 for the City Schools, which is already budgeted.
Regarding debt capacity, Mr. Massie said that there are two types of capacity to consider. First, we
consider how much debt can be issued using available resources for debt service. In other words, what
is the budgetary capacity without raising taxes to pay the principal and interest? Second, bond markets
do not like to see governments issue debt when the principal and interest payments will exceed fifteen
percent of the annual budget. This is market capacity, the maximum debt that can be issued regardless
of how much we would like. The N.C. Local Government Commission looks at both how the borrower
will fund the debt service and whether the borrower can afford it.
Mr. Massie reiterated the County's limited capacity to issue new debt due to the financing of the
two high schools and the renovation to an elementary school in 2006 and 2007. Principal and interest
payments rose through 2012, consisting of nearly fifteen percent of our budget. Debt service will begin
to decline now, creating some budgetary capacity only if the Board is comfortable keeping our
obligations near the fifteen percent limit.
Mr. Massie also reminded the Board that the earliest Randolph County can issue major debt will be
early 2015. That capacity will be in the $40 million range, if the Board is willing to go back up to the
fifteen percent market capacity. Issuance of smaller amounts is available before 2015, but that will
reduce the amount available later. Any decisions on new projects and related debt must be incorporated
into long-range capital planning, with priorities clearly determined and communicated to all parties.
In order to identify the capital projects with the highest priority, Mr. Massie recommended that the
Board of Commissioners determine a process with which they are comfortable.
Rezoning Public Hearing
At 7:12 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning requests.
Hal Johnson, Planning Director, presented the following requests, and Chairman Holmes opened the
public hearing for comments on each request and closed it before taking action on the requests.
1. L&JE DEVELOPMENT, LLC, Archdale, North Carolina, is requesting that the existing
Conditional District Zoning of an exclusive residential subdivision (52.09 acres) located off of
Stewart Street (on Mary Viola Drive), Savannah Woods Subdivision, New Market Township,
Zoning District CLOE-CD, Primary Growth Area, be amended to reduce the minimum house size
from 1,400 sq. ft. to 1,200 sq. ft. The Planning Board reviewed this request at public meeting on
February 7, 2012, and recommended 4-3, with McLeod, Rains, and Joyce opposing, that this
request be denied. The Planning Board found the following policy within the 2009 Growth
Management Plan that support determination of consistency with the adopted plan with this
recommendation:
Policy 6.13. Conventional residential subdivisions are anticipated of similar housing
characteristics of the community.
Hal Johnson, County Planning Director, said that the Board of Commissioners originally
considered this request in 2004 when Mr. Larry East of L&JE Development had requested that the
minimum house size for this development be 1,200 sq. ft. Members of the community asked that
the minimum square footage be larger. The parties reached a compromise and the Commissioners
approved a 1,400 -sq. ft. minimum. Now, however, Mr. East is asking to lower the minimum
because 1,400 sq. ft. homes are not selling due to the poor economy.
Jerry King, surveyor, speaking on behalf of the applicant, Larry East, said that Mr. East has
not been able to sell a single lot. He said that for the most part, the existing homes in the
neighborhood are older homes that have been updated and many of them are small homes. He said
that basically only starter homes around 1,200 sq. ft. are selling, many of them USDA homes. Mr.
King said that Mr. East's health is not good and that he has spent a lot of money with no return.
Patsy Woodruff, realtor with Remax Realty, said that the smaller homes are selling now
rather than the larger ones. She added that a 1,200 sq. ft. home can be made attractive by adding
porches and, perhaps, a single car garage. She said that if she were a neighbor, she would rather
see smaller homes built in this subdivision than for the property to remain empty and overgrown.
She suggested making changes in the restrictive covenants to make the subdivision more
desirable.
William Essick, 4219 Stewart St., Sophia, said his home is in the cul-de-sac and was the last
home built in this neighborhood, which was in 2004. He argued that the cost to add porches and/or
a garage to a 1,200 sq. ft. home would cost about the same as a 1,400 sq. ft. home would. He
added that there has been no signage in the subdivision indicating that the lots are for sale. Mr.
Essick said that a compromise was reached in 2004 and asked the Commissioners to stand by that
decision.
