100311October 3, 2011
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Rev. Kenneth Reaves,
Balfour Baptist Church, Asheboro, NC, gave the invocation, and the Pledge of Allegiance to the
American flag was led by Randolph County 4-H youth. The Randolph County 4-H youth also
recited their pledge to the 4-H flag.
Retirement Recognitions
Chairman Holmes recognized Lisa Royal for 27 years of service to the County Department of
Social Services and presented her with an engraved clock on behalf of the Board.
Debra Hill, Tax Collector, paid tribute to Barbara Andrew for 20 years of service to the
County Tax Department, and Ms. Hill accepted an engraved clock from Chairman Holmes on
Barbara's behalf due to Barbara's inability to attend.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment.
Joseph Sand, 2555 George York, Rd.; Randleman, spoke regarding the proposed regional
landfill. He said that he is concerned about the 15,000 tons/day of garbage that is proposed to be
accepted at the landfill. Mr. Sands equated this to about what the City of Los Angeles takes in.
Chairman Holmes informed Mr. Sand that the projected tonnage at the proposed landfill is
1,500/tons per day, not 15,000.
Mr. Sand said that he lives in the area of the proposed landfill, so he especially takes this to
heart. He said that the area is more populated than it might first appear. He stated that he had
talked to David Townsend, the County's Public Works Director, who was very knowledgeable
about the project, providing Mr. Sands with a lot of information. He asked the Board to look at
other sites to locate the landfill.
Changes to Consent Agenda
Chairman Holmes announced the addition of Item N -Adopt Resolution of Support for DOT's
Installation of a Temporary Traffic Signal at Intersection of Hwy 311 & Beckerdite Rd. to the
Consent Agenda.
Commissioner Kemp said that he did not feel he had enough information concerning the
Recommended Feasibility Study for the Proposed NC International Terminal at Southport to be
able to vote in favor of a resolution in support of the study. Other members of the Board agreed.
By consensus, this item, Item F. Adopt Resolution in Support of the Recommended Feasibility
Study for the Proposed NC International Terminal at Southport was removed from the Consent
Agenda.
Approval of Consent Agenda
Chairman Holmes read aloud the Proclamation Designating 4H Week (October 2-8) in
Randolph County.
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the
Consent Agenda, as amended, and as follows:
• approve minutes of regular meeting of 916111;
• approve Firemen's Relief Fund Appointments: Coleridge- Benny Beck, C.E. Teague;
Eastside- Jim Pell; David Creason; Farmer- Roger King, Steven Hughes; Franklinville-
Kyle Dixon, Johnny Hicks; Guil Rand- Dustin Smith, Mike Bradshaw; Level Cross- David
Davis, H. Kenneth Adams; Northeast- Larry Williams, William Flowe, Jr.; Randleman -
Melissa Blalock, Charles Byerly; Seagrove- Patty Gatlin, Bernard Needham; Sophia- Edwin
W. Beeson, Chuck Powell; New Hope (Southwest)- Troy Powell, Wiley Hurley; Staley-
Yancy King, Terry Williams; Tabernacle- Darrell Owenby, Joy Ann Sexton; Ulah- Norris
Whatley, Ted Scott; Westside- Wesley Garner, James Lamonds;
• adopt Proclamation Designating 4H Week (October 2-8) in Randolph County, as follows:
WHEREAS, 4-H youth across the nation are leading efforts to solve problems in their
communities and make a difference for their futures; and
WHEREAS, 4-H is the largest youth development organization in North Carolina and the
largest in the nation with over six million participants; and
WHEREAS, 4-H in North Carolina claims 218,669 youth members and 21,413 volunteers,
while Randolph County's 4-H program reaches more than 4000 youth and more than 300
volunteers; and
WHEREAS, 4-H, as part of the NC Cooperative Extension System of NC State University
and NCA&T State University, is a program where youth learn through opportunities that
provide them hands-on experiences in 4 -H's mission mandates of science, engineering and
technology; healthy living; and citizenship; and
WHEREAS, 4-H has connected youth and their communities with the innovative research
and resources from our nation's 106 land-grant universities and colleges for more than 101
years;
NOW, THEREFORE, the Randolph County Board of Commissioners do hereby proclaim
October 2-8, 2011, as National 4-H Week in Randolph County and urge the citizens of this
county to take advantage of the opportunity to become more aware of this special program
that enhances our young people's interests in their futures as part of Randolph County 4-H Youth
Development and to join us in recognizing the unique partnership between our county and our
state University System.
