031014March 10, 2014
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Dr. Bob Shackleford,
RCC President, gave the invocation and everyone recited the pledge of allegiance.
Recognition of Retirees
Debby Hines, who retired on March 1st with 30 years of service to Randolph County
Emergency Services, was recognized by Emergency Services Director Donovan Davis, after
which, Chairman Holmes presented Ms. Hines with an engraved clock on behalf of the Board.
She was also presented the Order of the Long Leaf Pine by NC Representative Allen McNeill.
Benny Lopienski, who retired on February 1, 2014 after serving nearly 34 years as a
paramedic and supervisor in the EMS division of Emergency Services, was presented the Order
of the Long Leaf Pine by NC Representative Allen McNeill.
Dr. Eric Helsabeck, who served as the EMS Medical Director for Randolph County for 30
years retired on December 31, 2013. NC Representative Alan McNeill presented Dr. Helsabeck
the Order of the Long Leaf Pine.
Special Recognitions
The following Centenarians were recognized by the Board and Chairman Holmes presented
each honoree (or family member) able to attend with a certificate of recognition: Pauline
Browning Cavin --106 on 8/6/13, Nezzie G. Spinks--102 on 1/31/14, Lura Mae Allred --101 on
9/25/13, Millie McLaughlin --101 on 2/6/14, Georgia Routh Menius--101 on 2/28/14, Estelle
York Hicks --100 on 9/26/13, John Q. Pugh --100 on 10/12/13, Fred W. Hall --100 on 12/17/13,
Ruby Lassiter Culver --100 on 1/15/14, Naomi Fagg --100 on 2/14/14. Note: Certificates will be
hand -delivered or mailed to the honorees who were unable to attend.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment.
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Jon Nance, New Hope Church Rd., Asheboro, called attention to a state issue: the Dan River
coal ash spill. People say the water isn't safe to drink or even touch. Wildlife has been harmed as
well. The company responsible is Duke Energy but Mr. Nance said he believed that Duke will
not be held accountable as they have a virtual monopoly in the state on the energy market and
they own many state politicians as well. Regarding the regional landfill, after 150 years, it will
still be a mountain of trash. If it begins to leak, the environmental impact would be irreversible.
He said that we are told that governmental regulations will insure the landfill is safe. But he
believes that politicians are cheaper than ethics. With this in mind, the landfill is not worth the
risk and he asked the Board to repeal the permit.
Approval of Consent Agenda
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the
Consent Agenda, as follows:
0 approve minutes of the regular meeting and four closed sessions of February 3, 2014;
• approve 2015 Holiday Schedule (Same as State Schedule), as follows:
Holiday'
C'ou»ty*
Solid aste,F'acility**
Library
New Year's Day
1/1 (Thur.)
1/1 (Thur.) CLOSED
1/1 (Thur.)
M. L. King Jr.'s B -day
1/19 (Mon.)
1/19 (Mon.) OPEN
1/19 (Mon.)
Easter / Good Friday
4/3 (Fri.)
4/3 (Fri.) OPEN, 4/4 (Sat.) CLOSED
4/3 (Fri.)
Memorial Day
5/25 (Mon.)
5/25 (Mon.) CLOSED
5/25 (Mon.)
Independence Day
7/3 (Fri.)
7/3 (Fri.) CLOSED
7/4 (Sat.) OPEN
7/3 (Fri.)
Labor Day
9/7 (Mon.)
9/7 (Mon.) CLOSED
9/7 (Mon.)
Fall Festival (Asheboro Library Only)
10/3 (Sat.)
Veterans' Day 1 11/11 (Wed.) 11/11 (Wed.) OPEN
11/11 (Wed.)
Seagrove Pottery Festival (Seagrove Library Only)
11/23 (Sat.)
Thanksgiving
11/26 & 27
(Thur. & Fri.)
11/26 (Thurs.) CLOSED
11/27 (Fri.) OPEN; 11/28 (Sat.) OPEN
11/26 & 27
(Thurs. & Fri.)
Christmas
12/23, 12/24,
12/25
(Wed. - Fri.)
12/23 (OPEN)
12/24 (Thurs.) �/z Day OPEN; 12/25 (Fri.)
CLOSED; 12/26 (Sat.) (OPEN)
12/23, 12/24,
12/25
(Wed. -Fri.)
• approve DOT Resolution adding 0.28 mile section of Viewmont Drive and 0.067 mile
Section of Viewmont Court in the Laurelwood Estates Subdivision, as follows:
WHEREAS, the Department of Transportation has investigated 0.28 mile of Viewmont
Drive and 0.067 mile of Viewmont Court in the Laurelwood Estates Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of
Commissioners that 0.28 mile of Viewmont Drive and 0.067 mile of Viewmont Court in the
Laurelwood Estates Subdivision be added to the Division of Highways' Secondary Road
System.
Report on Animal Shelter
MiMi Cooper, Public Health Director, introduced the Randolph County Animal Shelter staff
and provided a PowerPoint presentation on the Animal Shelter and its practices and procedures.
She explained that Animal Control is subject to Public health laws governing rabies control.
Animal welfare laws speak to preventing cruelty and neglect. The Randolph County Animal
Control Ordinance sets out rules for animal control in the county and municipalities that contract
with us to provide those services. The NC Administrative code sets rules for how the shelter is
operated and NC Wildlife rules dictate how wildlife is dealt with. In 2012-2013, the shelter
answered 4,300 complaints with all but 60 answered in 24 hours. Those 4,300 complaints
generated about 800 civil citations, most of which were for owned animals running at large and
creating a nuisance and for cruelty (no house, no water or food). The most common criminal
violation is failing to vaccinate for rabies. The most common complaint is animals running at
large and creating a nuisance. Animal Control Officers investigate animal bites, most of which
were by dogs biting their owners. All animals that have bitten humans have to be quarantined for
10 days regardless of whether or not they are currently vaccinated for rabies. The shelter receives
50-75 complaints for cruelty to animals annually (beyond the basic civil violation), which require
visits and conversations with the owners to determine the facts. Our officers and supervisor work
with these owners to correct these situations whenever possible. Evidence is documented and,
when necessary, staff work with law enforcement to get legal authority to seize the animals
andthen follow up with criminal charges. Ms. Cooper said that another responsibility of Animal
Control is to protect the public by designating dangerous or vicious animals.
