110512November 5, 2012
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in
the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street,
Asheboro, NC. Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present.
Chairman Holmes welcomed members of Boy Scout Troop 500, who were in attendance to
meet requirements of badges they were working on. They lead everyone in reciting the
Pledge of Allegiance, after which, Dr. Bob Shackleford, RCC President, provided the
invocation.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public
comment after County Manager Richard Wells read the Rules for the Public Comment
Period.
Melissa Brown, Director of My Circle of Friends Day Care, stated that due to the
mismanagement of fiinds and improper budgeting within the Department of Social
Services (DSS) the families of 604 children, ages 5-12, will have to make a decision
whether to send their children home unattended, leave their jobs to take care of their
children or whether to sacrifice food, utilities or other necessities to make sure their
children are taken care of. Ms. Brown asked the Board to help find a solution to help these
children and families. She presented the Commissioners with a packet of information
about the DSS child care subsidy in Randolph County and the cuts being made in
assistance and how it affects the children in day care. The packet included notes from
meetings, charts and a letter to Senator Tillman.
Margie Trogdon, Director of Trogdon's Day Care, gives after school care to children,
ages four to twelve. She stated that 1,260 children receive vouchers, and it is estimated
that 604 are being cut from the program. She stated that the DSS budget was being under-
spent, and then over -spent so they would not have to revert fiinds to the state, resulting in a
deficit. Many day cares are offering discounts and hers is one of them. A fiind has been set
up through the Partnership for Children to help fund some families. Many day cares are
reducing rates and many may have to lay off employees. She added that schools may start
having some busing issues with kids who will now have to go home instead of going to
day care. She just wanted to make the Commissioners aware of what is going on and hopes
for some assistance or guidance.
Vice Chairman Frye asked for an explanation about the reversion of fiinds.
Melissa Brown responded to Mr. Frye, explaining the reversion of monies to the state
using a chart that was in the packet she provided earlier showing the last four years of
funds that had to be sent back to the State in February and June due to under -spending;
those fiends were redistributed to other counties. She said over $2 million has gone back in
the last four years. She is afraid they are now over -spending and then in February, will
have funds that will be reverted, when these fiends could be used right now.
Margie Trogdon said that the reversion in February of last year happened because the
money was not spent, so it was given to other counties. The money could have been used
for child care here, had the budgeting been consistent. She said that in order to spend it
down, DSS added 400+ children, but by June, they couldn't sustain that amount of
children. She stated that DSS left the program in place through July to cover the highest
spending months due to the need for summer care and then realized they were over-
spending. She said that DSS' spending was at 82% of budget at end of last fiscal year and
at 137% since the beginning of June 2012. But in August, they added 70 more children to
the program, and she is not sure why DSS added those children. Ms. Trogdon felt that
DSS was not able to sustain the same spending, so they abruptly announced they are over-
spending and will not be able to continue to assist the current amount of children. After
reviewing their options, they decided it was best to cut after school care, which is half of
the total receiving care.
Melissa Brown stated that DSS had presented their list of seven priorities and Priority
47 includes working parents, which happens to be the ones that are working, contributing
to the economy and tax base, and trying really hard. Ms. Brown felt that Priority 47, being
the first cut, was the hardest hit and largest group.
Margie Trogdon said child care facility representatives made the suggestion to DSS to
wait until December to make this drastic cut to see if the children that cycle off at the age
of 12 would help the situation, and also to see how the closing of Hyosung would affect
the numbers. Ms. Trogdon said that the facilities wanted to keep the children in day care to
keep them safe and to keep their child care businesses going and the child care workers
employed. However, with the current spending rate, DSS was not able to wait to proceed
with the cuts.
Melissa Brown said the child care directors asked for the cuts to be made in phases and
that one of their suggestions was that the estimated 50 college parents be cut in the first
round to allow them to schedule their January classes to occur during the hours their child
was in school so they could be at home when the child got out of school. The directors
requested the second phase to include the older kids that could possibly stay alone for a
few hours until a parent or guardian could be there. Ms. Brown stated that day cares are
just trying to prevent the younger kids from being sent home and being alone.
Lynda Flanagen, guardian of a child at My Circle of Friends Day Care, stated she was
a 54 -year-old working grandmother raising her five-year-old grandson who had been
placed in her care at the age of two when he was taken from an abusive home. She said
she could not afford day care for him without assistance. She is trying to work and raise
him the best she can, but this is going to be a huge hit to her budget and she hasn't figured
out what she will do yet. She said she is concerned for the safety of all the kids that are
going to be sent home on a bus to stay alone.
Julie Honeycutt stated she is a 24 -year old single, minimum wage, working mother of
an eight-year-old and gets no child support and only $44 a month in food stamps. She said
she is trying to do this on her own. Her parents work and her grandparents are not
physically able to take care of her son. She stated that she will not leave her eight-year-old
home alone. She is hoping to go back to school to be a nurse, but without the continued
government assistance, that dream will die.
Sherry McGee is guardian of a six-year-old and a seven-year-old, who are family
members that were placed in her care. Because they are family, day care assistance is all
she gets, and without the assistance, she would have difficulty working and paying for day
care. She said she would probably have no other choice than to put the children in foster
care as she can't afford to quit her job and doesn't feel they should stay alone at their age.
Their assistance is being cut at the end of the month.
Deborah Medford, Director at Trin-Dale Children Center, stated that like the others,
she is concerned about the children and families as well. She is losing 25 children and two
teachers. That's two more individuals that will have to rely on funding from somewhere to
keep their life together.
Carolyn Langley, Director of Cooperative Extension, introduced Jonathan Black as the
new Agriculture Field Agent for Randolph County.
Commissioner Frye stated that this DSS program is all state and federally funded. He
asked DSS Director Beth Duncan, to comment regarding the state cuts to subsidies and
about the funding Governor Perdue is releasing and how it relates to this program.
Beth Duncan read a letter from the Director of the North Carolina Department of
Health and Human Services, Division of Child Development and Early Education, where
Governor Perdue issued an Executive Order that provides additional dollars to serve up to
6,300 four-year-old children who are eligible for Pre -K services. Switching to the Pre -K
funding would reduce the current spending levels and reduce the possibility of terminating
services to children in that age, who are receiving subsidy services. She stated that the
DSS child care staff employees were informed by local person responsible for Pre -K
services that it was not an option.
Andee Edelson, Child Care Services Program Coordinator with Partnership for
Children, spoke in response to the change to Pre -K services, stating that there are not
enough teachers who currently have a four-year degree in early childhood education to
teach Pre -K, and it would take at least three years for them to meet the criteria set by the
State making it impossible to take that option immediately.
Vice Chair Frye asked Ms. Duncan who makes the decision of whom to cut from the
child care subsidy program?