• approve DOT Resolution for the Abandonment of a Portion of Parker Mill Road from the
State Roads System, as follows:
WHEREAS, the Department of Transportation has investigated 0.66 mile of SR 1316,
Parker Mill Road in Randolph County for purposes of abandonment; and
WHEREAS, it has been determined that this portion of subject road should be abandoned
from the Division of Highways' Secondary Road System.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners that 0.66 mile of SR 1316, Parker Mill Road in Randolph County be abandoned
from the Division of Highways' Secondary Road System.
• designate Clerk to the Board as the officer to issue licenses to operate closing -out sales in
the unincorporated parts of Randolph County, pursuant to NCGS 66-77;
reappoint David Caughron and Mary Joan Pugh and appoint .Terry Neal to fill the
unexpired term of Eddie Causey to the Tourism Development Authority;
• approve Budget Amendment #8 for Health Dept. (Women's Health TANF Funding), as
follows:
2011-2012 Budget Ordinance
General Fund—Budget Amendment #8
Revenues Increase Decrease
Restricted Intergovernmental $12,301
Appropriations Increase Decrease
Public Health $12,301
approve Budget Amendment # I for the 2009 CDBG-R Stimulus Housing Program, which
effects the transfer of $33,774 in unused grant funds back to the Division of Community
Assistance, as follows:
FYCDBG R Stimulus Scattered Site Grant Ordinance
Budget Amendment # 1
Revenues
Increase
Decrease
Program Income
$33,774
Appropriations
Increase
Decrease
Rehabilitation
$39,420
Administration
$5,646
• appoint Sue Myers to fill unexpired term of Lisa Royal, who has retired, on Juvenile Crime
Prevention Council;
• approve proposed changes to the Retiree Health Insurance Benefits Policy and the Health
Insurance Policy for Randolph County Commissioners, summarized, as follows:
Old Policy Statement: There was no deadline by which retirees had to notify HR of the fact that
they wanted to stay on the County medical plan after retirement.
New Policy Statement: Application for early or full retirement benefits or retirement disability
benefits must have been made by the time of termination for this policy to apply.
This change is immediately effective for all employees.
Old Policy Statement: Those retiring with at least ten (10) but less than twenty (20) years of
service, of which the last ten (10) were continuous, in Randolph County government and who are 50
years of age or older shall be eligible to continue to be covered by the County medical plan until the
individual becomes eligible for Medicare. The full cost of premiums will be paid by the retiree.
New Policy Statement: This section has been eliminated. An employee will have to have a
minimum of twenty years of service with Randolph County to maintain coverage under the County's
Medical plan.
This change applies to full-time regular employees (those currently eligible for/receiving health
insurance benefits) with a hire date of 1014111 and after. All Randolph County employees hired
prior to 1014111 will continue to be covered under the old policy, which allows retirees to stay on
the medical plan after ten years of employment at their own expense, for the duration of his/her
employment. This change also applies to Randolph County Commissioners.
Old Policy Statement: Those retiring with a disability retirement will have 100% of the County's
current contribution to the monthly premium paid for a maximum of two (2) years. The premium
payment will cease if the retiree becomes Medicare -eligible during the two (2) years.
New Policy Statement: Those retiring with a disability with less than 20 years of service will be
offered continuation of coverage via COBRA.
This change applies to full — time regular employees (those currently eligible for/receiving health
insurance benefits). Current employees (hired prior to 1014111) will continue to receive the old
benefit should they be disabled under the NC Retirement System prior to 101412013. As of October
4, 2013, the new policy will be in place for all employees. Any employee hired 1014111 and after
only receives the new policy benefit.
Old Policy Statement: A retiree's spouse who was enrolled in the plan at least six (6) months prior
to the retirement date may continue in the plan at the retiree's expense, until he becomes eligible for
Medicare.
New Policy Statement: A retiree's spouse who was enrolled in the plan at least one (1) year prior to
the retirement date may continue in the plan at the retiree's expense, until he becomes eligible for
Medicare.
This change is immediately effective for all employees, including Randolph County
Commissioners.
Old Policy Statement: Any insured person who is over 60 days delinquent in payment of his
insurance premiums shall have his insurance terminated without notice and shall not be eligible for
reinstatement.
New Policy Statement: Premium payments are due to the Randolph County Finance Department by
the 25th of the month preceding the coverage dates. If premiums are not received within 30 days of
the due date, coverage will be terminated. E.g. The December premium is due November 25. If not
received by December 25, coverage will be terminated without notice and shall not be eligible for
reinstatement.
This change is immediately effective for all employees and retirees, including Randolph County
Commissioners.
