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110215November 2, 2015 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Commissioners Frye, Haywood, Kemp, Lanier and Allen were present. Dr. Bob Shackleford, RCC President, gave the invocation and everyone recited the pledge of allegiance. Recognition of the Mayors Committee Awards for Employee and Employer of the Year Rhonda Bloom, representative of the Randolph County Mayors Committee for Disabled Persons, stated that in recognition of October 2015 as Disability Employment Awareness Month they invited citizens to nominate their second recipients of awards. The awards were presented on October 16th at the Disabilities Awareness Day Parade. One award is for the employer who is improving the lives of the differently abled persons in the community and the other award is for an individual employee working within Randolph County that is striving to embrace their own limitations and better function within the normal structure of everyday life. Ms. Bloom recognized K and W Cafeteria as the Employer of the Year and James Johnson as recipient of the Outstanding Employee Award. Chairman Frye presented Certificates of Recognition to each for their accomplishments on behalf of the Commissioners. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. Wesley Hulin, 2549 Hulin McDowell, Denton, NC, spoke with concern that his rights as a dog owner were being taken away under the updated Animal Control Ordinance restricting tethering. Mr. Hulin said he felt that if dogs that were tethered were being taken care of then it should be allowed. He said he's seen dogs on rainy days in fenced in areas that had no way to escape the mud and ponding water. Chairman Frye stated that the Ordinance would be under review during the educational process of the first year. NCACC Workers Compensation Pool's 2015 Safety Award Charlie Eaton, NCACC Risk Management Deputy Director, presented the NCACC Workers' Compensation Pool's 2015 Safety Award to Randolph County for having the lowest number of claims per $1 million in payroll in the large county class. County Manager Hal Johnson complimented the County employees on their safety efforts and recognized the Risk Management program provided by the County Human Recourses Department. Chairman Frye said that the County had been in the NCACC Workers' Compensation Pool since 1982 and saved the taxpayers of the County a lot of money and additional savings are due to the care, concern, and safety habits of the employees of the County. Approval of Consent Agenda On motion of Allen, seconded by Lanier, the Board voted unanimously to approve the Consent Agenda, as follows: • approve minutes of the 1015115 regular meeting and the 10122115 special joint meeting; • reappoint Ben Ramsay to the Randolph County Board of Equalization and Review; • reappoint Ben Ramsay to the Randolph County Tax Commission; • reappoint Mack Summey and Cathy Waddell to the Randolph County Board of Health; • reappoint Wayne Joyce to the Randolph County Planning and Zoning Board & Board of Adjustments; • reappoint Addie Luther to the Randolph County Nursing Home Community Advisory Committee; • appoint Dale Langley to the Randolph County EMS Peer Review Committee; • approve Budget Amendment #14 to the General Fund and the Budget Amendment #1 to the Emergency Services Headquarters Capital Project Ordinance, as follows: 2015-2016 Budget Ordinance General Fund—Budget Amendment #14 Revenues Increase Decrease Transfer from General Fund $500,000 Appropriations Increase Decrease Debt Service $200,000 $500,000 Transfer to Emergency Services Headquarters Capital Project $500,000 2015-2016 Budget Ordinance Emergency Services Headquarters Capital Project Fund Budget Amendment #1 Revenues Increase Decrease Transfer from General Fund $500,000 Appropriations Increase Decrease Professional Services $200,000 Construction $300,000 • set a 6:30 p.m. public hearing for December 7, 2015, for the installment financing of Emergency Services Headquarters; • appoint Michael Somero to the Randolph County Board of Equalization and Review and the Randolph County Tax Commission. Closed Session At 6:18 p.m., on motion of Kemp, seconded by Haywood, the Board voted unanimously to go into closed session to discuss personnel matters 143-318.1 ](a)(6). Regular Meeting Resumed At 6:30 p.m., the Board returned to regular session. Approval of Board of Health Request Board of Health Chairman Dr. Robert Dough stated that they are sad with the forthcoming retirement of MiMi Cooper and thanked her for her years of service she has given. Dr. Dough said that on October 7, 2015, the Board of Health interviewed candidates for the position of Health Director. The Board of Health unanimously chose Susan Hayes based upon her education, experience and performance during the interview process. He said they would like to recommend Ms. Hayes as the Health Director of the Randolph County Health Department effective January 1, 2016, and asked the Board of Commissioners to concur with their selection. On motion of Haywood, seconded by Kemp, the Board of Commissioners unanimously concurred with the Board of Health and approved the appointment of Susan Hayes as Public Health Director with the conditions approved and outlined by the Department of Health and Human Services. Approval of Amendments to Public Works Fee Schedule Public Works Director Paxton Arthurs stated that, at the September meeting, the Board awarded additional funds to the Public Works budget so that it could continue to provide for the disposal and recycling of electronic materials at no cost to Randolph County citizens. Since