110314November 3, 2014
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Dr. Bob Shackleford,
RCC President, gave the invocation and everyone recited the pledge of allegiance.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment.
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Alan Ferguson, 4794 Troy Smith Rd., Liberty, NC, said he was present to speak about
regional cooperation. He said that the October 31st edition of the Triad Business Journal stated
that an entity managed by the Piedmont Triad Partnership has verbal commitments on nearly
1,350 acres in Randolph County, and that a regional team working on developing the mega site
includes the Randolph County Board of Commissioners. He said he doesn't believe the Board is
doing that and that he is not accusing anyone, but that it is irritating to him that Greensboro
thinks Randolph County is a "colonial appendage" and will do what Greensboro wants them to
do. He stated he feels that Greensboro will use the Randolph County land use laws to their
benefit in order to get water and sewer run to the site in Liberty for the benefit of Guilford
County. He does expect the Board to be called upon to consider use of the 2012 grant funds that
were issued from the State. In conclusion, he said that Secretary Decker of the NC Department
of Commerce had stated that the money is "Randolph County's money." He said the North West
Randolph citizens hope the Board will use careful consideration with any requests and ponder all
the information they have presented to the Board in the last two years.
Bobby Ferguson, 8703 Old Hwy 421, Julian, asked to share the following thoughts: 1) The
Chatham site is at least two years ahead of the proposed mega site in Liberty; therefore it is 24
months ahead in the possibility of employing 2000 people. 2) Water and sewer will be needed at
the Greensboro -Liberty site and he feels that Randolph County will have to get involved, at a
cost, at some point. 3) Companies will also be seeking tax incentives, which could cost Randolph
County millions of dollars. Mr. Ferguson said that the sum of all the costs could be well over
$10,000,000 to Randolph County.
Mr. Ferguson said Randolph County would have jobs available to citizens at no cost to the
County if Chatham County was the selected as a mega site instead of the proposed Greensboro —
Liberty site.
Jon Nance, 3483 New Hope Church Rd, Asheboro, spoke out about the landfill and mega site
stating he believes many citizens in Randolph County appreciate quiet rural lifestyle. He said,
"long dirt roads, fields lit only by fireflies and the blanket of stars above; gentleman with this
spirit, I declare Green Acres is the place to be. Farm living is a life for me. Grand countries, oh,
so far and wide; keep that landfill; keep the mega site. Just give me that country side."
Mr. Nance asked that the County get involved or take over the historic property on which
Faith Rock is located in order to preserve the site since the current property owner has closed
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access to the public.
Mr. Nance concluded by encouraging everyone to vote in the election on Tuesday.
Changes to the Consent Agenda
Chairman Holmes explained Scott Boyle was actually replacing Danny Mull although both
were listed on Item E under Consent Agenda. Chairman Holmes announced that Item E would be
amended as follows: E. Appoint Scott Boyle and Reappoint Stan Haywood, Donovan Davis,
.Tared Byrd, Bryan Davis, Reid Rich, and Susan Smith to the Randolph County Local Emergency
Planning Committee.
Approval of Consent Agenda
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the
Consent Agenda, as follows:
• approve minutes of 10/6/14 joint public hearing special meeting and regular meeting, six
sets of closed session minutes of 1016114 and joint public hearing special meeting of
10114114;
• unseal nine sets of closed session minutes 3110114 V, 717114 IV, 717114 V, 814114 I,
918114 I, 918114 II, 1016114 IV 1016114 V and 1016114 VI;
• reappoint Eddie Causey, Beverly Nelson and Edith Reddick to the Guil Rand Fire Dept
Commission;
• reappoint Daryl Hill, Brad Rice, and Lyn Richardson to the Randolph County Board of
Health;
• appoint Scott Boyle and reappoint Stan Haywood, Donovan Davis, Jared Byrd, Bryan
Davis, Reid Rich, and Susan Smith to the Randolph County Local Emergency Planning
Committee;
• reappoint Cathy Hayes to the Randleman Planning and Zoning Board;
• reappoint Laura Cox to the Randolph County Adult Care Home Community Advisory
Committee;
• reappoint Kim Smith Griffin to the Randolph County Board of Equalization and Review
• reappoint Kim Smith Griffin to the Randolph County Tax Commission;
• reappoint Reid Pell, Larry Brown, Sr., and Kemp Davis to the Randolph County
Planning and Zoning Board & Board of Adjustments;
• appoint Martha Stunda to the Public Library Board of Trustees;
• approve DOT Resolutions adding River Bluff Drive to the State Roads System, as follows:
WHEREAS, the Department of Transportation has investigated River Bluff Drive
in the River Bluff Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for
addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners that River Bluff Drive in the River Bluff Subdivision be added to the
Division of Highways' Secondary Road System.
