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100614October 6, 2014 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Chairman Holmes read the 4-H Proclamation designating 4H Week (October 6-12) in Randolph County that was later adopted in the consent agenda. Dr. Bob Shackleford, RCC President, gave the invocation and the Pledge of Allegiance to the American flag was led by Randolph County 4-H youth. The Randolph County 4-H youth also recited their pledge to the 4-H flag. Special Recognition Chairman Holmes recognized Kenneth Bauer, who turned 100 on October 1, 2014, as a Centenarian. Mr. Bauer was unable to attend the meeting. A certificate of recognition will be mailed to him. Recognition of Retirees Margaret Person, who retired on October 1 st with 18 years of service to Randolph County Sheriffs Department/Jail, was recognized by Maj. JoAnn Sapp, after which, Chairman Holmes presented Ms. Person with an engraved clock on behalf of the Board. Carolyn Leath, who retired on September 30th with 16 years of service to the Department of Social Services, was recognized by DSS Director Beth Duncan, after which, Chairman Holmes presented Ms. Leath with an engraved clock on behalf of the Board. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure. Alan Ferguson, 4794 Troy Smith Rd., Liberty, NC, said he and others in the room were present for the 35th consecutive time to speak about industrial policy in north eastern Randolph County. He reported that he, Bobby Ferguson, and their attorney participated in a meeting with Secretary of Commerce Sharon Decker, NC Department of Commerce (DOC) Director of Business and Industry Susan Fleetwood and the DOC general counsel on October 1 st. He stated they wanted the meeting because they had questions for Secretary Decker and were anxious to assure themselves that the Department of Commerce understood industrial policy as it regards north eastern Randolph and in particular the Greensboro -Liberty mega site. Mr. Ferguson said that during the meeting they explained much of what they had heard about the project, beginning over two years ago, was that everyone was waiting on the state for action. He said they also explained to Secretary Decker why they do not think the mega site is a good expenditure of public dollars. They explained to her and others that the already certified Chatham site is nine miles from the Greensboro -Liberty site. He said that Secretary Decker assured them that the state is not in the business of buying property in order to put together an industrial site. She explained that preparing a site was the job of localities: municipalities, counties and regional people. Once they have a site established, then the state is there to recruit any companies that might want to occupy that site and 10/06/2014 the state may consider some funding to help a company occupy the location. Mr. Ferguson said the opposing residents didn't want to be negative at every meeting, but they wanted to be a part of the discussion about the mega site. He stated he appreciated the Commissioners listening to their concerns. Change to Consent Agenda Vice Chairman Frye clarified the details of Item K on the Consent Agenda and asked to amend to Reinstate Beverly Nelson. Chairman Holmes announced that Item K would be amended as follows: K. Rescind Approval of Billy Britian to the Guil Rand Fire Commission (Ineligible) and to Reinstate Beverly Nelson. Approval of Consent Agenda On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the Consent Agenda, as amended, and as follows: • approve minutes of 918114 regular meeting and four sets of closed session minutes of 918114; • unseal three sets of closed session minutes - 717114111, 81411411 and 814114111; • make the following Firemen' Relief Fund Appointments: Coleridge --Benny Beck, C.E. Teague; Eastside --Jim Pell, David Creason; Farmer --Roger King, Steven Hughes; Franklinville--Kyle Dixon, Danny Burgess; Guil Rand --Dustin Smith, Arch Hamilton; Level Cross --David Davis, Kenneth Adams; Northeast --Larry Williams, William Flowe, Jr.; Randleman Charles Byerley, Ruth Allen; Seagrove --Patty Gatlin, Bernard Needham; Sophia --Edwin W. Beeson, Chuck Powell; New Hope (Southwest) --Troy Powell, Wiley Hurley; Staley--Yancy King, Terry Williams; Tabernacle --Darrell Owenby, Joy Ann Sexton; Ulah Jerry Dickinson, Ted Scott; Westside --Wesley Garner, James Lamonds; • adopt Proclamation Designating 4H Week (October 6-12) in Randolph County, as follows: WHEREAS, 4-H youth across the nation are leading efforts to solve problems in their communities and make a difference for their futures; and WHEREAS, 4H is the largest youth development organization in North Carolina and the largest in the nation with over six million participants; and WHEREAS, 4H in North Carolina claims 218,669 youth members and 21,413 volunteers, while Randolph County's 4H program reaches more than 4, 000 youth and more than 300 volunteers; and WHEREAS, 4-H, as part of the NC Cooperative Extension System ofNC State University and NCA&T State University, is a program where youth learn through opportunities that provide them hands-on experiences in 4 -H's mission mandates of science, engineering and technology; healthy living; and citizenship; and WHEREAS, 4H has connected youth and their communities with the innovative research and resources from our nation's 106land-grantuniversities and colleges for more than 102 years; NOW, THEREFORE, the Randolph County Board of Commissioners do hereby proclaim October 6-12, 2014, as National 4H Week in Randolph County and urge the people of this community to take advantage of the opportunity to become more aware of this special program that enhances our young people's interests in their futures as part of Randolph County 4H Youth Development and to join us in recognizing the unique partnership between our county and our state University System. 