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040416670 April 4, 2016 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Commissioners Frye, Haywood, Lanier and Allen were present. Commissioner Kemp was absent. Dr. Bob Shackleford, RCC President, gave the invocation and everyone recited the pledge of allegiance. Consent Agenda On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the Consent Agenda, as presented, and as follows: • approve minutes of the 317116 regular meeting and 3117116 special meeting -planning retreat. • approve pawnbrokers licenses for County Pawn, LLC. and Southern Boys Pawn and Guns, LLC • appoint Lt. Col. John Reid to the Randolph County Juvenile Crime Prevention Council • appoint Becky Melberger to replace Joanne Peterson on the Randolph County Nursing Home Community Advisory Committee • approve Spring Litter Sweep Proclamation (April 18-May 2), as follows: Spring Litter Sweep April 16 — April 30, 2016 WHEREAS, the North Carolina Department of Transportation organizes an annual spring statewide roadside cleanup to ensure clean and beautiful roads in North Carolina; and WHEREAS, the spring 2016 LITTER SWEEP roadside cleanup will take place April 16 April 30, 2016, and encourages local governments and communities, civic and professional groups, businesses, churches, schools, families and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups; and WHEREAS, Adopt -A -Highway volunteers, Department of Transportation employees, Department of Correction inmates and community service workers, local government agencies, community leaders, civic and community organizations, businesses, churches, schools, and environmentally concerned citizens conduct annual local cleanups during LITTER SWEEP and may receive certificates of appreciation for their participation; and WHEREAS, the great natural beauty of our state and a clean environment are sources of great pride for all North Carolinians, attracting tourists and aiding in recruiting new industries; and WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides, emphasize the importance of not littering, and encourage recycling of solid wastes; and WHEREAS, the spring 2016 LITTER SWEEP cleanup will celebrate the 28th anniversary of the North Carolina Adopt -A -Highway program and its 5,760 volunteer groups that donate their labor and time year-round to keep our roadsides clean; and WHEREAS, the LITTER SWEEP cleanup will be apart of educating the children of this great state regarding the importance of a clean environment to the quality of life in North Carolina; 4/4/2016 671 WHEREAS, Governor Pat McCrory proclaimed April 16 April 30, 2016, as "LITTER SWEEP" time in North Carolina and encourages all citizens in all 100 counties to take an active role in making their communities cleaner; and WHEREAS, the Randolph County Board of Commissioners, on March 12, 2001, voted unanimously to give blanket approval for waiver of tipping fees at the solid waste facility for the Department of Transportation as they bring in the debris collected during any of their spring or fall Litter Sweep Roadside Cleanup programs; NOW, THEREFORE, the Randolph County Board of Commissioners join with the Governor and Department of Transportation and also proclaim April 16 April 30, 2016, as "LITTER SWEEP" time in Randolph County and urge all citizens to participate. • adopt Resolution in Support of Recognition for Patrolman Dustin Bowick, as follows: RESOL UTION IN SUPPORT OF RECOGNITION FOR PATROLMANDUSTIN B0WICK WHEREAS, Dustin "Dusty" R. Bowick was employed by the North Carolina State Highway Patrol on August 5, 2009, and attended the 126th Patrol Basic School; and WHEREAS, after graduation on February 25th, 2010, he was assigned to Troop B, District 3, Onslow County in Jacksonville, NC; and WHEREAS, Patrolman D. Bowick was transferred to Troop D, District 6, Randolph County in Asheboro on January 9, 2012, where he proudly served the North Carolina State Highway Patrol and the people of Randolph County until his death on August 20th 2012; and WHEREAS, Patrolman Bowick fearlessly battled cancer and was 28 years old at the time of his death; and WHEREAS, the actions and career of Patrolman Bowick serve as a worthy example for all citizens of Randolph County; and WHEREAS, the Bowick family has requested support for a fitting memorial. NOW THEREFORE BE IT RESOLVED that the Randolph County Board of Commissioners hereby support a fatting memorial to be designated by the appropriate state agency in recognition of Patrolman Dustin Bowick to honor his memory. • adopt policy for use of County issued tablets for Board of Commissioners, as follows: Randolph County Tablet Policy Section 1. Purpose The Randolph County Commissioners acknowledge and agree that the provision and use of a tablet will assist the members of the Commission in the effzcient performance of their duties as