• approve DOT Resolutions adding Franklin Hills Court to the State Roads System, as
follows:
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WHEREAS, the Department of Transportation has investigated Franklin Hills
Court in the Franklin Hills Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for
addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners that Franklin Hills Court in the Franklin Hills Subdivision be added
to the Division of Highways' Secondary Road System.
• adopt amended Order of Succession Policy for County (Exercise of Administrative
Decisions During County Manager's Absence): 1. Will Massie, Assistant County
Manager/Finance Officer; 2. Milli Cooper, Public Health Director; 3. Paxton Arthurs,
Public Works Director
Addition to New Business Agenda
Chairman Holmes announced the following item was being added to the New Business
Agenda: N. Approve Contract with Vanguard Professional Services and Related Budget
Amendment.
Child Fatality Prevention/Community Child Protection Team Annual Report
MiMi Cooper, Public Health Director, in accordance with NCGS 143-576.1(a)(2), gave an
annual report of the Child Fatality Prevention/Community Child Protection Team for
recommendations for systems improvements that may prevent child fatalities in Randolph
County. She said that the team met six times during the past year and reviewed 29 child deaths
and 10 current cases of children under the protection of Social Services. Causes of death were
Perinatal Conditions7, Accidents9, Illness9, Birth Defects4, Other -4. The purpose of
the Child Fatality Prevention Team is to review the deaths of all children to determine if system
problems exist that contribute in any way to the delay of or lack of services that might have
prevented this death. If gaps exist, the team works to improve/add services that will prevent
problems for families in the future. The team made the following recommendation: 1) Continue
Safe Kids projects, 2) Education programs in Randolph County particularly car seat safety
checks, 3) EMS and law enforcement checking for presence of car seats and proper installation
of car seats at accidents and other vehicle stops, 4) Participating agencies in CFRT (Randolph
Hospital, Health Department, local Physician's, DSS) will continue to provide Safe Sleep
Education to the community as well as education concerning Safe Sleep Area and the dangers of
co -sleeping, 5) Increase knowledge about safe sleep practices: DSS provided brochures and
pictures for the lobby of the agency, the health department and the hospital to raise the level of
awareness at every contact, 6) Address community issues of over prescribing of pain
medications: the team was given information about how to report providers suspected of over
prescribing, 7) Community Campaign to heighten awareness regarding reporting child abuse:
Team agencies have distributed books produced and provided by the Jordan Institute about how
to report child abuse and the professionals' role and responsibility in doing so, 8) Smoke detector
campaign: In conjunction with a group from Emergency Services, team members distributed
batteries to households in need for their smoke detectors. EMS and the local fire departments
went even further by purchasing and installing smoke detectors in homes without them.
Ms. Cooper reported that the CCPT was also involved in one State Intensive Death Review
during this reporting period.