The Animal Shelter has 25 dog and 23 cat enclosures. Approximately 6,500-7,000 animals
are impounded annually, according to Ms. Cooper. About half of these are owner surrenders and
half are strays either brought to the shelter by citizens or by officers out on complaints. Staff
provide care for the animals and clean throughout the day. They watch for signs of aggression,
illness, and females coming into season. They vaccinate and de -worm cats, dogs, puppies, and
kittens according to our veterinarian consultant's instructions. Staff organize paperwork, take
photographs, collect supplies, foster animals in their homes and assist volunteers who walls dogs
and play with cats. Staff select animals for adoption that are friendly, appear healthy and get
along with people and other animals. Ms. Cooper said that unfortunately, the shelter impounds
more animals than we have room for and the animals that are selected for euthanasia are those
that would not be offered for adoption. When euthanasia is required, both injection and carbon
monoxide are used and they are both humane choices. Dept. of Agriculture rules are followed
concerning which method is approved for which circumstance. Carbon monoxide is used
because it is the best choice under some circumstances. Injection is chosen for the same reasons.
Ms. Cooper said that the shelter does a great deal of work to get our adoptable animals seen
and adopted. They are posted on the Animal Shelter's Facebook page and via an app called
Rescue Groups that is used to move adoptable listings to many other adoption sites like
Petfinders, Adopt a Pet, Rescue Me, etc. There are also a number of people who come to the
shelter to look at what we have available. Adoption fairs are held at area businesses like Wal-
Mart, Tractor Supply, Davis Feed, and Petsmart. The shelter works with dozens of rescues; we
have adoptable cats in the Petsmart Store in Asheboro; and we have been the recipient of vaccine
grants and a Music for Animals Grant. We have two to five high school students every semester
who do their senior projects at the shelter. The staff is extremely appreciative of donations from
area businesses, as well as, from individuals.
Ms. Cooper summarized by saying that the Randolph County Animal Shelter is not a rescue,
but rather a government shelter that must abide by laws and rules of the state. The first reason to
control animals in any community is to stop the spread of rabies. Some of the animals at the
shelter are returned to their owners, some are adopted either through the shelter or one of our
rescue partners. But most are euthanized. The way to change this is to spay/neuter your animals,
keep them on your property, and adopt from a shelter or rescue when you can. Ms. Cooper
praised her staff for the difficult job they perform every day, saying that they love animals and
do the work that few people want to do.
Ms. Cooper responded to questions from Commissioner Haywood. She said that the general
public is not allowed in the gas chamber area when it is in use, but it can be seen when it is not in
use. She said that she will always be glad to explain the shelter's euthanasia process to anyone
who asks. Commissioner Haywood thanked Ms. Cooper for her presentation and for dispelling
the rumors that have circulated about scores of animals being placed in one chamber at a time,
fighting and screaming and the process taking extended periods of time to die. He said that he
was very sorry that she and her staff had had to endure the name calling and threats. He said that
he wished there was a way to educate folks on the reality of what is going on. He asked that her
presentation be posted on the County's website.
At Commissioner Haywood's request, Ms. Cooper expounded on the shelter's Adoption
Program, saying that once an animal is deemed "adoptable," it stays adoptable. That animal has
all the time in the world until the right owner adopts it, unless a rare circumstance occurs, such as
illness or signs of aggression. She says that adopted animals are immunized at the shelter but
they are not spayed/neutered at the shelter due to time and expense. However, when an animal is
adopted, the owner is required to sign a contract that the animal will be spayed/neutered within
30 days. If the owner does not comply, they are taken to court with a criminal charge.
Ms. Cooper stated that the shelter is inspected regularly by the Department of Agriculture
and that the shelter has never failed an inspection.
Vice Chair Frye asked Ms. Cooper about photos that have circulated on social media. Ms.
Cooper said that the photos of mass dogs in a gas chamber were not taken at our carbon
monoxide chamber. The only factual photos that she has seen have been those of the actual gas
chamber with no animals inside.
Randolph County Economic Development Corporation (EDC) Public Hearing & Approval
of Grant Match
Bonnie Renfro, EDC President, said that Brookline Furniture is a 27 -year-old contract
furniture company that plans to relocate from High Point to Archdale. They have purchased a
102,000 sq. ft. vacant building in the Archdale Industrial Park (formerly occupied by Woodmark,
Dar/Ran and Foleys) with plans to consolidate to that location. The building needs repairs at an
estimated cost of $252,000 to make it reusable for this company. The company plans to invest
$225,000 in new and relocated equipment. They will relocate 72 jobs and create 11 new jobs
within 18 months. They have requested assistance from the Building Reuse Grant program,
which is now under the auspices of NC Department of Commerce, Rural Division. The grant is
available to support job creation by a private company and funds up to 50% of eligible
renovation and repair costs on a per job basis. The funds must be matched by the private sector
client. The grant, if approved, would be made to the City of Archdale and requires a 5% match.
The grant is a deferred forgivable loan that must be repaid if the job creation commitment is not
met. The grant request is $110,000, based on 11 new jobs. The Archdale City Council met on
February 11 to consider this project and voted to submit the grant application and approved the
required match. They are requesting that Randolph County consider 50% of the $5,500 match, or
$2,750. Ms. Renfro said that the Rural Division Board meets on March 27 to consider this
project.
At 7:05 p.m., Chairman Homes opened the public hearing. Hearing no comments, the public
hearing was closed.
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the
expenditure of $2,750 to the City of Archdale as a match requirement grant for a building reuse
grant for Brookline Furniture.
Public Hearing and Adoption of Order to Close Elcanha Court
Aimee Scotton, Associate County Attorney, said that she had received a request from David
Cecil that the Randolph County Board of Commissioners act to permanently close Elcanha Court
in the Spencer Lake Estates subdivision in Trinity. She said that it has not been developed as a
road. The procedure for closing a public road or easement is governed by NCGS§153A-241.
The first step requires that the Board of Commissioners adopt a resolution declaring its intent to
close the road and calling for a public hearing on the question. Ms. Scotton reminded the
Commissioners that they had adopted this resolution at their February regular meeting. In
accordance with the statute, notice of this public hearing was published once a week for three
successive weeks. A copy of the resolution was sent by registered certified mail to the one owner
of property adjoining this road, as shown by county tax records, who did not join in the request
to have the road closed. Furthermore, a notice of the closing and public hearing was posted in at
least two places along the road proposed to be closed as prescribed by the statute. Ms. Scotton
said that following the public hearing, if the Board of Commissioners is satisfied that closing this
road will not be detrimental to public interest and will not deprive any individual of access to his
property, the Board may adopt an order closing the road. A certified copy of this order shall then
be filed with the Randolph County Register of Deeds Office.
At 7:07 pm, Chairman Holmes opened the public hearing. Hearing no comments, the public
hearing was closed.