County Commissioners and thereby improve their service to the public. The use of the tablet will also reduce paper and photocopying costs. The explicit privileges set forth in this policy do not attempt to cover every situation that may arise in connection with the use of this new form of electronic communication. Commission members acknowledge, understand and respect the underlying tablet, 4/4/2016 672 Internet and usage philosophy that forms the basis of this policy, including the understanding that only the Randolph County e-mail account will be used to conduct County business. Section 2. Receipt of Tablet The Randolph County Information Technology (IT) Department will issue County Commission members a tablet and a case with accessories determined by the IT Department Head Any additional tablet accessories not originally provided by the County, shall be at an individual Commission member's own expense and shall remain the property of the Commission member at the end of the member's term. County Commissioners will each receive a separate e-mail account that shall be used to send official Commission and County documents, including without limitation, County Commission agendas, staff reports, packets and the like; as well as for County Commissioners to send all e-mails and correspondence relating to County business. County Commissioners will have access to the Internet through the tablet. Before being authorized to access and utilize the County computer system and tablet equipment for Internet and e-mail communication, a County Commissioner member shall sign the Randolph County Tablet Policy, acknowledging receipt and understanding of such. Section 3. Responsibility and Care of Tablet County Commission members are responsible for the general care of the tablet that they have been issued by the County. Tablets that are broken or fail to work properly must be taken to the IT Department for an evaluation of the equipment. Tablets that have been lost, stolen or damaged from misuse, neglect or are accidentally damaged, in the sole and exclusive judgment of the County Manager or his designee, will be replaced or repaired by the County, with the cost borne by the Commission member. Tablets should remain free of any writing, drawing, stickers or labels that are not the property of the County. Only a clean, soft cloth should be used to clean the screen. Section 4. Software on Tablet The software and applications installed by the County must remain on the tablet in usable condition and be readily accessible at all times. From time to time, the County may add or upgrade software applications for use by the Commissioners; such that Commission members may be required to check in their tablets with the IT Department for periodical updates and synching. All software installed on the device will belong to the County. Section S. Acceptable Use All of the County's computer systems and devices, including the tablet, are considered to be public property. All documents, files and email messages created, received, stored in, or sent from any County tablet are considered public records, subject to disclosure to the public pursuant to the North Carolina Public Records laws (with only limited 4/4/2016 673 exceptions), and are considered the property of Randolph County. All existing County policies will continue to apply to Commission members' conduct on computer devices, the Internet and in the use of email, including but not limited to, those that deal with the code of ethics, misuse of County resources, sexual harassment, electronic communications, information and data security, and confidentiality. County Commission members shall not use the tablet, computer or communication devices in any way as to violate the Open Meetings law requirements, applicable governing laws, or ethical conduct and principles of an elected public official. Section 7. Return of Tablet County Commission members must return their tablet to the IT Department when the individual Commission member's term and service on the County Commission has ended. Upon return of the tablet to the County and following the preparation of any appropriate backup files in accordance with the Public Records and Retention laws, the tablet will be wiped clean of any and all information at the end of a Commission member's term. Section 8. Compliance with Policy The County reserves the right to inspect any and all files stored on tablets that are the property of the County in order to ensure compliance with this policy. County Commission members should not presume to have any personal privacy right in any matter created, received, stored in, or sent from any County issued tablet. • accept bequest of $44, 616.39 to the Library Trust Fund • approve Budget Amendment #27 for Public Health Community Care for Children and Preznancv Care Management, as follows: 2015-2016 Budget Ordinance General