• approve RCC Capital Project Ordinance Amendment #1 for the Continuing
Education/Industrial Center Renovation Project at the Former Klaussner Building, as
follows:
2011-2112 Budget Ordinance
RCC Capital Project Ordinance—Budget Amendment #1
Revenues
Increase Decrease
Transfer from General Fund $1,296,820
Appropriations
Increase Decrease
Equipment
$230,000
Construction
$1,207,820
Site Improvement
$141,000
• reappoint Dr. Robert Dough, Mike Honeycutt, Dr. Eric Helsabeck, Paula Lineberry, Amy
Callicutt, Sandy Smith, Donovan Davis, Lewis Schirloff, Mark Robbins, Raphael Beech,
Benny Lopienski, Steven Staley, Brent Powell, Cheryl Ivey, Cynthia Grantham, Thomas
Brown, Brandie Brundage, and Jason Phillips to the EMS System Quality Management
Committee.
adopt resolution of support for DOT's installation of a temporary traffic signal at
intersection of Hwy 311 & Beckerdite Rd., as follows:
Resolution Supporting Installation of "Temporary" Traffic Signal at
US 311 at SR 1524 (Beckerdite Road) in Randolph County
WHEREAS, the North Carolina Department of Transportation (NCDOT) has investigated
the intersection of US 311 and SR 1524 (Beckerdite Road); and
WHEREAS, the aforementioned investigation found that based on existing traffic, the
intersection did meet necessary signal warrants; and
WHEREAS, the NCDOT will install a "temporary" fully actuated traffic signal at the
intersection of US 311 and SR 1524 (Beckerdite Road); and
WHEREAS, the NCDOT will fund the survey, design, right-of-way and construction costs
associated with said road improvements; and
WHEREAS, the NCDOT will reevaluate the intersection of US 311 and SR 1524 (Beckerdite
Road) once the US 311 Bypass is opened to determine if the signal is still warranted,-
NOW,
arranted;NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners that, in the best interest of the traveling public, NCDOT will fund and construct
the aforementioned traffic signal.
DOT Secondary Roads Improvement Program (2011-2012) Public Hearing and Adoption
of Resolution
Reuben Blakley, Department of Transportation District Engineer, presented the 2011-2012
Secondary Roads Improvement Program, which includes the anticipated allocation of
$1,251,177.80 and the remaining funds of $445,306.16 from the previous Secondary Road
Improvement Program for a total of $1,696,483.96. Mr. Blakely said that $1,630,000 is proposed
to widen and resurface SR 1193 (Old NC Hwy 49). He also said that NCDOT anticipates an
allocation of $939,828.78 and the remaining funds of $145,333.33 for Randolph County from the
NC Highway Trust Fund, for a total of $1,085,162.11; these funds are proposed to be used to
pave the following roads down the priority list as far as possible: SR# 2835 (Ross Harris Rd.),
SR# 2104 (Hockett Country Lane), and SR# 1301 (Valley Farm Rd.).
At 6:30 p.m., Chairman Holmes opened the public hearing and closed it after hearing no
comments.
On motion of Haywood, seconded by Kemp, the Board voted unanimously to adopt a
resolution approving the proposed DOT Secondary Roads Improvement program for 2011-
2012, as follows:
RANDOLPH COUNTY
October 3, 2011
WHEREAS, the North Carolina Department of Transportation anticipates an allocation of
$1,251,177.80 and remaining funds of $445,306 16 from the previous Secondary Road Improvement
Pro, -ram, a total of $1,696,483.96 is proposed for Secondary Road Improvements in Randolph County
for fiscal years 2011-2012. A public meeting was held on October 3, 2011 in the Randolph County
Commissioners Meeting Room on the expenditures of said funds:
WHEREAS, it is proposed to utilize approximately $1,630, 000 to Widen and Resurface SR 1193 (Old
NC Hwy 49):
PROGRAM SUBJECT TO AVAILABILITY OF FUNDING, RIGHT-OF-WAY, AND
ENVIRONMENTAL REVIEW
Priority No. SR # Road Name From To Miles Description Cost
Widen and
Paved Road Improvement 1193 Old NC Hwy 49 NC 49 NC 49 10.1 Resurface $1,630,000
WHEREAS, it is proposed to retain $66,483.96 of the total allocation for road additions, property
owner participation paving, volunteer fire department and rescue squad driveways, old subdivision
improvement program, overruns, county -wide surveys, and Right of Way acquisition.
WHEREAS, the North Carolina Department of Transportation anticipates an allocation of
$939,828.78 and remaining funds of $145,333.33 from the North Carolina Highway Trust Fund, a total
of $1,085,162. 11 is proposed for Secondary Road Improvements in Randolph County for fiscal years
2011-2012. A public meeting was held on October 3, 2011 in the Randolph County Commissioners
Meeting Room on the expenditures of said funds:
WHEREAS, it is proposed to utilize approximately $971,250 to construct roads down the priority list
as far as possible, provided rights of way are available:
Priority No.
