090815344
September 8, 2015
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Frye, Haywood, Kemp, Lanier, and Allen were present.
Dr. Bob Shackleford, RCC President, gave the invocation and everyone recited the Pledge of
Allegiance, which was led by Girl Scout Troop 2572.
Chanes to Consent Agenda
Chairman Frye announced that Item D. Appoint William (Bill) Neely and Tracey Murphy and
Reappoint Jean Harris and Allison Brown to the Aging Services Planning Committee had been
amended on the Consent Agenda to read Appoint William (Bill) Neely and Reappoint Jean Harris,
Cindy McBane, and Allison Brown to the Aging Services Planning Committee. Item M.• Approve
revised FY '14-'15 Form DOA -731 for Aging Services had been added to the Consent Agenda.
Consent Agenda
On motion of Kemp, seconded by Haywood, the Board voted unanimously to approve the amended
Consent Agenda, as follows:
• approve minutes of regular meeting of 813115;
• unseal closed session minutes from 1016114 Closed Session II;
• reappoint Will Massie, Suzanne Dale, and Amanda Varner to Randolph County Public
Facilities Corporation;
• appoint William (Bill) Neely and reappoint Jean Harris, Cindy McBane and Allison
Brown to the Aging Services Planning Committee;
• reappoint Brian Heilig, Paxton Arthurs, Jay Dale, Wayne Jones, Greg Patton, Eddie
Brown and Zeb Holden to the CDBG Site Selection Committee;
• adopt proclamation recognizing the Randolph County Public Library's 75th Anniversary,
as follows:
Randolph County Public Lihrary Month
WHEREAS, by 1936, the citizens of Franklinville, Asheboro and Ramseur had
established public libraries in their communities; and
WHEREAS, these citizen -advocates sought local government funding to sustain
and develop their libraries, and envisioned a county library system; and
WHEREAS, on September 1, 1940, the Randolph County Board of
Commissioners established the Randolph Public Library system, providing funding
and appointing a library Board of Trustees; and
WHEREAS, formation of the Randolph Public Library leveraged state and federal
funds, enabled the hiring of a full time professional library director, established a
core collection of books for the libraries, and led to a bookmobile service to reach
underserved areas of the county; and
WHEREAS, the citizens of Randleman, Liberty, Archdale and Seagrove
subsequently established libraries for their communities; and
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WHEREAS, the Randolph County Public Library, celebrating its 75th
Anniversary, today stands as a shining example of cooperation among county and
municipal governments; and
WHEREAS, the citizens visit their libraries over half -a -million times annually
and check out over half -a -million items, and have made their library system a driving
force for early childhood literacy, digital literacy, workforce development, lifelong
learning, and the benefits and joys of just plain reading for pleasure;
NOW THEREFORE, the Randolph County Board of Commissioners hereby
proclaims the month of September, 2015, as "Randolph County Public Library
Month" and urge all the citizens to sign up for a library card and take advantage of
all the library has to offer.
• approve Budget Amendment #7 for grant funds received by Emergency Services for
Hazardous Material Emergencv Preparedness ($30, 000), as follows:
2015-2016 Budget Ordinance
General Fund—Budget Amendment #7
Revenues
Increase
Decrease
Restricted Intergovernmental
$30,000
Appropriations
Increase
Decrease
Emergency Services
$30,000
• approve Budget Amendment #8 for first installment payment under Economic
Development contract Kayser Roth ($25, 000) as follows:
2015-2016 Budget Ordinance
General Fund—Budget Amendment #8
Revenues
Increase
Decrease
Transfer from ED Reserve
$25,000
Appropriations
Increase
Decrease
Other Economic and Physical
Development Appropriations
$25,000
• ratify the August 12 unanimous vote to approve easement for underground utility with
Duke Energy for RCC Property;
• approve the addition of Administrative Assistant I to the 2015-2016 Randolph County
Classification Plan;
• reappoint Rebecca Petty Moffatt and Ross Holt to the Tourism Development Authority;
• authorize signatures for the FY 15-16 Rural Operating Assistance Program (ROAP) Appendix
A Certified Statement, as follows:
CERTIFIED STATEMENT
FY2016
R URAL OPERATING ASSISTANCE PROGRAM
County of Randolph
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WHEREAS, the state funded, formula -based Rural Operating Assistance
Program (ROAP) administered by the North Carolina Department of
Transportation, Public Transportation Division provides funding for the operating
cost of passenger trips for counties within the state;
WHEREAS, the county uses the most recent transportation plans (i.e. CTSP,
CTIP, LCP) available and other public involvement strategies to learn about the
transportation needs of agencies and individuals in the county before determining
the sub -allocation of these ROAP funds;
WHEREAS, the county government or regional public transportation authorities
created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes
(upon written agreement with the municipalities or counties served) are the only
eligible recipients of Rural Operating Assistance Program funds which are allocated
to the counties based on a formula as described in the Program Guidelines included
in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to
counties and eligible transportation authorities and not to any sub -recipients
selected by the county;
WHEREAS, the county finance officer will be considered the county official
accountable for the administration of the Rural Operating Assistance Program in
the county, unless otherwise designated by the Board of County Commissioners;
WHEREAS, the passenger trips provided with ROAP funds must be accessible to
individuals with disabilities and be provided without discrimination on the basis of
national origin, creed, age, race or gender (FTA C 4702.IA, FTA C 4704.1,
Americans with Disabilities Act 1990); and
WHEREAS, the period of performance for these funds will be July 1, 2015 to
June 30, 2016 regardless of the date on which ROAP funds are disbursed to the
county.