Fund —Budget Amendment #27 Revenues Increase Decrease Appropriated Fund Balance $26, 071 Appropriations Increase Decrease Public Health $26, 071 • approve Budget Amendment #28 for Cooperative Extension Donations for Educational Programming 2015-2016 Budget Ordinance General Fund —Budget Amendment #28 Revenues Increase Decrease Miscellaneous Revenues $2, 000 Appropriations Increase Decrease Cooperative Extension $2, 000 4/4/2016 674 • adopt DOT Resolution to abandon 0.065-mile section of SR 1168 Bingham Loftin Rd., as follows: RESOLUTION WHEREAS, the Department of Transportation has investigated 0.065 miles of SR 1168 (Bingham Loftin Road) in Randolph County for purposes of abandonment; and WHEREAS, it has been determined that this portion of subject road should be abandoned from the Division of Highways' Secondary Road System. NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that 0.065 miles of SR 1168 (Bingham Loftin Road) in Randolph County be abandoned from the Division of Highways' Secondary Road System. • approve Budget Amendment #29 for Public Health Programs Funding. as follows: 2015-2016 Budget Ordinance General Fund —Budget Amendment #29 Revenues Increase Decrease Restricted $7, 846 Sales and Service $26, 800 Appropriations Increase Decrease Public Health $34, 646 Special Recognition — State Wrestling Champions Chairman Frye recognized 2016 State Wrestling Champions and a Certificate of Recognition was presented to each. Sawyer Davidson from Asheboro High School won the State 3-A (152 lb. class), Nick Coe from Asheboro High School won the State 3-A (285 lb. class), Tristan Mahe from Southwestern Randolph High School won the State 3-A (132 lb. class), Trent Wimbley from Wheatmore High School won the State 2-A (145 lb. class), and Nathan Oakley from Providence Grove High School won the State 2-A (126 lb. class). Recognition of Patrolman Dustin Bowick Chairman Frye read aloud the Resolution that was adopted on the Consent Agenda recognizing Patrolman Dustin Bowick and presented it to his family. Recognition of Retiree Linda S. Allred, who retired on April 1st with 36 years of service to Randolph County Sheriffs Department, was recognized by Sheriff Graves and Major JoAnn Sapp, after which, Chairman Frye presented Ms. Allred with an engraved clock on behalf of the Board. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. County Attorney Ben Morgan read aloud the Rules of Procedure for Public Comment Period. 4/4/2016 675 Bonnie Renfro, President of Randolph County Economic Development, read a letter from the NC Railroad Company regarding their progress in the purchase of land from the Greensboro - Randolph Megasite Foundation. They have set aside all of the funds for the property purchases through a wholly -owned LLC and will close on the majority of the properties within the next two weeks. Other closings will follow over the next few months based on contracts and seller expectations. They also thanked the Board for their continued commitment toward collective efforts to bring a transformational project to the Greensboro -Randolph Megasite. Ms. Renfro also gave a progress report on the infrastructure planning to serve the site. The Foundation has signed an agreement with Duke Energy to complete a study of the best way to provide the site with electrical service and the study should be completed within six months. Multiple routes will be studied within the authorized parameters. The Foundation has also authorized the transportation planning firm Zapata LJB to proceed with the planning and engineering services for roadway improvements on US 421 to provide enhanced access to the site and should be completed within six months. The Foundation has entered into a contract with NCDOT to allocate employees for reviewing and responding to the transportation planning documents being prepared by the firm. Both the power and transportation planning projects are being funded with private dollars. She stated that the notice of the KPMG site certification (based on KPMG's feedback) is expected soon and the North Carolina State site certification process would begin this week. Bobby Ferguson, 8703 Old Hwy 421, Julian, addressed comments made at the last meeting regarding "offers that had been made time after time after time" to purchase lots 94 and 52 and that those owners had "held the project hostage." He said he requested a copy of information that was released in February 2014 that all land owners would be offered two times the tax value of their property and didn't receive it until August. He said he has been told several times that he doesn't have to sell. Mr. Ferguson said he has had only one "legitimate verbal offer" to purchase his property for the megasite which was made on November 24, 2015, and he rejected the offer nine days later. He said the Board doesn't know his circumstances, has no right to question his reasons for not selling, and was fundamentally wrong to accuse him and his wife of holding the project hostage. Mr. Ferguson said he was offended and felt "slandered" by the "unfounded and inappropriate" comments made during what was possibly the largest attended meeting of the Board. Chairman Frye stated the County has not been involved in the offering process. He commended Mr. Ferguson on his respect and courtesy to the Board. Chairman Frye apologized and stated the Board should abide by the same rules that citizens adhere to during the public comment period. Change to New Business Chairman Frye stated that item C. Request for New Position in Sheriff's Office had been removed from the agenda. 