Beth Duncan said the decision is determined using State guidelines but each county has
unique criteria, as well. She said the matter was discussed with the DSS Board, and they
established priority groups which were set in an order to first serve the children most
vulnerable. The priority groups were set as follows:
1. Children in DSS custody and teenage parents in public school
2. Work First recipients
3. Employment for half-time and frill -time parents of pre-school age children
4. Education leading to employment
5. Developmental needs of the child
6. Child welfare services
7. Employment for half-time to full-time parents with school age children.
Ms. Duncan stated they do sympathize with the parents, but felt it would be easier to
find child care for a school age child for two to three hours after school than to find child
care for a child that needed all day care. If they reduced coverage in the other categories,
most likely it would mean more parents/guardians would have to quit their job to stay
home and care for the child. Ms. Duncan said that child care subsidy is to support working
low income families to keep them working and that it is important to remember this is not
an entitlement program. Parents, as well as child care providers, are made aware of this on
the application when they apply — it is a finite pot of money. Parents do pay a percentage
for day care based on their income.
Ms. Duncan said Randolph County DSS has reverted fiends, but not voluntarily. The
State does automatic reversions and gives allocations to other counties. Randolph County
DSS divides its budget over 12 months with some variables figured in. Last year, DSS
spent within 18 days of the total budget.
Commissioner Lanier, who serves on the DSS Board, stated that the way the subsidy
program is being managed at the State level, not the local level, is what is making this a
very challenging situation. He asked Ms. Duncan what the total subsidy budget figures are
for this fiscal year. Ms. Duncan responded that it was $4.4 million.
Commissioner Haywood asked Ms. Duncan if she had a "rainy day" fiind and she
replied that normally there is one at the State level, but they did not keep any money back
this year except for $111 for the whole state. She said that the way the State has managed
over the years is that if a county is over -spending, they would take from under -spending
counties and redistribute. Ms. Duncan said that Randolph County DSS tries to spend close
to 100% but if the budget falls to the 80% range, the State takes fiinds, which leaves a hole
in their budget for the remaining months of the year. She spoke with the Division of Child
Development and Early Education prior to this meeting and they do not think they will
have any money for reversions, but she hopes they will. She reiterated that this is not a
problem that is unique to Randolph County. It is happening to several counties all over the
state. The State budget was cut I I million dollars and Ms. Duncan stated that Randolph
County needed about I million.
One way the program is managed is through a waiting list and attrition. Ms. Duncan
stated that around 6,351 children in Randolph County are eligible and a little over 1,000
(16% of the 6,351) are served. Ms. Duncan elaborated that 600 children seems a lot, but
one has to factor in the hours of day care, those that stay two hours versus all day and
which it will be the hardest on.
Ms. Duncan offered to prepare some figures to present at the December meeting.
Hearing no fiirther comments, the public comment period was closed.
Special Recognitions
Chairman Holmes recognized Cookie Baynes, who is retiring with 25 years of service
to the Register of Deeds Office. Chairman Holmes presented Ms. Baynes with an engraved
clock on behalf of the Board.
Chairman Holmes announced that Vice Chair Darrell Frye had received the Grady
Hunter Award for Excellence in Regional Leadership at the October 17, 2012 Piedmont
Triad Regional Council's Board of Delegates meeting. Vice Chair Frye replied that he is
honored to receive the award that was named after Mr. Hunter.
Approval of Consent Agenda
On motion of Haywood, seconded by Frye, the Board voted unanimously to approve
the Consent Agenda, as presented:
• approve minutes of October 1, 2012 Board of Commissioners meeting;
• approve DOT Resolution Adding Brookwood Acres Drive in the BrOOkYVOOd Acres
Subdivision to the State Road ,System, as follows:
WHEREAS, the Department of Transportation has investigated Brookwood
Acres Drive in the Brookwood Acres Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for
addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph Cony Board of
Commissioners that Brookwood Acres Drive in the Brookwood Acres Subdivision be
added to the Division ofHighways' Secondary Road System.
• approve DOT Resolution Abandoning a 0.21 Mile ,Section of SR 2886 Flat Geek
Road from the State Road System, as follows:
WHEREAS, the Department of Transportation has investigated 0.21 mile
portion of SR 2886 Flat Creek Road in Randolph Cony for purposes of
abandonment; and
WHEREAS, it has been determined that this portion of subject road should be
abandoned from the Division ofHighways' Secondary Road System.
NOW, THEREFORE, BE IT RESOLVED by the Randolph Cony Board of
Commissioners that the identified 0.21 mile portion of SR 2886 Flat Creek Road in
Randolph County be abandoned from the Division ofHighways' Secondary Road
System.
• reappoint Stan Haywood, Jared Byrd, Donovan Davis, Reid Rich, Susan Smith, &
Danny Mull and appoint Bryan Davis to Randolph County Local Emergency
Planning Committee;
• reappoint Ben Ramsey to the Randolph County Tax Commission;
• reappoint Ben Ramsey to the Randolph County Board of Equalization & Review;
• appoint Pamela Baxter to the Adult Care Home Community Advisoty Committee
far a 1 -yr. initial term to replace Mania Hayes, ij)ho has resigned;
• reappoint Addie Luther to the Randolph County Nursing Home Community
Advisoty Committee;
• approve Budget Amendment -9 far ,Sheriff's Office 0523, 793 C'arryover far Jail
Renovation Project), as follows:
2012-2013 Budget Ordinance
General Fund—Budget Amendment #9
Revenues Increase
Decrease
Restricted Intergovernmental S23,793
Restricted Intergovernmental
Appropriations Increase
Decrease
Sheriff S23,793
Increase
• approve new Register of Deeds Records Retention and Disposition ,Schedule, as
recommended by the NC Dept. of Cultural Resources;
• reappoint Wayne Joyce to Randolph County Planning & Zoning Board & Board of
Adjustment;
• approve Budget Amendment -10 for Emergency ,Services (52,000 Homeland ,Security
Grant -no match required), as follows:
2012-2013 Budget Ordinance
General Fund—Budget Amendment #10
Revenues
Increase
Decrease
Restricted Intergovernmental
S2,000
Increase
Appropriations
Increase
Decrease
Emergency Services
S2,000
Decrease
• approve Budget Amendment -1 for Asheboro City ,Schools Balfour Project, as follows:
• approve Budget Amendment -11 for Elections (S 2, 346 Help America Vote Act
Accessibility Grant), as follows:
2012-2013 Budget Ordinance
2012-2013 Budget Ordinance
Revenues Increase
Decrease
Budget Amendment #1
Revenues
Increase
Decrease
,Sales Tax Refund
S12,000
Appropriations Increase
Decrease
smance Costs
S12,000
Constriction
S360,000
Other Services
S260,000
Contingency
S100,000
• approve Budget Amendment -11 for Elections (S 2, 346 Help America Vote Act
Accessibility Grant), as follows:
2012-2013 Budget Ordinance
General Fund—Budget Amendment #11
Revenues Increase
Decrease
Restricted Intergovernmental S2,346
Appropriations Increase
Decrease
Elections S2,346
Changes to New Business Agenda
Chairman Holmes announced the following changes to the agenda: addition of Item L.
Approve Audit Contract Extension and addition of Item M. Closed Session Economic
Development fN. C. G.,S 143-318.11(a)(4)]
Presentation/Approval of Amendments to Ambulance Franchise Ordinance
Donovan Davis, Emergency Services Director, stated that the ambulance franchise
ordinance has not been updated since 2003 and after a significant review of the EMS
operations, as they relate to franchised agencies, he proposed changes that will strengthen
the reliability of each agency and the regulation authority that the County should have.
