120114December 1, 2014
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Outgoing
Commissioner Holmes was present to close out old business. Commissioners Frye, Haywood, Kemp,
and Lanier were present. Commissioner Allen took his seat on the Board after taking his oath where
noted in minutes. Dr. Bob Shackleford, RCC President, gave the invocation and everyone recited the
pledge of allegiance.
Old Business/ Consent Agenda
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the Old
Business/Consent Agenda, as follows:
• approve minutes of 1113114 regular meeting and three sets of closed session minutes;
• adopt Proclamation honoring Harold Holmes, as follows:
In Appreciation and Recognition of J. Harold Holmes
WHEREAS, J Harold Holmes, one of Randolph County's most distinguished citizens,
has made numerous important contributions to the citizens of North Carolina and, in
particular, Randolph County, through his role as community and county leader; and
WHEREAS, Mr. Holmes has served as a member of the Randolph County Board of
Commissioners from 1994 to Present, representing Randolph County in exemplary
fashion; and
WHEREAS, Mr. Holmes has served as Chairman to the Board of Commissioners since
2003; and
WHEREAS, Mr. Holmes was Randolph County's first County Manager from 1972-
1975; and
WHEREAS, Mr. Holmes has been an advocate for county government on many critical
issues; and
WHEREAS, Mr. Holmes continues to be active in the Asheboro Rotary Club, and is
formerly a member of the Ramseur Jaycees and the Ramseur Lions Club; and
WHEREAS, during his tenure, Mr. Holmes has demonstrated his dedication to
providing a better quality of life for all citizens by devoting countless hours serving on
various boards, commissions and state, regional and local organizations; and
WHEREAS, Mr. Holmes has been recognized and received many awards and honors,
such as the 2007 Randolph County Citizen of the Year by the Asheboro/Randolph Chamber
of Commerce and the Partner in Progress for 2014 from the Randolph County Economic
Development Authority; and
NOW, THEREFORE, BE IT PROCLAIMED by the Randolph County Board of
Commissioners that we, too, acknowledge the talents, knowledge, leadership, and
dedication of J Harold Holmes and the altruistic manner in which he has devoted himself
to the service of his fellow citizens. We take this opportunity to formally express our
appreciation and give accolades to a man who is a true servant in every sense of the word
Comments by Chairman Holmes
Outgoing Chairman Holmes addressed the Board and attendees with a retirement speech, which
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included county history, his thoughts, gratitude, appreciation, and well wishes. He said the members
of the Board may not have always agreed on issues, but they always walked away as friends. He
added that the knowledge, participation and experience of Commissioner Frye (32 years of service)
and Commissioner Kemp (22 years of service) have been invaluable to him. He thanked the other
Commissioners for allowing him the honor of being the chairman for the last eleven years. Mr.
Holmes stated he had never missed a meeting in his twenty years as a Commissioner.
Mr. Holmes reviewed several projects the Commissioners have seen completed during his time as
Commissioner. He concluded his farewell speech by saying that at the end of the day he hopes that
everyone knows that he did what he thought was best for Randolph County.
County Employee Service Awards Presentation
Chairman Harold Holmes and County Manager Richard Wells, assisted by Human Resources
Director Jill Williams, presented County employee service award certificates and a piece of pottery to
the following honorees: 15 years of service: Linda T. Brewer, Administration; Jill N. Williams,
Administration; Pamela J. Smith, Day Reporting Center; Christie D. McCorquodale Emergency
Services; Patricia K. Voncannon, Emergency Services (not present); Bryan E. Davis Health (not
present); Nathan A. Hinson, Health (not present); Carolyn D. Thomas, Health; Sheri T. Martin,
Information Technology; John A. Sheppard, Public Buildings; Kimberly J. Heinzer, Planning &
Zoning; Eric J. Martin, Planning & Zoning; Michael T. Blakely, Sheriff; Derrick P. Hill, Sheriff (not
present); John B. Martin, Sheriff; Timothy D. Tollison, Sheriff; Tracey D. Wilkerson, Sheriff;
Loretta W. Atkins, Social Services; Jane G. Lackey, Social Services; Theresa B. Mitchell , Social
Services; Ruia V. Rogers, Social Services; Susan P. Williams, Social Services; Cynthia M. Hall, Tax.
20 years of service: Harold J. Holmes, County Commissioners; Kevin B. Loggains, Emergency
Services (not present); Karen B. Rich, Health; Cathy W. Wall, Health; Richard S. Stockner,
Sheriff; Eric T. Cranford, Tax; Paxton G. Arthurs, Public Works. 25 years of service: Timothy D.
Jordon, Emergency Services; Arey R. Rash, Health; Joy M. Ratliffe, Social Services; Joyce H.
Oliver, Tax. 30 years of service: Cynthia C. Grantham, Health; Diane R. Mitchem, Information
Technology; Charles T. Hasty, Sheriff.
Recognition of Retiring County Manager Richard Wells
Richard Wells, who is retiring on January 31 st with 24 years of service to Randolph County,
eight of which he was the County Manager, was recognized by Chairman Holmes, after which,
Chairman Holmes presented Mr. Wells with an engraved clock on behalf of the Board.
David Nicholson of the NCACC presented Mr. Wells with a watch for their appreciation of
his service to a Board of Commissioners.
Recognition of Retiring County Commissioner /Chairman Holmes
County Manager Richard Wells recognized retiring Chairman Harold Holmes, who is retiring
December 1st with 20 years as a County Commissioner plus service as the County's first County
Manager from 1972 until 1975. Mr. Holmes was presented with a framed copy of Susan Harrell's
commissioned seal that is painted on the front of the balcony wall inside the historic courthouse and
the framed proclamation that was approved in the old business portion of the meeting. V. Chair Frye
read the framed proclamation aloud and presented it to Chairman Holmes.