NOW, THEREFORE, by signing below, the duly authorized representatives of
the County of Randolph, North Carolina certify that the following statements are
true and accurate:
• The county employed a documented methodology for sub -allocating ROAP funds
that involved the participation of eligible agencies and citizens. Outreach efforts to
include the participation of the elderly and individuals with disabilities, persons with
limited English proficiency, minorities and low income persons in the county's sub -
allocation decision have been documented.
• The county will advise any sub -recipients about the source of the ROAP funds,
specific program requirements and restrictions, eligible program expenses and
reporting requirements. The county will be responsible for invoicing any sub -
recipients for unexpended ROAP funds as needed.
• The county will monitor ROAP funded services routinely to verify that ROAP funds
are being spent on allowable activities and that the eligibility of service recipients is
being properly documented. The county will maintain records of trips for at least
five years that prove that an eligible citizen was provided an eligible transportation
service on the billed date, by whatever conveyance at the specified cost.
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• The county will be responsible for monitoring the safety, quality and cost of ROAP
funded services and assures that any procurements by sub recipients for contracted
services will follow state and federal guidelines.
• The county will conduct regular evaluations of ROAP funded passenger trips
provided throughout the period of performance.
• The county will only use the ROAP funds to provide trips when other funding
sources is not available for the same purpose or the other funding sources for the
same purpose have been completely exhausted.
• The county assures that the required matching funds for the FY2016 ROAP can be
generated from fares and/or provided from local funds.
• The county will notify the Mobility Development Specialist assigned to the county if
any ROAP funded services are discontinued before the end of the period of
performance due to the lack of funding. No additional ROAP funds will be available.
• The county will provide an accounting of trips and expenditures in a semi-annual
report and a final year-end report to NCDOT Public Transportation Division or
its designee.
• Any interest earned on the ROAP funds will be expended for eligible program uses
as specified in the ROAP application. The County will include ROAP funds received
and expended in its annual independent audit on the schedule of federal and state
financial assistance. Funds passed through to other agencies will be identified as
such.
• The county is applying for the following amounts of FY2016 Rural Operating
Assistance Program funds:
State -Funded Rural Operating Allocated Requested
Assistance Program
Elderly & Disabled Transportation 89,244 89,244
Assistance Program (EDTAP)
Employment Transportation 34,513 34,513
Assistance Program (EMPL)
Rural General Public Program (RGP) 128,119 128,119
TOTAL $251,876 $251,876
• approve revised FY '14-'15 Form DOA -731 for Aging Services.
Recognition of Retiree
Cynthia Grantham retired on September 1, 2015, with 31 years of service to Randolph
County Public Health. Ms. Grantham was recognized by Chairman Frye and presented with an
engraved clock on behalf of the Board.
Recognition of Randolph County Public Library 75th Anniversary
Ralph Hardison, Chairman of the Library Board of Trustees for the past 26 years, presented the
history of the Public Library. The creation of the system on September 1, 1940, joined together the
three existing libraries in Asheboro, Ramseur and Franklinville; the two shortly to be established in
Randleman and Liberty; and the two eventually developed in Archdale and Seagrove. The County
system would provide professional leadership, a core collection of materials to be shared among the
libraries, access to state and federal support, and a bookmobile that operated from 1943 until 1972
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and brought library service to all corners of the county.
Today, there are seven libraries. Three of which are County operated with significant municipal
support, and four of which are operated by their municipalities with significant County support and
are an unparalleled resource for citizens of the county and surrounding areas.
A special page on the Library's website features the Library's 75 -year history, including some rare
and indelible photographs of early library service. The Friends of the Library plan to have an
ornament in recognition of the anniversary available for purchase in the next couple of months.
Mr. Hardison thanked those who have visited their libraries for their longstanding support of the
library system. He also thanked the members of the Library Boards of Trustees and Friends of the
Library that were present in support.
Library Director Ross Holt also thanked everyone for their support of the library.
Chairman Frye presented the proclamation to Mr. Hardison that was read aloud and approved
earlier.
NCACC Hall of Fame Inductee Recognition
Vice Chair Kemp recognized Randolph County Commissioner and Board Chair Darrell Frye, who
was inducted into the NCACC Hall of Fame on Saturday, August 22. Chairman Frye was elected to
the Randolph County Board of Commissioners 11/82. He served as NCACC President in 1990-91 and
was selected as the Outstanding County Commissioner in 1992. He has continued to serve on the
NCACC Board of Directors in various capacities during his 33 years on the Randolph County Board
of Commissioners.
To be eligible for the Hall of Fame, individuals must have been active within the NCACC,
including service as a member of the Board of Directors. Individuals must also have made significant
contributions to county government at either the state or national levels, such as a leadership role with
the National Association of Counties (NACo) or service in a higher office.
Chairman Frye became active in the Association shortly after he was first elected as a Randolph
County Commissioner in 1982, which makes him one of the longest -serving commissioners in the
state. Even after his term as President of the NCACC in 1990-91, he has remained active within the
NCACC in a variety of roles. He has also served on many other committees and task forces at the
NCACC and been active in NACo as well.