Mr. Davis reviewed the proposed changes with the management of Ash -Rand and
Piedmont Triad Ambulance & Rescue. Aside from questions for clarification, there were
no concerns regarding the changes. Ms. Scotton, Associate County Attorney, assisted with
the appropriate language and review. Mr. Davis requested that the Board approve the
updated Ambulance Franchise Ordinance with the following recommended changes:
1. Section 1 — Added General Statute 153A-123 for reference authority.
2. Section 3 a & b — Added the NC Office of EMS.
3. Section 4 a — Removed UHF and VHF two-way radio requirement.
4. Section 5 c — Added "Along with t heir application" and removed "annually."
5. Section 8 b — Increased the initial application fee from $300 to $1,000.
6. Section 9 e — Added "Emergency Services Director" and removed "County
Manager."
7. Section 9 e — Increased the franchise renewal fee from $150 to $500.
8. Section 11 a — Added language allowing Director to inspect stations, records,
equipment and ambulances at anytime with or without prior notice.
9. Section 11 b — Added criminal misdemeanor penalties.
10. Section 11 c — Added injunctive relief statement.
11. Section 11 d, 1-10 — Added descriptions of how the County may pursue civil
penalties for violations.
On motion of Fiye, seconded by Lanier, the Board voted unanimously to approve the
amendments to the Ambulance Franchise Ordinance, effective November 6, as requested'
and as follows:
AN ORDINANCE WITH RESPECT TO THE FRANCHISING OFAMB ULANCE SERVICES
INRANDOLPH COUNTY
Section 1. Purpose.
In the public interest and for the promotion of the public health, safety, welfare and
convenience and pursuant to statutory authority contained in N.C.G.S. §153A-250, 153A-123,
and other applicable laws, the following rules are adopted, which rules set forth the conditions,
limitations, restrictions, and requirements under which a person may provide ambulance
services or operate an ambulance in Randolph County.
Section 2. Definitions.
For the purposes of this ordinance, the following words, phrases, terms, abbreviations, and
their derivations shall have the meaning given herein. When not inconsistent with the context,
words used in the present tense include the future tense, words in the plural number include the
singular number, words in the singular number include the plural number, and words in the
masculine, feminine or neuter gender include each of the other genders. The word "shall" is
always mandatory and not merely directory.
(a). "Ambidance " shall mean any privately or publicly owned motor vehicle, aircraft, or vessel
that is specially designed, constructed, or modified and equipped and is intended to be used for
and is maintained or operated for the transportation of patients on the streets or highways,
waterways, or airways of this state, in accordance with N. C. G. S. §131 E -ISS.
(b). "Ambidance Provider" shall mean an individual, firm, corporation or association who
engages or professes to engage in the business or service of transporting patients in an
ambulance.
(c). `Approved" shall mean approved by the state's Medical Care Commission pursuant to its
rides and regulations promulgated under Chapter 143, Article 56 of the North Carolina
General Statutes.
(d). "Board" shall mean the Randolph County Board of County Commissioners.
(e). "County" shall mean Randolph County, North Carolina.
(f). "Credentialed Personnel" shall mean an individual who holds a valid certification from
the state that allows them to practice at any of the following levels: Medical Responder, EMT,
EMT (epinephrine), EMT -D, EMT -I, and or EMT -P, as defined in North Carolina General
Statutes and any rides promulgated pursuant thereto.
(g). "Department" shall mean the North Carolina Department ofHealth and Human Services.
(h). `Dispatcher" shall mean a person who is available at all times to receive requests for
emergency services, to dispatch emergency services, and to advise fire departments, law
enforcement agencies and emergency medical facilities of any existing or threatened
emergency.
(i). "Emergency" and "Emergency Transportation Service" shall mean the use of an
ambulance, the equipment and personnel to provide medical care transportation of a patient
who is in need of immediate medical treatment in order to prevent loss of life or further
aggravation ofphysiological orpsychological illness or injury.
`Non -emergency Transportation Services" shall mean the operation of an ambulance for
any purpose other than transporting emergency patients "
(k). "Owner" shall mean any person or entity who owns an ambulance.
(l). "Patient" shall mean an individual who is sick, injured, wounded, or otherwise
incapacitated or helpless such that the need for some medical assistance might be anticipated,
in accordance with N.C.G.S. §131E-155.
(m). "Person " shall mean any individual, firm, partnership, corporation, association,
company, group of individuals acting together for a common purpose, or organization of any
kind, including any governmental agency of the United States.
(n). "State" shall mean the State ofNorth Carolina.
Section 3. Standards.
(a). Standards for credentialed personnel shall be as developed by the State Medical Care
Commission, the North Carolina Office of Emergency Medical Services, and the Randolph
County Emergency Medical Services System, and shall be applied to the same as if
incorporated herein by reference.
(b). Standards for vehicles and equipment shall be as developed by the State Medical Care
Commission, the North Carolina Office of Emergency Medical Services and the Randolph
County Emergency Medical Services System, and shall be applied to the same as if
incorporated herein by reference.
Section 4. Communications and Dispatch Requirements.
(a). Each ambidance shall be egiiipped with communications compatible with those used by
Randolph County Emergency Services. Randolph County Communications shall assign
frequencies and record movements ofapplicant's ambulances.
(b). Each ambidance shall be required to render assistance to Randolph County Emergency
Medical Services (EMS) in the case of a major catastrophe or emergency or when Randolph
EMS units are unavailable to respond to emergency calls.
(c). Assigned emergency calls will have priority over schedided non -emergency calls.
(d). When Randolph EMS units are dispatched to an emergency scene and an applicant's
ambidance is available, closer to the scene, that ambidance is authorized to respond to the
scene and provide assistance prior to Randolph EMS if
(1). The County Communication Center is notified; and
(2). The applicant's ambulance is dispatched.
(e). If, on arrival, it is found that the situation is not an emergency, the patient may be
transported by applicant's ambulance. Randolph EMS will continue to the scene if there is any
question of the patient's actual condition. Patient's medical needs will be given priority. When
necessary, patient will be released to Randolph EMS for treatment and transport.
Any call received at a base or office of the applicant will be immediately referred to
County Communications and the appropriate response will be determined.
Section 5. Insurance.
(a). No ambidance franchise shall be issued under this ordinance, nor shall such franchise
be valid after issuance, unless the franchisee has at all times in force and effect insurance
coverage issued by an insurance company licensed to do business in this state.
(b). This coverage shall provide:
(1). Appropriate Statutory Workmen's Compensation
(2). Auto Liability Coverage in an amount equal to or greater than that carried
by Randolph County Emergency Services.
(3). General Liability Coverage in an amount equal to or greater than that
carried by Randolph County Emergency Services.
(4). Medical Malpractice Coverage in an amount equal to or greater than that
carried by Randolph County Emergency Services.
(c). Along with their application, the applicant shall provide the County with a copy of the
Certificate oflnsurance for the above. The insurance policv must list the County as a party to
be notified in the event that the applicant's insurance is revoked, withdrawn, canceled, or
allowed to lapse. or in the event that there is anv change whatsoever in the above-described
coverage amounts.