Beverly Shipton, 4239 Stewart St., Sophia, echoed what Mr. Essick said and asked the Board
to deny the request.
Nancy Essick, 4175 Stewart St. Ext., Sophia, said that her home may look like a 1,200 sq. ft.
house but she has a full finished basement. She said that most homes in the area have acreage. She
would like for the neighborhood to remain the same.
Following discussion, on motion of Frye, seconded by Haywood, the Board voted 4-1, with
Kemp opposing, to deny the request of L&JE Development, LLC, to lower the minimum house size
to 1, 200 sq. ft., as determined consistent with policies contained within the standards and policies
of the Growth Management Plan and outlined in the recommendations provided by the County
Planning Board.
2. BENJAMIN BEASLEY, Sophia, North Carolina, is requesting that 1 acre (out of 2.06 acres)
located at 6866 Flint Hill Road, Back Creek Township, be rezoned from RA to HC -CD. Tax 1D#
7724695803. The proposed Conditional Zoning District would specifically allow a 20' x 30'
existing building to be used as an automotive repair shop as per site plan. Property Owners -
Timothy & Cindy Beasley. The Planning Board reviewed this request at public meeting on
February 7, 2012, and unanimously recommended that this request be approved. The Planning
Board found the following policies within the 2009 Growth Management Plan that support
determination of consistency with the adopted plan with this recommendation:
Policy 4.1 Provide for sites in Randolph County jurisdiction where rural commercial activity can
locate; with the goal of increasing economic activity; job creation, and the provision of services to
the rural community.
Policy 4.2 Highway oriented commercial uses should be clustered along segments of arterial
streets and contain land uses that are mutually compatible and reinforcing in use and design. They
should be designed in a way that minimizes signage, access points and excessive lengths of
commercial strip development.
Benjamin Beasley, applicant, spoke in support of his request, saying that he has been helping
friends and family with their vehicle repairs and hopes to be successful in this business.
On motion of Haywood, seconded by Lanier, the Board voted unanimously to approve the
request of Benjamin Beasley, as determined consistent with policies contained within the
standards and policies of the Growth Management Plan and outlined in the recommendations
provided by the County Planning Board.
3. LIGHTHOUSE BAPTIST CHURCH, Seagrove, North Carolina, is requesting that 2.94 acres
located at 6220 US Hwy 220 Bus. South, Richland Township, be rezoned from HC -CU to RA.
Tax ID# 7666179779. Primary Growth Area. It is the desire of the applicant to allow the existing
church to comply with residential setback regulations for the expansion of their sanctuary. The
Planning Board reviewed this request at public meeting on February 7, 2012, and unanimously
recommended that this request be approved. The Planning Board found the following policy
within the 2009 Growth Management Plan that supports determination of consistency with the
adopted plan with this recommendation:
Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #2.
Recognize that growth management policies should afford flexibility to County boards and
agencies that will enable them to adapt to the practical requirements often necessary for rural
development.
Michael Poindexter, Pastor of Lighthouse Baptist Church, spoke in favor of the request,
saying that the reason for the expansion of the sanctuary is to make the church handicapped
accessible.
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the request of
Lighthouse Baptist Church, as determined consistent with policies contained within the standards
and policies of the Growth Management Plan and outlined in the recommendations provided by
the County Planning Board.
Request/Approval of Funding for New Senior Adults Center
Candie Rudzinski, Executive Director of the Randolph County Senior Adults Association, Inc.
(RCSAA) & Duffy Johnson, Vice President of the RCSAA Board of Directors, shared with the Board
the need for a new facility to serve older residents in Randolph County, and presented their capital
request for a County allocation of $100,000 per year for a five-year period for this facility. Ms.
Rudzinski reviewed statistical data showing that the U.S. population of adults aged 65 and over will
nearly double by 2030, thereby punctuating the increased need for services for older adults in the years
to come. Ms. Rudzinski said that RCSAA programs and services are positively improving the quality
of life for our seniors and their families. However, programming is already strained at the current
Wainman Avenue location and facility inadequacies cannot provide our senior adults with needed
community services. With the exception of RCATS staff, RCSAA staff and programs have been
operating out of this location since 1978, and it is too small to allow for program expansion. In
addition, the size, layout, structure and extremely poor condition of the current facility are not
compatible with the needs and long-term strategic goals of the Association.