Chairman Frye is VP of Finance and Administration at Harriss & Covington Hosiery Mills in High
Point and has worked for them since 1982.
He won the M.H. "Jack" Brock Outstanding County Commissioner Award from NCACC in 1992
He currently serves on the High Point Urban Area Transportation Advisory Committee, Piedmont
Triad Regional Water Authority, is a Delegate to the Piedmont Triad Regional Council, and a
Representative to the Piedmont Authority for Regional Transportation.
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Commissioner Kemp congratulated him on behalf of the Board, County employees and citizens of
Randolph County.
Chairman Frye reflected on his initial run for office and the years of service as a Commissioner.
Mr. Frye said he didn't feel there was a county better than Randolph and its people.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. County
Attorney Ben Morgan read aloud the Rules of Procedure for Public Comment Period.
Bob Langston, NC Zoo and Big Sweep Coordinator, spoke about the transition into the Keep
Randolph Beautiful program and invited the Commissioners to the kickoff celebration October 5.
Lena Keller, Humane Society of Randolph County, asked for the support of the Board for the anti -
tethering ordinance that was proposed in August. Ms. Keller said the ordinance would help diminish
unwanted litters of puppies.
She said that once there is an ordinance addressing anti -tethering, the Humane Society can help
facilitate the process, start educating the public with information about the ordinance, and give
warnings. She said they can begin to deliver shavings and dog houses to the dogs that have to endure
the cold.
Commissioner Kemp asked Ms. Keller if she was familiar with the ordinances that the City of
High Point and Guilford County had enacted. She said she was, but prefers the total no tethering
ordinance proposed by Ms. Cooper.
Bobby Ferguson, 8703 Old Hwy 421, Julian, stated that he had heard it said several times that
there had never been a project more important than this mega site project. He said the Board had
committed millions of dollars of public money on a public project and asked if the Board would
consider giving a monthly update.
Chairman Frye informed Mr. Ferguson that the last parcel purchase had been completed and the
focus was now on site certification which includes the environmental studies. He asked Economic
Development President Bonnie Renfro if she could speak about the certification process.
Ms. Renfro said that they are using private funds to pursue site certification from KPMG, a global
accounting, financial, and tax advisory service. KPMG has performed this process for other state and
local entities in the Southeast. They also have assisted in finding clients for those sites. She said she
received the jurisdictional determination for the stream and wetlands from the US Army Corps of
Engineers and the Division of Water Quality prior to this meeting and had advised the County
Manager via email. They developed a map that will be part of the certification process.
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Mr. Ferguson asked how this certification was different than the State process. Ms. Renfro replied
that this would be recognized by the State and they were almost identical. She said the only difference
is that the State would have a committee that would advise the Department of Commerce through the
process. KPMG doesn't have a committee, but the criteria are identical. This process will take a few
months to complete.
Public Hearing on Closeout of 2012 CDBG Standard Scattered Site Housing Grant &
Budget Amendment Approval
Brian Heilig, Building Inspections, said that it is time to close out the 2012 CDBG Standard
Scattered Site Housing Grant. He said that the County rehabilitated five houses scattered
throughout the county. Since the final rehabilitation project has been completed, a public hearing
is required to close out the grant, the public hearing having been duly noticed. A total of $231,
932 was used to complete the grant rehabilitations. This includes $8055 of income from the sale of
house that had been previously rehabilitated and not met the eight-year ownership after rehab
requirement before selling. The CDBG Scattered Site Housing Program has been discontinued.
At 6:40 p.m., Chairman Frye opened the public hearing. Upon hearing no comments, the
public hearing was closed.
On motion of Allen, seconded by Kemp, the Board voted unanimously to approve the close-
out of the 2012 CDBG Standard Scattered Site Housing Grant.
Approval to Purchase Cardiac Monitor for Erect Base
Emergency Services Director Donovan Davis stated that one of the items required for the new
Erect EMS ambulance is a cardiac monitor/defibrillator. To maintain consistency, Physio Control,
Inc. was asked to provide a quote in the amount of $46,242.01 for one LifePak 15
Monitor/Defibrillator. This is the same monitor/defibrillator on all of the ambulance units. The funds
are allocated in the current budget.
Chairman Frye asked if there had been a request for bids. Mr. Davis said they purchased under the
existing contract so that all monitors operate the same in every ambulance.
On motion of Haywood, seconded by Lanier, the Board voted unanimously to authorize the
purchase of one (1) LifePak 15 cardiac monitor/defibrillator from Physio Control, Inc. in the amount
of $46,242. 01.
Emergency Services Updates
Emergency Services Director Donovan Davis said that the new Liberty base is operational and they
are planning an open house for the public.
He stated that the construction of the garage for the Erect (Southeast) base has begun.
Annual Report of the Child Fatality Prevention/Community Child Protection Team
Assistant Public Health Director Susan Hayes in accordance with NCGS 143-576.1(a)(2), gave an
annual report of the Child Fatality Prevention/Community Child Protection Team that included
recommendations for systems improvements that may prevent child fatalities in Randolph County.
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She said that the team met ten times during the past year and reviewed twelve child deaths and ten
current cases of children under the protection of Social Services. (She noted that 29 cases were
reviewed in the previous year; nine accidental.) Causes of death were: Perinatal Conditions 2,
Illness -4, Accidents -2, Birth Defects -2, and Other -2. The purpose of the Child Fatality
Prevention Team is to review the deaths of all children to determine if system problems exist that
contribute in any way to the delay of or lack of services that might have prevented this death. If gaps
exist, the team works to improve/add services that will prevent problems for families in the future.