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Special Recognitions
Senator Jerry Tillman recognized Chairman Holmes and County Manager Wells with the
Long Leaf Pine Award from the NC Governor's Office.
Administration of Oaths of Office
The Honorable Judge Vance Bradford Long administered oaths of office to Soil & Water
Conservation District Supervisors Matthew Canoy and Craig Macon, Commissioners Darrell Frye,
Stan Haywood, and David Allen.
Adjournment
The old Board adjourned.
New Board Seated
At this time, the new Board was seated and the meeting was called to order. Commissioners Frye,
Kemp, Lanier, Haywood, and Allen were present.
Election of Chair and Vice -Chair
On motion of Haywood, seconded by Lanier, the Board voted unanimously to elect Darrell Frye
as Chairman.
On motion of Lanier, seconded by Haywood, the Board voted unanimously to elect Phil Kemp as
Vice -Chair.
Administration of Oath of Office
Chairman Frye administered the oath of office to County Manager Hal C. Johnson.
Recess
At 7:10 p.m., the Board took a recess.
Regular Meeting Resumed
At 7:20 p.m., the Board returned to regular session.
Reorganization of the Board
On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the
following appointments: Chairman, Darrell Frye; Vice Chairman, Phil Kemp; County Attorney, Ben
Morgan; Associate County Attorney, Aimee Scotton; Clerk to the Board, Amanda Varner; Deputy
Clerk to the Board, Dana Crisco; Representative to the Board of Health, Stan Haywood;
Representative to the Social Services Board, Arnold Lanier; Representative to the Juvenile Crime
Prevention Council, David Allen; _Transportation Advisory Committee (TAC) Representative to the
High Point Metropolitan Planning Organization, Darrell Frye; Alternate Transportation Advisory
Committee (TAC) Representative to the High Point Metropolitan Planning Organization (MPO), Stan
Haywood; Piedmont Triad Rural Transportation Planning Organization (RPO) Advisory Committee
(TAC) Representative, Stan Haywood; Alternate Representative to the Piedmont Triad Rural
Transportation Planning Organization (RPO) Advisory Committee Representative, Arnold Lanier;
Delegate to the Piedmont Triad Regional Council, Darrell Frye; Representative to the Piedmont
Authority for Regional Transportation, Darrell Frye; Tourism Development Authority Liaison, Phil
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Kemp; Representative to Sandhills County Commissioner Advisory Board, David Allen;
Representative to the Sandhills Center Area Board of Directors to fulfill the unexpired term of Harold
Holmes (expires 9-1-2015), David Allen.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. County
Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Addie Luther, 828 Martin Luther King, Jr. Dr., Asheboro, spoke and reassured East Side Home,
DBA ESH Limited Partnership is alive and well. She said the past year they spent time recruiting
residents for the eighteen units of housing, which she stated was successful. She invited the
Commissioners to stop by to visit the facility.
Dana Romaine, Randleman, spoke against the approval at the November meeting to use forfeiture
money to purchase license plate scanners by the Sheriffs office. Ms. Romaine said she felt like the
taxpayers should have a say in how those funds are spent. She said that it was a lot of money to spend
on something that no one knew whether it would be successful in helping with locating wanted
criminals or for Amber and Silver Alerts. She also said she has an issue with the privacy that would
be given up due to the use of tag scanners. Ms. Romaine felt like they would be scanning everyone's
tags and obtaining information on people who have done no wrong, stating that her car is an extension
of her home. She asked that when the Commissioners approve such expenditures in the future that
they research the item a little more to not infringe upon privacy and taxpayer rights.
Alan Ferguson, 4794 Troy Smith Rd., Liberty, said as we all know, there has been much written,
spoken of, and speculated about regarding attracting quality jobs to Randolph County and that much
of the discussion has centered on the proposed mega site project in Randolph County.
He said the information given about jobs has emphasized the high quality of jobs the mega site
might bring after the public has paid to put the land, zoning, and infrastructure in place. He said that
Randolph County is holding a substantial sum of money for the purchase of the mega site land and
may be called upon to pay substantial sums above that. His fear is that there are those who are too
easily taking at face value the sunny promises made by the Greensboro developers that a mega site
development will bring big paydays to our citizens.
On November 27, Mr. Ferguson said that an article appeared in the Reuters News Service entitled,
"Manufacturing's False Promise of a Decent Pa�da�" He summarized the article saying that it
pointed out that many industry jobs no longer resemble the ones that built America's middle class. He
said the authors pointed out that by 2013 the median wage for workers in manufacturing was 7.7
percent less than that of the typical American worker and that one in four make less than $11.91 per
hour. They paid particular attention to auto jobs as the embodiment of the traditional family -
supporting job we hear so much about. Three out of four "auto workers" today work at an auto -parts
manufacturer. The authors used as an example a worker at a plant in Mississippi making seats for the
nearby Nissan plant. A worker makes $11.60 per hour after 10 years there, and has no prospects for a
raise because he/she has already hit the wage ceiling. Nationally, workers at auto -parts plants are paid
one-third less than workers at assembly plants and their "real wages" have fallen 14% in the past
decade. Auto -parts plant new hires in Tennessee, South Carolina, Ohio, Indiana, and Michigan are
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paid 1/4 less than the median for parts workers in their respective states. He said, on a national level,
14% of all auto -parts workers are employed by temp agencies and typically receive few of the benefits
and job security enjoyed by permanent employees.
Mr. Ferguson pleaded with everyone to continue to look at all of the evidence before them.
Before decisions to pay millions of dollars toward the development of the Greensboro -Liberty mega
site, he said everyone should "pay very close attention not just to job creation, but also to the quality of
the jobs we are paying for as taxpayers as there needs to be more than sunny promises. Otherwise, we
will accomplish little more than walking past real opportunities while we pay millions of dollars for
the kind of jobs which may come our way without a leg -up from the taxpayers of this county."