On motion of Frye, seconded by Haywood, the Board voted unanimously to adopt an Order
to Close Elcanha Court, as follows:
ORDER
WHEREAS, the Randolph County Board of Commissioners received a request to
permanently close Elcanha Court, located in the Spencer Lake Estates Subdivision and more
specifically depicted in the Final Plat of Section One of said subdivision recorded in Plat Book
35, Page 48 of the Randolph County Registry and
WHEREAS, on February 3, 2014, the Randolph County Board of Commissioners adopted a
resolution declaring its intent to close said street or easement and set a public hearing on the
issue for March 10, 2014, all in accordance with North Carolina General Statute §153A-241;
and
WHEREAS, notice of the proposed closing and public hearing were prominently posted in
two places along said street, and
WHEREAS, a copy of the resolution was sent by registered or certified mail to each owner
as shown on the county tax records ofproperty adjoining said road or easement who did notjoin
in the request, and
WHEREAS, notice of the public hearing set by the Randolph County Board of
Commissioners for March 10, 2014 was published once a week for three successive weeks
before the hearing; and
WHEREAS, the Randolph County Board of Commissioners has determined through the
public hearing that the closing of the aforesaid street is not contrary to the public interest and
that no individual owning property in the vicinity of said street would be deprived of reasonable
means of ingress and egress to his property;
NOW, THEREFORE, BE IT ORDERED by the Randolph County Board of
Commissioners that Elcanha Court be permanently closed and that all right, title, and interest in
its respective rights-of-way is vested in those persons owning lots or parcels of land adjacent to
the street or easement.
BE IT FURTHER ORDERED that a certified copy of this Order shall be filed in the
Register of Deeds Office.
Approval of New Ulah Fire Insurance District
Aimee Scotton, Associate County Attorney, said that property owners who live within a certain
road distance from a fire department (currently six miles) receive a discount on their
homeowners' insurance. The North Carolina Department of Insurance requires that County
Commissioners approve insurance district boundary lines. The Ulah Fire Department has opened
a new station. While some of the homes located within six miles of this new station were already
within the insurance district, there are 576 parcels that will be included for the first time now.
Ms. Scotton presented a list of the newly -included parcels along with a map of the entire
proposed new insurance district. Ms. Scotton noted that this does not affect the tax district in
any way, therefore there are no statutory requirements to fulfill and no need for a public hearing.
The Board simply needs to approve the inclusion of these parcels in the insurance district so that
the property owners can receive a discount on their homeowners' insurance.
On motion of Lanier, seconded by Haywood, the Board voted unanimously to approve the
new Ulah Fire Insurance District, as presented (map ATTACHED).
Adoption of Resolution to Donate Property to Merce Clinic
Aimee Scotton, Associate County Attorney, said that NCGS §160A-279 authorizes a county to
convey property to a nonprofit corporation if the county is authorized by law to appropriate
money to the corporation. The Randolph Family Health Clinic at Merce is a nonprofit
corporation that, among other services, provides public services to ensure the health of a mother
and a baby during pregnancy, which are services that fall under the definition of essential public
health services that are to be ensured available by the Randolph County Health Department. The
Health Department owns three Doppler fetal heart ultrasound stethoscopes, miscellaneous
pamphlets and lab equipment that are no longer in use in any County program. Ms. Scotton
asked the Board (at the request of Health Director MiMi Cooper) to approve the donation of
these items to the Randolph Family Health Clinic at Merce via resolution, which she presented.
A notice summarizing the contents of this resolution must then be published once after its
adoption, and the property donation will be made ten days after said publication.
On motion of Haywood, seconded by Lanier, the Board voted unanimously to adopt the following
resolution:
A RESOLUTIONAPPROVING THE CONVEYANCE OFEQUIPMENTAND SUPPLIES
TO THE RANDOLPH FAMILY HEALTH CLINIC AT MERCE PURSUANT TO
N.C. G.S. 160A-279
WHEREAS, the Randolph County Health Department owns three Doppler fetal heart
ultrasound stethoscopes and miscellaneous lab supplies and pamphlets; and
WHEREAS, North Carolina General Statute § 160A-279 authorizes a county to convey
property to a nonprofit corporation if the county is authorized by law to appropriate money to
the corporation; and
WHEREAS, North Carolina General Statute 130A -1.1(b) dictates that a local health
department shall ensure that certain essential public health services are available and
accessible to the population in the county served by said local health department, including the
duty to inform, educate and empower people about health issues and to develop policies and
plans that support individual and community health efforts; and
WHEREAS, the health of a mother and baby during pregnancy are health issues that fall
under the purview of the local health department and the local health department is authorized
to develop programs for this population; and
WHEREAS, the Randolph Family Health Clinic at Merce is a nonprofit corporation that
provides public services to this population.
BE IT THEREFORE RESOLVED that the Randolph County Board of Commissioners
hereby donates three Doppler fetal heart ultrasound stethoscopes and miscellaneous lab
supplies and pamphlets to the Randolph Family Health Clinic at Merce on the condition that
said equipment and supplies shall at all times be used in the provision ofpublic services.
2014 Reappraisal Update
Debra Hill, County Tax Collector said that the Randolph County Tax Department appraisal staff
has completed the countywide reappraisal of real property, with 74,969 Notice of Real Estate
Assessed Value forms having been mailed out on March 3rd. She narrated a PowerPoint presentation
concerning the reappraisal, explaining that state law requires all counties to have a reappraisal at least
every eight years. Randolph County is on a six-year cycle, with the last reappraisal having been
effective 1/l/07. The 2013 scheduled reappraisal was postponed until 2014 due to tax software
problems. Ms. Hill explained the purpose and objectives of the reappraisal, as follows:
• assure all properties reflect current market value
• to create equity between the four types of assessed property: real estate, personal property
(individual and business), registered motor vehicles and public service companies
Ms. Hill reviewed how market value is determined and the valuation methods used: Market
Approach, Cost Approach and Income Approach. Ms. Hill answered questions from the Board.
Regional Partnership Workforce Development Board Annual Report
Tammy Horne, Workforce Development Board member, presented the July 1, 2012 -June 30,
2013 annual report of the Regional Partnership Workforce Development Board's Local Workforce
Development Area. She said that in Randolph County, they had a very busy and productive year,
providing employment services to 184 adult participants, dislocated workers and to youth, with total
expenditures of $670,792. She thanked the Commissioners for their continued support. Executive
Director Kathy Slovak answered questions from the Board concerning Senate Bill 73, which will be
effective on July 1st. She said that Workforce Development areas will have to go out for competitive
bids. She said that she will keep the Board updated on this matter.
Recess
At 7:50 p.m., the Board took a short recess.
Meeting Resumed
At 8:00 p.m., the Board returned to regular session.
Capital Needs Presentations from County and City Schools and RCC
Will Massie, Assistant County Manager/Finance Officer, said that County departments, our
public school systems, and the community college all have substantial capital needs, and the
Commissioners must regularly prioritize these projects in order to meet the County's statutory
responsibilities. In order to provide the Board with adequate information, at the regular March
Commissioners' meeting each year, the Board will hear these various capital need presentations
and consider changes to the County's Capital Improvement Plan (CIP).