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Approval to Purchase Building for RCC
Dr. Robert Shackleford, Randolph Community College President, asked the Board to consider
the purchase of 4.2 acres and a building owned by Bost Neckwear Company, Inc. located at 503
Industrial Park Ave., Asheboro. It is located between the Continuing Education and Industrial
Center (CEIC) and the Health Services buildings. The college has been leasing the parking
space from the owners of this property for some time to allow for needed parking. He said they
plan to move the Cosmetology Program into the building, which is currently in a rented 6,000
square foot facility off -campus. The Bost building is 16,300 square feet and plan to use 9,100
square feet for Cosmetology after the move. It is undetermined at this time what will fill the
remaining portion, but he stated that several new curriculums were being considered.
Dr. Shackleford said the owner has offered the site (Randolph County Parcel ID number
7750400786) to the County for $826,266.72. The owners would like to be paid over a ten-year
period with no interest. He advised that County Finance Officer Will Massie said it could be
paid for without borrowing any money by using the current capital allocation. RCC is now
paying $72,000 a year in rent for the Cosmetology program and $12,000 a year for the leased
parking.
Dr. Shackleford stated that the RCC Board of Trustees support this recommendation to
purchase the property.
At 6:45 p.m., Chairman Holmes opened the public hearing. Hearing no comments the public
hearing was closed.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to approve the
purchase of 4.2 acres and the building located at 503 Industrial Park Ave., Asheboro, from Bost
Neckwear Company, Inc. at a purchase price of $826, 266.72, as requested.
Dr. Shackleford voiced his appreciation to the Board and Commissioner Kemp for working
with RCC and Mr. Bost to negotiate the purchase of this property.
Tourism Development Authority (TDA) Annual Report
Tammy O'Kelley, Director of Tourism, provided the Randolph County Tourism
Development Authority (TDA) Annual Report to the Board in agenda packets. It includes details
on the TDA's 2013 program of work and accomplishments. Ms. O'Kelley reviewed the
highlights from that report. Randolph County's tourism industry succeeded with increases in
visitor spending, hotel revenues, tourism direct jobs, payroll, combined state and local tax
revenues, tax savings per county household, and tax savings per County resident. Thus, visitors
to the County spent another record high $124.53 million, an increase of 3.53%; $7.3 million in
state and $1.96 million in local tax revenues; supported 1,056 travel industry direct jobs; and an
industry payroll of $18.47 million. Because of their success, tourism reduced each Randolph
County household's state and local taxes by roughly $170 dollars in 2013. Ms. O'Kelley reported
that occupancy tax revenues were at an all-time high of $708,000, an increase of 6.64%. The I-
73/74 Visitor Centers saw a 15% decrease in total numbers of visitors served from 2012 to 2013
and a 21% decrease in numbers of visitors who signed the guest registries. However, distribution
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of collateral materials, including the Heart of North Carolina Visitors guides, increased 60%.
Although it served fewer visitors, the ones who came in took more information. The TDA took
on management and operations of the Visitor Centers on July 1, 2012. They've now had an
operational agreement for a little more than two years. Ms. O'Kelley stated that in that time, they
have learned a lot about what works and what does not. What does not work is being open only
half days on Sundays, so they are now open eight hours. However, with the 15% budget cut
sustained last year, being open all day on Sunday means closing on Tuesdays in order to stay
within the state budget allocation. Management staff has recently completed a One Year Tactical
Work Plan that was adopted by the TDA Board to use as a tool to help improve operations, better
promote the facilities, and generate additional operational revenues. Experts have indicated that
from the time the Visitor Centers started operating consistently, it would take three full years to
educate the interstate travelers and see a return on investment of actual return visitors staying
overnight. They will continue to monitor these numbers closely. According to Ms. O'Kelley, the
HeartofNorthCarolina.com destination website experienced growth in numbers again in 2013,
including a 5% increase in unique visitors, a 14.3% increase in number of visits, an 82.2%
increase in pages viewed, and a 14.2% increase in average number of visits per day. Ms.
O'Kelley also summarized the 2013's industry, partnerships, and industry advocacy highlights.