10/06/2014 • reappoint Mary Joan Pugh and David Caughron to Tourism Development Authority; • appoint Dr. Terry W. Worrell to the Regional Partnership Workforce Development Board to fill an unexpired term; • approve authorized banking institutions as official depositories for the County, as follows: BB&T, Bank of North Carolina, Bank of the Carolinas, Carolina Bank, CommunityOne, First Bank, PNC Bank, Suntrust, Wells Fargo; and Citibank for Imprest Account for health insurance transactions only; • approve Budget Amendment #7 for Brookline Furniture Reuse Grant, as follows: 2014-2015 Budget Ordinance General Fund -Budget Amendment #7 Revenues Increase Decrease Transfer from ED Reserve $ 2,750 Appropriations Increase Decrease conomic and Physical Development Appropriations $ 2,750 • approve Budget Amendment #8 for an Economic Development Match for dowat Corporation. as follows: 2014-2015 Budget Ordinance General Fund -Budget Amendment #8 Revenues Increase Decrease Transfer from ED Reserve $ 1,750 Appropriations Increase Decrease Other Economic and Physical Development Appropriations $ 1,750 • approve Budget Amendment #9 for a contribution to Community Outreach of Archdale/Trinity. as follows: 2014-2015 Budget Ordinance General Fund -Budget Amendment #9 Revenues Increase Decrease Property Taxes $10,000 Appropriations Increase Decrease Other Human Services $10,000 • rescind approval of Billy Britian to the Guil-Rand Fire Commission (Ineligible) and reinstate Beverly Nelson;. • approve Budget Amendment #10 for Emergency Services Homeland Security Funds; a follows: 2014-2015 Budget Ordinance General Fund -Budget Amendment #10 Revenues Increase Decrease 10/06/2014 Restricted Intergovernmental $32,700 Appropriations Increase Decrease Emergency Services $32,700 Randolph County Mayors Committee for Disabled Persons Deborah Marcus, representative of the Randolph County Mayors Committee for Disabled Persons, stated that the Committee is a local nonprofit, founded in 1992, dedicated to improving the quality of life for persons with disabilities in Randolph County by promoting opportunities to work and live in an environment free of barriers imposed by architecture or attitude. The committee seeks to advise local governments, promote public awareness, and provide a regular forum for the discussion and issues pertaining to persons with disabilities. The Committee also seeks to represent the whole of Randolph County and encourages the mayors from all the municipalities to actively engage with the community at monthly meetings and special events. Ms. Marcus stated that she became a member of the Committee this year. As a person with a disability; she is deaf and hears with bilateral cochlear implants; she is keenly aware of the realities of navigating the employment arena. She stated that it is critical, in addition to upholding the law through the American's With Disabilities Act, that employers, colleagues and the whole of the community continue to make the shift toward recognition that with reasonable accommodations persons with disabilities can and do make a tremendous impact on the workplace. She stated that in 1998 Congress made some changes and began recognizing the month of October as National Disability Employment Awareness Month. The theme for 2014 is "Expect. Employ. Empower." Approval of Proclamation Recognizing Disability Employment Awareness Month Chairman Holmes read the proclamation recognizing October 2014 as Disability Employment Awareness Month in Randolph County. On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the Proclamation Recognizing October 2014 as Disability Employment Awareness Month, as follows: Proclamation Recognizing October2014 as Disability Employment Awareness Month WHEREAS, Randolph County, North Carolina, recognizes, participates and proclaims October 2014 as National Disability Employment Awareness Month; and WHEREAS, Randolph County gives special notice to workplaces welcoming the talents of all people, to employers supporting differently abled workers and where people with disabilities are encouraged and recognized as a critical part of efforts to build an inclusive community and strong economy; and 10/06/2014 WHEREAS, Randolph County is raising awareness about disability employment issues, celebrating the many and varied contributions of people with disabilities and supporting activities during the month of October which will reinforce the value and talent people with disabilities add to our workplaces and communities. NOW, THEREFORE, the Randolph County Board of Commissioners does hereby proclaim October 2014 to be "Randolph County Disability Employment Awareness Month" and urges all employers, schools and other community organizations in Randolph County, to observe this month with appropriate programs and activities, and to advance the important message that people with disabilities are equal to the task throughout the year. Recognition of the Mayors Committee Awards for Employee and Employer of the Year Deborah Marcus stated that in recognition of October 2014 as Disability Employment Awareness Month they invited citizens to nominate their first recipients of awards. One award is for the