Section 6. Rates and Charges.
Each franchisee who charges for services shall set his rates andfees in accordance
with those rates and fees set by the Board of County Commissioners for the County Department
ofEmergency Services.
Section 7. Franchise Required
(a). It shall be unlawfid for any person to provide ambidance services in Randolph County
or to operate an ambidance in the County unless such person shall have first obtained and shall
currently hold a valid franchise granted pursuant to this ordinance.
(b). No franchise shall be required for:
(1). Any entity rendering assistance to a franchised ambulance service in the case
of a major catastrophe, mutual aid or emergency with which the services
franchised by the County are insufficient or unable to cope;
(2). Any entity operated from a location or headquarters outside of the County in
order to transport patients who are picked up beyond the limits of the County
to facilities located within the County, or to pick up patients within the County
for transporting to locations outside the County;
(3). Any ambulance owned and operated by an agency of the United States
Government;
(4). Vehicles owned and operated by rescue squads chartered by the state as
nonprofit corporations or associations or by rescue squads which are not
regularly used to transport sick, injured, wounded, or otherwise incapacitated
or helpless persons except as apart of rescue operations.
(c). Any person who is providing ambulance services in the County or in any portion
thereof on the effective date of the adoption of this ordinance is also entitled to a franchise to
continue to service that part of the County in which the service is being provided. The Board of
Commissioners has determined that Piedmont Triad Ambulance and Rescue Service and Ash -
Rand Rescue and EMS, Inc. are the only ambulance services other than those operated by the
County that are currently in operation in Randolph County and that both are in compliance
with Chapter 131E Article 7 and Chapter 143, Article 56 of the North Carolina General
Statutes and any rules promulgated pursuant thereto and are each hereby granted a franchise
to operate under the terms of this ordinance, upon the County's receiving proof of insurance in
accordance with Section 5 above. Moses Cone Carelink is also currently operating an
ambulance base in the County and is hereby granted a franchise to operate under the terms of
this ordinance upon the County's receiving proof of insurance in accordance with Section 5
above, provided however that Moses Cone Carelink shall not be dispatched by the County nor
shall they be subject to the provisions ofSection 6 (Rates and Charges) above.
Section 8. Application.
(a). Application for a franchise to operate an ambulance in the County shall be made by the
ambulance provider upon such forms as may be prepared or prescribed by the County and
shall contain, but not be limited to, the following information:
(1). The name and address of the ambulance provider and the owner(s) of the
ambudance(s);
(2). The trade or other fictitious names, if any, under which the applicant does
business, along with a certified copy of an assumed name certificate stating
such names or articles of incorporation stating such names;
(3). A resume of the training and experience of the applicant in the transportation
and care ofpatients;
(4). A full description of the type and level of service to be provided, including
detailed plans stating the method of implementation and operation ofservice;
(5). An audited financial statement of the applicant as same pertains to the
operations in the County, such financial statement to be in such forms and
detail as the County may require;
(6). A list of employees, job status, and North Carolina motor vehicle operator
license numbers This list must be kept current at all times;
(7). A list ofvehicles, including the model, year and license numbers for each;
(8). Proof of required insurance;
(9). Proof of registered state certification for vehicles and employees; and,
(10). The address and physical location of all places where business is conducted;
and,
(11). A consent form allowing the Director of County Emergency Services to inspect
the applicant's stations, vehicles, equipment, and attendants' state medical
certification cards during the term of the franchise.
(b). Application for a franchise to operate an ambidance in the County shall be
accompanied by an application examination fee of one thousand dollars ($1, 000.00).
Section 9. Issuance and Renewal of Franchise.
(a). Upon receipt of an application for a franchise, the County shall schedide a time and
place for hearing the applicant prior to an investigation. Within thirty (30) days after with
hearing, the County shall cause such investigation as it may deem necessary to be made of the
applicant and his proposed operations.
(b). A franchise may be granted if the County finds that:
(1). The applicant meets state standards and the standards outlined in this
ordinance; and,
(2). A need exists for the proposed service in order to improve the level of
ambidance services available to residents of the County and that this is a
reasonable and cost effective manner of meeting the need. Where afranchise
is to be issued to an existing service, there must be a need to maintain the
existing level ofservice.
(c). The authority hereby granted to provide ambulance services in the County is not and
shall not be deemed to bean exchrsive right or permission. The County expressly reserves the
right to grant similar non-exchrsive franchises to other persons, firms, or corporations at any
time or for any period of time. No additional franchise granted by the County shall in any wise
affect the obligations of the grantee hereunder.
(d). Each franchise shall be valid for two years from the date of its issuance.
(e). Each franchise may be renewed by submission of the renewal application to the office
of the Emergency Services Director at least ninety (90) days prior to the expiration date of the
franchise. After approval of said application by the Board of County Commissioners and upon
payment of a renewal examination fee offive hundred dollars (S500.00), the applicant shall be
issued a renewal certificate which shall validate the applicant's franchise for an additional two
years.
Section 10. Termination.
(a). Either party, at its option, may terminate a franchise granted under this ordinance
upon one hundred twenty (120) days prior written notice to the other party. After a notice of
termination is given, the ambidance provider may reapply for a franchise i f continued service is
desired.
(b). The acceptance of a franchise by an operator constitutes an agreement to comply with
required standards at all times Each franchised ambidance service shall comply at all times
with the requirements of this ordinance, the franchise granted hereby, and all applicable
federal, state, and local laws relating to health, sanitation, safety, equipment, and ambidance
design and all other laws and ordinances, inchrding but not limited to Chapter 131E Article 7
and Chapter 143, Article 56 of the North Carolina General Statutes, and the Emergency
Medical Services System Plan adopted by Randolph County. Failure to comply will resrdt in
sanctions as provided in this ordinance up to and inchiding the revocation of the franchise by
the County.
(c). Upon suspension, revocation, or termination ofa franchise granted hereby, with
franchised ambidance service shall immediately cease operations. Upon suspension,
revocation, or termination ofa driver's license or attendant's certification, with persons shall
immediately cease to drive an ambidance or to provide medical care in conjunction with the
ambidance service.
(d). Upon any change in ownership ofa franchised ambidance service made without prior
written approval by the County, the County shall have the option to terminate the franchise
effective immediately. No franchise shall be sold, assigned, mortgaged, or otherwise
transferred, in whole or in part, without the prior written approval of the County. The County
shall have the option to terminate the franchise, in either case, requiring a new application to
be submitted, and a finding of conformance with all requirements of this ordinance as upon
original franchising.
Section 11. Enforcement and Revocation of Franchise.
(a). Inspection. It shall be the duty of the Director of Randolph County Emergency
Services to periodically inspect the stations and ambulances licensed under this ordinance in
order to determine any violations of its provisions. Any ambidance provider applying for or
holding an ambidance franchise pursuant to this ordinance shall allow the Emergency Services
Director or his designee to inspect its stations, records, equipment and ambulances at any time
with or without prior notice.
(b). Criminal Penalties. A violation of this ordinance, or the terms of any franchise
granted hereunder, shall be a misdemeanor as provided by North Carolina General Statute 14-
I.