Award Bid for Emergency Services Purchase of Generators
Jared Byrd, Emergency Management Coordinator, stated that in November 2013, Randolph
County entered into an agreement with the State of North Carolina to purchase equipment on behalf of
the North Carolina Domestic Preparedness Region #6. The agreement specified that Randolph County
would host the grant and facilitate the purchase of four (4) emergency mobile generators of at least
100M. The State agreed to provide 100% reimbursement of the cost, not to exceed $190,937. This
project will equip each county in our region with an emergency mobile generator that can provide
emergency power to critical infrastructure in the event of a disaster.
Mr. Byrd said that a formal request for bids for generators similar to ones purchased in prior grants
for the region was issued and the following bids were received:
Mr. Byrd said the department's recommendation is to award the bid to Atlantic Power
Solutions of Siler City for the AKSA APD-AT150 diesel generator. This bid met and exceeded
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all of the minimum requirements of the bid, and Atlantic Power offered a much larger unit
(150kW for 29 hours without refueling) than the other vendors that responded for a very
competitive price.
On motion of Frye, seconded by Haywood, the board voted unanimously to award bid to
Atlantic Power Solutions for the purchase of four emergency mobile generators at total cost of
$184,830, as requested.
Approval to Spend Law Enforcement Restricted Funds & Budget Amendment
Jane Leonard, Sheriff's Office Assistant Business Manager, requested approval to spend
$132,000 in Law Enforcement Restricted Funds to replace all officers' handguns to the new
Glock 23 (Generation 4), purchasing license plate readers and combat application tourniquets
and then gave an explanation of each request.
Ms. Leonard explained that for the past 22 years, the Sheriffs Office has been using the
Glock 21 (full size) and Glock 30 (compact) handguns. The majority of the older handguns
require their night sights to be replaced and the Sheriff feels that this would be a justified time to
replace all current handguns. The Sheriff is proposing to trade-in these older weapons for the
Glock 23 (Generation 4). The total estimated cost for the replacement of 172 handguns plus
purchasing new holsters and accessories is $39,880.
She stated the license plate readers the department wishes to purchase will allow a deputy to
swiftly scan a vehicle license plate and determine if there has been a `watch' placed on the
license tag. The department feels this equipment will significantly aid in apprehending criminals
and performing daily duties. The cost of this equipment is $84,120.
Ms. Leonard indicated that the requested combat application tourniquets are used to stop arm
or leg blood flow due to injury. All officers will be provided with these tourniquets to have on -
hand in the event of injury to a fellow officer or to a citizen. The estimated cost to purchase a
supply of the tourniquets is $8,000.
She asked the Board to approve the expenditure of restricted law enforcement funds for the
items, to declare current handguns as surplus, authorize the trade-in, and approve the budget
amendment.
Commissioner Frye inquired what the balance in the fund would be after this expenditure and
Ms. Leonard replied that it would be around $350,000 plus any additional funds they should
receive this year.
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve the use of
Law Enforcement Restricted Funds for the purchase of replacement handguns, license tag
readers and combat application tourniquets, for a total amount of $132, 000; declare current
handguns as surplus, authorize trade-in of those handguns; and approve Budget Amendment
#12, as follows:
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2014-2015 Budget Ordinance
General Fund -Budget Amendment #12
Revenues
Increase
Decrease
Fund Balance Appropriation
$132,000
Appropriations
Increase
Decrease
Sheriff's Department
$132,000
Approve Purchase of License Tag Readers
Jane Leonard, Sheriffs Office Assistant Business Manager, stated that under G.S. 143-
129(e)(9a), local governments can purchase directly from a vendor or contractor under contract
with a federal agency without competitive bidding so long as the contractor is willing to extend
the same or more favorable prices, terms, and conditions as established in the federal contract.
The General Services Administration (GSA) system operates as a clearing house for federal
contractors through which you can purchase off a federal contract.
License plate readers (LPRs) are high-speed cameras that can rapidly scan license plate
numbers from passing vehicles into a law enforcement database to identify whether or not a
vehicle plate number is flagged. The license plate information collected is kept in that database,
along with information about where the plates were spotted. As long as a license tag is
connected to a person, the plate number can be entered into the database and once the LPR scans
that number, the location of the vehicle will be recorded. The LPRs can also be used to assist in
AMBER and SILVER alerts.