4/4/2016 676 DOT Roadway Improvements Marty Tillman, District Engineer for NCDOT requested a Resolution of Support for two intersection stop sign placements along NC Hwy 22 North. The first intersection was Hwy 22 N., New Salem Road and Randolph Church Road. A four-way stop placement was proposed in response to 17 accidents that have occurred in the past five years. The second intersection was Hwy 22 N. and Mack Lineberry Road. A three-way stop placement was proposed in response to 10 accidents that have occurred in the past five years. Based on statistics from other all -stop improvements that have been placed in District 8, NCDOT believes that the placement of these stop signs will help to reduce speed and result in safer driving conditions for residents using these roadways. No additional alterations have been needed in prior placements of similarity. They would make the changes to an all -way stop and continue to monitor incident reports to see if anything more was needed. Commissioners had questions about other options such as lights and round -a -bouts. Mr. Tillman said based on the cost benefit analysis, the expense of purchasing land required for a round -a -bout exceeded the cap on both projects. In the past, they had looked at aligning Mack Lineberry and Benny Lineberry Roads but unfortunately there are septic drain fields for six homes located in what would be the right-of-way. If they realign the intersection or create a round -a -bout, DOT would have to buy all six homes or provide them a way to have septic service, but cannot force them to tie into the septic line provided to Providence Grove High School. That cost is estimated at $1 million or more. The funds for this project come from the safety project fund and are capped at $1 million. If they find that this all -way -stop is not a resolution, the project would have to be moved to a different fund and it could be several years before funds were available to make any major improvements. Justin Richardson, Assistant District Engineer, addressed the 30-day notification process before implementation. He said message boards would be placed along impacted roads, press releases would be sent to the local news and papers, affected schools would receive notices to disburse to students and parents, and DOT staff would go into the area high school with a program to make the teen drivers aware of the changes. Mr. Tillman stated that neither of the locations meets qualifications for a traffic signal. Federal mandates do not allow them to install a signal unless the intersection meets certain requirements. Chairman Frye asked why the County approval is needed since it does not fund any road improvements. Mr. Tillman said the NCDOT likes to notify and have the support of the County but they could proceed without support because they have a responsibility to the travelling public. Chairman Frye also asked if both locations' alterations were needed since they are so close together. Mr. Tillman replied that they were needed because of the number of accidents at both, but they could complete one and see if it makes any difference in the number of accidents at both. Commissioner Allen spoke as district representative and said that citizens that had contacted him were concerned with the stop signs so close to each other along the stretch of NC Hwy 22 and the confusion the change would cause. Some were accepting of a round -a -bout to keep traffic moving and had asked about advanced warnings such as rumble strips and a flashing post light. 