that time, employees at the Solid Waste Facility have noticed an increase in individuals bringing pickup truck and trailer loads of televisions and computer monitors which have the most expensive disposal costs. Although it is difficult to prove, it is suspected that these materials are coming from commercial or possibly scavenging operations. In order to address this issue, Mr. Arthurs recommended that the County modify the Public Works Fee Schedule so that free disposal only applies to the first two televisions or computer monitors. After the first two of these devices, the fee will be $10 each. If approved, this change will still provide reasonably free disposal of electronics to Randolph County citizens but will also attempt to ensure that the funds provided will last until the end of the year. On motion of Kemp, seconded by Allen, the Board voted unanimously to adopt the amended Public Works Fee Schedule, effective immediately, with the following change: -- Electronics Free disposal (Exception: This only applies to the first two televisions or computer monitors. More than two televisions or computer monitors shall be charged $10 each.) Approval of Contract to Conduct Fire Inspections for Staley Associate Attorney Aimee Scotton stated that the Town of Staley has requested that the County provide fire inspection service for them. Last month, the Board approved contracts with the Town of Franklinville and the Town of Ramseur. Ms. Scotton said the amount to charge was determined taking into account the number of inspections that would need to be performed in Staley and the approximate cost of conducting each inspection. This service can be offered to Staley for $1,600.00 per year. The Town of Staley has indicated that this is agreeable. North Carolina General Statute §160A-413 allows a city council to designate an inspector from the county to serve as a member of its inspection department with the approval of the governing body of the county. Under this arrangement, the inspector, while conducting inspections within the city, is considered to be a municipal employee, and the city has the same potential liability for inspections conducted by him as it would for an employee of the city. The proposed agreement with Staley is identical to the agreements that were approved for Franklinville and Ramseur except for the amount to be paid for the services. On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the contract to conduct fire inspections for Staley for $1,600 per year. Special Joint Meeting with the Randolph County School Board of Education On motion of Allen, seconded by Lanier, the Board voted unanimously to set a joint public meeting with the Randolph County School Board of Education for January 11th at 4:30 p.m. in the Board of Education Meeting Room. Strategic Planning Update Hal Johnson, County Manager, stated the first Strategic Planning Steering Committee meeting to kick-off our countywide Strategic Planning effort was well attended by members and citizens. They were presented with the Environmental Data Scan information that the Piedmont Triad Regional Council (PTRC) had compiled and is now available to view on the web. It focused on the themes of "Public Health, Safety, & Well Being." He said many were surprised by some of the statistical information that was presented. Mr. Johnson said that individual Task Force meetings will begin on November 16'h at 6 p.m. at RCC. Multiple issues will be examined by each Task Force and sub -committees will be formed to address some important topics in more depth. Examples of potential issues to be explored include: • Public Health: The economic impact of health services, recruitment of expanded health- related services, impacts of projected increases in communicable disease, increased demand for health services for the County's growing senior adult population, and impacts of potential privatization of select public health programs. • Public Safety (Including Emergency Medical Services, Fire and Law Enforcement): The impact to the County and its municipalities. • Well -Beim: Likely to involve multiple issues requiring the formation of sub -committees such as: public education, economic development, human service agencies, health and wellness programs, and agriculture. Mr. Johnson stated that by April or May the Committee should have a plan created to present to the public. Commissioner Haywood asked that mental health and prescription drug abuse be addressed during this process. County Manager Johnson confirmed that it has been included in the process. Regional Update Chairman Frye stated that the Commissioners had recently attended a joint meeting with the City of Asheboro and the Asheboro Airport Authority to hear about the desired airport expansion. He stated the Airport Authority asked for local government financial support in their endeavors. Chairman Frye stated he still believes there are Federal and State funds available for the expansion and hoped that the Authority would seek those. County Manager Hal Johnson announced that the Department of Environment Quality Division of Waste Management, Solid Waste Section, has set their public hearing and public comment period for the issuance of a draft Permit to Construct the proposed regional landfill, a municipal solid waste landfill facility (MSWLF) located at 3597 Old Cedar Falls Road, Randleman, NC, for Thursday, December 3, 2015, at 6:00 p.m. in the Commissioners Meeting Room, Randolph County Historic Courthouse, 145-C Worth Street, Asheboro. Recess At 6:52 p.m., the Board took a short recess. Regular Meeting Resumed At 7:00 p.m., the Board returned to