Ms. Rudzinski said that after an extensive planning process, the Board of Directors of Randolph
County Senior Adults Association, Inc. now begins the Expanding Opportunities for Active Living
campaign. This $3 million project will further RCSAA's mission to "provide services and programs
which will enable individuals, with an emphasis on those over age 60, to live their lives with
independence and dignity." The funds raised through the campaign will be used to move the existing
Asheboro Senior Center to an expanded 30,000 square foot multi-purpose Senior Adults Center. Plans
are to purchase a building on N. Church Street in Asheboro from Acme McCrary, renovate and expand
it. Ms. Rudzinski presented the capital project budget, as follows:
Facility Renovation and Construction
$2,100,000
Building Purchase
$ 450,000
Furnishings & Equipment
$ 200,000
Architectural Fees
$ 100,000
Capital Campaign Expenses
$ 150,000
Total Capital Project Costs
$3,000,000
According to Ms. Rudzinski, more than a dozen letters of support have already been received; one
such letter from Randolph Community College (RCC) indicates the need for additional classroom
space for programs targeted at senior residents and the possibility of collaboration on these programs
between RCC and RCSAA. The $3 million Expanding Opportunities for Active Living capital
campaign will solicit gifts from foundations, government, corporations and lead individual donors in
early 2012. The entire Randolph County community will be invited to join this project with their
support later in 2012.
Ms. Rudzinski said that the original plan was to locate a new senior center on an 8.3 -acre site on
Old Cox Rd. near Crossroads Rest and Retirement Center purchased by RCSAA. However, negative
feedback from the Commissioners and the community about locating the center so far from the center
of town drove RCSAA to pursue another location. Plans now include selling the property on Old Cox
Rd. to help fund the new location and project.
Duffy Johnson spoke in support of this request and said that County endorsement of RCSAA's
vision to improve services for seniors is vital to the success of the new Senior Center. County funding
would allow Senior Adults to demonstrate the commitment of the community and its officials;
signifying to foundations and individuals that this project is of importance and a priority.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to allocate $100, 000/yr. for
five years beginning with the FY 2012-2013 budget for a new Senior Center, as requested.
Request/Approval of Funding for Asheboro City Schools Facility (Early Childhood Development
Center) Proiect
Dr. Diane Frost, Asheboro City Schools Superintendent, speaking on behalf of the Asheboro City
Board of Education, requested funding for demolition and construction of a brick/block building to
replace the 1926 wooden structures (Buildings D, A, and C) at the Early Childhood Development
Center (Old Balfour School) in Asheboro. She said that the preferred solution is a building with 14,880
square feet fully built out to include, four pre -kindergarten classrooms, two adult classrooms, a
multipurpose area and administrative space. She said that Smith Sinnett Architecture, PA, has provided
expert advice in the planning stages for this project, along with several construction and cost options
for consideration. Originally, metal building options, both with and without brick veneer, were
considered. However, these options were determined not feasible due to the City of Asheboro's
building and zoning restrictions. Therefore, the Board of Education is recommending a conventional
construction option at 14,880 sq. ft., fully built out, at an estimated cost of $2,712,875 for the finished
space. The projected timeline is to begin architectural design work this spring, complete asbestos
removal and demolition in summer 2012, begin construction in summer/fall 2012, and complete
construction in fall/winter 2013. Buildings H and J will continue to be used for pre -kindergarten
classrooms and Building E for the school cafeteria. This solution eliminates wasting $1 million in
upgrades needed to continue occupying the current space, allowing improved handicapped
accessibility, and providing relief for over -crowding by providing space to relocate four pre-
kindergarten classrooms that are currently located in elementary schools.
John Sinnett of Smith Sinnett Architecture, PA, answered questions from the Commissioners about
the different construction options. Board members favored the 14,880 sq. ft. conventional construction
option with 4,800 sq. ft. of finished space and 10,080 sq. ft. of unfinished space at a cost of
$2,007,275, rather than the full build out cost option of $2,712,875.