Warren Brown, 2413 Bescher Chapel Rd., Denton, expressed his outrage over the actions of
Sheriff Maynard Reid. He stated that on Wednesday, November 26, 2014, letters were served to 26
members of the Sheriff's Office informing them they would not be re -sworn in on December 1. He
said it is believed that 13 were non-active reservist and the other 13 were full-time officers with
various ranks; and with as much as 22 years of service. He said at least two were the sole providers
for their families due to medical reasons.
Mr. Brown said that as an employer himself, there are times you must dismiss an employee, but
that he felt the mass dismissal was unacceptable. He stated that one of the employees dismissed was
his wife Corporal Connie Brown. He said she had been an employee for 15 years with superior annual
reviews and not one write-up. Mr. Brown stated that this action has violated moral law and he wanted
to see changes. He said each of the Commissioners had been "elected to be caretakers for the citizens
of the county and that it was time to take a stand and serve the people." He asked that there be action
taken.
Connie Brown, 2413 Bescher Chapel Rd., Denton, stated that up until the 2e of November she
had been employed as a Deputy Sheriff in Randolph County dutifully carrying out her sworn
obligation to serve the people of the county for the last 15 years. Ms. Brown echoed her husband's
frustrations over the recent firings in the Sheriff s Office and asked a number of questions including
questions regarding the Sheriffs health, his wife's position with the County, and rumors as to why
certain deputies were let go.
Lana Smith, 117 Trollinger St., Randleman, stated that she was one of the deputies that received a
dismissal notice. She asked that she and the others be given an explanation as to why.
Jon Nance, 3483 New Hope Church Rd, Asheboro, read "The Gods of the Copybook Headings," a
poem by Rudyard Kipling written in 1919. Mr. Nance said he interpreted the poem's underlying
theme to be that "the pursuit of the all mighty dollar isn't always the right pursuit."
Janet Pate, 3901 Hillsdale Park Dr., Sophia, said her heart goes out to those who have lost their
jobs. She said she has encouraged others for the last four years to come and speak out when things
don't seem right. Ms. Pate said she had been blessed in her life and that if a fund was established she
would be willing to donate to help these families through the holidays.
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Chairman Frye thanked everyone for participating in the public comment period. He said that
every member of the Board had been contacted in regards to the dismissals. Mr. Frye said the statues
are very clear in regards to authority granted to commissioners. NCGS 153A-103, which sets
limitations granted to aboard of commissioners in regards to employees of the Sheriffs Office and
the Register of Deeds, states each sheriff and register of deeds elected by the people has the exclusive
right to hire, discharge, and supervise the employees in his office. Mr. Frye stated the Board takes the
comments that were given seriously and can choose to discuss or take it under advisement if anything
further needs to be done.
Commissioner Haywood thanked those who spoke and stated it is a positive thing that the citizens
feel the freedom to address the Board. He encouraged citizens to continue to do so as he feels it makes
it easier to make decisions when he knows the thoughts of the people.
Chairman Frye said that several local government boards have moved their public comment period
to the end of their agenda, feeling maybe it was to discourage people from coming to speak, but that as
long as he was Chairman, it would remain at the beginning. He thanked those attending for their
patience in getting to the public comment period at this meeting.
Change to New Business Agenda
Vice Chairman Frye announced the addition of Item H Approve RCC Capital Project Ordinance
Budget Amendment (Cosmetology Center) to the New Business Agenda.
Consent Agenda
On motion of Kemp, seconded by Allen, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve surety bonds for the following elected and appointed officials: Finance Officer
Will Massie ($500,000); Deputy Finance Officer Suzanne Dale ($500,000); Tax
Collector Debra Hill ($300,000); Deputy Tax Collectors: Sallie Cheek ($200,000),
Revonda Cox ($200, 000); Deputy Finance Officers for Jail Commissary: Phyllis
Calloway ($10,000), Judy Brown ($50,000), JoAnn Sapp ($10,000); Sheriff Maynard
Reid ($25, 000), Register of Deeds Krista Lowe ($50, 000);
• designate the Chairman of the Board of Commissioners (Chief Elected Oficial) to the
Regional Partnership Local Workforce Development Area Consortium Chief Elected Oficial
Board (Annually);
• approve Budget Amendment #16 for 2014 Merit Program, as follows:
2014-2015 Budget Ordinance
General Fund Budget Amendment #16
Revenues
Increase
Decrease
Appropriations
Increase
Decrease
Administration
$116,985
Information Technology
$3,822
Tax
$5,766
Elections
$355
Register of Deeds
$1,083
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Public Buildings
$2,521
Sheriff
$37,141
Emergency Services
$12,053
Building Inspections
$2,341
Adult Day Reporting Center
$1,000
Juvenile Day Reporting Center
$1,509
Planning & Zoning
$1,536
Cooperative Extension
$265
Soil & Water
$234
Public Works
$1,212
Public Health
$13,746
Social Services
$24,110
Veteran Services
$746
Child Support Enforcement
$2,196
Public Library
$5,349
• approve Budget Amendment #17 for Soil and Water (Donations Received), as follows:
2014-2015 Budget Ordinance
General Fund—Budget Amendment #17
Revenues Increase Decrease
Miscellaneous Revenues $6,150
Appropriations Increase Decrease
Soil and Water $6,150
• approve BudgetAmendment #18 for Public Health (HE/CD/CC4C/PCM), as follows:
2014-2015 Budget Ordinance
General Fund—Budget Amendment #18
Revenues
Increase Decrease
Restricted Intergovernmental
$13,807
Sales and Services
$19,387
Miscellaneous Revenues
$5,000
Appropriations
Increase Decrease
Public Health
$38194
• reappoint Vickie Wilson and Appoint Matt Queen, Ashley Kuehl, John Voncannon, Lynn
Dodge, Brandon Powell and Rick Dawes to the Randolph County Juvenile Crime Prevention
Council;
• appoint Ross Holt to the Randolph County Tourism Development Authority to replace Hal
Johnson as the County Government Commissioner Appointee, effective January 1, 2015;
• appoint David Caughron as the Chairman for the Tourism Development Authority effective
January 1, 2015;
• reappoint Christine Caviness to the Randolph County Adult Care Home Community Advisory
Committee;
• adopt Resolution appointing Jay Dale & Jeff York as County Plat Review Officers, as follows:
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RESOL UIIONAPPOINTING REVIEW OFFICERS
(Randolph County)
WHEREAS, the G.S. 47-30.2 requires the Board of County Commissioners in each
County, by resolution, to appoint a person to serve as Review Officer to review each plat
before it is recorded and certify that it meets the statutory requirements for recording; and
WHEREAS, it is the desire of the Randolph County Board of Commissioners to insure
an expeditious review of all maps and plats as required by G.S. 47-30.2 before they are
presented to the Register of Deedsfor recording.