SR #
Road Name
From
To
Miles
Description
Cost
I Rural Hold
2835
Ross Harris Road
Pavement Joint
SR 2835
1.46
B&P
$365,000
2 Rural Hold
2104
Hockett Country
SR 2103
0.25 mi
0.25
GDBP&EC
$106,250
Lane
north
22 Rural
1301
Valley Farm Road
NC 47
SR 1303
1.84
GDBP&EC
$500,000
WHEREAS, it is proposed to retain $113,912.11 of the total allocation for property owner
participation paving and overruns.
BE IT RESOLVED that all of the above be carried out by the Department of Transportation.
Randolph Countv Nursing Home & Adult Care Home Communitv Advisory Committees
(NH/ACHCAC) Report and Adoption of Proclamation in Support of Residents' Rights
Alice Dawson, NH/ACHCAC Chair, explained that October is National Long -Term Care
Residents' Rights Month, a time to acknowledge the contributions and sacrifices many long-term
care residents have made to better our community and to call attention to the rights of residents
in long-term care facilities. Ms. Dawson recognized Marquita Massenburg, Randolph County's
new ombudsman from the Piedmont Triad Regional Council of Governments, who provides
training and technical assistance to the committees. The Randolph County Adult Care Home and
Nursing Home Community Advisory Committee volunteers work to promote residents' rights,
assist with complaints, and provide information to those who need to find a long-term care
facility. In Randolph County, the committees serve 6 nursing homes and 12 adult and family care
homes.
Ms. Dawson encouraged everyone to involve residents of long-term care facilities in their
activities and to visit those residents they know in the facilities. She also encouraged citizens to
volunteer in a facility or inquire about becoming a member of one of the committees.
Ms. Dawson asked the Board to adopt a proclamation declaring October as Long -Term Care
Residents' Rights Month in Randolph County.
On motion of Frye, seconded by Kemp, the Board voted unanimously to adopt a Proclamation
Concerning Residents' Rights, as follows;
National Long -Term Care Residents' Rights Month 2011 Proclamation
Welcome Home: Creating Connections Between Residents and the Community
WHEREAS, there are more than 1.6 million individuals living in 16, 000 nursing homes; and
I million individuals living in 50, 000 board and care/assisted living facilities in the US.; and
WHEREAS, the federal Nursing Home Reform Act of 1987 guarantees residents their
individual rights in order to promote and maintain their dignity and autonomy; and
WHEREAS, all residents should be aware of their rights so they may be empowered to live
with dignity and self-determination; and
WHEREAS, we wish to honor and celebrate these citizens, to recognize their rich
individuality, and to reaffirm their rights as community members and citizens, including the right
to have a say in their care; and
WHEREAS, individuals and groups across the country will be celebrating Residents' Rights
Month with the theme "Welcome Home: Creating Connections Between Residents and the
Community" to emphasize the importance of affirming these rights through facility practices,
public policy and resident -centered decision-making that impacts quality of care and quality of
life.
NOW, THEREFORE, the Randolph County Board of Commissioners hereby proclaims
October 2011 as National Long -Term Care Residents' Rights Month, in Randolph County, and
encourages all citizens to participate in this important observance.
Tourism Development Authority Annual Report
Tammy O'Kelley, Randolph County Tourism Development Authority (RCTDA) Director,
reviewed the TDA's 2010 Annual Report. She reviewed the impact of tourism on Randolph
County, saying that in 2010, Randolph County's travel and tourism industries once again
experienced gains in travel expenditures (8.28%), payroll (0.90%), and state and local tax
revenues (9.80%), at a time when many other sectors of the economy continued to languish.
There were nearly 900 jobs (not including the Seagrove potters) in Randolph County attributable
to the travel and tourism industry in 2010. Ms. O'Kelley stated that, included among the TDA's
2010 marketing initiatives, was a greater emphasis on family -friendly markets within a closer
proximity of the Piedmont Triad as the recession kept travelers looking for destinations and
attractions closer to home.
Ms. O'Kelley pointed out that The Heart of North Carolina Visitor Bureau's marketing and
advertising initiatives are completely funded through the collection of the County's hotel/motel
occupancy tax. The net proceeds, gross proceeds minus three percent (3%), the cost to the
County for administering and collecting the tax, is remitted to the Authority annually. No County
or Municipal property taxes are contributed and no County/City resident has any share of their
taxes paid into the occupancy tax fund.