(c) Iniunctive Relief. The County may pursue any appropriate equitable remedy, a
mandatory or prohibitory injunction, or an order of abatement as authorized by North Carolina
General Statute 153A-123. If applicable, the County may execute an order of abatement if the
violator does not comply with such order, and the costs of execution shall be a lien on the
property in the nature ofa mechanic's or materialman's lien.
(d). Civil Penalties. The County may pursue civil penalties through the issuance of
citations for violations as provided below:
1. Penalties. When a violation occurs, the Emergency Services Director shall issue a
written warning, citation, suspension or other violation penalty in accordance with
the Violation and Penalty Matrix depicted below.
2. Service. Any written warning, notice or citation issued pursuant to this ordinance
shall be delivered to the violator by: certified mail to its official headquarters.
3. Contents. Any citation issued pursuant to this ordinance shall include the nature
of the violation, the amount of the civil penalty, information about where to pay the
civil penalty, the deadline for payment, notification of daily penalties for
continuing violations, and the notification of possible civil and criminal
enforcement.
I. Penalty Amount. Along with any citation issued pursuant to this ordinance, the
Emergency Services Director shall assess a civil penalty of up to five hundred
dollars (S500.00). Determination of the amount of the civil penalty shall be based
upon the Violation and Penalty Matrix depicted below.
5. Deadline for Paying Civil Penalties. All civil penalties shall be paid on or before
thirty (30) days after receipt of the issuance of the citation. Failure to pay civil
penalties within said deadline may subject the violator to a civil action in the
nature ofa debt.
6. Continuing Volations. The citation shall also inchide notice that a daily penalty
of up to five hundred dollars (5500.00) shall be assessed for each day of continued
violation and that the penalty shall be cizmidative. If the violation continues for
more than fifteen (15) days after receipt of the citation, the violator's franchise
may be suspended pending further investigation or recommendedfor termination
in accordance with paragraph (b) below.
7. Settlement of Volations. Once a violation has been corrected, the Emergency
Services Director may waive payment of a single civil penalty or, in the case of a
continuing violation, may reduce the amount to a single -day civil penalty, if one or
more of the following factors are present:
a) The violator has not previously received a citation for a similar violation;
b) The violation does not directly impact the public health and safety of the
community;
c) The violation was difficidt to correct in an expeditious manner; or
d) The degree of noncompliance was not substantial.
If the violation has not been corrected, payment shall not release a violator from
potential civil enforcement, criminal prosecution, injunctive relief, or an order of
abatement.
8. Appeals. All appeals of citations must be filed in writing within thirty (30) days
after the date of receipt of the citation by letter to the Randolph County Board of
Commissioners. The appeal shall be heard at the next regrdarly-schedided meeting
of the Randolph County Board of Commissioners, provided said notice is received
more than ten (10) days in advance of said meeting. If the notice of appeal is
received ten (10) days or less from the date of the nearest regrdarly-schedided
meeting, then the appeal shall be heard the following month at the regrdarly-
schedided Board of Commissioners meeting.
9. Judicial Action to Collect Civil Penalty. The County may file a civil action in the
nature of a debt in any court of competent jurisdiction to collect an unpaid civil
penalty after the thirty (30) day deadline for paying the civil penalty, set out in the
citation, has expired. Additional civil actions in the nature of a debt may be filed
to collect an unpaid civil penalty for a continuing violation lasting more than thirty
(30) days after the receipt of the citation.
(b). In the event that a provider has a single violation lasting for more than fifteen (15)
days after receiving notice thereof or has a history of repeated violations of much nature and
frequency as to indicate a pattern of disregard for compliance, the Director of County
Emergency Services may notify the Board of County Commissioners and recommend
revocation ofprovider's franchise.. The Board shall then determine if there is sufficient danger
to the morals, public health, safety, or general welfare of the citizens and residents of the
County to warrant revocation of the ambidance provider's franchise.
(c). Upon a determination that there is probable cause for revocation and after notification
to the ambulance provider of such determination and the reasons therefore, the Board shall
schedide a hearing at which the ambidance provider or his representative shall be afforded the
opportunity to show good cause why his franchise shoidd not be revoked. Upon the ambidance
provider's failure to show with good cause, the Board shall revoke the franchise.
VIOLATION and PENALTY MATRIX
VIOLATION
FIRST
SECOND
THIRD
OCCCRANCE
OCCCRANCE :
OCCCRACE
Refusal of response,
Immediate
Suspend franchise.for
Recommend the
patient care and/or
suspension pending
two days, plus $500
Board of
transport. (Each incident
investigation with
citation.
Commissioners
will be reviewed and will
franchised
permanently suspend
exclude incidents due to
supervisor and
the franchise for a
vehicle failure, on -duty
issuance of citation.
period of six months
personnel who become ill
— then require new
or inured, and etc.)
a lication.
Unit not available at
$100 citation.
$500 citation.
Suspend franchise
scheduled time (3 or more
for two days, plus
times within a 90 day
$500 citation.
period).
Unit going off=duty prior
Written Warning.
$100 citation.
$500 citation.
to scheduled time without
prior notification
(notification made by
Agency Supervisor at the
beginning of the shift).
Negligent or willful
$100 citation per
$500 citation per day.
Suspend franchise
failure to maintain
day.
until equipment is in
necessary and required
working order.
equipment in proper
working order.
Failure to follow radio
Written warning.
Immediate suspension
$500 for each repeat
procedures, policies, or
pending investigation
occurrence.
rules and/or improper use
with franchised
of radio equipment.
supervisor and $100
citation per day while
suspended.
Failure to meet the
$100 citation per day
$500 citation per day
Suspend franchise
equipment standards as
until corrected, up to
until corrected, up to
until equipment is in
define by NCOEMS and
suspension.
suspension.
working order.
Randolph County
Emergency Services
Failure to maintain the
Written warning.
$100 citation per day
$500 citation per day
staff credentialing
until corrected
until corrected
requirements as define by
NCOEMS and Randolph
County Emergency
Services
Failure to attend 75% of
Written warning.
$100 citation.
$500 citation.
the quarterly Randolph
County EMS Ouality
Management Committee
meetings
Failure to meet NCOEMS
Written warning.
$100 citation per day
$500 citation per day
and Randolph County
until corrected
until corrected
Emergency Services call
times policies in the EMS
System Patient Care
Manual.
Fails to operate according
Written warning up
$100 citation per day,
Recommend the
to the protocol standards
to suspension.
up to suspension.
Board of
established by NCOEMS
Commissioners
and the Randolph County
permanently suspend
EMS System Patient Care
the franchise for a
Manual.
period of six months
— then require new
application.
All other violations not
Written warning.
$100 citation per day
$500 citation per day
listed above.
until corrected
until corrected
Update on Existing 9-1-1 Center Renovation Proiect
Donovan Davis, Emergency Services Director, stated that the 911 Call Center was
moved to the basement of the facility during the renovations and then back to the
completed room on November 1 without interruption of services to citizens. An open house
is being planned.
Approval of Bid Award for Purchase of Heart Monitors
Donovan Davis, Emergency Services Director, said that the cardiac
monitor/defibrillators currently used on the ambulances are Physio -Control LifePak 12's,
are ten years old and have exceeded their lifespan. He said they have researched the
different monitor/defibrillators on the market today and have determined that upgrading to
the Physio -Control LifePak 15 is the best option for their needs. He stated that the
equipment is available through NC State Contract 465B.