employer who is improving the lives of the differently abled persons in the community and the other award is for an individual employee working within Randolph County that is striving to embrace their own limitations and better function within the normal structure of everyday life. Ms. Marcus recognized Billy Hurley for the Outstanding Employee Award and Chili's Grill and Bar as the Employer of the Year. They each were presented a plaque from the Randolph County Mayor's Committee by Ms. Marcus, City of Asheboro Mayor David Smith and some of the members of the Committee. Chairman Holmes presented Certificates of Recognition to each for their accomplishments on behalf of the Commissioners. Rural Operating Assistance Program (ROAP) Public Hearing & Approval of FY14-15 Application and Certified Statement Roger King, RCATS Transportation Director, said that the Randolph County Senior Adults Association, Inc. and the Regional Coordinated Area Transportation System (RCATS) serve as the sub -recipients of the annual allocation of the NCDOT Public Transportation Division Rural Operating Assistance Program (ROAP) Grant funding for Randolph County. In order to complete and submit the FY2014 ROAP Grant application documents to NCDOT, the following official actions are required by the County: 1) Conduct a duly advertised public hearing about the ROAP Grant Application before the Randolph Commissioners; 2) Complete and sign the Certified Statement for the FY2015 Rural Operating Assistance Program; and 3) Provide a copy of the official minutes of the Commissioner's meeting and public hearing. Mr. King reviewed the allocation funding amounts, as follows: State-Funded,?uralOperating Assistance Program Allocated Elderly & Disabled Transportation Assistance Program (EDTAP) $ 53,797 Employment Transportation Assistance Program (EMPL) $ 44,021 Rural General Public Program (RGP) $114,359 Total: $212,177 At 7:04 p.m., Chairman Holmes opened the public hearing, and, upon hearing no comments, declared the public hearing closed. 10/06/2014 On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the FY14-15 ROAP Application and Certified Statement, as follows: CERTIFIED STATEMENT FY2014RURAL OPERA TING ASSISTANCE PROGRAM— COUNTYOFRANDOLPH WHEREAS, the state funded, formula -based Rural Operating Assistance Program (ROAP) administered by the North Carolina Department of Transportation, Public Transportation Division provides funding for the operating cost ofpassenger trips for counties within the state; WHEREAS, the county uses the most recent transportation plans (i.e. CTSP, CTIP, LCP) available and other public involvement strategies to learn about the transportation needs of agencies and individuals in the county before determining the sub -allocation of these ROAP funds; WHEREAS, the county government or regional public transportation authorities created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the municipalities or counties served) are the only eligible recipients of Rural Operating Assistance Program funds which are allocated to the counties based on a formula as described in the Program Guidelines included in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to counties and eligible transportation authorities and not to any sub -recipients selected by the county; WHEREAS, the county finance officer will be considered the county official accountable for the administration of the Rural Operating Assistance Program in the county, unless otherwise designated by the Board of County Commissioners; WHEREAS, the passenger trips provided with ROAP funds must be accessible to individuals with disabilities and be provided without discrimination on the basis of national origin, creed, age, race or gender (FTA C 4702. ]A, FTA C 4704. 1, Americans with Disabilities Act 1990); and WHEREAS, the period of performance for these funds will be July 1, 2014 to June 30, 2015 regardless of the date on which ROAP funds are disbursed to the county. NOW, THEREFORE, by signing below, the duly authorized representatives of the County of RANDOLPHNorth Carolina certify that the following statements are true and accurate: • The county employed a documented methodologyfor sub -allocating ROAP funds that involved the participation of eligible agencies and citizens. Outreach efforts to include the participation of the elderly and individuals with disabilities, persons with limited English proficiency, minorities and low income persons in the county's sub -allocation decision have been documented. • The county will advise any sub -recipients about the source of the ROAP funds, specific program requirements and restrictions, eligible program expenses and reporting requirements. The county will be responsible for invoicing any sub -recipients for unexpended ROAP funds as needed. • The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent on allowable activities and that the eligibility of service recipients is being properly documented. The county will maintain records of trips and services for five years that prove that an eligible citizen was provided an eligible transportation service on the billed date, by whatever conveyance at the specified cost. • The county will be responsible for monitoring the safety, quality and cost of ROAP funded services and assures that any procurements by sub recipients for contracted services will follow state guidelines. • The county will conduct regular evaluations of ROAP funded passenger trips provided throughout the period of performance. 