Mr. Massie said that several capital projects are in the planning stages. Last June, the Board
identified a new 911 emergency communication center, ambulance bases, and a new animal shelter as
priorities. The 911 Center and animal shelter have initial designs that will be presented at the Board
retreat later this month. With the sale of the former Randleman base property, the County is able to
replace the existing station and provide another one in the Trinity area. This leaves the new southern
base and the Liberty replacement base still to be constructed. Mr. Massie reviewed the financing
options available to the County for capital projects. He also reviewed the funds available from the
Public School Building Capital Fund (ADM and Lottery), and our existing debt as of June 30, 2014,
which totals $87,916,612 for the schools, RCC Training Facility, County buildings and water projects.
He noted that approximately 90% of total outstanding debt is for public schools and community
college projects. Most of the County building debt is for the new courthouse.
Mr. Massie reiterated the County's limited capacity to issue new debt due to the financing of the
two high schools and the renovation to an elementary school in 2006 and 2007. Principal and interest
payments rose through 2012, consisting of nearly fifteen percent of our budget. Debt service has
begun to decline now, creating some budgetary capacity only if the Board is comfortable keeping our
obligations near the fifteen percent limit. He said that the earliest Randolph County can issue major
debt will be early 2015. That capacity will be in the $40 million range, if the Board is willing to go
back up to the fifteen percent market capacity.
Asheboro City Schools
Dr. Diane Frost, Asheboro City Schools Superintendent, reviewed the City Schools' capital
needs in a PowerPoint presentation, summarized below:
Projects Dates Budget
1 AHS Addition 2014-2017
1 Increase core capacity from 965 to 1450 $12,102,390
(media center, cafeteria/kitchen, commons area)
2 21st century classroom upgrades $8,068,260
(cultural arts, academic programs, technology)
3 Systems upgrades $8,368,134
(HVAC, electrical, wireless, lighting, asbestos floors)
2 North Asheboro Middle School Addition
1 Increase core capacity 465 to 700
(media center, cafeteria/kitchen, commons area)
2 21st century classroom upgrades
(academic spaces, art education, vocational,
physical education)
3 Systems upgrades
(HVAC, electrical, lighting asbestos floors)
3 New Elementary School
1 Land purchase - 30 acres (2015-2016)
2 New construction
Infrastructure and System Upgrades
1 AC in high school and middle school gyms
2 HVAC replacements
3 Window replacements
4 Roof replacements
5 Lighting replacements
6 Kitchen renovations
7 Electrical upgrades
8 Flooring replacements
9 Painting
2015-2016
2016-2018
Subtotal:
2014-2019
$28,538,784
$1,937,088
$3,162,352
$3,885,159
$8,984,599
$1,350,000
$15,806,991
$17,156,991
$54,680,374
$1,000,000
$750,000
$750,000
$1,500,000
$300,000
$1,000,000
$600,000
$500,000
$450,000
10 Concrete and asphalt
11 Asbestos
12 SAMS Cafeteria
13 Athletics Upgrades (Bleachers, Track, Turf)
Long Range Facility Plans Total:
$700,000
$200,000
$500,000
$1,250,000
$9,500,000
$64,180,374
Randolph County Schools
Randolph County Schools Superintendent Dr. Stephen Gainey gave a PowerPoint
presentation on capital needs for that school system. A summary of needs follows:
• Facility repairs and upgrades = $736,080 (A multi-year plan to address necessary building
repairs and upgrades has been developed.)
Comprehensive facility assessment = $350,000 (This item would be used with a potential
future bond program.) Will Massie noted that the Local Government Commission has
indicated that no Comprehensive facility assessment would be required for a bond
referendum.
Year 1
School
Need
Estimated Cost
Archdale -Trinity Middle
Chiller pipe insulation -completion
$50,790
Archdale -Trinity Middle
Improve entrance/exit
$80,343
Coleridge Elementary
Chiller pipe insulation
$25,400
Farmer Elementary
Chiller pipe insulation
$25,400
Franklinville Elementary
Replacement doors
$46,377
John Lawrence Elementary
Repave parking lot
$34,500
Level Cross Elementary
Chiller pipe insulation
$36,550
New Market Elementary
Roof replacement
$422,930
Randleman High
Chiller pipe insulation
$50,790
Uwharrie Middle
Roof replacement
$414,000
Year I Total:
$1,186,080
Year 2
School
Need
Estimated Cost
New Market Elementary
Municipal water/sewer
$1,500,000
Year 2 Total:
$1,500,000
Year 3
School
Need
Estimated Cost
Eastern Randolph High
Update cookie lab
$22,225
Eastern Randolph High
Replace stadium bleachers -1,350
visitor
$135,000
John Lawrence Elementary
Roof re lacement
$328,695
Northeastern Randolph Middle
Roof replacement
$328,695
Randleman Elementary
Replacement doors
$54,000
Randleman High
Update cookie labs
$22,225
Randleman Middle
Roof re lacement
$144,000
Seagrove Elementary
Roof replacement
$45,000
Year 3 Total:
$1,164,940
Year 4
School
Need
Estimated Cost
Gras Chapel Elementary
Roof replacement
$612,140
Southeast Randolph Middle
Roof replacement
$623,000
Southwest Randolph Middle
Roof replacement
$698,000
Year 4 Total:
$1,933,140
Year 5
School
Need
Estimated Cost
Randleman High
Roof
replacement
$756,000
Trinity Elementary
Roof
replacement
$528,000
Year 5 Total:
$1,284,000
Year 6
School
Need
Estimated Cost
Archdale Elementary
Replacement
windows -Bldgs A B D &
$52,000
Coleridge Elementary
Replacement
windows
$36,400
Eastern Randolph High
Replace
athletic lighting
$130,350
Liberty Elementary
Refinish hardwood floors in Bldg A
$12,375
Southwest Randolph High
Update
coo ing lab
$22,225
Southwest Randolph High
Replace
stadium seating 2000/1000
$450,000
Tabernacle Elementary
Roof
replacement
$98,000
Tabernacle Elementary
Replacement
windows old bldg)
$28,300
Tabernacle Elementary
Replacement
doors old bldg)
$15,975
Tabernacle Elementary
Covered walkway from old to new bldg
$18,000
Trindale Elementary
Roof
replacement
$120,000
Trinity High
Roof
replacement
$59,000
Trinity High
Re
lace athletic lighting
$130,350
Year 6 Total:
$1,172,975
Year 7
School
Need
Estimated Cost
Braxton Craven
Replacement
windows
$276,000
Eastern Randolph High
Replacement
windows
$149,350
Franklinville Elementary
Re
lacement windows
$195,200
Gras Chapel Elementary
Replacement
windows
$165,600
Ramseur Elementary
Replacement
windows
$124,000
Randleman Elementary
Replacement
windows
$213,500
Randleman High
Re
lacement windows
$112,500
Year 7 Total:
$1,236,150
Year 8
School
Need
Estimated Cost
Randleman Middle
Re
lacement windows
$199,800
Braxton Craven
HVAC re lacement
Seagrove Elementary
Replacement
windows
$28,200
Southwest Randolph High
Replacement
windows
$82,500
Southwest Randolph Middle
Replacement
windows
$99,780
Trindale Elementary
Replacement
windows
$168,250
Trinity High
Re
lacement windows
$312,300
Trinity High
Replace
stadium seating- 1 000 visitor