Mr. Davis requested the Board award the purchase of ten (10) LifePak 15 Cardiac
Monitor/Defibrillators and associated equipment to Physio -Control, Inc. for the amount of
$411,634.50.
On motion of Kenip, seconded by Fiye, the Board voted unanimously to award the bid
for the purchase of 10 LifePak 15 Heart MonitorDefibrillators and associated equipment
to Physio -Control, Inc. in the amount of S lll, 631.50
Adoption of Resolution of Commitment to NC Electronic Management Program
Paxton Arthurs, Public Works Director, stated that the Department of Environment and
Natural Resources (DENR) requires the County to have an Electronics Management
Program and that it be reflected in its 10 -year Solid Waste Plan. He said that the Plan must
be updated every three years or when there is a major change to the Solid Waste Program.
Our current 10 -year Solid Waste Plan will be updated in 2013.
Mr. Arthurs stated that electronics were banned from landfills in July 2011. He is only
requesting the update to the Electronics Management Program portion of the current plan
several months earlier than required to respond to the new electronics recycling criteria.
Hence, the Randolph County Board of Commissioners would need to approve the actions
to the North Carolina Electronic Management Program by resolution in order to be eligible
to receive State and Federal money that is available.
He requested that the Board adopt a Resolution approving the actions to North Carolina
Electronic Management Program so the Public Works Department can submit it to the
State. It is required that this resolution and action be adopted by December 15, 2012.
On motion of Lanier, seconded by Haywood, the Board voted unanimously to adopt a
Resolution of Commitment to NC Electronics Management Program, as follows:
RESOLUTION OF COMMITMENT TO NC ELECTRONIC MANAGEMENT PROGRAM
WHEREAS, the Randolph County Board of Commissioners support the NC Electronic
Management Program; and
WHEREAS, the Randolph County Board of Commissioners are aware that they are
obligated to be in compliance with the N.C. General Statutes 130A-309.130 through
130A-309.141 "Discarded Computer Equipment and Television Management, " which
governs the establishment of an electronics recycling program for the State of North
Carolina with shared responsibility between computer manufacturers, television
manufacturers, retailers, local and state government, and consumers with the general
goal of fostering a statewide recycling infrastructure for these materials. In conjunction
with this program, the law bans televisions, computers, monitors, printers, scanners,
and computer peripherals, such as keyboards and electronic mice from disposal in Solid
Waste Facilities; and
WHEREAS, the Randolph County Board of Commissioners support programs and
activities relating to the Electronics Management Program in a manner to affirmatively
further the recycling of electronics.
NOW, THEREFORE, IT BE RESOLVED that the Randolph County Board of
Commissioners agree to commit to Electronic Recycling and will comply with all Federal,
State and Local laws, rules, regulations , and ordinances applicable in their efforts to
further the Electronics Management Program; and
BE IT FURTHER RESOLVED, that the Randolph County Public Works Director is
hereby directed to provide recycling services and referral services to persons having
questions and or complaints about the North Carolina Electronics Management Program
within Randolph County and will further assure that Randolph County is in compliance
with N. C. General Statutes 130-A309; and
FURTHER, that Randolph County will use an electronics recycler;vendor that holds
the required e -Stewards or R2 certification and will retain a copy of their certification
document as issued by RE Solutions or e -Stewarts or an accredited 3"' party auditor. (See
attachment: Actions to NC Electronic Management Program); and
BE IT FINALLY RESOLVED, that the Randolph County Public Works Department is
hereby directed to carry out the criteria listed in the Addendum titled, "Randolph County
Actions Pursuant to North Carolina Electronics Management Program - until such time
as Randolph County's 10 year plan is updated in 2013, when these criteria will be
incorporated into its Electronics Recycling Plan.
ADDENDUM
RANDOLPH CO UNTY A CTIONS PURSUANT TO NC ELECTRONICMANAGEMENT
PROGRAM
1. Actions:
Randolph County has implemented a recycling program for all electronic waste. Materials to be
recycled inchrde, but are not limited to: CRTs, TVs, hard drives, computers, printers, scanners, fax
machines, copiers, and other miscellaneous electronic equipment that are banned from disposal.
Randolph County will accept banned electronic equipment from all county residents and
businesses. Randolph County has contracted with a fidly certified electronics recycling company
that is in compliance with the requirements of the State ofNorth Carolina.
The materials will be collected in the Electronic Recycling Building at the Randolph County Solid
Waste Facility. Randolph County Municipalities approved and will utilize the Solid Waste Facility
for their electronic recycling programs with the exception of the City of Asheboro, which has its
own independent recycling program in place. The Electronic Recycling Site is staffed and
maintained by the County. The staff'will routinely consolidate and wrap these materials and load
them onto a trailer at the site prior to the recycling company's arrival. The County is currently
using and will continue to use an electronics recyclervendor that holds the required e -Stewart or
R2 certification. The electronics recyclervendor working with the County will pick up the
electronic materials and transport them to their facility for recycling and further disposal.
2. Public Awareness and Education Programs:
Randolph County is using flyers posted at each convenience site and the Solid Waste Facility to
inform citizens of the location of collection sites for their electronic waste. Signs are posted at the
Solid Waste Facility explaining the new Solid Waste Facility's ban of CRTs and TVs and the
locations of collection sites. Articles in the local newspaper have informed citizens of the new law,
its requirements, and the options Randolph County has established. This information is also
posted on the county web site. Ongoing interaction with the municipalities and county will inform
citizens of the electronic recycling program provided. All information will continue to be given to
the incorporated areas to distribute to their residents. Randolph County also hosts tours for
schools in our county of the Solid Waste Facility and all recycling areas inchrding the electronic
recycling area. The children are educated through the tour guide about recycling and its benefits;
they are given recyclable items such as riders, pencils, etc.
3. Information on how Randolph County will track and report total tonnage:
For each load it collects, our certified electronics recyclervendor supplies to Randolph County a
monthly statement that lists the tonnage of materials broken down by computer equipment,
televisions, and other electronic material, as well as, TV's. This information is being entered into
the County's Waste Works System and reported on the County's Solid Waste & Materials
Management Annual Report to DENR.
4. Units of Local Government:
With ongoing planning meetings with local city and town officials, the County will continue to
work on meeting the needs of the citizens and officials in developing sohrtions to meet their
Electronic Recycling needs. The Public Works Department, along with Cooperative Extension,
schedides several yearly electronics recycling days in various parts of the county. Local media
representatives work in cooperation with Public Works and Cooperative Extension to publicize
special events such as Electronic Recycling Days, as well as, articles to improve the public's
understanding of the recycling process.
Randolph County will continue to work with our communities to improve the public's
understanding of the recycling process.
5. Information on how Randolph County will use State funds:
Randolph County is using the State funding for educational efforts and for supplies and equipment
to handle the electronic waste. The County has set up separate budget lines for Electronics
Program Revenues and Expenses, which is separated from other solid waste programs. The County
will track all expenditures of these funds, and will spend the fim& only in support of the electronics
recycling program.