The team made the following recommendations: 1) Increase the number of working smoke detectors
in homes: After the death of two children in a house fire, a group of County employees led by EMS
worked together with local fire departments to make sure working smoke detectors were present in
more homes. Energizer Battery donated 9 -volt batteries to be distributed by social workers, first
responders, and nurses in homes where visits were taking place. Local fire departments provided
additional smoke detectors and installed for families in need. 2) Update professionals on the NC
Reporting Law for child abuse and neglect. Current copies of the book "Reporting Child Abuse and
Neglect in North Carolina" were distributed to team members, staff working with children, and the
public schools to increase the awareness of the NC laws.
The purpose of the Community Child Protection Team is to review current cases selected by the
DSS staff that are particularly complex or cases where the social worker would like the teams help on
reviewing services provided. The CCPT makes suggestions to the social workers that may improve
the care for that child. The CCPT reviewed ten cases during the past year (July `14 -June `15). The
following gaps and recommendations were identified: 1) Encourage more direct communication with
doctor's offices, hospitals, and mental health providers. The team needs to share information at the
onset of contact with the same families. Each team member needs to share their concerns as well as
information within their area of work. Staff needs to work to communicate clearer with each other
and DSS to make sure that all team members know the risks to the children involved. 2)
Transportation continues to be a gap in service. Team members will make a concerted effort to get the
word out about PART, RCATS, and Medicaid transportation and they are making a plan to use family
resources.
Ms. Hayes said there were no intensive death reviews during this reporting period. She said she
hopes the reduction of numbers is a good sign.
Approval to Use Law Enforcement Restricted Funds for Spillman Software License
Jane Leonard, Sheriff's Department Business Manager, said that Sheriff Maynard Reid would like
to spend $48,343 in Law Enforcement Restricted Funds. The funds will be used to purchase a
Spillman site license for the mobile field report and field interview module.
The new module will allow the officers to create incidence reports at the scene and have the
information updated directly into the Spillman law incident table. The system will create a workflow
where the report will advance to supervisors for approval but also have the option to be returned to the
officer for corrections. Once the supervisor approves the report, it is automatically forwarded to
Records for additional information. Records staff will no longer have to duplicate information into the
law incident screen. This eliminates the need for a paper copy and scanning reports into a database.
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Ms. Leonard said that the City of Asheboro has been using the system for six months and
Guilford County for two years and both speak highly of the efficiency it has created.
She requested the Board approve the expenditure of restricted law enforcement funds for the
purchase of the site license for mobile field report from Spillman Data Systems Inc. and approve
the related budget amendment.
Commissioner Allen asked for clarification on time savings and Ms. Leonard gave details of
the current paper flow.
On motion of Allen, seconded by Kemp, the Board voted unanimously to approve the
expenditure of restricted law enforcement funds for the purchase of the site license for mobile
field report from Spillman Data Systems Inc. and approve Budget Amendment #9, as follows:
2015-2016 Budget Ordinance
General Fund—Budget Amendment #9
Revenues
Increase
Decrease
Appropriated Fund Balance
$48,343
Appropriations
Increase
Decrease
Sheriff
$48,343
Update on Electronic Recycling Regulations at the Landfill
Public Works Director Paxton Arthurs said that he was recently notified by Electronic Recyclers
International (ERI) of their plans to begin charging for the disposal and recycling of Electronic
materials. Mr. Arthurs gave a presentation with an overview of how this change came about and
explained why this vendor was chosen.
In 2010, NC issued a ban on electronic equipment going into landfills and the law mandated that
manufacturers financially support recycling. In 2011, Randolph County received a grant to build an
electronics recycling facility and contracted with E -cycle Secure for disposal. E -cycle provided
service at no charge in exchange for the value of the materials. In 2013, the County changed vendors
to Electronic Recyclers International (ERI) still with no charge for disposal service. ERI dropped a
trailer and picked it up when it was full. In 2014, ERI began charging for the use of the trailer and the
transport of the materials. Rare metal prices have continued a downward trend; therefore the recycler
isn't making the same amount.
Mr. Arthurs explained that House Bill 765 could change electronics recycling. What began as a
one page bill requiring that gravel loads on trucks be secured has been changed by the Senate to a 58
page bill for recycling regulatory reform. The current language would eliminate the requirement for
electronic manufacturers to financially support recycling. If approved, it would discontinue subsidies
to recycling companies and would end tax payments from the manufacturers to Counties. The bill is
currently in Conference Committee. This bill along with other factors has prompted ERI to review
their fee structure.
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Mr. Arthurs obtained quotes from other collection companies and although he found no companies
willing to accept material for free, he identified a company named Global Electric Electronic
Processing (GEEP) that can provide a better value for Randolph County. They will also stage a trailer
on site for collection. The recycling facility has limited room and would not be able to store a full
load without it.
Averaize price Der hound
ERI
* $.27
Powerhouse
* $.21 does not stage trailers on site
Synergy
* $.18 does not stage trailers on site
GEEP
* $.18
(*Note: Main expense is for televisions and computer monitors. Some equipment like computers and
laptops provide payments; however, their weights are small in comparison.)
