080116 (2)August 1, 2016
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Frye, Haywood, Kemp, Lanier and Allen were present. Also present were County
Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan; Amanda Varner,
Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. Sheriff Robert Graves gave the
invocation and everyone recited the pledge of allegiance.
Consent Agenda
On motion of Allen, seconded by Kemp, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve Board of Commissioners regular meeting minutes of 7111116 and special
meetings of 6120115 and 7118116;
• unseal 114116 closed session I and 211116 closed session II minutes;
• approve Budget Amendment for Encumbrance Carryforwards, as follows:
2016-2017Budget Ordinance
General Fund —Budget Amendment #3
Revenues
Increase
Appropriated Fund Balance
$1, 772, 534
Appropriations
Increase
Administration
$107, 755
Information Technology
$51,394
Tax
$225, 328
Elections
$66,125
Register o Deeds
$91,690
Public Buildings
$237, 009
Sheriff
$171, 627
Emergency Services
$396, 407
Building Inspections
$28,223
Planning & Zoning
$15, 550
Soil & Water
$1,400
Public Works
$992
Public Health
$106,128
Social Services
$263, 057
Child Support Enforcement
$3, 799
Public Library
$6, 050
Solid Waste Management Fund —Budget Amendment #3
Revenues
Increase
Decrease
Appropriated Fund Balance
$60,184
Appropriations
Increase
Decrease
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Solid Waste Management 1 $60,184
• appoint Will Massie to the Industrial & Pollution Control Facilities Financing Authority
(Industrial Bond Authority);
• reappoint Cindy Miller to the Adult Care Home Community Advisory Committee;
• approve Budget Amendment for Local Emergency Planning Committee ($1, 000), as
follows:
2016-2017Budget Ordinance
General Fund—BudgetAmendment #4
Revenues
Increase
Decrease
Restricted Intergovernmental
$1, 000
Appropriations
Increase
Decrease
Emergency Services
$1, 000
a rove Budget Amendment or Ace/Avant $231, 000), as.follows:
2016-2017Budget Ordinance
General Fund—BudgetAmendment #5
Revenues
Increase
Decrease
Restricted Intergovernmental
$220, 000
Trans er rom ED Reserve
$11,000
Appropriations
Increase
Decrease
Social Services
$25, 000
• appoint Rogenia Smith to the Nursing Home Community Advisory Committee to fall the
unexpired term of Shirley Harrington;
• approve maintaining current Procurement Standards;
• approve Subordination Agreement -Cross Road Rest Home/Retirement Center and
authorize chairman to sign;
• approve correction to Health Department Fees Livestock Running at Large Fee.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment. No one
spoke.
Request to Begin the Bid Process for the Animal Shelter
Public Works Director Paxton Arthurs reviewed the Animal Shelter Project that was presented by
Robert Carmac of Smith-Sinnett in May. The firm submitted the design to independent contractors
and an estimating firm for an up to date cost estimate and Mr. Arthurs presented the estimated budget
of $1,082,300. He said they increased the estimate for soil borings to cover extra samples taken due
to location. They also allowed for additional technology updates to include safety features such as
security cameras and access control locks. The anticipated schedule for the project is as follows:
- August 1st Commissioner's Meeting — Request permission to go to bid
- August 15th Publicly release for bids to general contractors
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August 23rd Pre -bid Meeting
September Bch Bid opening
October 3rd Commissioner's Meeting — Request bid and contract approval
Mr. Arthurs requested that the Commissioners release this project for bidding. Robert Carmac,
Principal/Chief Operations Officer and lead architect with Smith-Sinnett Architecture, was present if
there were any questions.
Commissioner Lanier asked about the budgeted amount and County Finance Officer Will Massie
said funds had already been allocated from the debt proceeds of the Emergency Services Headquarters
to this project.
On motion of Kemp, seconded by Lanier, the Board voted unanimously, to authorize the bid
process to begin on the Animal Shelter addition.
RCC Allied Health Center
Dr. Bob Shackleford, RCC President, stated that through a process, RCC assesses the community's
workforce development needs. This year the Randolph County Strategic Plan, Healthcare Summit
meetings, Pathways to Prosperity, and EMSI analysis all have pointed to the need to expand existing
healthcare programs already provided by the college as well as the need for additional pharmacy
technicians and healthcare professionals in mental health, elder care, healthcare coaching,
occupational therapy, and healthcare auxiliary services.