NOW THEREFORE, BE IT RESOLVED, effective December 1, 2014, that Gerald
L. Dale, Jr. and Jeffrey E York in the Randolph County Planning Office are hereby
appointed to perform all responsibilities as required for Review Officer under the
appropriate North Carolina General Statutes.
BE IT FURTHER RESOLVED that a copy of this Resolution designating these
Review Officers be recorded in the Randolph County Register of Deeds Office and
indexed in the name of the Review Officer.
• approve Fee Increase for Pap Testing from $15 to $25 for Health Department;
• approve Budget Amendment #19 for Public Health (CD- Immunization Awareness), as
follows:
2014-2015 Budget Ordinance
General Fund—Budget Amendment #19
Revenues Increase Decrease
Restricted Intergovernmental $13,759
Appropriations Increase Decrease
Public Health $13,759
• approve Budget Amendment #20 for Emergency Services ($5,240 Cancer Center Donation),
as follows:
2014-2015 Budget Ordinance
General Fund—Budget Amendment #20
Revenues
Increase
Decrease
Miscellaneous Revenues
$5,240
Appropriations
Increase
Decrease
Emergency Services
$5,240
Public Hearing and Consideration of Economic Incentives for H & H Furniture
At 8:01 p.m., the Board adjourned to a duly advertised public hearing to receive public
comments on the County's pending application on an economic development Building Reuse
Grant for H & H Furniture.
Kevin Franklin, Existing Business and Industry Coordinator, Randolph County Economic
Development Corporation stated H & H Furniture Manufacturers, Inc. is a privately -held company
located in Seagrove and well known in that community. He said the company has been well managed
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by Ken Hill and his leadership team and has a great reputation as a manufacturer of quality
upholstered furniture. It was founded in Seagrove in 1979 and the company has grown significantly
over time. Today, H&H has 124 full-time employees, making it the largest employer in Seagrove and
in the southern part of the county. Due to continued growth in business, H&H Furniture has reached
production capacity at its current facility at 236 N. Broad Street and is in need of additional production
space to meet current and projected business opportunities. H&H Furniture owns the facility at 295 S.
Broad Street in Seagrove and is seeking to expand into this building which has been vacant since
August of 2010.
Mr. Franklin said that the expansion would add production capacity, specifically an additional
upholstery operation, as well as warehouse space for fabric to serve both facilities. All existing jobs
would be retained and 20 new full-time jobs would be created within an 18 -month period. The new
jobs would pay an average annual wage of $20,280, providing much needed jobs and a career
opportunity in a legacy sector for local residents.
He said that this expansion would require investment of $227,500 in renovations to the building,
and the company has committed to an additional investment of $262,000 for purchase of new
equipment. The company has requested assistance via a Building Reuse Grant to assist with the cost
of building renovations. The grant request is $100,000 and the company is required to match the grant
funds dollar -for -dollar in the renovation project. The grant also requires a 5% match by the local
government applicant. Mr. Franklin stated the match requirement for this project would be $5,000.
The Town of Seagrove has authorized submission of the application and reallocated funds in a very
tight budget to pay 50%, or $2,500, of the required match. Mr. Franklin, at the request of the Town of
Seagrove, asked that Randolph County partner with Seagrove in this grant program by contributing an
equal share of $2,500 with them. He said contingent upon grant approval, the Town of Seagrove and
the Randolph County EDC will administer the grant and manage the contracts with the company and
the NC Department of Commerce.
The Building Reuse grant is a state funded program that Randolph County and its municipalities
have used very successfully over the past several years to assist private companies seeking to occupy
vacant buildings. He said that the company must commit to new job creation within 18 months of the
grant award. The grant pays up to 50% of eligible costs at $5,000 per job to repair or renovate a vacant
building. The grant is structured as a deferred forgivable loan made to a unit of government, in this
case the Town of Seagrove, which is then re -loaned to the company. The loan is forgiven if the
company meets the job creation requirements. It must be repaid by the company on a pro rata basis for
any jobs not created and retained for 6 months at the close of the grant.
Mr. Franklin requested approval of a grant match in the amount of $2,500, providing an equal sum
with the Town of Seagrove, to complete the $5,000 match requirement for this Building Reuse Grant.
He said the grant application had been submitted and grant awards will be announced on December
18, 2014 and that decisions are made by an appointed Board that operates within the NC Department
of Commerce.
Chairman Frye called for public comments or questions and no one spoke. The public hearing
was closed.
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On motion of Lanier, seconded by Kemp, the Board voted unanimously to approve providing 50%
of the required grant match, for a Building Reuse Grant applied for by the Town of Seagrove on
behalf of H & H Furniture Manufacturer, a total of $2,500.