regular session. Rezoning Public Hearing & Action At 7:04 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning requests. Jay Dale, Planning Director, presented the following requests and Chairman Frye opened the public hearing for comments and closed each before taking action. PATRICK WRIGHT, Asheboro, North Carolina, is requesting that 11.24 acres, lot number 12, Pleasant Ridge Subdivision be rezoned from CVOE-CU to CVOE-CD. Tax ID47791870067. The proposed Conditional Zoning District would allow the removal of a 35 ft. no -cut buffer along the southern border of lot number 12 and allow the applicant to construct his home on the property but access the property from Pleasant Ridge Rd instead of Sycamore Trail, Franklinville Township, Zoning District CVOE-CU. The Planning Board reviewed this request at public hearing on October 6, 2015, and recommended that this request be approved by a unanimous vote. The Planning Board found the following standards and policies within the 2009 Growth Management Plan that support determination of consistency with the adopted plan with this recommendation are: Policv 6.4 Innovative and flexible land planning techniques should be supported as a means of encouraging development configurations which are more desirable and which may better safeguard existing natural land and water resources. Board of Commissioners Resolution Adopting the Growth Management Plan, Policy #2. Recognize that growth management policies should afford flexibility to County boards and agencies that will enable them to adapt to the practical requirements often necessary for rural development. Patrick Wright, 795 Pleasant Ridge Rd., Franklinville, spoke and explained that he wished to build his home on the wooded lot that is located on Sycamore Trail but would rather access through the property he currently owns on Pleasant Ridge Rd. On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the request of Patrick Wright, as determined consistent with the standards and policies contained within the Growth Management Plan outlined in the recommendations provided by the County Planning Board. CRANFORD FARMS, LLC, Asheboro, North Carolina, is requesting that 3.92 acres, located at 3504 Grange Hall Rd, Concord Township, be rezoned from LI -CD to LI -CD. Tax ID47619007195. The proposed Conditional Zoning District would amend the existing Conditional District Permit to allow the addition of a display and sales of automobiles area with a maximum of six vehicles as per site plan. The Planning Board reviewed this request at public hearing on October 6, 2015, and recommended that this request be approved by a unanimous vote. The Planning Board found the following standards and policies within the 2009 Growth Management Plan that support determination of consistency with the adopted plan with this recommendation are: Policy 3.3 Light industrial sites should be located in urbanized areas to take advantage of available services and to reduce home -to -work distances. Careful design and/or buffering shall be required to insure compatibility with surrounding areas. Policv 3.4 Warehousing, storage and distribution facilities should have direct access to appropriate thoroughfares and should be visually buffered according to their location. Mr. Dale said he understands the facility is currently being used as a warehouse. He stated that Mr. Cranford restores classic automobiles and would like to store them inside the warehouse and possibly sell them from the location. Mr. Dale said he understood that no cars would be outside permanently but one might be parked out for a short time if trying to sell it. Delbert Cranford, 2579 Grey Rabbit Run, Asheboro, explained that his request is to amend the existing Conditional Use to allow the addition of an antique car display area inside the building and the ability to possibly sell some of them. On motion of Haywood, seconded by Kemp, the Board voted unanimously to approve the request of Cranford Farms, LLC, as determined consistent with the standards and policies contained within the Growth Management Plan outlined in the recommendations provided by the County Planning Board. Road Name Chante Public Hearing At 7:04 p.m., the Board adjourned to a duly advertised public hearing to consider a road renaming request. Planning Director Jay Dale presented the following request, and Chairman Frye opened the public hearing for comments and closed it before taking action on the request. CHRISTOPHER TROGDON, Randleman, North Carolina, having obtained the required signatures, is requesting that a private drive known as Smoketree Lane be renamed to Trogdon Way Trail. The renaming request is from the intersection of Brown Oaks Road (SR2118) and Smoketree Lane to the end of Smoketree Lane, being a distance of approximately 3/10 of a mile. The Planning Board reviewed this request at public hearing on October 6, 2015, and recommended that this request be approved by a unanimous vote. No one spoke. On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the request to rename a private drive known as Smoketree Lane to Trogdon Way Trail. Closed Session At 7:06 p.m., on motion of Kemp, seconded by Lanier, the Board voted unanimously to go into closed session to discuss matters relating to the location or expansion of business in the area, pursuant to [N. C. G. S.143 -318.11(a) (4)J. Regular Meeting Resumed At 7:47 p.m., the Board returned to regular session. Adjournment At 7:47 p.m., on motion of Allen, seconded by Kemp, the Board voted unanimously to adjourn. Darrell L. Frye, Chairman Phil Kemp Arnold Lanier David Allen Stan Haywood Amanda Varner, Clerk to the Board