Several attractions posted increases in visitor attendance in 2010, including Asheboro
Copperheads, Goat Lady Dairy, John Deer Vintage Tractor Museum, Millstone Creek Orchards
tours, North Carolina Zoo, Richland Creek ZipLine, Sunset Theatre, Toms Creek Farm tours,
Victory Junction Camp tours, W.H. Moring Arts Center exhibits, Zimmerman Vineyards, and
Zoo City Motorsports Park.
Ms. O'Kelley provided a list of industry highlights in which the TDA participated in 2010,
including tours, meetings, sports events, grand openings, sponsorships, television
features/commercials, and web site/social networking initiatives.
Approval of Bid Award for Jail Renovations and Related Budget Amendment
Allen McNeill, Sheriff's Office Business Manager, said that planning for the jail renovation
project to net additional beds has been ongoing for over three years. The project is very important to the
jail especially in light of the fact that beginning January 1, 2012, the State will no longer keep
misdemeanants with sentences less than six months in State prison. This most likely will create an even
more serious overcrowding problem at our jail than we currently have. On August 12, 2011, at a pre-
bid conference for the proposed jail renovation project, twelve contractors were present who showed
interest in bidding on this project. Sealed bids were opened on August 31, and there were eight
construction companies who placed bids on this project, as follows:
CONSTRUCTION
COMPANY ADDRESS
BID AMOUNT
WC Construction Company
Winston Salem, N.C.
$304,200.00
Holden Building Co.
Greensboro, N.C.
$319,100.00
Lomax Construction
Greensboro, N.C.
$320,700.00
H.M. Kearn Corp
Greensboro, N.C.
$335,800.00
Progressive Contracting Co
Charlotte, N.C.
$336,800.00
J Wayne Poole Inc
Greensboro, N.C.
$343,600.00
Fabco Construction Inc
Kernersville, N.C.
$367,000.00
Structure Services, Inc
Winston Salem, N.C.
$370,600.00
* low bidder
Mr. McNeill said that the architect firm feels the bids were about 1.5 times what they should have
been and conducted post bid interviews to determine what drove the cost of the project up. Feedback
from those interviews revealed that material costs, furniture costs, and security controls were mostly to
blame. Following negotiations with the low bidder to find acceptable ways to lower the cost of this
construction project without sacrificing quality, WC Construction Company has agreed, upon pending
Commissioners approval, a base bid price of $276,100, a decrease of $28,100 to their original bid. The
Commissioners originally authorized $200,000 for this project, as follows: $24,800 for architects fees
and $175,200 for construction. The lowest negotiated price is now $276,100, which would create a
need for an additional $100,900 to complete the project. In anticipation of the possibility of other
changes, Mr. McNeill requested that another $24,100 be added to the construction budget as a
contingency fund. This would make the total additional money needed to complete the project
$125,000. He said that the Sheriffs Office will continue to monitor this project carefully for costs
savings.
On motion of Frye, seconded by Haywood, the Board voted unanimously to allocate an
additional $125,000 (includes $100,900 in additional construction cost plus $24,100 in
contingency) to complete the jail renovation project, the amount to be split equally with 50%
coming from Law Enforcement Restricted Funds and 50% from the General Fund; and to award
a contract for jail renovation to WC Construction in the amount of $276,100; and to approve
Budget Amendment #9, as follows:
2011-2012
General Fund—Budget
Budget Ordinance
Amendment #9
Revenues
Increase
Decrease
Appropriated Fund Balance
$62,500
Appropriated Fund Balance
restricted law enforcement
$62,500
Appropriations
Increase
Decrease
Sheriff
$125,000
Approval of the Use of Law Enforcement Restricted Funds for Equipment Purchase &
Related Budget Amendment
Allen McNeill, Sheriff's Office Business Manager, presented Sheriff Reid's request to spend
$76,418 for various law enforcement -related items needed to improve our officers' ability to
provide good law enforcement to our citizens. Items include 1) a golf cart for use by the School
Resource Officer at Providence Grove High School in patrolling the parking lot and campus of
the school and for other special events in the county; 2) six Segway patrolling devices for the use
of the School Resource Officers at the other five high schools and Randolph Community
College; 3) four new in -car cameras for the Traffic Interdiction Unit; 4) uniform coats for the
Sheriff s Honor Guard Unit.