Public Hearing Set for Consideration of Economic Incentives
Bonnie Renfro, President of Economic Development Corporation (EDC), presented a request
to set a public hearing for a company named Vault LLC. It is a High Point based manufacturing and
technology company that produces tablet protection enclosures for industrial and commercial users.
Demand for their tablet protection products is growing and they are considering expanding to the long
vacant industrial building located at 1004 Old Thomasville Road in High Point in Randolph County.
The building was most recently occupied by Arpel Leather and has been vacant since 2012.
The company plans to purchase the 3 9, 100 square foot facility and to make repairs that make the
building usable for their use. The client will invest $1 million to purchase, renovate and equip the
facility. They have committed to 40 new jobs within two years at an average annual wage of $33,250
and would provide health care benefits. They have requested assistance via a Building Reuse Grant to
assist with the cost for repair and renovation of the facility.
Ms. Renfro said that the company is committed to the employment of veterans, including disabled
veterans and dislocated workers needing a new start. They offer rapid advancement for employees
that are committed to work.
The deadline for the next Building Reuse Grant round is January 7, 2015. To meet this deadline,
Ms. Renfro requested that a public hearing be scheduled for January 5, 2015 to consider application
for this grant. The proposed state grant amount is $181,071 and the county would be asked to match
5% or $9,054. Ms. Renfro said they are talking with other potential partners that are considering
assistance with a portion of the grant match.
The consensus of the Board was to set a public hearing for January 5th at 6:30 p.m. to consider
economic incentives for Vault LLC.
Rezoning Public Hearing
At 8:09 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning
requests. Jay Dale, Planning Director, presented the following requests, and Chairman Frye opened
the public hearing for comments on the requests and closed it before taking action.
WAYNE BESCHER, Denton, NC, is requesting that .60 acre (out of 123 acres) located at 6178
Farmer Denton Road, Concord Township, be rezoned from HC to RA. Rural Growth Area. Tax ID#
6699883788. It is the desire of the applicant to use the property for residential purposes. The Planning
Board reviewed this request at public meeting on November 5, 2014, and unanimously recommended
that this request be approved. The Planning Board found the following policies within the 2009
Growth Management Plan that support determination of consistency with the adopted plan with
this recommendation:
Policy 6.5 The protection of viable rural neighborhoods should be encouraged by compatible
residential development to insure the continued existence as a major housing source and as a
reflection of the long term quality of life in Randolph County.
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Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #2. Recognize
that growth management policies should afford flexibility to County boards and agencies that will
enable them to adapt to the practical requirements often necessary for rural development.
No one spoke during the public hearing.
On motion of Lanier, seconded by Kemp, the Board voted unanimously to approve the request of
Wayne Bescher, as determined consistent with the standards and policies contained within the Growth
Management Plan and outlined in the recommendations provided by the County Planning Board
WALTER HOPKINS, Denton, North Carolina, is requesting that 1.4 acres (out of 40.87 acres)
located at 9260 NC Hwy 49 South, New Hope Township, be rezoned from RA to RBO. Rural
Growth Area. Tax ID# 6687720861. It is the desire of the applicant to use the property for rural
business use. The Planning Board reviewed this request at public meeting on September 9, 2014, and
unanimously recommended that this request be approved. The Planning Board found the following
policies within the 2009 Growth Management Plan that support determination of consistency
with the adopted plan with this recommendation:
Policy 4.1 Provide for sites in Randolph County jurisdiction where rural commercial activity can
locate with the goal of increasing economic activity, job creation, and the provision of services to the
rural community.
Commissioner Resolution Adopting the 2009 Randolph County Growth Management Plan, #3.
Ensure the opportunity for landowners to achieve the highest and best uses of their land that are
consistent with growth management policies in order to protect the economic viability of the County's
citizens and tax base.
Commissioner Lanier asked that he be recused. The Board agreed on the basis that Mr. Lanier
leases property from Mr. Hopkins.
No one spoke during the public hearing.
On motion of Kemp, seconded by Allen, the Board voted 4-0 to approve the request of Walter
Hopkins, as determined consistent with the standards and policies contained within the Growth
Management Plan and outlined in the recommendations provided by the County Planning Board
ACE AVANT CONCRETE CONSTRUCTION, High Point, NC, is requesting that 18.28 acres
located at 5320 Poole Road, New Market Township, be rezoned from RBO-CU to RBO-CD. Primary
Growth Area. Randleman Lake Watershed. Tax ID# 7737351366. The proposed Conditional
District would specifically allow a business office for a concrete construction company as per site
plan. The Planning Board reviewed this request at public meeting on September 9, 2014, and
unanimously recommended that this request be approved. The Planning Board found the following
policies within the 2009 Growth Management Plan that support determination of consistency
with the adopted plan with this recommendation:
Policy 3.1. Industrial development should be on land that is physically suitable and has unique
locational advantages for industry. Advanced planning for the identification of such land should be
encouraged
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Commissioner Resolution Adopting the 2009 Randolph County Growth Management Plan, #3.
Ensure the opportunity for landowners to achieve the highest and best uses of their land that are
consistent with growth management policies in order to protect the economic viability of the County's
citizens and tax base.
Michael Somero, VP of Ace Advant, spoke. He said the company began in 1990 in High Point.
In 1994 they built their current operation which is located in the Archdale Industrial Park. They have
15,000 square feet, but in the past 20 years have grown and are presently operating in some mobile
office space and leasing an additional 10,000 square feet of warehouse space in Thomasville. They
are looking for some property that will support their current operations. He said they have 240
employees. They are a subcontractor that does concrete construction, but they do not manufacture
concrete. They also do site grading and site utility work. This use would be for office, mechanic
shop, and warehouse space just as their Archdale location. Mr. Somero stated that they were looking
for the Commissioners to approve this rezoning request contingent on the purchase of the property.