He requested the Board authorize the Manager to sign a contract with GEEP in the amount of
$38,000 for the transport, disposal and recycling of electronic materials. Mr. Arthurs estimated the
amount, as follows:
$.18 per pound
X Average weight per haul (12,600 pounds)
X Number of hauls for remainder of year (16)
+ $2,000 for recycling events
_ $38,000 needed
On motion of Kemp, seconded by Allen, the Board voted unanimously to approve the contract
with GEEP for $38, 000, authorize the County Manager to sign the contract and approve Budget
Amendment #10, as. follows:
2015-2016 Budget Ordinance
General Fund—Budget Amendment #10
Revenues
Increase
Decrease
Appropriated Fund Balance
$38,000
Appropriations
Increase
Decrease
Public Works
$38,000
Rezoning Public Hearing & Action
At 7:08 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning
requests. Jay Dale, Planning Director, presented the following requests and Chairman Frye opened the
public hearing for comments and closed each before taking action.
Commissioner Lanier asked to recuse himself from voting on both the zoning requests due to
possible conflict of interest.
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On motion of Haywood, seconded by Allen, the remaining Board voted to allow
Commissioner Lanier to recuse himself from voting.
HENRY DELK, Asheboro, North Carolina, is requesting that 9.41 acres located on the corner of
Old NC Hwy 49/1\4cDaniel Road, Cedar Grove Township, be rezoned from RA/RR to CVOE-CD.
Tax ID4 7730004959. Secondary Growth Area. The proposed Conditional Zoning District would
specifically allow a 5 -lot residential subdivision for site built or conventional modular homes with a
minimum house size of 1,200 sq. ft. as per site plan. The Planning Board reviewed this request at a
public meeting on July 7, 2015, and recommended that this request be denied with a vote of four to
two. The Planning Board found the following standards and policies within the 2009 Growth
Management Plan that support determination of consistency with the adopted plan with this
recommendation are:
2009 Growth Management Plan, page 1: Residential subdivision designs are encouraged through
the rezoning process that are sensitive to the rural community character, protection of farmland,
support open space, and recognize the importance of our county's natural heritage resources.
Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #2: Recognize
that growth management policies should afford flexibility to County boards and agencies that will
enable them to adapt to the practical requirements often necessary for rural development.
Clayton Burrow, 4483 Fork Creek Mill Rd., Seagrove, NC, a land surveyor, spoke in favor of the
request. He said everyone should have the responsibility to look at the overall picture in making the
right decisions. He said he has only penned two subdivisions in the past six years and that new
subdivisions mean work for businesses in the construction industry as well as tax revenues for the
County.
Mr. Burrow asked, "Which serves the county or community more? Three or four nice stick built
homes on masonry foundation supported by restrictions or two or three mobile homes with a vinyl
skirt and no restrictions."
He said others will speak that the property should not be subdivided and sold. Mr. Burrows said
anyone should have the right to sell their land or do what they want with it, if it meets regulations. He
said others will speak about the narrow road by the property, but stated he didn't think a few more cars
would make a big difference.
Terry Vuncannon, 3151 Old NC Hwy 49, Asheboro, owns property beside the parcel and sold
Mr. Delle this property. Mr. Vuncannon spoke in opposition. He said Mr. Delle originally said he was
purchasing the house for his wife to live in if something happened to him. Mr. Vuncannon said he
was pleased someone would be living in his mother's house. He said he farms the adjoining property
and owns a restaurant near this parcel. He said it was a lot for him to look after, less work if he sold
some of it, and thought this would be a perfect fit. He said a year later he saw the zoning signs and
had to apologize to his neighbors for what has happened. He said five new lots with the five new
wells would lower the water table and five additional homes potentially adding five to ten additional
cars accessing a one lane road were just some of his concerns. He said, even though McDaniel Road is
a state maintained road, it is barely wider than the width of a driveway.
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Mike Miller, 3220 Old NC Hwy 49, Asheboro, was also concerned about water, safety of the
community, and the value of his property. He spoke in opposition.
Robert Hussey, 3330 Old NC Hwy 49, Asheboro, spoke in opposition and stated he was
concerned with the water situation and the increase in traffic on the one lane drive. He said he had
lived in the community 76 years and hated to see it change any more.
Stephon Morton, 3425 Old NC Hwy 49, Asheboro, stated he was located to the left of the parcel
and owns three acres across from it. He said he has the same concerns as his neighbors and opposes
the request. He said his sister also lives nearby and recently had to add 600 feet to the depth of her
well.
Commissioner Kemp stated that he was concerned about the safety of citizens that would be living
on the narrow road. Chairman Frye added that access for fire and rescue personnel getting to
structures would be limited. Commissioner Allen said he was more concerned with the water issue
because a road can be redone, but it is not as easy to fix a loss of water.
On motion of Kemp, seconded by Frye, the Board voted 4-0 to deny the request of Henry Delk for
the 9.41 acres located on the corner of Old NC Hwy 49/McDaniel Road, Cedar Grove Township, as
determined consistent with the standards and policies contained within the Growth Management Plan
outlined in the recommendations provided by the County Planning Board.