10/06/2014 • The county will only use the ROAP funds to provide trips when other funding sources are not available for the same purpose or the other funding sources for the same purpose have been completely exhausted. • The county assures that the required matching funds for the FY2015 ROAP can be generated from fares and/or provided from local funds. • The county will notify the Mobility Development Specialist assigned to the county if any ROAP funded services are discontinued before the end of the period of performance due to the lack of funding. No additional ROAP funds will be available. • The county will provide an accounting of trips and expenditures in a semi-annual report and a final year-end report to NCDOT Public Transportation Division or its designee. • Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the ROAP application. The County will include ROAP funds received and expended in its annual independent audit on the schedule of federal and state financial assistance. Funds passed through to other agencies will be identified as such. • The county is applying for the following amounts of FY2015 Rural Operating Assistance Program funds: .State -Funded Rural Operating Allocated Requested AssistaM+ e Program Elderly & Disabled Transportation Assistance Program (EDTAP) $ 53,797 $ 53,797 Employment Transportation Assistance Program (EMPL) $ 44,021 $ 44,021 Rural General Public Program (RGP) $114,359 $114,359 TOTAL $212177 $212177 Approval of West Randleman Business Park Loan Renewal President of the Randolph County Economic Development Corporation (EDC) Bonnie Renfro said that in 2000, the Randolph County EDC purchased a tract of land in Randleman for development as an industrial park. The purchase was financed by a group of local banks at attractive terms and structured as a line of credit with interest paid annually. The Randolph County Board of Commissioners voted in February 2000 to support this project by assisting the EDC with the annual interest payment as needed. The Commissioners have voted annually to appropriate funds for that purpose following a public hearing. Ms. Renfro said that over the last ten years, the EDC has purchased additional tracts and made various improvements to the site. A portion of the site was sold in 2004 for Rheem's new distribution center. The total remaining acreage is 35.68 acres. The property is marketed for sale and presents various options for additional development. Twenty+ acres have been graded to provide a shovel ready site. Site layouts show development options for multiple facilities ranging in size from 40,000 to 400,000 square feet. Asking price for the property is $35,000 per acre for the graded portion of the site and $1,000,000 for the entire site. 10/06/2014 The site is brokered and listed on Access NC, the state's web based portal. The EDC has worked with a client for several months that seriously considered the site but ended up purchasing an existing building that became available elsewhere in the county. They submit the site for all qualified projects and are working with a client that is considering a portion of the site. Last year, the EDC transferred a one -acre tract to the county as the site for a new ambulance base to serve the Randleman area. Ms. Renfro said that the loan was renewed in September 2013 for a five year term at a fixed rate of 4.85%, with annual principal and interest payments, and the loan is administered by CommunityOne Bank on behalf of three partner banks. Ms. Renfro requested approval of assistance to the EDC with debt service for the principal payment of $74,364.00 plus current interest of $23,762.54, totaling $98,126.54. Following this payment that was made on September 1, 2014, the current balance of the note is $445,936.21. She stated that in January 2011, the Board of Commissioners agreed that the Economic Development Reserve Fund would be used for this purpose, and has been over the last several years. Commissioner Frye asked that the Board discuss in the budget process and consider paying off this loan by September 2015 to avoid paying any further interest. At 7:09 p.m., Chairman Holmes opened a duly advertised public hearing, and, upon hearing no comments, declared the public hearing closed. On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the debt service payment in the amount of $98,126.54 on the EDCs loan on the W. Randleman Business Park, and approved Budget Amendment #11 to effect the fund transfer from the Economic Development Reserve fund as follows: 2014-2015 Budget Ordinance General Fund -Budget Amendment #11 Revenues Increase Decrease Transfer from Economic Development Reserve $98,127 Appropriations Increase Decrease Other Economic DevelopmentAppropriations $98,127 Rezoning Public Hearing & Action At 7:10 p.m., the Board adjourned to a duly advertised public hearing to consider a rezoning request. Hal Johnson, Planning Director, presented the following requests, and Chairman Holmes opened the public hearing for comments on each request and closed it before taking action. DARRIN FREE, Sophia, North Carolina, is requesting that 2.08 acres located on Roy Farlow Road (across from Creek Dr), New Market Township, be rezoned from RA to RBO-CD. Primary Growth Area. Tax ID# 7726835352. The proposed Conditional District would specifically allow the construction of a 40'x 50' building for automotive repair (as per site plan). The Planning Board reviewed this request at public meeting on September 9, 2014, and unanimously recommended that this request be approved. The Planning Board found the following policies within the 2009 Growth Management Plan that support determination of consistency with the adopted plan with these recommendations: 10/06/2014 Policy 4.3 Individual Rural Business or Highway Commercial rezoning decisions will depend upon the scale of the proposed development as it relates to the specific site and location weighed against impacts to adjoining rural land uses. Policy 4.7 The County should encourage the use of rural business overlay districts to provide locations where compatible rural land uses such as neighborhood retail and service establishments can be located in general proximity to established rural residential areas with the goal of reducing automobile travel distances and promoting better livability in the rural community. Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #2. Recognize that growth management policies should afford flexibility to County boards and agencies that will enable them to adapt to the practical requirements often necessary for rural development. Mr. Johnson stated that Mr. Free has operated an automotive repair business on this tract for 16 years and wishes to build a new building that would move the business closer to the road. Hearing no comments, Chairman Holmes closed the public hearing. On motion of Haywood, seconded by Frye, the Board voted unanimously to approve the request of Darren Free, as determined consistent with the standards and policies contained within the Growth Management Plan outlined in the recommendations provided by the County Planning Board SARAH UPCHURCH, Franklinville, North Carolina, is requesting that 1.66 acres located at 2061 Millboro Road, Franklinville Township, be rezoned from RA to RBO-CD. Rural Growth Area. Tax lD# 7774381349. The proposed Conditional District would specifically allow the existing building previously used as a nursing home to be used for a restaurant (as per site plan). The Planning Board reviewed this request at a public meeting on September 9, 2014, and unanimously recommended that this request be approved. The Planning Board found the following policies within the 2009 Growth Management Plan that support determination of consistency with the adopted plan with this recommendation: Policy 4.1 Provide for sites in Randolph County jurisdiction where rural commercial activity can locate with the goal of increasing economic activity, job creation, and the provision of services to the rural community. Board of Commissioner Resolution Adopting the 2009 Randolph County Growth Management Plan, #3. Ensure the opportunity for landowners to achieve the highest and best uses of their land that are consistent with growth management policies in order to protect the economic viability of the County's citizens and tax base. Mr. Johnson said that the building to the right will remain an office for her assisted living home health care business. Hearing no comments, Chairman Holmes closed the public hearing. On motion of Lanier, seconded by Haywood, the Board voted unanimously to approve the request of Sarah Upchurch, as determined consistent with the standards and policies contained within the Growth Management Plan outlined in the recommendations provided by the County Planning Board. Approval of Changes to Health Department Fees 11 10/06/2014 MiMi Cooper, Public Health Director, presented the revised schedule of Health Department fees. She stated that the cost study is not available until late August or September each year and cannot be included in the budget process in June. The fees include all services for which the department charges a fee or assesses a fine. Highlighted in yellow are any fees that reflect a change from the previous year. Ms Cooper stated that the greatest change reflected in this fee schedule is for water testing. These fees, which were once subsidized by the State Division of Public Health, are now charged to the Health Department at the State Lab's cost. This forced the increase in fees charged to consumers. On motion of Kemp, seconded by Haywood, the Board voted unanimously to approve the changes to the Health Department Fee Schedule, to be effective November 1, as follows: Clinical Services Menactra Vaccine $103.86 Guardisil Vaccine $156.03 TDAP vaccine $ 23.69 Varicella vaccine $118.64 Hepatitis B vaccine $ 37.00 Measles Mumps Rubella $ 58.09 Rabies (pre -exposure) $ 219.28 Rabies Immune Globulin $ 417.90 Pneumonia $ 70.24 *Subject to change based on manufacturer's price. Health Department charges their cost. CPT Service Type Clinical Current Fee Proposed New Fee 11981 INSERT DRUG IMPLANT DEVICE $ 302.00 $ 304.00 11982 REMOVE DRUG IMPLANT DEVICE $ 342.00 $ 345.00 11983 REMOVE/INSERT DRUG IMPLANT $ 527.00 $ 531.00 36415 ROUTINE VENIPUNCTURE $ 12.00 $ 12.00 56501 TCA VULVA $ 299.00 $ 301.00 57170 FITTING OF DIAPHRAGM/CAP $ 145.00 $ 156.00 58300 IUD INSERT $ 172.00 $ 174.00 58301 IUD REMOVAL $ 220.00 $ 222.00 81002 URINE DIPSTICK $ 8.00 $ 8.00 81025 PREGNANCY TEST (URINE) $ 21.00 $ 21.00 82270 HEMOCCULT $ 10.00 $ 10.00 82947 GLUCOSE $ 12.00 $ 12.00 82950 GLUCOSE TEST $ 14.60 $ 14.60 82951 GTT 3 HR $ 39.96 $ 39.96 82952 GTT 3 HR $ 12.30 $ 12.30 83986 VAGINAL PH $ 10.76 $ 11.00 85018 HEMOGLOBIN $ 8.00 $ 8.00 86580 TB Skin Test $ 16.00 $ 16.00 86701 HIV-1 87081 CULTURE $ $ 27.67 20.75 $ 27.67 $ 20.75 87084 URICULT $ 26.90 $ 26.90 100 10/06/2014 87086 URINE CULTURE 87210 WET PREP $ $ 25.36 20.00 $ 25.36 $ 20.00 87621 HPV REFLEX TESTING $ - $ 50.00 88175 PAP PROCESSING FEE $ 15.00 $ 15.00 90471 IM ADMIN $ 51.00 $ 55.00 90472 IM ADMIN EACH ADD $ 26.00 $ 27.00 