They do not want to purchase if it is not able to be rezoned. Seller wants to keep the existing zoning if
it is not purchased.
Aundrea Engleman, Piedmont Properties representative, 310 Knollcrest Rd., Mocksville, spoke
on behalf of the seller and said the seller is in complete support of the rezoning if Ace Advant
purchases the property. Ms. Engleman said during due diligence an applicant can withdraw or
postpone final rezoning hearing, but they would have had to give notice to the County within five days
of planning board approval, which they were not aware of during their due diligence. She said that
there is an Ace Advant board of directors meeting to approve the purchase December 10th or 11th. She
asked if a decision could be postponed until the January meeting to give the company time to make a
decision.
Commissioner Kemp asked for counsel's advice on this matter. County Attorney Ben Morgan
stated that there is no contingent rezoning; it is either approved or denied. If the property is rezoned at
this meeting and for some reason a closing does not go forward, the owner would have to do a new
filing fee and application to have it rezoned back to RBO-CU.
Chairman Frye recommended the parties postpone the request until the January meeting, which
would give the company time to make their decision. Mr. Somero and Ms. Engleman agreed they
would like to postpone.
On motion of Allen, seconded by Kemp, the Board voted unanimously to postpone the request until
the January meeting.
Approval of Franchise Renewals for Ash -Rand and Piedmont Triad Ambulance Rescue
Emergency Services Director Donovan Davis said the ambulance franchises for Ash -Rand Rescue
and EMS, Inc. and Piedmont Triad Ambulance and Rescue, Inc. are set to expire at the end of
December 2014 and recommended they be renewed for another two years, expiring at the end of
December 2016. He said that each agency has successfully completed and submitted the renewal
application requirements, along with the required renewal fee ($500 each) and have been reviewed by
Ms. Aimee Scotton, Associate County Attorney.
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On motion of Haywood, seconded by Lanier, the Board voted unanimously to approve franchise
renewals for Ash Rand and Piedmont Triad Ambulance Rescue, as requested
Approval of Revisions to the Aging Services Planning Committee By-laws
Candie Rudzinski, Executive Director of the Randolph County Senior Adults Association,
presented revisions to the by-laws of the Randolph County Aging Services Planning Committee. At
their regular meeting held on October 14, 2014, ASPC committee members responded to a request
from the Piedmont Triad Regional Council (PTRC) to move their meeting date to after the 15th of the
month. She said this request was made because pertinent information cannot be reported until after the
15th of each month, and the PTRC felt it to be in the best interests of all county planning committees to
make decisions based on the most up to date information available. ASPC committee members agreed
and voted to change their regular meeting date from the second Tuesday of each month to the fourth
Tuesday of each month. The PTRC also recommended that planning committees not meet in the
months of July and December, therefore changing the elections of chairman and vice chair to August
instead of July.
On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the revisions
to the Aging Services Planning Committee By -Laws, as presented
Approval of the Randolph County Travel Policy
Chairman Frye said that the request to amend the travel policy was presented at a previous meeting,
but the Board had additional questions about the changes and approval was postponed. He said any
policy of this nature is intended and necessary to provide transparency in the expense reports of any
employee or Commissioner in Randolph County when they travel. He asked Finance Officer Will
Massie if he had any additional comments about the revised policy.
Mr. Massie said the concern of the board back in October was that the reimbursement rates had not
been updated. He said that several items have been updated to clarify requirements for reimbursement
of eligible business expenses and to comply with tax regulations and the proposed new Policy leaves
discretion with the County Manager and department heads to address any unusual circumstances.
First, overnight travel was authorized but the circumstances were not defined. The new policy
states the employee can be authorized for overnight travel if the destination is at least ninety miles
away. Any out-of-state travel must be approved by the department head and County Manager.
The new Travel Policy updates reimbursement for meals when the employee is conducting County
business out of the county. In accordance with IRS regulations, the meal reimbursement will be
treated as a taxable benefit unless the meal is during overnight travel. The proposed policy uses the
federal General Services Administration (GSA) per diem rates for all meal reimbursement. The
employee will be reimbursed the GSA specific meal per diem rates applicable to the out -of -county
location, which can be determined from the GSA website. He said that this method will update the
County's eligible per diem and address higher travel costs to major metropolitan areas.
The new Policy makes clear it is the employee's responsibility to pursue any refunds due to their
cancellation of registration or reservations.
12/1/2014
He requested the Board adopt the new travel policy and make it effective January 1, 2015.
County Manager Johnson added that the policy was reviewed by all the department heads and they
support the amendments to the policy.
Chairman Frye said that he felt sure on a per Commissioner basis that Randolph County has the
lowest travel expense of any county in North Carolina.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to approve the Randolph
County Travel Policy, effective January 1, 2015, as follows:
RANDOLPH COUNTY TRAVEL POLICY
I PURPOSE
Randolph County employees may incur travel costs while conducting official business for the benefit
of the County, including attendance at professional training, and expect to be reimbursed for such
reasonable expenses. Randolph County has a fiduciary responsibility to ensure public funds are used
prudently. It is the intention of this policy that employees do not incur excessive expenses, or gain
financially on business trips. The County's Travel Policy provides for reimbursement to employees
for approved expenses that are incurred as part of their responsibilities as County employees, which
would not otherwise be incurred
This policy is designed to accomplish the following:
• Ensure all Randolph County Employees have a clear and consistent understanding of the policies
and procedures for business travel and expenses.
• Ensure employees are reimbursed for legitimate business travel expenses.
• Provide employees who must travel with a reasonable level of service and comfort at the least
possible cost.