Ms. Leonard said the Sheriff requests that the purchase of the four LPRs, and installed in four
vehicles, be awarded to Selex-ES at a total cost of $84,119.48. This equipment is currently
listed as contract number GS07F0004Y on GSA schedule 84. The Law Enforcement Restricted
funds approved in the prior action will be used for this equipment purchase.
On motion of Frye, seconded by Kemp, the Board voted unanimously to authorize the
purchase of license tag readers from Selex-ES at a total cost of $84,119.48, using law
enforcement restricted funds, as requested.
Addition of a Title to the Classification Pay Plan for Cooperative Extension
Jonathan Black, Interim County Extension Director stated that Cooperative Extension has had
an administrative support position that has previously been funded by both the State and County
(total salary and benefits, $26,514 with 53.56%, State and 46.44%, County), but due to state
funding changes, this position will no longer be funded by the State. He said that this position is
vital for Cooperative Extension to continue to provide their current level of service to Randolph
County citizens. This request requires no additional funding in the current fiscal year due to
lapse salaries from vacant positions. Going forward, this position will not require additional
budgeted dollars since County funding to the State for some positions is being reduced, which
will leave funding available for this positon. Therefore, he asked that this position be funded
100% by the County and that a title of "Extension Support Specialist" be added to the
Classification Plan at Grade 8 with an effective date of November 4, 2014.
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On motion of Lanier, seconded by Haywood, the Board voted unanimously to approve the addition
of an Extension Support Specialist title for Cooperative Extension to the Randolph County
Classification Plan at a pay Grade 8, and effective November 4, 2014, as requested
Award Bid for Information Technology for Purchase of Telephone Equipment
Michael Rowland, Information Technology Director, said that pursuant to G.S. 143-131 and
the Purchasing Procedures of Randolph County, the Information Technology Department
requested quotes for telephones to replace the aging desktop phones at the County Office
Building. These phones were purchased when the county migrated from a CenturyLink Centrex
service to an internal phone system in 2002. He stated that funds were included in the 2014-
2015 budget to implement the first year of the technology replacement plan, which consists of
network, server, database software and telephone equipment upgrades. The plan allows for the
maintenance of critical infrastructure equipment and software. The telephone equipment
upgrades scheduled for the first year of the plan calls for the replacement of the 131 desktop
phones located at the County Office Building. Quotes received are as follows:
Vendor Information: Telephone Costs
Wynncom $31,972
Mid South Telecom $33,505
ATCOM $40,550
Mr. Rowland stated that low bid vendor, Wynncom, includes a two year warranty on the phones
and was deemed "Best Value" for Randolph County and requested the County Commissioners award
this purchase to Wynncom for the telephone equipment at a cost of $31,972. Funds are currently
available in the telephone maintenance budget to cover the purchase.
On motion of Kemp, seconded by Frye, the Board voted unanimously to award the bid for
purchase of telephone equipment to Wynncom at a total cost of $31,972, as requested
Adoption of Emergencv Services Headquarters Capital Proiect Ordinance
Finance Officer Will Massie, stated that in order to account for all costs related to the Emergency
Services Headquarters Building, a multi-year capital project fund should be established, separate from
the General Fund. G.S. 159-13.2 states "a project ordinance authorizes all appropriations necessary
for the completion of the project and neither it nor any part of it need be readopted in any subsequent
fiscal year."
He said the initial costs will be funded through a transfer from the General Fund, reducing the
amount currently budgeted in Emergency Services for this project. Once the design phase is
complete and actual contractor bids are in hand, the Commissioners will select the contractor and
approve an amendment to this ordinance to authorize the construction costs. He requested the
Board of Commissioners a) adopt a capital project ordinance to account for initial professional
services cost related to this project and b) approve a budget amendment in the General Fund.