On motion of Kemp, seconded by Frye, the Board voted 3-2, with Haywood and Lanier opposing,
to commit to funding $2,00 7,275 over three budget years for the demolition of Buildings A, C & D at
the Early Childhood Development Center and the construction of a 14,880 sq. ft. brick/block building
at a cost of $2,007,275. Commissioner Haywood asked that the minutes show that he thinks this is a
great project but cannot support it because the County cannot afford it, and he feels that the County
should not borrow more money.
Request/Approval of Changes to Health Dept. Dental Clinic Fee Schedule
Public Health Director MMi Cooper said that the Randolph County Board of Health, at their
February 13 meeting, approved recommended changes to the Health Department's Dental Clinic fee
schedule, for Board of Commissioners' consideration and approval. The original changes in Dental
Clinic fees that were approved earlier this fiscal year came about in order to get charges closer to
actual costs. However, it has been determined that due to several circumstances, the costs for some
services were prohibitively expensive for clients. The Health Department provides Dental Clinic
services as a safety net provider for families who cannot afford the service in the private practice
community; it was not the Health Department's intention to have charges above what is charged in a
private dental office. The recommended charges are more in line with what other safety net providers
charge as well as what is usual and customary in our area. None of these charges exceeds the Health
Department's cost but all are at or greater than the Medicaid rate.
On motion of Haywood, seconded by Kemp, the Board voted unanimously to approve the proposed
changes (in yellow below) to the Health Department's Dental Clinic fee schedule, as follows:
Code
Procedure
Medicaid
Current
Proposed
D0150
Comp Oral Exam
44.61
119
82
D0120
Periodic Oral Exam
25.79
67
50''
DO 140
Limited Oral Exam
36.76
114
62
D0270
BWX 1 Film
11.34
39
24''
D0272
BWX 2 Film
18.5
63
42','
D0274
BWX 4 Film
32.08
90
52
D0220
PAX 1st Film
14.91
39
28
D0230
PAX additional Film
12.03
34
22''
D1120
Prophylaxis Child
27.21
96
53
D 1110
Prophylaxis Adult
38.1
141
72
D4355
Debridement
67.37
129
110
D1330
Oral Hygiene Instructions
0
0
0''
D 1203
Topical Fluoride Child
16.04
60
40
Topical Fluoride Adult
16.04
56
40
_D1204
D 1206
Fluoride Varnish High Risk
16.04
40
40
D1351
Sealant per tooth
28.58
37
37''
D2140
Amalgam 1 surface
64.56
165
100
D2150
Amalgam 2 surfaces
81.81
213
130''
D2160
I Amalgam 3 surfaces
94.72
259
160
D2161
Amalgam 4 + surfaces
104.26
314
190
D2330
Resin 1 surface Anterior
65.9
205
110
D2331
Resin 2 surfaces Anterior
81.41
119
119
D2332
Resin 3 surfaces Anterior
96.24
319
180
D2335
Resin 4 + surfaces Anterior
121.91
377
207''
D2390
Resin crown Anterior
173.3
207
207
D2391
Resin 1 surface Posterior
80
239
120''
D2392
Resin 2 surfaces Posterior
118.63
313
174
D2393
Resin 3 surfaces Posterior
144.28
387
224''
D2394
I Resin 4 + surfaces Posterior
174.82
227
227','
D2930
SSC Primary
144.28
387
200''
D2931
SSC Permanent
155.16
178
200
D3220
Pulpotomy
81.09
239
134''
D7140
Extraction Erupted Tooth
63.54
213
140
D7210
Extraction Surgical
109.23
184
184''
D7111
Ext coronal remnants prim
51.56
75
75
D2940
Sedative Filling
39.77
76
76''
D1510
Spacer Fixed Unilateral
190.96
461
280
D1515
Spacer Fixed Bilateral
267.34
685
380''
D0470
Diagnostic Casts
42.78
130
60
D7270
Tooth Stabilization Trauma
211.39
304
250''
D7510
I & D intraoral
111
154
154
Update on Day Reporting Center (Criminal Justice Partnership Programs--CJPP) Funding
Changes
Day Reporting Center Director Pam Smith updated the Board on funding changes by the State. She
said that due to the Justice Reinvestment Act, all CJPP programs for FY 2012-2013 will no longer be
required to participate in the grant application process. All CJPP programs are currently transitioning
to the Treatment for Effective Community Supervision (TECS) contract process. This means that the
County will have to bid on funding for services. She said that the DRC has already registered with the
state IPS and are waiting on the state to post the RFP. When the RFP is posted, it will state the specific
services that can be bid on. The Randolph County DRC is a multi -county agency that provides services
for both Randolph and Montgomery County adult offenders. Ms. Smith said that she has been in
contact with Montgomery County to get approval to allow Randolph County to include them in the
bidding process. If Randolph County DRC is the chosen agency and Montgomery County chooses to
be included in this process, all monies will be sent to and budgeted from Randolph County. Ms. Smith
said that she does not anticipate losing the bids; however, if Randolph County does not win the bids,
she will have to ask for additional monies for the Pre -Trial Release program.