On motion of Lanier, seconded by Kemp, the Board voted unanimously to approve the request
to use Law Enforcement Restricted funds for equipment purchase, as requested, and to approve
budget amendment #10, as follows:
2011-2012
General Fund—Budget
Budget Ordinance
Amendment #10
Revenues
Increase
Decrease
Appropriated Fund Balance -LE
Restricted Funds
$76,418
Appropriations
Increase
Decrease
Sheriff's Office
$76,418
Annual Report of the Child Fatalitv Prevention/Community Child Protection Team
MiMi Cooper, Public Health Director, presented the Child Fatality Prevention/Community
Child Protection Team annual report to the County Commissioners in accordance with NCGS
143-576.1(a)(2), including recommendations for systems improvements that may prevent child
fatalities in Randolph County. The CFPT/CCPT met 10 times from July 2010 – June 2011. The
team reviewed 12 child deaths and 10 current cases of children under the protection of Social
Services. Causes of death were:
Perinatal Conditions ...................................... 4
Birth Defects ................................................ 2
Illness.......................................................... 1
SIDS........................................................ 1
Undertermined............................................. 1
Accidents................................................... 3
Ms. Cooper said that the purpose of the Child Fatality Prevention Team is to review the
deaths of all children to determine if system problems exist that contribute in any way to the
delay of or lack of services that might have prevented this death. If gaps exist, the team works to
improve/add services that will prevent problems for families in the future. She said that while
there were no system problems identified during this reporting period, the death of one child will
result in an intensive review along with the State Intensive Death Review Team.
Ms. Cooper said that the purpose of the Community Child Protection Team is to review
current cases selected by the DSS staff that are particularly complex or that the case worker
would like a review of the services provided. The CCPT makes suggestions to staff that may
improve the care for that child. The CCPT reviewed 10 cases concerning children during July
2010—June 2011. The following gaps/recommendations were identified: 1) Long-term in-home
support for mentally challenged parents; 2) Bi -lingual female therapist needed; 3) Only County
funds are available to help children not eligible for Medicaid; 4) Tutor needed for child who was
functioning on a 2nd grade level but at the age of a 9th grader; 5) Support group needed for young
children with parents who are substance abusers. The CCPT also reviews any deaths to children
who were in the custody of DSS at the time of death or had had contact with the agency in the 12
months previous to the child's death. There was one death to a child who had been reported to
the DSS. That intensive review is scheduled for October of 2011.
Approval to Allocate Grant -Funded Positions at DRC & Related Budget Amendment
Pam Smith, Day Reporting Center Director, stated that on September 6, 2011, she presented
a grant opportunity to the County Commissioners; the Commissioners approved the Randolph
County DRC's submission of an application for grant monies through the Department of
Juvenile Justice and Delinquency Prevention for intense Level II adjudicated juvenile programs.
If approved, the grant award money is for $125,000 and will begin on October 1, 2011 and end
September 30, 2012, with the possibility of two additional years of funding available for
programs that prove successful. The program is called Pathway to Change, which will provide
intensive therapeutic family and substance abuse treatment for the juvenile and the primary
family member or care giver.
Ms. Smith said that she had been informed by the Dept. of Juvenile Justice's Piedmont Area
Consultant Rich Smith that the program has to be in place by November 1, 2011, even though
clients will not be in place at this time, since they have to come through the courts. In order for
this program to be functional, DRC will require two full-time positions and one part-time
position. These positions will be completely grant -funded and will end when the grant ends and
would be effective immediately. These positions are as follows:
1. Human Services Coordinator III- full time Grade 69--$37,690 - $41,371
2. Human Services Coordinator I – full time Grade 64--$29,910 - $32,802
3. Driver (Transportation Aide) - I - part time $8.00/hour
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve the request
to allocate grant funded positions at DRC for the program Pathway to Change, as requested,
and contingent upon grant approval; and approved Budget Amendment #11, as follows:
2011-2412 Budget Ordinance
General Fund—Budget Amendment #11
Revenues
Increase Decrease
Restricted Intergovernmental
$125,000
Appropriations
Increase Decrease
Day Reporting Center
$125,000
Adoption of Resolutions Concerning Establishment of Fire Service Districts for Climax and Guil-
Rand and Capping Property Tax Rate
Aimee Scotton, Associate County Attorney, reminded the Board that she had appeared before
the Commissioners at the September meeting with an update of the current status of fire protection in
Randolph County and a recommendation regarding two of the existing fire protection tax districts.
She stated that the majority of the fire protection tax districts in Randolph County are capped at a rate
of fifteen (15) cents per one hundred dollar ($100) valuation. However, Climax and Guil-Rand are
capped at ten (10) cents. In order to remove this inequity, she suggested that county service districts
be created for fire protection under North Carolina General Statute 153A-309.2. This would allow
these two districts to be capped at fifteen (15) cents like the other districts in the County. The
Commissioners directed her to proceed with the process to establish these two service districts.
Ms. Scotton provided a fact sheet to the Commissioners for each district (Climax and Guil-Rand)
containing the following information that is required to be considered by the Commissioners before
the process can continue in establishing a service district:
a. the resident or seasonal population and population density of the proposed district;
b. the appraised value of property subject to taxation in the proposed district;
c. the present tax rates of the County and any cities or special districts in which the district
or any portion thereof is located;
d. the ability of the proposed district to sustain the additional taxes necessary to provide the
services planned for the district; and
e. any other matters that the Commissioners believe to have a bearing on whether or not the
district should be established.