• Provide the appropriate level of accounting and business controls for the County to ensure that
expenses are reviewed and approved by the appropriate person.
• Comply with all applicable federal and state tax regulations related to business travel
reimbursements.
II. GENERAL PROVISIONS
A. These requirements apply to all County employees. All advisory board members are subject to
these guidelines, unless exempted by County Commissioners. In the event of extraordinary
circumstances, exceptions may be authorized by the County Manager at his or her discretion.
B. The County Commissioners are not required to adhere to these guidelines. They are provided
monthly travel allowances for in -County travel and are reimbursed actual costs for out -of -
county travel.
C. Travel is contingent upon the availability of funds in the departmental budget. Department
heads are responsible for managing their travel costs. Department heads shall ensure that all
charges and expenses are in compliance with and adhere to this policy.
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D. Overnight travel can be authorized for employees traveling to destinations of at least 90 miles
from the employee's normal place of work. Department heads may make exceptions on a
case-by-case basis (ex. employees attending multi -day workshops and seminars, or
responsible for organizing conferences).
E. Out-of-state travel and any exceptions to this policy must be supported by the department head
and submitted to the County Manager for prior approval. The Out -Of -State Travel Request
and Authorization Form shall be submitted to the County Manager before any travel costs are
incurred Program materials such as an agenda must also be submitted as supporting
documentation.
F. Employees are encouraged to use their assigned purchase card for non -meal costs when
possible. However, employees may elect to pay all expenses out of personal funds and request
reimbursement within 30 days of completed travel using the Employee Travel Expense Report,
signed by the employee and supervisor. The request shall specify the employee, dates of travel,
destinations, purpose of travel, times of departure and return, as well as all reimbursable
expenses.
G. Meals will be reimbursed when related to travel while the employee is on County business
outside of the county. Employees must file for meal reimbursement using specific procedures
outlined in this policy, depending on whether the travel was day or overnight.
H Travel advances must be approved by the department head and the County Finance Officer.
When possible, requests should be made two weeks in advance along with a copy of the
conference or workshop schedule attached The minimum cash travel advance will be $50.00.
Travel advances furnished to the employee will be accounted for as a receivable from the
employee until cleared by submitting the allowable travel expenses. The travel request forms
shall be completed accurately and in detail to be considered After returning to work, the
employee shall submit the travel reimbursement form with appropriate receipts to the finance
office within five working days, including any amount due back to the County. If receipts total
more than the travel advance, payment to the employee will be made on the next scheduled
check run.
I. When an employee is accompanied by a spouse, family member, or friend, the employee shall
absorb all additional expenses incurred as a result of their presence. Only direct expenses of
the employee will be considered reimbursable by the County.
J. Registration fees for conferences and meetings which are required in the performance of an
employee's responsibility are reimbursable. Program materials such as an agenda must be
submitted as supporting documentation. Employees may not claim any additional
reimbursement for meals that are already included in lodging, registration fees or otherwise
provided to attendees.
K. For the actual costs of hotel/motel charges, common carriers, parking charges, registration
and workshop fees, and road, bridge and ferry tolls, receipts are required and must be
attached to the County's travel reimbursement form. Tips are at the discretion and expense of
the employee.
L. Other personal expenses not specifically related to the business necessity of the travel are not
reimbursable. (See VII.B.)
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M. This policy excludes and does not apply to employees who are granted exceptions per prior
approval by the County Manager or action of the County Commissioners. In those cases, only
actual out-of-pocket costs will be reimbursed
N. Travel forms, including this Travel Policy, are available on Randnet under the Finance page.
III. TRANSPORTATION
A. If authorized, employees should use County vehicles when available for in -county travel. If
an employee chooses to use a personal vehicle when a County vehicle is available and
appropriate for the travel, the employee will NOT be reimbursed for their travel expense.
B. For travel by privately -owned vehicles, the IRS -approved business mileage rate will be
reimbursed In accordance with IRS regulations, daily travel from home to work (and vice
versa) is defined as commuting, and NOT allowable mileage for reimbursement.
C. Reimbursement shall be for direct mileage between the regularly scheduled worksite to the
destination and return based on the most direct map mileage, plus reasonable and prudent
travel to obtain meals or conduct business in the same city. In the case where an employee
leaves from home and is closer to the destination than the primary worksite, the
reimbursement will be for the shorter mileage.
D. For transportation by air, bus, railroad, taxi, or other conveyance, the actual fare will be
reimbursed The County will not pay for first-class air travel. Travel insurance is an
allowable expense, if approved by the department head Reimbursement for driving a
private auto may not exceed the commercial airfare.
E. With prior written authorization from the County Manager, the cost of renting an automobile
will be allowed if it is determined that no other mode of transportation is as economical or
practical. For reimbursement, a validated paid receipt must be attached to the traveler's
Employee Travel Expense Report, or if applicable, their Purchase Card Statement. When
renting vehicles, the traveler should not purchase any additional insurance (collision, theft,
vandalism, etc). Any accidents or damages to a rental car, other vehicles, persons or
properties, caused by rental vehicle operated by a County traveler is covered under the
County's insurance program.
IV. LODGING
A. The County will reimburse actual reasonable hotel/motel room charges. The department
head will determine what constitutes a reasonable charge, taking into consideration the
location and length of stay. Lodging will not be paid if a conference is held in Randolph
County.
B. Daily hotel/motel room expenses are to be reported as incurred on the date on which the
night's lodging begins.
V. CANCELLATIONS
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A. In the event of canceled travel plans, it is the employee's responsibility to pursue all
available refunds. The County will reimburse non-refundable costs if the cancellation is the
result of a County action, an emergency, or any other situation deemed reasonable by the
appropriate department head or supervisor.
B. In order to be reimbursed, the non-refundable items must be reported to the Finance Office
on the Employee Travel Expense Report, with any supporting documentation.