$100,000
Trinity High
Re
lacement doors
$186,215
Year 8 total:
$1,177,045
Year 9
School
Need
Estimated Cost
Archdale Elementary
Re
lacement doors -Bldgs A B D & gym
$20,379
Archdale -Trinity Middle
Re
lacement doors
$52,852
Braxton Craven
Re
lacement doors
$34,454
Braxton Craven
Re
lacement energy management s s
$75,000
Eastern Randolph High
Replacement
doors
$62,894
Eastern Randolph High
Update
auditorium seating
$64,500
Gras Chapel Elementary
Replacement
doors
$34,970
Liberty Elementary
Replacement
doors
$46,968
Liberty Elementary
Replace
energy management system
$190,000
Ramseur Elementary
Re
lacement doors
$20,268
Randleman High
Re
lacement doors
$33,942
Randleman High
Update
auditorium seating
$64,500
Randleman High
Update
auditorium lighting
$8,600
Seagrove Elementary
Replacement
doors
$5,134
Southwest Randolph High
Replacement
doors
$86,896
Southwest Randolph High
Replace
auditorium seating
$64,500
Trindale Elementary
Replacement
doors
$34,283
Trinity Elementary
Replace
energy management system
$135,000
Year 9 Total:
$1,035,140
Dr. Gainey concluded his presentation by saying that the Randolph County Schools System
currently spends $450,000 of its $2.2 million capital outlay budget on the types of facility
repairs/upgrades included in the above 9 -year plan. He said that with an increase in their capital
outlay budget for the 2014-2015 fiscal year, and the amount remaining in their base capital
outlay budget for future years, little or no extra money would be needed for future years of the 9 -
year plan. The total cost of the 9 -year plan is $11,689,470. Mr. Gainey emphasized that the 9 -
year plan does not address new schools, additions to schools or major renovations. Such projects
would be funded by a potential future bond program presented for a public vote of approval.
Randolph Community College
Dr. Bob Shackleford, RCC President, presented the college's capital needs, summarized, as
follows:
Bost Property
Phase One — Cosmetology Center $ 1,500,000
Phase Two — Space for New Program Development (dependent on cost of new program
selected)
Allied Health Center with simulated hospital (located on 2nd floor) $13,876,000
(old United Wood Products bldg)
Real Property Acquisitions:
$ 7,348,000
Back -log of Renovation Projects: $13,453,000
(These needs were identified as part of RCC's master plan.)
Dr. Shackleford said they appreciate the support of the Board and were grateful for their
willingness to work together.
ADUroval of Use of Law Enforcement Restricted Funds and Budget Amendment
Jane Leonard, Sheriffs Office Assistant Business Officer, spoke on behalf of Sheriff
Maynard Reid, who is requesting approval to spend $10,000 in Law Enforcement Restricted
Funds. The funds will be used to develop a custom mobile Sheriffs app. The project will be the
first Sheriffs Interactive App for both the Apple and Android market in NC. The project's goal
is to have a phone based App that would have no cost to citizens and which contains the
following capabilities:
I . Have easy access to Sheriff's Alerts for important information such as amber alerts that
contain photos.
2. Have easy access to Sheriff's information such as requirements for permits, confinement
lists from the Jail (one of our most common calls is to see if someone is in jail), access to
important contact numbers, etc.
3. Have the ability to send photos of suspicious persons, vehicles, etc. in real time to the
Sheriff's Office and have the option to remain anonymous.
4. The project must have NO recurring cost. The company may bundle extended coverage
but cannot have automatic renewal.
The vendor, OCV LLC, is based in High Point and they can provide all the above requirements,
with bundled continued service for four years for a single purchase price. The App will be free
for the consumers to download.
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the use of
$10, 000 in Law Enforcement Restricted Funds to develop a mobile Sheriff's app and to approve
Budget Amendment #25, as follows:
2013-2014 Budget Ordinance --General Fund—Budget
Amendment #25
Revenues
Increase Decrease
Fund Balance Appropriated
$10,000
Appropriations
Increase Decrease
Sheriff
$10,000
Presentation by Waste Management, Inc.
Randall Essick, Regional Manager for Waste Management of the Carolinas, narrated a
PowerPoint presentation. He said that their core strategic pillars are 1) know more about our
customers and how to service them, 2) extract more value from the materials we handle
(recycling, landfill gas), and 3) innovate and optimize the business and our performance. They
want to be a good community partner to Randolph County. Waste Management is a $13.6 billion
company that operates or owns 269 landfills; it has $21 million customers. Waste Management
has received many awards, including the Ethisphere "World's Most Ethical Companies" award
for the seventh consecutive year. Waste Management's goals: 1) recycle 20 million tons by 2020
2) want to be a waste -based energy production company, powering 2 million homes by 2020; 3)
2020 goal to reduce CO2 emissions in our fleets (goal met in 2011); 4) 100 wildlife habitats in
place by 2020 (goal met and surpassed).
Mr. Essick spoke about renewable energy, saying that Waste Managment generates more
renewable energy than the entire US solar industry. He gave the Palmetto Landfill in
Spartanburg, SC as an example. The nine -mile pipeline from the Palmetto Landfill to the BMW
plant generates approximately 11.2 megawatts of green energy, which is equivalent to removing
almost 61,000 automobiles from the highways every year. That's enough energy to power almost
6,500 homes a year and provides about 65% of the energy needs of the BMW plant.
Mr. Essick said that Waste Management will replace 80% of its new Class 8 vehicles with
natural gas trucks and will build 25 natural gas fueling stations each year, investing in public
fueling stations at most sites. Waste Management hopes that the fleet in Randolph County will be
a CNG fleet. Presently, Waste Management has over 2,500 natural gas vehicles and 51 fueling
stations in North America.
Mr. Essick also reviewed their Bagster products, which are "dumpsters in a bag," and said
that they plan to have these available in Randolph County.
Commissioner Haywood remarked that he doesn't believe that the people of Randolph
County want this and has repeatedly voted against it because he doesn't want it either regardless
of how glorious it is.
Public Hearing on Ordinance Granting Franchise to Waste Management
County Manager Richard Wells presented the proposed ordinance granting a franchise to
Waste Management for the operation of a regional landfill in Randolph County. He said that if it
passes tonight, it will be on the April agenda for a second vote pursuant to NCGS 153A-46.
Ben Morgan read aloud the rules concerning the public comment period.
Chairman Holmes opened the public hearing.