4/4/2016 677 Mr. Tillman said the Board's approval or denial has no effect on the progress of the project but offered to provide information and data from other altered sites to aid in the decision making process for supportive resolutions. Commissioner Allen agreed that hard figures would be helpful. On motion of Allen, seconded by Lanier, the Board voted unanimously to table the approval of Resolutions of Support for roadway improvements on NC Hwy 22 North pending further information from NCDOT. Approval to Participate in Single Family Rehabilitation Loan Pool County Manager Hal Johnson stated that Randolph County recently received a request from the City of Asheboro and the Piedmont Triad Regional Council (PTRC) to partner and submit an application to the N.C. Housing Finance Agency (NCHFA) that would seek funding from its Essential Single Family Rehabilitation Loan Pool (ESFRLP). Trevor Nuttall, City of Asheboro Community Development Division Director, said the ESFRLP program offers forgivable loans for repairs to owner occupied homes within the county provided that certain eligibility criteria are met. A new emphasis of the ESFRLP is to provide assistance to the elderly, disabled, and veterans to keep them in their homes that currently have unsafe conditions. The ESFRLP is capped at $25,000 per unit and forgiven at the rate of $3,000 a year. This program only provides funding, at best, every three years and there is no guarantee that any funds will come to Randolph County. The PTRC would provide the field work. The program must be administered countywide and individual cities are not allowed to serve as the applicant. Mr. Nuttall said if Randolph County agrees to be the grantee, the Piedmont Triad Regional Council would prepare the application for the County and provide the technical and administrative services. The application is due April I11h. If the County receives the grant estimated at $175,000, the grantee (Randolph County) would make payments and the NCHFA would reimburse those payments. There may be opportunity to seek additional funding if the money is spent efficiently. The NCHFA is very pro -active in making these funds serve their intended purpose of improving affordable housing without overloading local governments with extra regulations. No local match is required. Mr. Nuttall said the City offers its assistance with any homes that are selected inside the city limits. He said they have had several calls from county citizens wanting to apply for assistance through a grant they have been administering for city residents and knows there is a need. City Manager John Ogburn said the PTRC would advertise countywide and applicants would have to meet criteria in the application process. A County building inspector would make sure homes are up to code out in the county and in municipalities other than the City of Asheboro. City inspectors would handle anything inside Asheboro. There would be a competitive bidding process and funds would pass through the County. Finance Officer Will Massie said the project is similar to the Scattered Site Housing Grants that the County is familiar with, but this one is more competitive in nature. 4/4/2016 ANK6 On motion of Haywood, seconded by Allen, the Board voted unanimously to partner with the City of Asheboro and the PTRC to submit an application to the N.C. Housing Finance Agency that would seek funding from its Essential Single Family Rehabilitation Loan Pool, as requested. Approval of Joint Aviation Program Contract with Guilford and Alamance Sheriff Robert Graves said the Sheriff's Office has been a participant in an aviation program whereby counties share the use of an aircraft to support law enforcement and public safety missions. The program was established in October of 2008 in partnership with Guilford, Alamance, Davidson, Forsyth and Rockingham Counties. The aircraft has been used for various initiatives, included but not limited to the collection of crime scene photographs and data, and search and rescue of missing persons. He said access to and the use of the aircraft owned by Guilford County Sheriff's Office has been invaluable to the provision of effective, cooperative and coordinated operations. Sheriff Graves said the parties involved in the Aviation Program have recently changed and made it necessary for a new agreement to be signed. The Agreement to Participate in the Guilford County Sheriff's Office Aviation Program is a Memorandum of Understanding between the Guilford County Sheriff's Office, the Alamance County Sheriff's Office and the Randolph County Sheriff's Office. It outlines the responsibilities of each in the shared use and maintenance of the aircraft. It would be a ten-year agreement, but may be terminated without cause upon a 60-day prior written notice. A contribution of up to $10,000 per year would be required for fixed costs (storage/hanger rental, insurance, annual inspections and routine maintenance) and for Randolph County's portion of variable costs (fuel and contributions to engine reserve accounts based on hours logged). Staff Attorney Aimee Scotton has reviewed the agreement. Sheriff Graves asked the Board to approve the agreement, as presented, and authorize the County Manager to sign it. On motion of Haywood, seconded by Lanier, the Board voted unanimously to approve the Agreement to Participate in the Guilford County Sheriff's Office Aviation Program and authorize the County Manager to sign the Memorandum of Understanding, as presented. Sheriff Graves