6. Certified Electronic Recycler/Vendor:
Randolph County is using a R2 CertifiedISO vendor that with whom we currently have a contract.
A copy of the contract' agreement and certification is on file with Randolph County Public Works.
Further, Randolph County will continue to use an electronics recycler;vendor that holds the
required e -Stewards or R2 certification and will retain a copy of their certification document as
issued by R2 Solutions or e -Stewarts or an accredited 3"' party auditor.
Budget Amendment Approval for Well Drilling at Proposed Regional Landfill
Paxton Arthurs, Public Works Director, stated that at the June 2011 meeting of the Board of
Commissioners, a proposal with Geologic Exploration, Inc. was approved in the amount of
$112,303. This drilling is critical for determination of site suitability, as required by regulations.
After the work commenced, several changes were necessary to properly complete this project.
The first factor was a change in the recommended drilling equipment due to the difficult access
of the site. Another factor was an increase in the number of wells needed due to a change in the
landfill permitting regulations (resulting in five additional wells being drilled). The final factor
was an increase in the depth of both the bedrock and the water table beyond what was
previously estimated. Although this last item contributed to the increased cost, it was also a
positive development in that it results in more air space for the site as well as more protection
for the groundwater.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to approve a change
order not to exceed S70, 0001rith Geologic Exploration for irell drilling at the proposed landfill
and to approve BudgetAmendment 412 to the Landfill Closure Fund, as follows:
2012-2013 Budget Ordinance
Landf all Closure Fund - Budget Amendment #12
Revenues
Increase
Decrease
Appropriated Firnd Balance
S70,000
Appropriations
Increase
Decrease
Solid Waste Management
S70,000
Soil and Water Conservation District (SWCD) Annual Report
Craig Frazier, Soil and Water Conservation (SWCD) District Chairman, stated that the
SWCD has collected over $116,000 in state grants to implement conservation programs
and almost $370,000 in federal program funds. This year, the local district staff certified
88 water connection points for the local county fire departments, which is a requirement
they have to meet for insurance purposes. In 2010, the SWCD began the Quilt Trail and
continues to offer the public an opportunity to purchase a quilt square to be placed as part
of the Quilt Trail. The educational programs are in full force in the county schools, which
include essays, annual poster contests and puppet shows. SWCD assists with coordinating
the Area 3 SWCD Regional Envirothon Competition, which is offered to 48 schools,
including county, city, private and home schools. The SWCD is in the process of planning
a "Farmer's Appreciation Day" for spring 2013, and Mr. Frazier extended an invitation to
the Board. Mr. Frazier concluded his presentation, stating that this is Soil and Water's 75th
anniversary.
Adoption of Resolution Declaring Intent to Close Undeveloped Portions of Willow
Lake Rd; Set Public Hearing for Road Closing
Associate County Attorney Aimee Scotton stated that Randolph County has received a
request that the County act to permanently close two undeveloped portions of Willow Lake
Road that exist on paper but have not actually been constricted as part of the road. The
sections are from where Willow Lake Road connects with Orlendo Drive northward
approximately 359.26 feet and from where Willow Lake Road dead ends southward
approximately 368.84 feet. These undeveloped portions are located in the Franldinville
Township.
The procedure for closing a public road or easement is governed by North Carolina
General Statute §153A-241. The first step requires that the Board of Commissioners adopt
a resolution declaring its intent to close the road and calling for a public hearing on the
question. This notice must be published once a week for three successive weeks before the
hearing, and a copy of the resolution must be sent by registered certified mail to each
owner of property adjoining the road, as shown by the county tax records, who did not join
in the request to have the road closed. In this case, there are only three owners to notify,
two of whom own parcels at the north end of the paper street and one of whom owns
property that adjoins the southern portion that is requested to be closed. Furthermore, a
notice of the closing and the public hearing must be posted in at least two places along the
road.
Ms. Scotton said that at the public hearing, interested persons are allowed to voice their
views on whether the closing will be detrimental to the public interest or to individual
property rights. After the public hearing, if the Board of Commissioners is satisfied that
closing this road will not be detrimental to public interest and will not deprive any
individual of access to his property, the Board may adopt an order closing the requested
portions. A certified copy of the order shall then be filed with the Register of Deeds office.
This is the first phase of this process. She asked the commissioners to approve a
resolution declaring the intent to affect this closure and set a public hearing on the matter at
the December 3, 2012 meeting.
On motion of Fiye, seconded by Kemp, the Board voted unanimously to approve a
Resolution Declaring intent to close undeveloped portions of Willow Lake Rd. and set a
public heating for^ toad closing for^ 6: 30 p.m. on December 3, as follows:
A RESOL UTION DECLARING THE INTENT TO CLOSE THE UNDEVELOPED
PORTIONS OF WILLOW LAKE ROAD AND CALLING FOR A PUBLIC HEARING ON
THE QUESTION.
WHEREAS, the Randolph County Board of Commissioners has received a regczest from
Gary David Robbins to permanently close two undeveloped sections of Willow Lake Road:
From where it connects with Orlendo Drive approximately 359.26 feet north as
depicted in Plat Book 8, Page 20, Randolph County Registry, and;
From where it physically dead ends approximately 368.8=1 feet south as depicted in
Plat Book 8, Page 20, Randolph County Registry.
WHEREAS, North Carolina General Statute § 153A-2=11 regWres that the Board of
Commissioners hold a public hearing prior to the closing of any road to consider the effects
of said closing on the public interest or on individual property rights;
BE IT THEREFORE RESOLVED that the Randolph County Board of Commissioners
hereby declares its intent to permanently close those portions of Willow Lake Road outlined
above.
BE IT FURTHER RESOLVED that the Randolph County Board of Commissioners has
set a public hearing for 6:30 p.m. on December 3, 2012 to consider said closing and to allow
for the public to be heard on this matter.
Approval of New Franklinville Fire Insurance District
Associate County Attorney Aimee Scotton stated that property owners who live within a
certain road distance from a fire department (currently six miles) receive a discount on their
homeowners' insurance. The North Carolina Department of Insurance requires Commissioners
approval of insurance district boundary lines. The Franklinville Fire Department has opened a
new substation. While a number of the homes located within six miles of this new substation
were already within an insurance district, there are several that will be included for the first time
now. Ms. Scotton presented a list of the newly -included parcels along with a map of the entire
proposed new insurance district. She noted that this does not affect the tax district in any way,
therefore there are no statutory requirements to fulfill and no need for a public hearing. The
Board simply needs to approve the inclusion of these parcels in the insurance district so that the
property owners can receive a discount on their homeowners' insurance.
On motion of Lanier, seconded by Haywood, the Board voted unanimously to approve
the nel1) File Insurance District for Fr'anklinville File Department, as presented
Adoption of Orders Concerning 2013 Revaluation
Debra Hill, Tax Collector, stated that the final step in the process leading up to the 2013
Revaluation is the adoption of the Orders adopting the true value and present use
schedules, standards and riles, pursuant to NCGS 105-317. These documents were
presented to the Board on September 4, 2012, and all required notices have been published,
and the public hearing was held at the Board's October 1, 2012 meeting.