90473 IM ADMIN ORAUNASAL $ 35.00 $ 35.00 90474 IM ADMIN ORAL/INTRANASAL ADD $ 23.00 $ 23.00 90656 FLU VACCINE NO PRESERVE 3 & > $ 30.00 $ 30.00 90658 FLU VACCINE, 3 YRS & >, IM $ 27.00 $ 27.00 99201 OV, NEW, MINIMAL $ 94.00 $ 95.00 99202 OV, NEW, LIMITED $ 162.00 $ 164.00 99203 OV, NEW, EXPANDED $ 235.00 $ 235.00 99204 OV, NEW, DETAILED $ 365.00 $ 368.00 99211 OV, EST, MINIMAL $ 46.00 $ 50.00 99212 OV, EST, LIMITED $ 94.00 $ 95.00 99213 OV, EST, EXPANDED $ 158.00 $ 160.00 99214 OV, EST, DETAILED $ 238.00 $ 239.00 99215 OV, EST, COMPREHENSIVE $ 321.00 $ 323.00 99383 NEW PREVENTIVE AGE 5-11 $ 258.00 $ 258.00 99384 NEW PREVENTIVE AGE 12-17 $ 259.00 $ 261.00 99385 NEW PREVENTIVE AGE 18-39 $ 259.00 $ 261.00 99386 NEW PREVENTIVE AGE 40-64 $ 303.00 $ 306.00 99393 EST PREVENTIVE AGE 5-11 $ 225.00 $ 225.00 99394 EST PREVENTIVE AGE 12-17 $ 225.00 $ 227.00 99395 EST PREVENTIVE AGE 18-39 $ 226.00 $ 229.00 99396 EST PREVENTIVE AGE 40-64 $ 247.00 $ 249.00 99501 POSTNATAL HOME VISIT $ 296.00 $ 296.00 99502 NEWBORN HOME VISIT $ 296.00 $ 296.00 90471 -EP IMMUNIZATION ADMIN $ 51.00 $ 55.00 99384 -EP PREVENTIVE VISIT NEW PAT, 12-1 $ 259.00 $ 261.00 J1055 DEPO $ 122.00 $ 124.00 J2790 RHOGAM $ 204.00 $ 204.00 J7300 IUD DEVICE $ 869.00 $ 875.00 J7302 LEVONORGESTREL IU CONTRACEPTI' $ 905.00 $ 912.00 J7307 ETONOGESTR.IL IMPLANT SYSTEM $ 577.00 $ 850.00 LU102 TB SCREENING $ 16.00 $ 16.00 Q0114 FERN TEST $ 25.00 $ 25.00 54993 CONTRACEPTIVE PILLS FOR BC $ 6.00 $ 6.00 T1002 RN SERVICES $ 89.00 $ 90.00 10/06/2014 Environmental Health Services FY 13-14 FY 14-15 Swimming Pool Plan Review $ 200.00 $ 200.00 Swimming Pool Permits (annual) $ 100.00 $ 100.00 Return to visit if Pool not ready $ 50.00 $ 50.00 Tattoo Permits $ 250.00 $ 250.00 Food and Lodging Plan Review 1-100 seats $ 100.00 $ 200.00 101 + seats $ 200.00 $ 200.00 Food Stands (no seats) $ 100.00 $ 150.00 Meat Markets $ 100.00 $ 100.00 Temporary Food Establishments $ 75.00 $ 75.00 Limited Food Service Establishments $ 75.00 $ 75.00 Mobile Food Unit $ 75.00 Push Cart (if custom built, non -NSF) $ 75.00 New wastewater improvement permits (0-600 gal) $ 200.00 $ 200.00 (601-1000 gal) $ 300.00 $ 300.00 (1001-3000 gal) $ 400.00 $ 400.00 (3001-10000 gal) $ 600.00 $ 600.00 Wastewater expansion permits regardless of size $ 100.00 $ 100.00 Authorization to Construct Type I and II $ 50.00 $ 50.00 Type III and IV systems $ 150.00 $ 150.00 Type V and VI systems $ 500.00 $ 500.00 Authorization to connect to an existing system $ 50.00 $ 50.00 Consultative visits $ 100.00 $ 100.00 Re -inspection $ 50.00 $ 50.00 Well Permits $ 250.00 $ 250.00 Water Samples Microbiology $ 35.00 total coliform P/A $ 53.00 total coliform MPN $ 56.00 fecal coliform $ 56.00 fecal coliform/streptococcus $ 75.00 enterococcus, MPN $ 56.00 iron bacteria $ 58.00 suff it/sulfate-reducing $ 65.00 pseudomonas -MTF or MPN $ 56.00 heterotrophic plate count $ 50.00 10/06/2014 Inorganic chemistry $ 40.00 full inorganic panel $ 104.00 metals panel $ 85.00 individual metals $ 70.00 anions -FI, Cl, Sulf $ 55.00 disinfection by-products $ 55.00 Fluoride -physician, dentist request $ 55.00 nitrate/nitrite $ 55.00 arsenic speciation $ 55.00 Organic chemistry $ 50.00 pesticide $ 104.00 herbicides $ 104.00 petroleum products $ 104.00 volatile organic chemicals $ 104.00 New Well Sample kit (included in well permit) Dental Services $ 104.00 10/06/2014 Animal Control Fees 2013-2014 2014-2015 • Nuisance violation 1 St offense $ 25.00 $ 50.00 2nd offense $ 50.00 $ 100.00 3rd offense $ 100.00 $ 200.00 • Animals Running at Large 1 St offense $ 25.00 $ 50.00 2nd offense $ 50.00 $ 100.00 3rd offense $ 100.00 $ 200.00 • Livestock running at large 1 St offense $ 50.00 $ 50.00 2nd offense $ 100.00 $ 100.00 3rd offense $ 200.00 $ 200.00 10/06/2014 • Interference with an animal control officer 1 St offense $ 250.00 $ 250.00 2nd offense $ 500.00 $ 500.00 3rd offense $1,000.00 $1,000.00 $ • Abandoning an animal $ 100.00 $ 100.00 • Intentional Damage/Neglect to a trap $ 250.00 $ 250.00 • Interference with a trap $ 100.00 $ 100.00 1 St offense $ 50.00 $ 50.00 2nd offense $ 75.00 $ 75.00 3rd offense $ 100.00 $ 100.00 • Dangerous dogs $ 10.00 • Microchip 1 St offense $ 250.00 $ 250.00 2nd offense $ 500.00 $ 500.00 3rd offense $1,000.00 $1,000.00 • Wild and dangerous animal $ 300.00 $ 300.00 • Exotic Reptile/Mammals $ 100.00 $ 100.00 • Rabies vaccination tag and certification $ 50.00 $ 50.00 • Violation of Quarantine $ 100.00 $ 100.00 • Failure to Confine for Observation $ 200.00 $ 200.00 • Cruelty to animals $ 200.00 $ 200.00 • Reclaim penalty for 2nd impoundment of same animal $ 10.00 $ 10.00 3rd impoundment of same animal $ 25.00 $ 25.00 4th impoundment of same animal $ 50.00 $ 50.00 • Adoption rule violation $ 200.00 $ 200.00 Non -penalty fees (animal control) • Adoption Fees Dogs and Cats $ 25.00 $ 25.00 Other small animals $ 5.00 $ 5.00 • Euthanasia request (owned animal) $ 25.00 $ 25.00 • Rabies Quarantine Observation $ 100.00 $ 100.00 • Animal Board fee per day $ 10.00 $ 10.00 • Owner Surrender $ 15.00 $ 15.00 • Rabies vaccine $ 10.00 $ 10.00 • Microchip $ 20.00 $ 20.00 10/06/2014 Approval of the Purchase of Three New Fire Inspectors Trucks Donovan Davis, Emergency Services Director, stated that after much reconsideration and guidance from the Board, and pursuant to informal purchasing requirements set under North Carolina G. S. 149- 131, his staff has requested and received quotes from three different automotive dealers to purchase three (3) replacement vehicles for the Fire Inspectors. The current vehicles are 