The RCC Board of Trustees met on July 21, 2016, and approved an Allied Health Center building
project to close the skills gap in health care. The Board of Trustees is requesting the allocation of
funding using the Article 46 Sales Tax to build it. RCC will be contributing their total share of the
ConnectNC Bond funds. The funding is proposed as follows:
Article 46: $9,363,158
ConnectNC: $5,086,842
$14,450,000
Dr. Shackleford said it would be located on land they own beside the Richard Petty Education
Center. It would be a two-story building with the second floor dedicated to being a simulated health
care lab. He said depending on the timeline for construction, the project may have a minimal cash
flow deficit in 2019 estimated at a little over $2 million. However, they will pursue covering the
shortfall with grants and/or naming rights. He said only if necessary would the college request a
short-term advance and to repay the funds in the following year with Article 46 funds. Dr.
Shackleford stated that the State has encouraged all recipients of funds from the ConnectNC bond to
move forward with projects.
Chairman Frye asked if a "certificate of need" would be necessary. Dr. Shackleford replied that it
would not. They only have to demonstrate to the State the need for jobs and students available to fill
them. The data results have given indication where jobs and people are needed in the industry. Dr.
Shackleford said all of the recent graduates of the nursing program were employed upon graduation or
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within two weeks after graduation. Both Chairman Frye and Dr. Shackleford agreed there is a
demand for nurses.
County Finance Officer Will Massie presented the estimated cash flow requirements, as follows:
• Cash Balance 6/30/16 $3,726,477
• Project Commitments (2,134,715)
Available Cash $1,591,762
• Future Sales Tax
0 2015-16 (last three months) 700,000
0 2016-17 2,500,000
0 2017-18 2,500,000
0 2018-19 (partial year) 2,071,396
$9,363,158
Chairman Frye said the current Board could commit to the project and agree to the proposed
funding methods but could not commit any future Board to a decision on the current expense needs of
RCC at that time.
Commissioner Haywood said there is no doubt there is a "great need" for workers in the health
care industry and said he only sees it increasing.
If the Commissioners agree to allocate the funding from the Article 46 Sales Tax funds, they would
need to approve the related RCC Capital Project Ordinance budget amendment and authorize the
County Finance Officer to sign any related documentation.
On motion of Haywood, seconded by Lanier, the Board voted unanimously, to approve the use of
Article 46 Sales Tax funds for the Allied Health Center Project, approve RCC Capital Project
Ordinance Budget Amendment 96, and authorize County Finance Officer to sign any related
documents, as follows:
2016-2017Budget Ordinance
RCC Capital Project Ordinance Budget Amendment #6
Revenues
Increase
Decrease
Transfer from General Fund
$9, 363,158
Appropriations
Increase
Decrease
Construction
$6 463 158
Professional Fees
$1250 000
Site Development
$750 000
Equipment
$900 000
Approval to Purchase Law Enforcement Vehicles through Cooperative Purchasing Group
Sheriff Robert Graves said in past years, the Sheriff s Office had purchased vehicles through the
North Carolina State Purchase and Contract bid. However, in reviewing options for the lowest price
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available, they have found that the North Carolina Sheriffs Association (NCSA) Vehicle
Procurement Program offers the lowest option.
The NCSA's Vehicle Procurement Program is a cooperative bid program that achieves competitive
pricing on police rated, special service, and administrative vehicles, trucks and vans. The
Association's program helps to eliminate duplication of effort through the creation of one statewide
bid that can be used by all 100 sheriffs offices in North Carolina, as well as units of local
governments and political subdivisions including, but not limited to, county, local county board of
public instruction, municipalities and/or police agencies. On Bid Award 15-01-0611, Ilderton Dodge
was awarded the vehicle bid for the 2016 Dodge Chargers and Asheville Ford Lincoln was awarded
the bid for the 2016 Ford F 150 trucks the Sheriff wishes to purchase.
North Carolina General Statute 143-129 (e) (3), provides an exception to the formal bidding
procedures for a purchase made through a competitive bidding group purchasing program. The
program is required to offer competitively obtained purchasing services at discount prices to two or
more public agencies. The NCSA's Vehicle Procurement Program meets this requirement. He said
this exception allows them to purchase 2016 Dodge Chargers from Ederton Dodge and Ford F150
trucks from Asheville Ford Lincoln without seeking their own formal bid. Ederton Dodge has offered
to sell twenty-one 2016 Dodge Chargers for a total cost of $542,253. This is a price of $24,957 each
for nine RWD vehicles and $26,470 each for twelve A" vehicles. Asheville Ford Lincoln offered to
sell four 2017 Ford F-150 trucks for the same price as the 2016, for a total cost of $113,754.84. Two
F-150 XL Sport Appearance Package cost $28,989.26 each and two F-150 XL Service Vehicle cost
$27,888.16 each.
Sheriff Graves said since the County purchasing policy doesn't address a formal purchase through
a cooperative purchasing group as allowed in the G.S. 143-129 (e) (3) exception, he is requesting that
the Commissioners approve the purchase. Funds for these purchases were included in the Sheriffs
2016-2017 budget. This is the yearly cycle of vehicle replacements.