Janet Pate, 3901 Hillsdale Park Dr., Sophia, mentioned that she has severe asthma and that
she can't get the shots that she needs due to the new health care law. She said that we always
speak about the dollars we need for all items on our wish lists. But she never hears anything
about cutting. With Waste Management, she is concerned about sustainability. She said that the
Commissioners have been asked several times if they have been educated on Agenda 21 because
our local governments need to think about what's going on. The triple bottom line is
environmental, economic and social responsibility: control. She cited the workforce develop-
ment issue of competing with private sector businesses on finding jobs. She said that she has
been in human resources payroll since the late 80s where companies come in to get help with
needs. They also go to community colleges labor needs. Now we have government doing it. So
it's making it grow government more and under -cutting our private businesses. Duke Power has
our market. But government does own over half of our energy in this country. This [landfill]
would only bring in $2 million a year, which is only 2% of our budget. What is it going to cost
the County in the long term? What is the cost in health or if something happens down the road
that we don't know. She asked that the Commissioners think about this a little more.
Bill Dula, 1320 Randolph Tabernacle Rd., Asheboro, said that if we are to believe Golder's
report, this landfill will cause no more noise than a tractor down in a field. Or, that 200 trucks,
100 in and 100 out, will not have a quality of life adverse affect. If we believe that 36 seconds is
enough time for an elderly person to cross the street to get their mail, then that's fine. We have
been asked to believe stuff We have been presented reports as fact that we were given three
minutes to rebut that turned out to be reports from England done in the 70s about composting.
But when we brought in reports from UNC -Chapel Hill Environmental Law Center and their
health department, we couldn't use them because we didn't have the people that wrote them
here. Are we going to get a recycling station? Regarding the BMW plant: how much material do
they put in that landfill? It is a zero landfill. How much does the Volkswagen plant in Tennessee
put in that landfill? It is a zero landfill plant. The Honda plant in Florence SC is a zero landfill
plant. That's what people are going to. You are looking for $1 million a year. That is a part of a
percent of this budget. You are going to endanger the lives of children and our children's
children over one part of one percent. When you put stuff on your Facebook page about how
much you like your kids, think about the black and brown kids and the old people that live within
a mile or two miles of the landfill. If they build it to 300 feet high, you can see it from 64.
Hearing no further comments, Chairman Holmes closed the public hearing.
Action on Ordinance Granting a Franchise to Waste Management
On motion of Kemp, seconded by Lanier, the Board voted 4-1 with Haywood opposing, to
adopt an ordinance granting a franchise to Waste Management of Carolinas to permit, construct
and operate a sanitary landfill in Randolph County, as follows.
AN ORDINANCE GRANTING A FRANCHISE TO WASTE MANAGEMENT OF CAROLINAS, INC. TO
PERMIT, CONSTRUCT AND OPERATE A SANITARY LANDFILL IN RANDOLPH COUNTY
SECTION 1. Grant ofFranchise
(a) Randolph County is responsible for providing long-term, cost-effective means of waste
disposal for the citizens of Randolph County. The County has decided to open a regional
Subtitle D solid waste landfill facility to serve its citizenry and surrounding counties and
municipalities.
(b) Pursuant to authority established in N.C. Gen. Stat. §§ 153A-136 and 130A-294, and
pursuant to the procedures and requirements established in N.C. Gen. Stat. §§ 153A-46,
130A-294(bl)(2), and the Randolph County "Ordinance Establishing Procedures for the
Application and Issuance of Franchises for Solid Waste Facilities, " Randolph County
("County') hereby grants a franchise for the construction and operation of a solid waste
landfill to Waste Management of Carolinas, Inc., ("Waste Management') subject to the
conditions herein.
(c) This grant of franchise is contingent upon the execution of an operating agreement
between the County and Waste Management.
SECTION 2. Extent and Limits on Franchise
(a) The County grants Waste Management an exclusive franchise for the following activities:
(i) the permitting, construction and operation of a solid waste landfill within
Randolph County;
(ii) the operation and maintenance of the county's convenience centers and recycling
centers, subject to existing contracts;
(iii) the hauling of solid waste from within and outside Randolph County for disposal
at the County's landfill facility;
(iv) the recycling and resource recovery of materials in the waste stream
(b) The exclusive rights and privileges established in this franchise do not extend to the
following: existing landfills; construction and demolition debris landfills; land clearing
and inert debris landfills; or to decisions reserved by statute to Randolph County
municipal corporations to control the hauling and disposal of waste within their
municipal boundaries.
(c) The County does not grant Waste Management a franchise for the conversion of landfill
gas energy or any other waste -to -energy activities within the landfill facility. Any activity
involving (i) the collection, transport, disposal or processing of solid waste or (ii) the
conversion of solid waste into energy or for any secondary use that is not specifically
covered by this franchise shall be deemed excluded from this franchise.
SECTION 3. Acceptance ofFranchise
The execution by Waste Management of the Operating Agreement between the County and Waste
Management shall constitute an acknowledgement by Waste Management that it accepts the terms and
provisions contained herein.
SECTION 4. Term
This franchise shall commence on and run thirty (30) years from the date that Waste Management and the
County execute an operating agreement for the permitting, construction and operation of a solid waste
landfill.
SECTION 5. Renewal
This franchise may be renewed at the end of its thirty-year term subject to the laws existing at the time of
the renewal application.
SECTION 6. Territory and Population to be Served
Waste Management may collect and receive permitted waste that is transported from within the State of
North Carolina for recycling or disposal within Randolph County. The population to be served shall not
exceed the population of the State of North Carolina as it increases or decreases from time to time.
SECTION 7. General Description of the Proposed Sanitary Landfill
(a) The proposed Randolph County landfill facility is located in central Randolph County
adjacent to the existing closed Randolph County MSW Landfill, North Carolina Solid
Waste Permit (NCSWP) 976-01. The center of the proposed Randolph County MSW
landfill is located at Latitude: 35.752822N and Longitude: 79.755992 °W. The proposed
disposal site is bordered to the north by the Deep River, to the west by the closed
Randolph County landfill, to the south by Henley Country Road, and to the east by Old
Cedar Falls Road. The proposed landfill is composed of several undeveloped parcels
comprising approximately 667 acres, approximately 200 acres of which are proposed as
the waste disposal unit. The footprint of the first phase of the proposed landfill is
approximately 34 acres and is located on the southeastern side of the subject property.
The first phase of the proposed landfill will be designed to contain approximately ten
years of waste disposal and will occupy approximately 34 acres of the total 190 -acre
waste footprint. The facility entrance will be located off of Old Cedar Falls Road at the
eastern corner of the landfill.
(b) The landfill facility shall be served by an entrance road leading to scales for all incoming
waste. Waste will be deposited into lined cells, compacted, and covered daily as required
by law. Waste Management may receive, on average, up to 2, 000 tons per day.