2005 Dodge trucks. Quotes were requested and received from different Dodge dealerships for three (3) 2015 '/z ton, four - door, 4x4, V8 pickup truck with similar options. The following dealers responded to the request for quotes: VENDOR UNIT COST Vehicle Year Ilderton Dodge, High Point, NC $23,598 71,874 Asheboro Auto Mall, Asheboro, NC $27,378 82,134 Welford Harris, Siler City, NC $32,341 97,023 Mr. Davis stated Ilderton Dodge of High Point provided the lowest bid. He recommended the 2015 Dodge Ram 1500 crew cab 4x4 as the most economical vehicle with the best fuel efficiency rating and warranty. He requested that the Board approve the purchase of three (3) 2015 Dodge Ram pickup trucks, (1/2 ton, four door, 4x4, V8) from Ilderton Dodge in the amount of $71,874. He said the funds are allocated in the department's FY2014-15 budget. On motion of Kemp, seconded by Frye, the Board voted unanimously to authorize the purchase of three Fire Inspector Response Vehicles from Ilderton Dodge, High Point, NC, as requested. Annroval of Contract for Professional Monitoring Services at Closed Landfill Paxton Arthurs, Public Works Director, requested a proposal for continued professional services at our closed landfill from Golder Associates of NC. Last year, this service included biannual monitoring of the groundwater and quarterly monitoring of the landfill gas wells at a cost of $66,650. Although Golder Associates is still performing this service, the cost is paid by Waste Management of the Carolinas in accordance with our Operating Agreement. He said this new proposal is strictly for the costs associated with the ongoing Assessment of Corrective Measures. The cost of this service is $28,000 for the development of a Corrective Action Plan plus an additional $10,000 for General Environmental Consulting as needed. Mr. Arthurs recommended to the Board to accept this proposal and award a contract for professional services at our closed landfill to Golder Associates of NC at a cost of $38,000. On motion of Kemp, seconded by Lanier, the Board voted unanimously to award a contract to Golder Associates in the amount of $38, 000 for professional services at the closed landfill, as requested Update on the Uwharrie, Liberty, and Trinity Ambulance Bases Paxton Arthurs, Public Works Director, gave a brief update on the status of three new ambulance base projects, as follows: 10/06/2014 • The first project was the Uwharrie Ambulance Base which is currently under construction and is expected to be completed ahead of schedule. It is a two bedroom, two bath modular with a one bay detached garage. He shared some recent photographs of the jobsite to show the progression of work. • The next project Mr. Arthurs discussed was the replacement of the Liberty Ambulance Base. He stated that on Monday September 22nd, the Liberty Town Council approved a resolution of support for Randolph County to build a new facility on Town property next to the existing Liberty Fire Station. Mr. Arthurs showed a location map and preliminary site plan using the fire station's rear parking lot for base parking. The Town of Liberty is working on a land use agreement to present to the Randolph County Board for approval. Mr. Wells, County Manager added that the Town of Liberty is giving the County this piece of property and running sewer and water lines to it, which would be a substantial savings to the County and with the savings the County would like to brick veneer the garage to match the fire station. • The last project Mr. Arthurs discussed was the Trinity Ambulance Base. He said a site for this project had been identified and was negotiated with a property owner; however, upon application for a septic permit, it was discovered that the location was not suitable for a septic system, so planning for the site was halted and the search for a new location has begun again. Award Bid for Environmental Control System for Jail Jane Leonard, Sheriff's Department Assistant Business Manager, requested that pursuant to informal purchasing requirements set under North Carolina G. S. 149-131, the Jail staff solicited proposals for an upgrade of the environmental control system at the Randolph County Jail. They requested a turn -key system with one vendor providing all components. The following quotes were received: Vendor Quote Exceptions Alternate Addition to Quote Total Brady Services IIIIIIIIIIIIIIHM $ 44,600 Met Specifications $ 12,680 $ 57,280 Champion Systems, Inc. $ 32,000 Did Not Meet Specifications $ 7,800 $ 39,800 Hoffman Building Technologies $ 44,000 Met Specifications $ 6,745 $ 50,745 All vendors included an addition to the proposal regarding replacement of the original 23 reheat valves. Ms. Leonard said that they have been assured that replacing the reheat valves while upgrading the environmental control system will ensure the efficiency of the system as a whole. Ms. Leonard explained that Champion Systems, Inc. submitted the lowest proposal; however, they did not comply with the specifications for a turn -key system. Their system requires a third -party component that was not included in the pricing of their proposal, therefore, their proposal was not recommended. 