updated the Board on the equitable sharing program of the United States Department of Justice stating that it had been reinstated. There is $846,000 pending that is due to the Sheriff's Office and other additional claims not yet processed. Rezoning Public Hearing & Action At 7:06 p.m., the Board entered into a duly advertised public hearing to consider rezoning requests. Jay Dale, Planning Director, presented the following requests and Chairman Frye opened a public hearing for comments and closed it before taking action. GERALD HOLDEN, Franklinville, NC, is requesting that approximately three acres (out of 4.12 acres) located at 2062 Smith Holden Road, Providence Township, be rezoned from RA to RBO-CD. Tax ID# 7785383287. Polecat Creek Watershed. Rural Growth Area. The proposed Conditional Zoning District would specifically allow a vehicle storage yard (short-term storage) 4/4/2016 679 in a fenced 100' x 100' area as per site plan (no more than five vehicles permitted at any one time - 50 ft. no -cut buffer on southeast property line). The Planning Board reviewed this request at public meeting on March 8, 2016, and unanimously recommended that this request be approved. The Planning Board found the following policies within the 2009 Growth Management Plan that support determination of consistency with the adopted plan: Policv 3.9 Individual rezoning decisions within Rural Growth Areas will depend upon the scale of the development, and the specific nature of the site and its location Resolution Adopting the 2009 Randolph County Management Plan, Resolution #3. Ensure the opportunity for landowners to achieve the highest and best uses of their land that are consistent with growth management policies in order to protect the economic viability of the County's citizens and tax base. No one spoke during the public hearing. On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the request of Gerald Holden as determined consistent with the standards and policies contained within the Growth Management Plan outlined in the recommendations provided by the County Planning Board; and having further found from information and testimony provided at public hearing, that the proposed rezoning is reasonable and in the public interest. Approval to Purchase High Density Mobile Storage/Rolling Shelving for Register of Deeds & Approve Budget Amendment Krista Lowe, Register of Deeds, said the responsibility of her office is public record keeping. Today's Registers handle records in various formats, but for many years, their records were all paper. Randolph County's earliest records, beginning in 1779, are in books. They have over one thousand books and most all of them are in need of preservation. When a book is sent for preservation, because of the process of de -acidification, cleaning, mending, and encapsulation of each page into new binders, the end product causes the original book to be returned as two books. Because of these extra books, they are running out of room for storage. With the available funds saved in the Automation Enhancement and Preservation Fund, which is earmarked for "needs associated with the preservation and storage of public records" according to N.C.G.S. 161-11.3, Ms. Lowe requested approval for a high density mobile storage unit manufactured by Kompakt Systems which would house all of the books after preservation within the space in the current "Deed Vault." The cost of the unit is $120,575.00. She received several quotes and the company she recommended to install the storage unit was Gregory Grier, Inc., Kernersville, N.C. There is currently a balance in the 2015-2016 Register of Deeds automation budget, so only an additional $70,000 is needed out of Restricted Fund Balance. Ms. Lowe requested the Board approve the purchase of a mobile storage unit in the amount of $120,575.00 using funds from the Restricted Fund Balance and the Automation Enhancement and Preservation Fund (AEPF) and to approve the associated budget amendment. On motion of Haywood, seconded by Allen, the Board voted unanimously to approve the purchase of a mobile storage unit to be installed by Gregory Grier, Inc. in the amount of $120,575.00 and to approve the associated $70, 000 Budget Amendment #30, as follows: 4/4/2016 2015-2016 Budget Ordinance General Fund —Budget Amendment #30 Revenues Increase Decrease Appropriated Fund Balance -Automation $70, 000 Appropriations Increase Decrease Register of Deeds $70, 000 Award Bid/Contract for Landfill Repairs & Approve Budget Amendment Public Works Director Paxton Arthurs stated that on January 12, 2016, he received a call from the manager of the Solid Waste Facility who had noticed a steady flow of water in the ditch -line just past the Transfer Station and was concerned that there may be a water line that was leaking. Mr. Arthurs visited the site and discovered that the flow was being caused