Recycling and/or resource recovery is expected to occur within the landfill facility. The
beneficial use of landfill gas is also an expected future activity. The proposed landfill
facility will be permitted, constructed, and operated in accordance with state and federal
rules and regulations governing Subtitle D facilities. The landfill shall have protective
geoanembrane liner systems, leachate collection, and environmental monitoring systems
as required by state and federal rules and regulations and the County issued Special Use
Permit.
(c) The County also owns four convenience centers and expects to have two more
constructed. The convenience centers shall be managed as local collection centers for
county citizens. This franchise extends to and includes these convenience centers which
are located in areas outside the landfill facility.
SECTION 8. Types of Waste Allowed
(a) The types of waste allowed in the waste stream shall be wastes defined by the State of
North Carolina as "municipal solid waste" and any other wastes allowed by law and
permit to be disposed of in a fully permitted municipal solid waste landfill. Municipal
solid waste shall include any solid waste resulting from the operation of residential,
commercial, industrial, governmental, or institutional establishments that would
normally be collected, processed, and disposed of through a public or private solid waste
management service.
(b) If the facility permit provides for limitations on the types of solid waste allowed, Waste
Management shall strictly abide by the permit requirements.
(c) Limitations on waste types contained in the Special Use Permit shall apply.
SECTION 9. Description of the Volume and Characteristics of the Waste Stream
(a) The volume of waste disposed shall not exceed an average daily intake and disposal rate
of 2, 000 tons per day or a maximum daily intake and disposal rate of 3,500 tons per day
to account for times when intake rates may peak, including periods when emergency
debris management is required after floods, hurricanes, tornados or other such events.
(b) The characteristics of the waste stream entering the landfill facility may include all solid
waste allowed by law, subject to limitations imposed by the facility's Special Use Permit
and the facility permit. Unless limited by permit, Waste Management may accept all
typical waste streams for a fully permitted Subtitle D landfill. Subject to limitations
imposed by the facility permit and operating agreement, Waste Management may
construct a solidification pit that enables Waste Management to accept liquid waste
streams for treatment and disposal. Recovered and recyclable materials and any
recycled products shall be diverted from the solid waste disposal facility to the extent
reasonably feasible and required by the County, state laws or the operating permit.
SECTION 10. Projection of the Useful Life of the Landfill
Based upon preliminary engineering calculations and other data, the useful life of the landfill is projected
to be approximately sixty-seven (67) years, with this franchise covering the first thirty (30) years. Waste
Management accepts this estimate and acknowledges that this calculation is based upon information
currently available and assumes any risks that the useful life could be less than projected.
SECTION 11. Procedures for Governmental Ovmr ht
(a) The Randolph County Planning Department, acting in the normal course of business,
shall oversee compliance with the Special Use Permit issued by the Randolph County
Planning Board pursuant to authority bestowed by both general statute and the Randolph
County Zoning Ordinance.
(b) NCDENR, pursuant to its own policies and schedules, shall oversee compliance with the
Permit to Construct and the Permit to Operate.
(c) The North Carolina Department of Transportation shall oversee compliance with the
terms of the landfill facility driveway permit and, in cooperation with the Randolph
County Planning Department, shall oversee road improvements as required by the
Special Use Permit.
(d) Randolph County shall regularly oversee compliance with the operating agreement and
this franchise.
SECTION 12. Regulations ofFees and Rates
Waste Management shall be responsible for setting landfill fees and rates. Fees and rates charged for
disposal of waste in the landfill facility may change from time to time and shall be fees and rates
determined by Waste Management to be commercially reasonable and competitive within the industry as
reflected by rates at privately owned or operated facilities in North Carolina. Posted gate rates shall not
exceed an approximate average of posted gate rates at similar, privately owned or operated facilities in
Piedmont North Carolina.
SECTION 13. Pavments to Randolph County
Waste Management shall pay Randolph County such payments, host fees, closure and post -closure costs
and other fees as set forth in the operating agreement.
SECTION 14. Compliance with Laws
Waste Management shall comply with all federal, state and local laws and permits regarding the hauling
and transport of solid waste and the construction and operation of the landfill and convenience and
recycling centers. Waste Management's willful or intentional violation offederal, state or local laws may
be a ground for revocation of this franchise.
SECTION 1 S. Franchise Non -Transferable
(a) This franchise is issued exclusively to Waste Management upon the County's
determination that Waste Management has the requisite experience and financial
strength to permit, construct and operate a regional municipal solid waste landfill. This
franchise cannot be sold, transferred, leased, assigned, acquired or disposed of,
including, but not limited to, by force or voluntary sale, merger, consolidation,
acquisition, bankruptcy, receivership or other means to any other person or entity except
upon consideration and approval of the Board of Commissioners following procedures
established by law.
(b) Waste Management shall promptly note the county of (1) any actual or proposed
change in or transfer of its ownership or (2) acquisition by any other party of control of
the company. The word "control" as used herein is not limited to majority ownership but
also includes operational control in whatever manner exercised. A rebuttable
presumption that a transfer of control has occurred shall arise upon the disposal by
Waste Management, directly or indirectly, by gift, assignment, voluntary sale, merger,
consolidation devise or otherwise, of at least SO percent ownership or controlling interest
at one time or cumulatively over the term of the franchise to a person or group of
persons, corporation, partnership, limited partnership, trust, limited liability, or company
association. Any two or more persons or entities which cumulatively own more than fifty
(SO) per cent of the company and act in concert shall be considered one entity owning a
majority interest.
(c) The transfer, sale, lease, assignment or disposition of control of Waste Management,
including, but not limited to, by force or voluntary sale, merger, consolidation,
receivership or other means, shall make the franchise subject to cancellation unless and
until the county shall have consented thereto. For the purpose of determining whether it
shall consent to such transfer, sale, lease, assignment or disposition of control of Waste
Management, the county may inquire into the legal, financial, character, technical and
other public interest qualifications of the prospective controlling party, and the proposed
grantee shall assist the county in any such inquiry. Failure to provide all information
reasonably requested by the county as part of its inquiry may be grounds for denial of the
proposed franchise transfer. After considering the legal, financial, character, technical,
and other public interest qualifications of the applicant, the county may transfer and
assign the rights and obligations of such franchise as maybe in the public interest. The
consent of the county to such transfer shall not be unreasonably withheld, conditioned or
delayed.
(d) Any approval by the county or transfer shall be contingent upon the prospective
controlling party becoming a signatory to the franchise and any operating agreement or
other agreement as required by the county.
(e) The requirements of the State of North Carolina pertaining to the transfer of ownership
or control of an entity possessing a solid waste permit are separate requirements.
SECTION 16. No Recourse
Waste Management shall have no recourse whatsoever against the county or its officials, boards,
commissions, agents, subcontractors, vendors, or employees for any loss, cost, expense or damage arising
out of any provision or requirements of the franchise or because of the enforcement of the franchise. This
section does not apply to equitable relief.