HENRY DELK, Asheboro, North Carolina, is requesting that 5.85 acres (out of 44.73 acres)
located on the corner of Mechanic Road/Lassiter Mill Road, Cedar Grove Township, be rezoned from
RA to CVOE-CD. Tax ID4 7629012488. Secondary Growth Area. The proposed Conditional
Zoning District would specifically allow a 6 -lot residential subdivision for site built or conventional
modular homes with a minimum house size of 1,200 sq. ft. as per site plan. The Planning Board
reviewed this request at public meeting on July 7, 2015, and recommended that this request be denied
by a vote of four to two. The Planning Board found the following standards and policies within the
2009 Growth Management Plan that support determination of consistency with the adopted plan with
this recommendation are:
2009 Growth Management Plan, page 1: Residential subdivision designs are encouraged through
the rezoning process that are sensitive to the rural community character, protection of farmland,
support open space, and recognize the importance of our county's natural heritage resources.
Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #2: Recognize
that growth management policies should afford flexibility to County boards and agencies that will
enable them to adapt to the practical requirements often necessary for rural development.
Henry Delk, 3023 Hwy 64 West, Asheboro, spoke in favor of his request for rezoning this
property to allow for six lots for stick built or off frame modular construction. He said he was trying
to do the right thing with the request for rezoning to restrict the area to site built or modular homes on
masonry foundation. Mr. Delle said he could have as many wells dug as he wanted and would put
mobile homes on both parcels being requested for zoning changes if they were denied.
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Larry McDowell, 6854 Old NC Hwy 49, Denton, NC, said his mom still lives in the house that
adjoins the parcel and has a drive way through the parcel in which she's had nothing more than a
verbal agreement for a driveway easement with the previous owner. He said his mom leases her land
to an area farmer and lives off of those payments. The farmer has informed her that he will not renew
the lease without a fence around the property. He has concerns about curious children wandering onto
the farm and getting hurt. Mr. McDowell said he would have made arrangements to purchase the
property if his family had known it was for sale. He opposes this rezoning request.
Max Lanier, 2854 Lassiter Mill Rd., Asheboro, spoke in opposition to the request. He said the
area is quiet and would like it to stay that way. He added that Mechanic Road is narrower than other
state maintained roads which are paved.
David McDowell, 2584 Lassiter Mill Rd, Asheboro, was opposed to the rezoning request and was
concerned about the six houses on six acres. Mr. McDowell said he was raised on the adjoining
property.
Commissioner Allen made a motion to deny this request of Henry Delk, stating it was due to the
proximity of the house and farm to this parcel. This motion died due to the lack of a second.
On motion of Kemp, seconded by Haywood, the Board voted 3-1, with Commissioner Allen
opposing, to approve the request of Henry Delk for the 5.85 acres located on the corner of Mechanic
Road/Lassiter Mill Road, Cedar Grove Township, as determined consistent with the standards and
policies contained within the Growth Management Plan outlined in the recommendations provided by
the County Planning Board.
Approval to Purchase Telephone Equipment
Information Technology Director Michael Rowland said that pursuant to G.S. 143-131 and the
Purchasing Procedures of Randolph County, the Information Technology Department requested
quotes for telephones to replace 180 aging desktop phones at Social Services and the Jail. These
phones were originally purchased when the County migrated from a CenturyLink Centrex service to
an internal Mitel phone system in 2002. This equipment is scheduled to be replaced as part of the
yearly technology maintenance plan.
Vendor Information: Sencomm
Telephones $39,634
Licenses N/A
Mid -South Telecom ATCOM
$46,500 $56,672
N/A $36,273
Mr. Rowland said the low bid vendor, Sencomm, was deemed "best value" for the phone purchase.
Sencomm includes a one year warranty on the phones. For each phone, the County is required to
purchase an additional software license in order to activate it on the phone system. Our current phone
system uses Mitel equipment. Mitel requires the purchase of the licenses from the same vendor that is
used for support. Mitel deems that vendor to be a preferred partner and does not allow other vendors to
quote on license purchases. The current support agreement is with ATCOM. Therefore, ATCOM was
the only vendor able to provide a quote for the license purchase. Funds are currently available in the
telephone maintenance budget to cover the purchase.
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Mr. Rowland requested that the Commissioners award the telephone equipment purchase to
Sencomm at $39,634 and the license purchase to ATCOM for $36,273.
On motion of Allen, seconded by Lanier, the Board voted unanimously to award the purchase
of telephone equipment to Sencomm at $39,634 and approve the license purchase to ATCOM for
$36,273, as requested.
Approval of Increase in County Portion of Family and Consumer Science Agent Position
Jonathan Black, Cooperative Extension Director, began his presentation by saying that Randolph
County has always been highly ranked as a beef producing county, but that it had moved from third in
the state into the first position and that the county ranked sixth in the state for hay and poultry. He
added that 1200 more acres were planted in corn than in previous years. He said Randolph County is
a strong agricultural county.
Mr. Black said that because of the strong agricultural presence in the county, the Family and
Consumer Sciences Agent is a critical position providing educational services to Randolph County
citizens related to foods, nutrition, and health. So far in 2015, the FCS position has provided 124
classes related to nutrition, health, and wellness. This position also provides leadership to the
Extension and Community Association. Over 2,800 requests for educational information have been
received this year by e-mail or phone from Randolph County citizens. He said to extend the reach of
the FCS program, 256 volunteers have donated over 5,000 hours of their time so far in 2015. If
Randolph County shares this position with another county, Randolph will lose at a minimum, half of
these services and it will split the commitment to and knowledge of our county and our needs.