by a leachate seep from an old landfill located on the backside of the Animal Shelter (this is an old landfill that was operated back in the 60s and 70s). He called the County's consultant with Golder Associates and arranged to meet him the following morning at the site so that the seep could be evaluated. Later that day, the consultant informed Mr. Arthurs that, although this landfill was unregulated by the North Carolina Division of Environmental Quality (NCDEQ), the County would still need to report this discharge to them. Mr. Arthurs reported it the same day and informed them of the County's plans to take water samples (testing for VOCs, BOD, COD & chloride) from the seep and from an unnamed tributary that the seep eventually flowed into. The water from the seep was contained on -site then collected and hauled to a wastewater treatment facility. On January 14th, the consultant returned to the site and collected the water samples. Also, at that time, the representative with NCDEQ requested a Sampling and Analysis Plan which the consultant submitted on January 15th. While waiting for the test results, Mr. Arthurs proceeded to get quotes from contractors for building a containment basin. He received the lab results from the test samples on January 21' which showed that there were no impacts from VOC (which was the main concern); however, there was a detection of chloride at the stream. Although the chloride detection was well below State water quality standards, Mr. Arthurs proceeded to contract with an environmental services firm to begin construction of a containment basin at the foot of the seep. On January 25th, the consultant submitted a Sampling and Analysis Results document to NCDEQ. Because the stream in question is already monitored and sampled as part of our adjacent, closed, permitted landfill, our consultant recommended that additional testing was not necessary. On February 1st, NCDEQ responded that no additional assessment was required and that a certified plan should be prepared and submitted to them prior to any repair work being started. On February 4th, Mr. Arthurs received a proposal from the consultant to prepare a repair plan and to assist with creating bid documents. This proposal was approved and the repair plan is now complete and has 4/4/2016 been sent to NCDEQ for approval. On March 19th, invitations to bid were sent to six area contractors for a contract bid and a maximum amount of costs expected. The bid results were as follows: Contractor A & D Environmental Contaminant Control Jordan's of Asheboro Shamrock Environmental Base Bid Non -Responsive $66,276.48 No Bid $41,613.00 Hazardous Material Disposal $11,875.60 $12,280 Standpipe Access Road $2,743.00 Mr. Arthurs explained that the hazardous material disposal was quoted in case there were any found. It is not included in the base contract bid but is included in the maximum. Mr. Arthurs requested the Board award the bid for construction to Shamrock Environmental for $44,356, but not to exceed the maximum of $61,331, and authorize the County Manager to sign the contract. Mr. Arthurs said this was an immediate fix, but now that they know fallen trees were contributing factors, they will also begin to address other fallen trees around the property and budget for that clean up. Finance Officer Will Massie said the funds are in the Landfill Closure Fund for this repair and for the hauling costs incurred to remove the leachate collected in the basin. On motion of Lanier, seconded by Allen, the Board voted 3 to 1, with Haywood opposing, to award the bid for construction of a containment basin to Shamrock Environmental, authorize the County Manager to sign the contract which is not to exceed $61,331.00, and approve related Budget Amendment #31 to cover the contract and related costs for repairs, as follows: 2015-2016 Budget Ordinance Landfill Closure Fund —Budget Amendment #31 Revenues Increase Decrease Appropriated Fund Balance $100, 000 Appropriations Increase Decrease Solid Waste Management $100, 000 Discussion on Participation in the PTRWA Water Treatment Capacity Expansion Chairman Frye said the Piedmont Triad Regional Water Authority (PTRWA) is expanding water treatment capacity by two and half million gallons of water per day. Each of the member governments (six) purchasing water can request additional water from that expansion. Randolph County currently has a nine million gallon allocation but does not use it all. He serves on the PTRWA Board and he recommended the County does not take any of the additional water. Cost for the additional water was estimated to be around $300,000 if all parties participated. On motion of Allen, seconded by Frye, the Board voted unanimously to not participate in the PTRWA water treatment capacity expansion. Approval of LIFE Access Agreement with NC Forest Service 4/4/2016 Director of IT Michael Rowland