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On motion of Kemp, seconded by Lanier, the Board voted unanimously to adopt the
Emergency Services Headquarters Capital Project Ordinance and Budget Amendment #13, as
follows:
RANDOLPH COUNTY
CAPITAL PROJECT ORDINANCE
EMERGENCY SERVICES HEADQUARTERS
BE IT ORDAINED by the Board of the Randolph County Commissioners that, pursuant to
section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project
ordinance is hereby adopted:
Section 1. The Emergency Services Headquarters is hereby authorized as a capital project with
revenues and expenditures for the duration of the project. The project consists of
the construction of an Emergency Services facility, to serve as the primary
emergency communications center, the emergency management operations center,
fire marshals' offices, and an ambulance base.
Section 2. The officers of Randolph County are hereby authorized to proceed with the capital
project in accordance with all General Statutes of North Carolina and within terms
of the contracts approved by the Randolph County Board of Commissioners.
Section 3. The following amounts are anticipated to be available to complete this capital
proj ect:
Transfer from General Fund $ 425,000
TOTAL: $ 425,000
Section 4. The following amounts are appropriated for expenditures for the capital project:
Professional services $ 425,000
Construction -
TOTAL: $ 425,000
Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund
sufficient specific detailed accounting records to satisfy the requirements of General
Statutes of North Carolina.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments
as due. Reimbursement requests should be made to the financial institution in an
orderly and timely manner. Any advances between fiscal years must be approved by
the Board of Commissioners.
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Section 7. This Capital Project Ordinance shall be entered in the minutes of the Board of the
Randolph County Commissioners and after adoption copies of this Ordinance shall
be filed with the finance officer, the budget officer, and the clerk to the board.
Section 8. This Capital Project Ordinance is adopted on November 3, 2014 and shall continue
in effect until the project is completed.
2014-2015 Budget Ordinance
General Fund -Budget Amendment #13
Revenues
Increase
Decrease
Appropriations
Increase
Decrease
Emergency Services
$425,000
Transfer to Emergency Services Headquarters Capital
Project
$425,000
Update on Economic Development Reserve
Finance Officer Will Massie gave the following background information about the Economic
Development Reserve Fund: In 2005, the Randolph County Board of Commissioners joined with
the Randolph County Economic Development Corporation (EDC) in a program to promote a
more diverse and stable local economy that would raise the standard of living for our citizens.
For several years, the Board committed one cent of the property tax rate to economic
development, in order to finance infrastructure, site development, and incentives. These funds
were placed in the Economic Development Reserve until the Board approved specific projects.
Mr. Massie said that to date, the County has utilized $1,559,800 from the fund for
performance-based incentive payments, with outstanding commitments on sixteen projects of
another $1,028,614. These projects represent 1,999 additional jobs throughout Randolph
County, and will have added $510,395,225 in original real and personal property investment to
the property tax base. The projects have leveraged $4,185,520 in grants to fund public
infrastructure. He said the fund could probably sustain a couple more years, but at some point
additional monies will be needed to honor commitments already made.
Mr. Massie added that the top ten tax payers are corporations and the $510,395,225 in
investments they have made to the property tax base keep the property tax low for individuals
and small business owners. He added that the Board has spent the funds wisely and got the best
return for dollars spent.
He said the other emphasis in the Economic Development plan was the need for new
commercial and industrial sites, with infrastructure already available for prospective companies.
The EDC has used $626,032 for various site development costs, primarily at the West
Randleman Business Park. A special advisory committee has been identifying and evaluating
potential sites around the County.
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With that being said, Mr. Massie recommended the Board discuss whether to resume
contributing financial resources into the Economic Development Reserve Fund, in order to
support future economic development initiatives, since the County continues to offer
performance based incentives. However, because the remaining contract commitments exceed
the available balance in the Economic Development Reserve Fund, Mr. Massie asked the
Commissioners to consider the following questions:
• How should the County fund these commitments and any to be made in the future?
• Out of current resources in the General Fund or designated funds held in the Reserve
Fund?