Ms. Scotton said that the Board may approve the resolutions that make certain the findings,
which follow below (a -d), calls for the creation of a report that must be made available for public
inspection and sets public hearings on the creation of the respective districts for 6:30 p.m. on
December 5, 2011. The resolutions also state that the tax levied in the proposed district for fire
protection may not be in excess of a rate of fifteen (15) cents on each one hundred dollars ($100) of
property subject to taxation.
a. there is a demonstrable need for providing fire protection services in the district;
b. it is impossible or impracticable to provide these services on a countywide basis;
c. it is economically feasible to provide the proposed services in the district without
unreasonable or burdensome tax levies; and
d. there is a demonstrable demand for the proposed services by persons residing in the
district.
Commissioner Frye stated that these two departments have always provided audited financial
statements to the County without being asked, adding that he felt that showed their responsibility
and accountability to the citizens in their respective districts.
On motion of Kemp, seconded by Haywood, the Board voted unanimously to adopt a
Resolution Capping Climax Fire Service District's Property Tax Rate, direct the Associate
County Attorney to prepare the required report referenced in the resolution, and to set a public
hearing on the matter for 6:30 p.m. on December 5, 2011, as follows:
RESOLUTION CAPPING CLIMAX FIRE SERVICE DISTRICT'S PROPERTY TAX RATE
WHEREAS, North Carolina General Statute 153A-309.2 allows a County to establish a county
service district for fire protection services with a tax rate limitation of fifteen (15) cents per one hundred
dollar ($100) valuation; and
WHEREAS, it has been requested that the Board of County Commissioners create a county service
district for fire protection for the Climax Fire Protection District; and
WHEREAS, the Board has considered the population of the proposed district, the appraised value of
property in the proposed district, the present tax rates in effect in the proposed district, the ability of the
proposed district to sustain the taxing of the proposed district, and other matters that the Board deemed
relevant; and
WHEREAS, the Board, having considered such matters, makes the following findings:
1. There is a demonstrable need for providing fire protection services in the proposed Climax
service district; and
2. It is impossible or impracticable to provide fire protection services on a countywide basis; and
3. It is economically feasible to provide fire protection services in the proposed Climax service
district without unreasonable or burdensome annual tax levies; and
4. There is a demonstrable demand for fire protection services in the proposed Climax service
district.
NOW, THEREFORE, BE IT RESOLVED, that the Board intends to pursue the creation of a county
service district for fire protection that mirrors the existing Climax Fire Protection District and therefore
sets a public hearing on the matter for 6:30 p. m. on December 5, 2011; and
BE IT FURTHER RESOLVED that a report shall be prepared containing a map of the proposed
district, a statement that the proposed district meets the findings contained herein, and a plan for
providing fire service to the proposed district; and
BE IT STILL FURTHER RESOLVED that, after the public hearing referenced above, if the
proposed Climax county service district for fire protection is created, property taxes for fire protection
within said district may not be levied in excess of a rate of fifteen (15) cents on each one hundred dollars
($100) of property subject to taxation.
On motion of Frye, seconded by Lanier, the Board voted unanimously to adopt a Resolution
Capping Guil-Rand Fire Service District's Property Tax Rate, direct the Associate County
Attorney to prepare the required report referenced in the resolution, and to set a public hearing
on the matter for 6:30 p.m. on December S, 2011, as follows:
RESOL UTION CAPPING GUIL RAND FIRE SERVICE DISTRICT'S PROPERTY TAX RATE
WHEREAS, North Carolina General Statute 153A-309.2 allows a County to establish a county
service district for fire protection services with a tax rate limitation of fifteen (15) cents per one hundred
dollar ($100) valuation; and
WHEREAS, it has been requested that the Board of County Commissioners create a county service
district for fire protection for the Guil-Rand Fire Protection District; and
WHEREAS, the Board has considered the population of the proposed district, the appraised value of
property in the proposed district, the present tax rates in effect in the proposed district, the ability of the
proposed district to sustain the taxing of the proposed district, and other matters that the Board deemed
relevant; and
WHEREAS, the Board, having considered such matters, makes the following findings:
1. There is a demonstrable need for providing fire protection services in the proposed Guil-Rand
service district; and
2. It is impossible or impracticable to provide fire protection services on a countywide basis; and
3. It is economically feasible to provide fire protection services in the proposed Guil-Rand service
district without unreasonable or burdensome annual tax levies; and
4. There is a demonstrable demand for fire protection services in the proposed Guil-Rand service
district.