He stated that in the NCSU Cooperative Extension Visioning Plan, the Family and Consumer
Science Agent positions in the state were going to be split between counties. This split would reduce
the County portion of salary and benefits of this position to 33%. Recently, counties were given the
option of paying 83% of the salary of these positions in order to maintain 100% of the service
provided, meaning the position would not be shared with other counties. Currently, Randolph County
is paying 77.96% of the salary for this position. If we increase it to 83%, the County portion of the
salary will increase by $2,120 and the fringe benefits by $341.
Mr. Black requested that Randolph County increase the funding percentage of the Family and
Consumer Science Agent position to 83% in order to maintain the current level of service provided to
the citizens of Randolph County. Funds are currently available in Cooperative Extension's budget for
this increase.
On motion of Kemp, seconded by Allen, the Board voted unanimously to increase the funding
percentage of the Family and Consumer Science Agent position to 83%.
Commissioner Lanier asked Mr. Black if Randolph County was at a point where the Board should
be looking at an agricultural center like other counties have. Mr. Lanier explained that farmers have
to take their stock to other counties to sale. Having a center where everything is located for this
purpose could be used for livestock shows and other events and would benefit the farmers and the
county. Commissioner Lanier said he sees a lot of growth in farming and agriculture in Randolph
County. Commissioner Allen, who is also a farmer, agreed and added that it is an opportunity for
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additional tourism in the county and being in the center of the state makes it more of asset. He said it
could be a one stop shop for the farmer so they wouldn't have to run to different places for answers.
Commissioners Kemp and Haywood both agreed and said an Agri -Civic Event Center could be
something the Strategic Planning Committee might consider during their process. Commissioner
Haywood said it would probably be money well spent.
Approval of Budget Amendment for Transfer to Economic Development Reserve (MOM Brands
Installment)
Finance Officer Will Massie said that in November 2010, the Board approved a second phase of
economic incentives for the MOM Brands expansion, to be paid out over eight years. Because of the
size of the project, the County used annual revenues to make the installment payments, not the funds
in the Economic Development Reserve. Although the capital investment goals were met on this
project, MOM Brands notified us that the employment requirements were not maintained for 2014-15,
resulting in forfeiture of the second $197,500 installment payment.
The County continues to offer performance based incentives. However, remaining contract
commitments exceed the available balance in the Economic Development Reserve Fund. Mr. Massie
said management recommended that the 2014-15 installment payment of $197,500, which was not
claimed by MOM Brands, be transferred to the Economic Development Reserve to help cover other
existing contract commitments.
On motion of Kemp, seconded by Lanier, the Board voted unanimously to approve the
transfer of the forfeiture of $197, 500 from MOM Brands to the Economic Development Reserve to
cover other existing contract commitments and approve Budget Amendment #11. as follows:
2015-2016 Budget Ordinance
General Fund—Budget Amendment #11
Revenues
Increase
Decrease
Appropriated Fund Balance
$197,500
Appropriations
Increase
Decrease
Transfer to ED Reserve
$197,500
Strategic Planning Update and Approval of Strategic Planning Steering Committee
County Manager Hal Johnson gave an update on the beginning of a countywide Strategic Planning
process. The theme of this Strategic Planning will be "Public Health, Safety, and Well -Being," what
it is and how it will impact our county and local governments during the next 20 years.
Mr. Johnson said he was excited about beginning this process and the positive impact it can have on
our county and communities as we struggle to focus limited resources on strategic issues. The last
countywide Strategic Plan was finalized in 1994.
Mr. Johnson said one of the first actions he took when appointed County Manager was to talk with
Department Heads and to ask what, in their judgement, were long-term strategic issues that they felt
might impact the county. The Public Health Director stated that our county expects increases in
communicable disease due to the influx of immigrants that have not received Public Health services.
There has become an attitude among people that they do not need vaccinations any longer. They do
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not remember polio and other diseases that were prevalent in the 1950s. The Social Services Director
advised that there are 30,000 persons on Medicaid in Randolph County and this number might
increase to over 40,000 if the NC Legislature approves Medicaid Expansion. According to the
Randolph County Partnership for Children, one in four children in Randolph County live in poverty.
Mr. Johnson said these are but a few strategic issues that need to be explored during this planning
process.
To begin a meaningful Strategic Planning program, it is necessary to make sure the process is
designed to be inclusive and to involve local governments, organizations, and citizens from across the
county, Mr. Johnson said. Through coordination with local school systems and Randolph Community
College, he hoped to make the planning sessions available to students so that they might have the
opportunity to observe a community planning process and learn about strategic issues that will impact
their future.
Appointment of a Steering Committee by the County Commissioners is among these first steps, he
said. The County Strategic Planning Steering Committee will consist of approximately 60
individuals, including County Commissioner Chairman, Mayors, City Managers, health care
professionals, educators, human service providers, public safety providers, chambers of commerce,
President of economic development, Director of tourism, and other citizens that represent a wide
range of the total Randolph County community.
Mr. Johnson said the expected eight to nine month planning process will allow the Steering
Committee to identify long term strategic issues impacting the Randolph County community and local
governments. Goals and strategies will be developed by multiple individual task forces which will
give the opportunity for more citizens to take advantage of the opportunity to be involved in the
planning process.