• If any site in the County gets interest from a major manufacturer, what resources do we
have to respond to the demand for site readiness, incentives, and infrastructure
improvements?
He said the Economic Development Reserve Fund has been a useful tool for the Board,
giving the Commissioners financial resources to move critical projects forward without affecting
General Fund operations. Mr. Massie said that he and the County Managers strongly believe this
Reserve Fund will still be needed in the future, and is the preferred method of investing in
economic growth. He said the next questions were what resources should be used to fund the
Reserve and should the County continue using property taxes or another revenue source?
Mr. Massie stated that the Board of County Commissioners had not yet discussed how best to
use the financial resources which will be received under the contract with Waste Management.
He said it is a unique opportunity for the Board to satisfy a strategic purpose. One option would
be to take the new revenue stream from the regional landfill and commit those funds to economic
development. This proposal would address the need for funding without putting pressure on the
property tax rate. He reminded the Commissioners that the County received a $3.5 million initial
payment from Waste Management in June; another $500,000 will come in the first year after the
permit to construct and $1 million per year thereafter for the term of the contract. He said the
initial payment could be transferred to the Site Development Fund for land acquisition or
infrastructure improvements. The annual payments, when received, could be recorded in the
Economic Development Reserve Fund for future initiatives throughout the County. This
recommendation would provide stable financial resources to the Economic Development
Reserve and at the same time define the level of our commitment.
Mr. Massie said if the Board was interested in this proposal, the following three actions would
need to be taken:
1) Approve two budget amendments to transfer $3,500,000 of fund balance from the
General Fund to the Site Development Fund.
2) Adopt a resolution committing the annual Waste Management revenues to the Economic
Development Reserve and set a term not to exceed fifteen years.
3) Amend the Economic Development Reserve Ordinance to reflect the new revenue
stream:
Section 3. Monies may be authorized by the Board of County Commissioners
under the annual budget ordinance or by resolution to be held in
this Capital Reserve Fund for economic development purposes.
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Commissioner Frye said the County does not have a permit from the State for the landfill yet,
but his hope was to use some of the Waste Management revenues to lower the tax rate. Mr.
Massie said this was just a recommendation and the Board can make a decision what do with
those funds, as they are not committed to anything at this time.
Commissioner Frye asked if the $1 million per year was a fixed amount in the Waste
Management Contract. Mr. Massie replied that it would be adjusted for inflation.
Commissioner Kemp stated that he agreed with the recommendation to transfer $3,500,000 of
fund balance to get the Site Development Fund started and suggested to discuss any additional
funding of the Site Development Fund and the Economic Development Reserve Fund at a budget
retreat or a later time.
On motion of Frye, seconded by Kemp, the Board voted 4-1 with Commissioner Haywood
opposing, to approve the transfer of $3,500, 000 of fund balance from the General Fund to the
Site Development Fund and approve Budget Amendment #14 to the General Fund and Budget
Amendment #I to the Site Development Capital Project Fund, as follows:
2014-2015 Budget Ordinance
General Fund -Budget Amendment #14
Revenues
Increase
Decrease
Appropriated Fund Balance
$3,500,000
Appropriations
Increase
Decrease
Transfer to Site Development Fund
$3,500,000
2014-2015 Budget Ordinance
Site Development Capital Project Ordinance -Budget Amendment #1
Revenues
Increase
Decrease
Transfer from General Fund
$3,500,000
Appropriations
Increase
Decrease
Purchase of Land
$3,500,000
Election of Voting Delegate for the 2015 NCACC Legislative Goals Conference
On motion of Frye, seconded by Haywood, the Board voted unanimously to elect
Commissioner Kemp as the voting delegate for the NCACC Legislative Goals Conference in
January.
Appointment of Designees to the Piedmont Triad Regional Development Corporation
On motion of Haywood, seconded by Lanier, the Board voted unanimously to submit the
following names to the Piedmont Triad Regional Development Corporation for consideration as
a board member: Commissioner Frye, Commissioner Kemp, Economic Development
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Corporation President Bonnie Renfro and Economic Development Board member Mike
Whitehead.