SECTION 17. Forfeiture and Revocation
(a) This franchise may be revoked in its entirety or with respect to certain rights and
privileges upon (1) Waste Management's default in the performance of any of the
material obligations under this franchise or the operating agreement after notice and
opportunity to cure as provided in the operating agreement, (2) Waste Management's
willful violation of any orders or rulings of any regulatory body having jurisdiction over
Waste Management's operation of the landfill after notice thereof, continuing and not
being remedied or reasonably addressed within 60 days of notice; (3) Waste
Management's commission of fraud or any unfair or deceptive act or practice in its
application for this franchise or as to the County under this franchise or the operating
agreement, (4) Waste Management's insolvency, inability, or unwillingness to pay any
debts; or Waste Management is adjudicated bankrupt, (S) Waste Management's
misrepresentation of a material fact in the application for, or negotiation of the
franchise or any extension or renewal thereof.
(b) The procedures to be followed in the event of any of the reasons or bases for default
established in Section 17(a) above shall be the procedures set forth in Section 8(b) of the
Randolph County Ordinance Establishing Procedures for the Application and Issuance of
Franchises for Solid Waste Facilities. The decision which results after completion of
appeal procedures as set forth in Section 8(b) shall constitute an exhaustion of
administrative remedies.
SECTION 18. E ective Date
This Ordinance shall become effective on
Approval of Resolution Adopting New Personnel Policies and Procedures Manual
Stacy Griffin, Human Resources Director, said that she has been working for four years to
revise the current Personnel Ordinance. Although some policies have been introduced and edits
approved by the Commissioners over the years, the last comprehensive overview of the
ordinance occurred in 2003 with an effective date of January 1, 2004. She said that the
recommendations for this revision have been researched extensively (UNC School of
Government, Society for Human Resource Management, etc.); benchmarked against numerous
NC local governments for fairness, accountability, reasonableness and fiscal responsibility; and
have been reviewed and endorsed by the Associate County Attorney and County Manager. She
said that the revision includes policy changes, additions and deletions, as well as, the addition of
clarifying language, the deletion of duplicate information, the consolidated of information, and
the removal of unnecessary information contained in other documents. Ms. Griffin also proposed
that the new document be adopted as a Resolution rather than an Ordinance. According to Diane
Juffras, Professor of Public Law and Government at UNC's School of Government, an
Ordinance equals law, and thereby eliminates the "employment at will" status. Ms. Juffras has
strongly urged local governments to stop adopting employee procedural manuals as ordinances.
If adopted by resolution, Ms. Griffin proposed naming the new document the "Randolph County
Employee Policies and Procedures Manual." She recommended that the Board approve the
Randolph County Employee Policies and Procedures Manual via resolution with an April 1,
2014 effective date. Approval of this manual will repeal the previous Personnel Ordinance of
January 1, 2004 and will also incorporate, and thus repeal, the standalone policies listed in the
resolution.
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve the
following resolution:
RESOLUTION CONCERNING PERSONNEL POLICIES AND PROCEDURES
WHEREAS, it is the policy of Randolph County to treat employees and prospective employees in a
manner consistent with all applicable employment laws and regulations; and
WHEREAS, Randolph County has many stand-alone personnel related policies that should be
consolidated into one easily accessible document, and
WHEREAS, Randolph County has some stand-alone policies that have become outdated and are no
longer applicable or needed, and
WHEREAS, Randolph County's current Personnel Ordinance has become outdated and difficult to
navigate; and
WHEREAS, in order to preserve the at -will status for employees, the North Carolina School of
Government has advised that local governments adopt employee policies and procedures as manuals
rather than as ordinances;
NOW, THEREFORE, BE IT RESOLVED, by the Randolph County Board of Commissioners:
1. the following stand-alone policies are hereby repealed and will be subsequently incorporated
within the new Randolph County Employee Policies and Procedures Manual:
- Personal Day Policy for County Employees (12/6/10)
- Severe Weather and Emergency Conditions Policy for County Employees (12/6/10)
- ID Badge Policy for County Employees (12/6/10)
- Drug and Alcohol Testing Policy (9/3/02)
- Health Insurance Policy for Randolph County Commissioners (12/4/10; 10/3/11)
- Violence in the Workplace Prevention Policy (10/7/96) Completely Revised
2. the following stand-alone policies are obsolete and hereby repealed:
- Designated Medical Provider for Workers Compensation Injuries Policy
- Employee Assistance Program Policy
3. the Randolph County Personnel Ordinance that was adopted on January 1, 2004 is hereby
repealed,
4. the Randolph County Employee Policies and Procedures Manual is hereby adopted with an
effective date ofApril 1, 2014.
This the 10`h day of March, 2014.
Adoption of Budget Meeting Schedule for FY -14-15 Proposed Budget
Will Massie, Assistant County Manager/Finance Officer, presented two FY 14-15 proposed
budget meeting schedule options to the Board for their consideration.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to adopt the following
budget meeting schedule for the FY 14-15 proposed budget deliberations:
Tuesday, May 27 6:00 - 6: 40 p.m. Proposed Budget Presented to Commissioners
6:40 - 7: 00 p.m. Randolph Community College
7:00 - 7:20 p.m. Randolph County Schools
7:20 - 7: 40 p.m. Asheboro City Schools
7:40 - 8: 00 p.m. Sandhills Mental Health
Note: No budget deliberations scheduled during the June 2"a regular monthly meeting
Thursday, June 5 6:00 - 8: 00 p.m. All County Departments
Monday, June 9 4:00 4:3 Op.m. Community Agencies Requesting Funding
4:30 6:00 p.m. Fire Department Presentations
6:30 p.m. Public Hearing on County Budget
Monday, June 16 6: 00 p. m. Approve Close-out FY 13-14 Budget Amendments
Budget Discussion
Adopt School and Fire District Tax Rates
Adopt Fee Schedules
Adoption of Final Budget
Closed Session
At 9:40 p.m., on motion of Frye, seconded by Kemp, the Board voted unanimously to go into
closed session to discuss matters relating to the location or expansion of business in the area,
pursuant to [N. C. G.S. 143-318. 11(a)(4)] and to establish or to instruct the staff or agent
concerning the negotiation of the price and terms of a contract concerning the acquisition of real
property, pursuant to [N. C. G. S.143 -318.11(a) (5)J.
Regular Session Resumed
At 10:18 p.m., regular session resumed.
Adjournment
At 10:18 p.m., on motion of Kemp, seconded by Lanier, the Board voted unanimously to
adjourn.
J. Harold Holmes, Chairman
Phil Kemp
Darrell L. Frye
Arnold Lanier
Stan Haywood Cheryl A. Ivey, Clerk to the Board
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