Technical support is being provided by the Piedmont Triad Regional Council of Governments
(PTRC). The PTRC is currently preparing a detailed Environmental Scan (Statistical Profile) that will
be used by the Steering Committee to identify long term strategic issues. Appropriate County
employees and other technical staff will be participating to provide support and the Task Force
facilitation.
The goal is to have a formal Strategic Plan completed by spring 2016 that can be used by County
Commissioners, local governments, schools, health providers, organizations, and citizens as guidance
when impacted by strategically identified issues.
Mr. Johnson contacted citizens that were proposed for the Steering Committee and they have
agreed to provide their service to the county and our communities if appointed by the Board of County
Commissioners.
Commissioner Allen expressed that he wanted to make sure all areas of the county are represented.
Mr. Johnson said selecting members for a steering committee was only the beginning. Several task
forces would be developed to focus more in depth on specific topics and citizens from all over the
county would be invited to take part and have input.
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On motion of Kemp, seconded by Haywood, the Board voted unanimously to appoint the
following recommended members to the Strategic Planning Steering Committee and designate Hal
Johnson as the Chairman and Rick Powell as the Vice Chair:
Name
Darrell Frye
Chairman /Board of Commissioners
Hal Johnson
County Manager
Bert Lance- Stone
Mayor -Archdale
Zeb Hanner
Archdale City Manager
David Smith
Mayor -Asheboro
John Ogburn
Asheboro City Manager
Perry Connor
Mayor- Franklinville
Terry Caviness
Mayor- Liberty
Roy Lynch
Liberty Town Manager
Danny Shaw
Mayor -Ramseur
Bucky Jernigan
Mayor -Randleman
Nick Holcomb
Randleman City Manager
Jesse Hill
Mayor- Trinity
Debbie Hinson
Trinity City Manager
Karen Scotton
Mayor -Staley
Roy Edmonds
Mayor -Seagrove
Alan Ferguson
Attorney/NE Property Owners Association
Ann Shaw
Mental Health Volunteer Crisis Intervention Team
Beth Duncan
Social Services Director
Beverly Nelson
Archdale/Trinity Chamber
Bob Shackleford, Dr.
RCC President
Bonnie Renfro
EDC President
Cathryn Davis
County Risk Manager
David Caughron
Marketing Director Hospice of Randolph County
Dawn Gartman
Executive Director Senior Adults Association
Teresa Bruchon
Liberty Chamber Executive Director
Donovan Davis
Emergency Services Director
Duffy Johnson
CommunityOne
Ed Blair, Col.
Chief Deputy
Elbert Lassiter
Workforce Development, RCC
Elizabeth Mitchell
United Way
Gary Bean
Ramseur Chamber President
Greg Patton
Randleman Planning Director
Guy Troy
Farmer/Conservationist
Jane Leonard
Sheriffs Dept- Business Office
Janice Scarboro
Regional Consolidated Services
Jason Stopyra, Dr.
Emergency Services Medical Advisor
Jay Dale
County Planning Director
Jeff Freeman
Randleman Chamber of Commerce
Jim Meridith
Randolph Education Forum
Jonathan Black
Cooperative Extension Director
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Kemp Davis
Voluntary Ag District Chairman
Lewis Dorsett
PTR WA Rep -Archdale
Linda Brown
Asheboro/Randolph Chamber
Lisa Hayworth
Randolph Partnership for Children
Mac Whatley
HLPC Chairman
Mary Joan Pugh
NC ZOO
MiMi Cooper
Public Health Director
Reid Pell
County Planning Board Chairman
Reynolds Lisk
EDC Board Member & Insurance Associates of the Triad
Richard Whitaker
Randolph County Farm Bureau BOD Pres.
Rick Powell
President, PEMMCO
Robert Dough, Dr.
Board of Health Chair
Robert Graves
Director of Security RCC/Retired HP
Sam Varner
County Wellness Coordinator
Stephen Gainey, Dr.
County School Superintendent
Steve Eblin
President, Randolph Hospital
Steve Foley
EDC Chairman, Ist Bank Archdale
Tammy O'Kelley
Director of the Tourism Development Authority
Terry Worrell, Dr.
City School Superintendent
Trevor Nuttall
Director of Community Dev. -Asheboro
Zeb Holden
Archdale Planning Director
Technical Support Sta
Aimee Scotton
Associate County Attorney
Amanda Varner
Clerk to the Board
Jill Wood
Planning Systems Coordinator
Paxton Arthurs
Engineering
Michael Rowland
IT Director
Will Massie
Finance Officer/Assist. County Manager
Anne Edwards
PTRC
Elizabeth Jernigan
PTRC
Jesse Day
PTRC
Malinda Ford
PTRC
Paul Kron
PTRC
Regional Update
Chairman Frye said the Piedmont Triad Regional Development Corporation had been designated
as an Economic Development District by the US Economic Development Administration which is a
part of the United States Department of Commerce. It makes our region eligible for EDA grants that
promote jobs and economic growth. Chairman Frye said economic developers are very excited about
this and that it opens up opportunities for the county.
Adjournment
At 8: 29 p. m., on motion of Kemp, seconded by Allen, the Board voted unanimously to adjourn.
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Darrell L. Frye, Chairman Phil Kemp
Arnold Lanier
David Allen
Stan Haywood
Amanda Varner, Clerk to the Board
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