10/06/2014 The next lowest vendor was Hoffman Building Technologies and their proposal meets all requirements specified. Ms. Leonard stated that they will provide a complete Alerton system that will interface with the County's existing network servers. Ms. Leonard requested that the Board approve the proposal from Hoffman Building Technologies, including the 23 reheat valve replacements, for a total amount of $50,745 and stated that the funds are available in the department's budget for this capital purchase. On motion of Kemp, seconded by Lanier, the Board voted unanimously to award a contract to Hoffman Building Technologies in the amount of $50,745, as requested. Approval to Amend the Travel Policy On motion of Kemp, seconded by Frye, the Board voted unanimously to table the consideration of the amendments to the Travel Policy until a later date. Approval of Resolution Adopting 2015 Board of Commissioners Regular Meeting Schedule On motion of Kemp, seconded by Frye, the Board voted unanimously to approve a Resolution Adopting Board of Commissioners 2015 Regular Meeting Schedule, as follows: WHEREAS, pursuant to N.C.G.S 153A -40(a), the board of commissioners shall hold a regular meeting at least once a month; and WHEREAS, pursuant to N.C.G.S 153A -40(a) the board of commissioners may by resolution, fix the time and place of its regular meetings; and NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board of Commissioners hereby adopts the following meeting schedule for all of its 2015 regular meetings: Monday, January 5 Monday, February 2 Monday, March 9 Monday, April 6 Monday, May 4 Monday, June I Monday, July 6 Monday, August 3 Tuesday, September 8 Monday, October 5 Monday, November 2 Monday, December 7 BE IT FURTHER RESOLVED that the regular meetings shall begin at 6: 00 p. in., with the rezoning public hearing commencing at 7: 00 p. m. ; and FURTHER, that all regular meetings shall be held in the 1909 Historic Courthouse, 145-C Worth St., Asheboro, NC 27203; and BE IT FINALLY RESOLVED that the Clerk shall cause a copy of this resolution to be posted and published pursuant to NCGS 153A-40. Adopted this 6th day of October, 2014. Regional Update Vice Chair Frye reminded the Board that on August 20, 2014, the full PTRC Board of Delegates voted unanimously to adopt a revised set of bylaws restructuring the Piedmont Triad Regional Development Corporation. He stated that at the September meeting, this Board adopted a resolution supporting Economic Development District Designation and the designation of the 12 -county Piedmont Triad Region as an Economic Development District. He asked that the Board consider choosing their appointees for the new corporation at the November regular meeting. Mr. Frye said that according to the bylaws, no county can have more than two elected officials. 10/06/2014 Closed Session At 7:45 p.m., on motion of Frye, seconded by Kemp, the Board voted unanimously to go into closed session to discuss matters relating to the location or expansion of business in the area, pursuant to [N. C. G. S.143 -318.11(a) (4)J, discussion of acquisition of real estate (NCGS 143-318.11(a) (5) and personnel matters 143-318.1 ](a)(6). Regular Session Resumed At 8:45 p.m., the Board returned to open session. Public Hearing Set for Purchase of Property for RCC On motion of Kemp, seconded by Lanier, the Board voted unanimously to set a public hearing for November 3, 2014 at 6:30 p. m. at the Historic Courthouse for the purchase of a building and property located at 503 Industrial Park Avenue, Asheboro, from J.P. Bost Neckwear Company, Inc. for use by Randolph Community College at a cost of $826,266 72. Retirement of the County Manager County Manager Richard Wells announced his retirement, with the 12/1/14 meeting being his last. Mr. Wells stated that he feels the County is in great shape and it has accomplished many things that it has set out to do. Vice Chair Frye stated he had been a Commissioner for 32 years and had worked with two county managers. Frank Willis and Richard were both promoted from within allowing for the continuation of experience and knowledge of Randolph County. He said that when the Board heard that Mr. Wells was considering retirement they knew that no one knew the county better than Hal Johnson, Director of Planning and Zoning. Vice Chair Frye said Mr. Wells has led the County through some difficult years and Mr. Johnson has guided the County through some difficult and controversial zoning issues. He stated that Mr. Johnson's demeanor and personality is unmatched and makes him suitable for this position. Commissioner Haywood said he is the newest Commissioner on the Board, even with eight years, and fully agrees with the comments of Vice Chair Frye. Commissioner Kemp said he has served for 22 years and jokingly said he would third the motion, if that was possible, and added that Mr. Wells "has guided this ship through some troubled waters." Commissioner Lanier said he had been on the Board for the last ten years and that when he looks back at those within the county that have done a lot for the county he firmly believes that Mr. Johnson has worked his way up and deserves this step. Chairman Holmes said that it has been a pleasure for him to serve and work with Mr. Wells for the past eight years and thanked him for his service. Chairman Holmes added that Mr. Johnson has guided the County through some tough zoning issues in the past and knows he will continue to guide the County to the best of his ability. On motion of Frye, seconded by Haywood, the Board voted unanimously to appoint Hal Johnson as County Manager and set a salary of $120, 000, effective December 1, 2015. 10/06/2014 Adjournment At 8:53 p. m., on motion of Frye, seconded by Lanier, the Board voted unanimously to adjourn. J. Harold Holmes, Chairman Darrell L. Frye Phil Kemp Stan Haywood Arnold Lanier Amanda Varner, Clerk to the Board