VI. MEAL REIMBURSEMENT
A. Expenses for meals are reimbursable when the employee is traveling out of the county on
County business, limited to the applicable per diem meal rates. County purchase cards
should not be used for meals. No receipt is required except as otherwise noted
B. Randolph County will reimburse employees for meal costs using federal per diem rates as
published by the U.S. General Services Administration (GSA). GSA provides rates within
six tiers, the highest tier being the most expensive destinations. The total daily per diem
consists of separate amounts per meal. The employee will be reimbursed the specific meal
per diem rates applicable to the out -of -county location. Current website link is
http:/ www.gsa.gov/portal/category/100120.
C. Each day's eligible meal expenses must be reported separately (i.e. breakfast, lunch and
dinner) on a daily basis. For overnight travel, all meals will be reported on the Employee
Travel Expense Report. For datris all meal costs will be claimed on the Request for
Meal Reimbursement Day Travel form.
D. When certain meals are included as part of the hotel fee (e.g. continental breakfast), or a
general conference or registration fee (e.g. lunch), the employee is not eligible to claim the
applicable meal reimbursement rate outlined above. Separate meal fees included as part of
a conference will be paid at the rate charged (documentation required). However, the per
diem meal reimbursement rate outlined above will not be reimbursed
E. When overnight stay is required, expenses for meals for partial days of travel may be
reimbursed when the partial day is the day of departure or the day of return in conjunction
with an overnight stay. A statement noting the circumstances including departure time and
return time shall be submitted on the reimbursement form:
• Breakfast -Depart scheduled worksite before 6: 00 am.
• Lunch - Depart scheduled worksite before 10:00 a.m. (day of departure) or return to
scheduled worksite after 2: 00 p. m. (day of return).
• Dinner - Depart scheduled worksite before 4:00 p.m. (day of departure) or return to
scheduled worksite after 8: 00 p. m. (day of return).
F. When overnight stay is not required, reimbursement for meals while an employee is out
of the county for the day is allowed if the employee is on County business at meal time,
periods as defined below. The meals) may be reimbursed at the rate outlined in Section
VI. C. above on the Request for Meal Reimbursement Day Travel form.
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• Breakfast - Depart scheduled worksite before 6:00 a.m. and return to scheduled
worksite after 10: 00 am.
• Lunch - Depart scheduled worksite before 10:00 a.m. and return to scheduled
worksite after 2: 00 p.m.
• Dinner - Depart scheduled worksite before 4: 00 p. m. and return to scheduled worksite
after 8: 00 p. m.
G. In accordance with Internal Revenue Service regulations, meal reimbursement for day
travel is considered a taxable fringe benefit. The Request for Meal Reimbursement
Day Travel form will be processed through payroll direct deposit rather than through
regular accounts payable. All applicable income and payroll taxes will be withheld.
VIZ OTHER EXPENSES
A. Allowable expenses are those appropriately classified as a necessary travel expense but
which are not considered transportation, meals, or lodging. Receipts are required to
substantiate claims for the following types of costs:
1. Road, bridge, and ferry tolls
2. Parking fees
3. Bus, taxi and subway fares.
B. Non -allowable personal expenses include, but are not limited to:
1. Laundry, phone calls, newspapers, etc.
2. Entertainment, alcoholic beverages, snacks
3. Tips, paid room service, valet, and other such services
4. Traffic violations such as, but not limited to, parking and speeding tickets are the
responsibility of the traveler and will not be reimbursed
VIII EFFECTIVE DATE
This policy shall become effective January 1, 2015 and replaces the Randolph County Travel
Policy adopted January 1, 2000 and last amended on October 6, 2005.
Board of Commissioners Planning Retreat
Chairman Frye said the Board typically holds a board retreat in order to become better informed
on current topics and that Finance Officer Will Massie presented dates in the agenda packet that the
RCC Foundation Conference room is available.
After discussion, the Board agreed to set 12 noon on Thursday, March 5, 2015, for a Board of
Commissioners Planning Retreat at the RCC Foundation Conference Center.
Request to Amend the 2015 Board of Commissioners Regular Meeting Schedule
Vice Chairman explained that the Legislative Goals Conference had been moved to the last week
of February instead of the usual first week of March. He requested that the regular meeting be moved
back to the first Monday in March (March 2) instead of on March 9t'. An amended resolution setting
regular meetings will be included on the January consent agenda for Board approval.
12/1/2014
On motion of Kemp, seconded by Allen, the Board voted unanimously to change the March
meeting date to March 2, 2014.
Approval of Budget Amendment for Randolph Community College Capital Proiect
Finance Officer Will Massie said the Randolph Community College Board of Trustees has
requested that Randolph County utilize the funds made available from the Article 46 sales tax at the
November meeting to renovate the former J.P. Bost Neckwear Company facility into the
Cosmetology Center. He said with approval of this budget amendment that RCC can obtain state
approval and move the project forward. Mr. Massie said they have paid back the loan they had
received and that monies were accumulating in the capital project fund and that the funds are available
to do this project as this time.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to approve RCC Capital
Project Ordinance Amendment # 3 for the building renovation at the former J.P. Bost Neckwear
Company building for the Cosmetology Center, as follows:
RCC Capital Project Ordinance
Budget Amendment #3
Revenues
Increase Decrease
Transfer from General Fund
$1,545,000
Appropriations
Increase Decrease
Construction
$1,215,000
Professional Fees
$205,000
Site Development
$125,000
Adjournment
At 8:35 p. m., on motion of Kemp, seconded by Lanier, the Board voted unanimously to adjourn.
Darrell L. Frye, Chairman Phil Kemp
Arnold Lanier
David Allen
Stan Haywood
Amanda Varner, Clerk to the Board
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