Reauest/Annroval of Bid Award for CDBG 2009 Scattered Site Housing Grant Home
Public Works Director David Townsend, III said that the next, and final, home selected by the
Scattered Site Housing Committee for rehabilitation under the 2009 CDBG Scattered Site Housing
Grant is located at 310 Old Plank Road in Seagrove, owned by William Thompson. However, due to
the extremely poor condition of this house, the intent is to demolish the house and replace it with a
modular unit, rather than rehabilitating the existing structure. Hobbs UpChurch Associates and
Randolph County Public Works hand -delivered bid packages to four (4) modular home companies in
Asheboro for requests for bids on one (1) modular home to be erected on the Thompson home site.
The bid opening was held on February 29, 2012, with four contractors submitting bids, as follows:
Contractor
Section 1
Demolition/clearance
Section 2
Relocation/Replacement
Housing
Total -Sections 1 & 2
Bradv Homes
$1,600
$101,350
$102,950
NC Custom Modular Homes
$6,000
$90,500
$96,500 *
Glenn King Construction
$6,900
$95,740
$102,640
New Generation Homes
$5,500
$90,500
$87,500 (discrepancy
in bid proposal)
*lowest responsible bid
Mr. Townsend requested that the Commissioners award the bid for this modular home in Seagrove
in the amount of $96,500 to NC Custom Modular Homes, who is the lowest responsible bidder. This
bid includes not only the new modular home, but also the demolition of the existing home, removal of
all debris, removal of five large trees and grading the site to accept the new home.
On motion of Frye, seconded by Lanier, the Board voted unanimously to award the bid for
demolition of the current home located at 310 Old Plank Rd. in Seagrove and to purchase and erect a
modular home on the site to NC Custom Modular Homes in the amount of $96,500 using CDBG 2009
Scattered Site Housing Grant funds, and to authorize the Chairman to sign the contract.
Adoption of FY 2012-2013 Proposed Budget Meeting Schedule
On motion of Frye, seconded by Haywood, the Board voted unanimously to adopt the FY 2012-
2013 proposed budget meeting schedule, as follows: Tuesday, May 29, 6: 00 p.m. --Proposed Budget
Presented to Commissioners, 6:40 -7:00 --Randolph Community College, 7:00 -7:20 --Randolph County
Schools, 7:20 -7:40 --Asheboro City Schools, 7:40-8:00--Sandhills Mental Health; Thursday, June 7,
6:00 -8:00 -All County Departments; Monday, June 11, 6:00 -6:30 --Outside Agencies Requesting
Funding, 6:30 --Public Hearing on County Budget & Fire District Tax Rates; Monday, June 18, 6:00 --
Approve Close-out Budget Amendments for FY 11-12, Budget Discussion, Adopt School and Fire
District Tax Rates, Adopt Fee Schedules, Adoption of Final Budget.
Closed Session
At 9:21 p.m., on motion of Frye, seconded by Haywood, the Board voted unanimously to go into
closed session to discuss matters relating to the location or expansion of business in the area, pursuant
to [N. C. G. S.143 -318.11(a) (4)J
Regular Meeting Resumed
At 9:50 p.m., the Board returned to regular session.
Adjournment
At 9:50 p.m., there being no further business, the meeting adjourned.
J. Harold Holmes, Chairman Darrell L. Frye
Phil Kemp
Stan Haywood
Arnold Lanier
Cheryl A. Ivey, Clerk to the Board