Regional Update
Vice Chair Darrell Frye stated that David Thompson, former Executive Director of NC
Association of County Commissioners (NCACC) had taken the CFO position with the National
Association of Counties (NACo) and the Association had appointed Deputy Director Kevin
Leonard as the new Executive Director of the NCACC. Mr. Leonard is from Davidson County
and worked on staff of Congressman Coble for a few years before moving to Raleigh.
Commissioner Frye said Mr. Leonard has been doing a great job for the Association and is
outstanding in the General Assembly when representing the County issues.
Approval of Contract with Vanguard Professional Services
DSS Director Beth Duncan said that NC DHHS/DSS had informed them that the eligibility
operational workload projection for Randolph County DSS eligibility workers for the 44 work
days remaining in this calendar year equals 108 personnel. Ms. Duncan said with 54 eligibility
workers, capability does not exist to meet this requirement. The DSS eligibility workers will
work overtime the remainder of the year equaling three full-time people, but the remaining
capability must be established by contract services. She said the backload has been created by a
variety of factors:
1. Eligibility operations have been understaffed since 2007 and staff authorizations have
not kept pace with program growth.
2. NC FAST implementation in the Medicaid programs slowed completion of cases.
Cases must be converted from the old system to the new NC FAST system for
recertification. To assist with the extra time required to accomplish conversion,
North Carolina obtained a federal waiver to standard rules and continued to roll
forward eligibility for these cases. The roll -forward process created an
insurmountable backlog. Additionally, the waiver expires on December 31, 2014 at
which time all recertification must be accomplished.
3. Medicaid eligibility workers were tasked to process Affordable Care Act applications
to determine Medicaid eligibility. In Randolph County, these 1,300 applications
averaged two hours each to process and was an un -programmed workload. These
workload factors were never considered by the state or federal government in the
staffing formula for Medicaid eligibility staff Further, this process begins anew on
November 15, 2014 with an unknown workload factor.
Ms. Duncan requested the Commissioners consider approval of a contract with Vanguard
Professional Services, Inc. in the amount not to exceed $165,000 for processing of Medicaid
eligibility re -certifications between November 3 and December 31, 2014 to meet state and
federal requirements. She said this would provide the capability necessary to meet the
requirements and help accomplish the DSS mission in serving the citizens of Randolph County.
The amount is expected to be recovered through 75% Medicaid reimbursements.
On motion of Lanier, seconded by Kemp, the Board voted unanimously to award a contract to
Vanguard Professional Services in the amount not to exceed $165, 000 and approve Budget
Amendment #15, as follows:
11/03/2014
2014-2015 Budget Ordinance
General Fund -Budget Amendment #15
Revenues
Increase
Decrease
Restricted Intergovernmental
$165,000
Appropriations
Increase
Decrease
Social Services
$165,000
Closed Session
At 7:50 p.m., on motion of Frye, seconded by Lanier, the Board voted unanimously to go into
closed session to discuss matters relating to the location or expansion of business in the area,
pursuant to [N. C. G. S.143 -318.11(a) (4)J and to establish or instruct the staff or agent concerning
the negotiation of the price and terms of a contract concerning the acquisition of real property,
pursuant to [N. C. G. S.143 -318.11(a) (5)J.
Regular Session Resumed
At 8:45 p.m., the Board returned to regular session.
Public Hearing Set for Economic Development Incentives
On motion of Frye, seconded by Kemp, the Board voted unanimously to set a public hearing
for December 1st at 7: 00 pm to consider economic incentives for H and HFurniture.
Adjournment
At 8:47 p.m., on motion of Frye, seconded by Lanier, the Board voted unanimously to
adjourn.
J. Harold Holmes, Chairman
Phil Kemp
Stan Haywood
Darrell L. Frye
Arnold Lanier
Amanda Varner, Clerk to the Board