NOW, THEREFORE, BE IT RESOLVED, that the Board intends to pursue the creation of a county
service district for fire protection that mirrors the existing Guil-Rand Fire Protection District and
therefore sets a public hearing on the matter for 6:30 p. m. on December 5, 2011; and
BE IT FURTHER RESOLVED that a report shall be prepared containing a map of the proposed
district, a statement that the proposed district meets the findings contained herein, and a plan for
providing fire service to the proposed district; and
BE IT STILL FURTHER RESOLVED that, after the public hearing referenced above, if the
proposed Guil-Rand county service district for fire protection is created, property taxes for fire protection
within said district may not be levied in excess of a rate of fifteen (1 S) cents on each one hundred dollars
($100) of property subject to taxation.
January Meeting Date Set
On motion of Haywood, seconded by Frye, the Board voted unanimously to set the regular
January meeting for Tuesday, January 3, 2012, due to holiday conflict.
Authorization to Purchase of VIPER Radio Channel Equipment from State Contract and
Approval of Budget Amendment
Donovan Davis, Emergency Services Director, stated that he was notified on 9/28 by Motorola,
Inc., via our authorized representative at Amerizon Wireless, Inc., that Motorola will no longer
manufacture Quantum channel receivers that are needed (due to the number of Randolph county radio
subscribers) for the final infrastructure enhancements for the VIPER project. The cut-off date to order
this product from Motorola is October 31, 2011. Because of the unexpected cut-off date by Motorola,
Mr. Davis asked that the Commissioners approve the purchase of the additional radio channel
receivers in the amount of $291,128 under State contract pricing based on contract number 725G.
Mr. Davis said that the final phase of this project will be to identify funding and to purchase
the remaining portable and mobile radio equipment for the Emergency Services and Public
Health Departments and the Sheriff s Office, estimated at $1.4 million.
On motion of Kemp, seconded by Haywood, the Board voted unanimously to approve the
purchase of radio channel equipment off of State contract at a cost of $291,128 and to approve
Budget Amendment #12, as follows:
2011-2012 Budget Ordinance
General Fund—Budget Amendment #12
Revenues
Increase Decrease
Appropriated Fund Balance
$ 291,128
Appropriations
Increase Decrease
Emergency Services
$ 291,128
Regional Update
Vice -Chair Darrell Frye provided updates on two issues, as follows:
1. Guilford County, due to population limits established by the state, will have to join
another Mental Health LME (Local Management Entity); that LME would likely be
Sandhills, which is currently an eight -county LME. If Guilford County joins Sandhills,
the Sandhills LME would be the second largest LME in the state. Guilford County
currently funds their own Mental Health program at $10 Million (cost per capita of
greater than $20 per patient). The current (seat) structure of the Sandhills Board of
Directors would have to be restructured. Randolph County currently has the majority of
seats (seven) on the Sandhills Board, which is a majority. Guilford has asked that
Randolph consider giving up two of its current seats on the board, thereby giving
Guilford the majority of the seats. Victoria Whitt, Sandhills Center Director, has said that
the Board of Directors will not ask any county to give up seats on the Board. Vice -Chair
Frye said that the terms of two of Randolph's members expire next year, and they cannot
be reappointed due to term limit restrictions. He asked if the Board would consider giving
up these two seats on the Sandhills board, thereby giving Guilford County the two seats.
This would give Guilford a total of six seats on the Board and Randolph five seats.
2. PART (Piedmont Authority for Regional Transportation), due to funding issues, is asking
local governments to "ante up" with additional funding so that additional bus routes will
not have to be eliminated. He said that Randolph County's share is $60,000 in order to
keep current service routes open and to re -open the route to the zoo.
Dr. Bob Shackleford, RCC President, spoke in support of the PART bus routes, saying
that many RCC students and teachers depend on this transportation to get to and from
school. Without this service, many students would be unable to attend college.
Vice -Chair Frye said that the Board needs to decide at the November meeting if
Randolph can allocate the additional funding to PART.
Closed Session—Economic Development
At 8:46 p.m., on motion of Frye, seconded by Lanier, the Board voted unanimously to go into
closed session to discuss matters relating to the location or expansion of business in the area,
pursuant to N. C. G. S. 143-318.11(a) (4).
Regular Session Resumed
At 9:14 p.m., the Board returned to regular session.
Adjournment
At 9:14 p.m., on motion of Kemp, seconded by Lanier, the Board voted unanimously to
adjourn.
J. Harold Holmes, Chairman
Phil Kemp
Stan Haywood
Darrell L. Frye
Arnold Lanier
Cheryl A. Ivey, Clerk to the Board