Following adoption of the Orders, a notice will be published, as prescribed by NCGS
105-317, on November 7, 14, 21 and 28, stating that the Orders were duly adopted and are
available for public inspection in the Office of the County's Assessor. The notice will also
state that any property owner who asserts that these schedules, standards and riles are
invalid may appeal them to the North Carolina Property Tax Commission within 30 days
from November 7, 2012.
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve an
Order Concerning The Present U.se khedule Of L'ahies, Standards And Rules To Be Used
In Appraising Real Property At Its Trite Vahue For The January 1, 2013 Revaluation, as
follows:
ORDER
CONCERNING THE PRESENT USE SCHED ULE OF VAL UES, STANDARDS AND
RULES TO BE USED INAPPRAISING REAL PROPERTYAT ITS TRUE VALUE
FOR THE JANUARY], 2013 RE VAL DATION
Upon motion by Commissioner Kemp, seconded by Commissioner Frye, the Randolph
County Board of Commissioners hereby issues an order adopting the final schedules,
standards, and riles to be used in appraising real property at its present use valve for
January 1, 2013.
The Randolph County Tax Assessor is hereby ordered to provide for public
examination a copy of these schedules in her off ice at 725 McDowell Road, Asheboro, NC.
A property owner who asserts that these schedndes, standards, and riles are invalid may
appeal them to the North Carolina Property Tax Commission, P. O Box 871, Raleigh, NC
27602-0871, within 30 days from November 7, 2012.
The Randolph County Clerk to the Board is hereby ordered to publish in a newspaper
of general circulation a notice of this order and the rights of the property owner. This
notice shall be published for four successive weeks, on November 7, 14, 21 and 28, 2012.
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve an
Order Concerning The Market Vahue Schedule Of L'ahues, Standards And Rules To Be
Used In Appraising Real Property At Its Market Vahue For The Jaymary 1, 2013
Revaluation, as follows:
ORDER
CONCERNING THE MARKET VAL UE SCHED ULE OF VAL UES, STANDARDS
AND RULES TO BE USED INAPPRAISING REAL PROPERTYAT ITS MARKET
VAL UE FOR THE JANUARY 1, 2013 RE VAL DATION
Upon motion by Commissioner Kemp, seconded by Commissioner Frye, the Randolph
County Board of Commissioners hereby issues an order adopting the final schedndes,
standards, and riles to be used in appraising real property at its market vahie for January
1, 2013.
The Randolph County Tax Assessor is hereby ordered to provide for public
examination a copy of these schedndes in her office at 725 McDowell Road, Asheboro, NC.
A property owner who asserts that these schedndes, standards, and riles are invalid may
appeal them to the North Carolina Property Tax Commission, P. O Box 871, Raleigh, NC
27602-0871, within 30 days from November 7, 2012.
The Randolph County Clerk to the Board is hereby ordered to publish in a newspaper
ofgeneral circulation a notice of this order and the rights of the property owner. This
notice shall be published for four successive weeks, on November 7, 14, 21 and 28, 2012.
Approval of Resolution of Support for Funding of Purchase of Office Space for
Piedmont Triad Regional Council (PTRQ
Vice Chairman Frye stated that on June 20, 2012, the PTRC Board of Delegates
awarded a contract to purchase a new building for the Piedmont Triad Regional Council.
Three sites were considered, with the most favorable site being centrally located in
Kernersville on Highway 66 south of Interstate 40 across from Bishop McGinnis High
School. This is the site that was selected by the Board of Delegates. Three bids were
received in response to an RFP for constriction of the building, with the lowest bid offered
by the Arden Group. The Board approved offering Arden the contract, authorized an RFP
for financing, which produced a low bid of 3.3% fixed over 20 years, and directed the
Chairman to correspond with member governments seeking support for the funding of the
purchase of office space as per the Local Government Commission application process.
The Local Government Commission (LGC) requires supporting resolutions. In summary,
the LGC requires a resolution that states the selected local governments will remain dues
paying members, as per the Charter, for the duration of the financial obligation. This
project will allow the region to consolidate staff in a central location at a fixed debt service
rate lower than leasing rates.
On motion of Fiye, seconded by Haywood, the Board voted unanimously to approve
Resolution of Support for funding of purchase of office space for the Piedmont Triad
Regional Council, as follows:
'OU
NTY OF RANDOLPH SUPPORT FOR THE PIEDMONT TRIAD REGIONAL
CO UNC'IL (PTRC)B UILDING ACQ UI SITION PROJECT
WHEREAS, PTR( -' plans to acgWre real estate to serve as a central office location to
serve the merged staffs of the Piedmont Triad Regional Council (PTCOG) and the
Northwest Piedmont Council of Governments (NWPCO(;); and
WHEREAS, PTR( -'will continue to need office space for its operations and service to
its member governments; and
WHEREAS, before merger the NWPCOG and PTCOG rented office space since
formation in 1968; and
WHEREAS, it is in the best interest ofPTRCand its Members to acquire centralized
office space for PTRC staff'and for its operations and service to its member governments;
and
WHEREAS, PTR( -' is allowed by its duly approved Charter and By-laws, and North
Carolina General Statute 160A-=175 to own property for use as its office facility; and
WHEREAS, the County of Randolph has been an active member of the PTCOG for
more than 40 years and continues to be a member of the PTRC; and
WHEREAS, PTCOG and now PTR( -'has provided vahiable assistance to its local
government members for over 40 years and as consideration for its continuing service the
PTRC, to ensure continuing resources for debt service related to the office building and
other financial needs, requests an accommodation of certain of its members; and
WHEREAS, the County of Randolph, to provide this accommodation, intends to
continue as a dues paying member of the PTR( -' per its Charter as long as the debt related
to the office building is ozrtstanding;
THEREFORE, BE IT RESOLVED that the Randolph County Board of Commissioners
hereby supports the application to the Local Government Commission.
Regional Update
Vice -Chair Frye reported that PART has had two fare increases and that the finance
committee and chairman had met with their auditors and for the first time in four years had
a clean report showing no weaknesses and an increase in their fiend balance.
Approval of Audit Contract Extension Date
Assistant County Manager/Finance Officer Will Massie said that the ordinary due date for
completion of the annual audit is October 31 of each year. However, due to maternity leaves
and family issues for critical staff, the County and its auditors will not meet the original due date
per the contract. Mr. Massie requested that the Board approve a revised contract that changes
the due date to December 31. That is the only change to the contract.
On motion of Lanier, seconded by Faye, the Board voted unanimously to approve a
change to the audit contract dire date to December 31, as requested.
Closed Session
At 7:30 p.m., on motion of Fiye, seconded by Haywood, the Board voted unanimously to
go into closed session to discuss matters relating to the location or expansion of business in
the area, pursuant to [N. C. G.,S.1 13-318.11(a) (t)J
Regular Meeting Resumed
At 7:40 p.m., the Board returned to regular session.
Adjournment
At 7:40 p.m., there being no further business, the meeting adjourned.
J. Harold Holmes, Chairman
Phil Kemp
Stan Haywood
Darrell L. Frye
Arnold Lanier
Amanda Varner, Deputy Cleric to the
Board