said that Randolph County has provided Linked Information for Emergencies (LIFE) at no cost to the County's public safety community since 1993. This system allows public safety agencies to enter data about incidents and to view other agencies' data. This is extremely helpful in tracking fire incidents. At the present time, the NC Forest Service wishes to participate in tracking fire incidents on the County's LIFE system. The Forest Service has signed the agreement which generally states that the County will provide the software and technical support and the agency will enter and keep data current and secure. He said he anticipates the installation to begin in April and to be completed shortly thereafter. Mr. Rowland requested the County sign the agreement. County Staff Attorney said the agreement is written so that the County can deny any user access if they misuse the system. Commissioner Allen asked how much IT employee time would be involved. Mr. Rowland replied that he has two employees that oversee the system and adding the Forest Service doesn't increase the workload very much. On motion of Allen, seconded by Lanier, the Board voted unanimously to approve the Linked Information for Emergencies (LIFE) agreement allowing the NC Forest Service access to the County's LIFE system, as requested. Strategic Planning Update County Manager Hal Johnson stated the strategic planning process has been ongoing since September and is in the final stages. He hopes to complete the process by May and then have the Board set a meeting to hear from the Steering Committee and invite all those who participated, local elected officials, and interested citizens. The Steering Committee would make a presentation of the goals and strategies that have been identified in the Strategic Plan to the Board of Commissioners. Regional Update Chairman Frye asked Commissioner Allen to update the Commissioners on information regarding the Sandhills Center Mental Health Board on which he represents the County. Commissioner Allen explained that Randolph County utilizes Sandhills Center for mental health services for its citizens. It is a Local Management Entity/Managed Care Organization (LME/MCO) serving people in nine counties in central North Carolina (Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, and Richmond). There has been some consolidation by the State in the past to save money and now the new Director of the Health and Human Services is looking again at consolidation. It would change from nine LME's to only four. This would force Sandhills and Alliance Behavioral Healthcare (Durham, Wake, Cumberland and Johnston) to merge. That would change this region from nine to thirteen counties. Guilford and Randolph are currently the two largest in our region. Commissioner Allen said there is some fear that the more rural counties would get overlooked and felt delivery of mental health is better handled locally. The State is looking to utilize their funds on a per capita basis with hopes that consolidation would be more cost effective by eliminating some administrative costs. The Legislators are likely to address this within the next few years. 4/4/2016 Chairman Frye said the County did a better job serving its citizens when it was locally managed before mergers took place. He said the County has lost representatives on the Board through the consolidations. He commended Commissioner Allen for his representation. Chairman Frye stated the Counties have to do what the State tells them to do. He said, unfortunately, he had experienced a first-hand mental health issue in his family and understands the need for services. Request to Support Legislative Action on HB2 Commissioner Lanier asked the Commissioners to adopt a resolution of support for the Governor and Legislature on House Bill 2. After discussion, the Board decided that staff would prepare a resolution. Commissioner Allen stated he supported the bill but didn't believe it was the Board of Commissioners place to address the issues in HB2. He is concerned that the bill takes away some local authority and could affect decisions of new businesses potentially coming to the state. Commissioner Haywood asked were "we going to trust God or bow to the pressures of the liberal left? As for me and my family, I'm going to trust the Lord and would strongly support a resolution" for support of HB2. County Attorney Ben Morgan stated he and County staff would prepare a resolution for the Board's final approval. On a motion of Lanier, seconded by Haywood, the Board voted 3 to 1, with Allen opposing, to prepare a Resolution of Support for NC Legislature and the Governor regarding House Bill 2. Adjournment At 7:43 p.m., on motion of Allen, seconded by Lanier, the Board voted unanimously to adjourn. Darrell L. Frye, Chairman Arnold Lanier David Allen Stan Haywood Amanda Varner, Clerk to the Board 4/4/2016