On motion of Kemp, seconded by Haywood, the Board voted unanimously, to purchase through
NCSA's Vehicle Procurement Program contracts twenty-one 2016 Dodge Chargers from Ilderton
Dodge at a cost of $542,253 and four 2017 Ford F-I50s fi°om Asheville Ford Lincoln at a cost of
$113, 754.84.
Review of Jail Overcrowding/Special Needs Populations
Sheriff Graves said the Randolph County Sheriff has responsibility for the operation and
maintenance of the County Jail. The current jail facility opened in 1997 and has operated 24 hours a
day, seven days a week with very little modification. In 2012, a small renovation was completed to
add 16 beds which brought the total number of beds to 211. He said as most county jails were
designed, "Randolph County's jail was intended to be more of a holding facility, but as the population
has grown and laws have changed over the past few years," they find themselves "having to deal with
inmates for longer periods of time, with many serving out their complete sentences there rather than
being transferred to the Department of Corrections." More and more responsibility is being placed on
North Carolina's counties to carry the burden and to provide the services that our state government
used to provide.
08/1/2016
Sheriff Graves presented a PowerPoint presentation that included statistics and pictures of the
overcrowded facility with the following update:
The current jail consists of various "PODS," each designed to house inmates of differing risk
classifications. These range from trustees (working inmates — lowest risk) to unstable and potentially
dangerous offenders (convicted felons of violent crimes). Overcrowding often requires moving
inmates from one POD to another sometimes leaving some to sleep on mattresses placed on the floor.
This can result in a mixture of lower risk inmates with those considered a higher risk. Overcrowding
also results in multiple inmates having to be permanently housed in small holding cells in the busy
booking/intake area. This creates an obvious higher risk in a critical, sometimes chaotic location
within the jail. Overcrowding is also a safety issue for both officers and inmates. The total "safe"
capacity of the jail is 211 inmates (beds and required facilities for 183 male inmates and 28 female
inmates) but has averaged 232 inmates.
Sheriff Graves said that laws changed some time ago that now require county jails to keep inmates
sentenced for time less than two years who would have normally served their time in a state prison.
He said some inmates have already served a longer time waiting on a trial than their sentence would
be.
Chairman Frye asked if the County currently has inmates housed in jails located in other counties
and Sheriff Graves said some inmates have been and are currently housed in other county jails when
space is available, but he would prefer to get them back to Randolph so they don't have to continue to
pay other counties for the stay.
He said they have been working with District Court Judge Bradford Long and the District
Attorney's office on options to alleviate some of the overcrowding. Weekend lock -up for inmates that
have been sentenced to a specified number of hours has been suspended until September due to
normal summer overcrowding.
Sheriff Graves addressed the issue with the "Special Population" inmates. There are currently no
beds or facilities for drug or alcohol dependent inmates, suicidal inmates, or inmates with mental,
psychological or other health related issues. He said specific individuals such as suicidal watch
inmates have to be monitored at least four times an hour by jail staff. The only available place these
inmates can be placed for this type of supervision is in booking, which does not meet current
regulations.
Since 2006, the Department of Health and Human Services jail inspector has cited the facility on at
least twelve different occasions. These citations indicate overcrowding and improper classification
procedures which directly refer to placing and housing of inmates. Sheriff Graves said citations are
only the beginning. If the problems are not fixed within a suitable time frame, Randolph County may
have costly fines imposed for these infractions.
The Sheriff said these problems were outlined during the strategic planning process and during the
Commissioners' retreat in March. He feels that a course of action needs to be put in place as soon as
possible.
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The last draft design for an addition to the building was estimated to cost around $7 million. Major
Joann Sapp said the plans consisted of a place for 60 female inmates and 20 special population beds,
added toilets to "G Pod" and renovated the booking area.
Chairman Frye said the County has several capital needs and requests and asked County Manager
Hal Johnson and Finance Officer Will Massie to prioritize those needs with specific estimates for the
Board to consider. The Agri -Business Civic Center is another capital need the County has been asked
to consider from the outcome of the Strategic Planning process. Chairman Frye asked Commissioner
Allen when the Agri -Business Civic Center Planning Committee would have a report and
Commissioner Allen felt like it would be within two months. Mr. Johnson said they could report back
to the Board at the September meeting.
Rezoning Public Hearing and Actions
At 7:10 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning
requests. Jay Dale, Planning Director, presented the following requests and Chairman Frye opened
the public hearing and closed it before taking action on each request.
CMUS ISOM, Norwood, North Carolina, is requesting that 6.25 acres (out of 11.50 acres) located
at 1228 Green Farm Road, Back Creek Township, be rezoned from LIRA to HI -CD. Secondary
Growth Area, Tax ID# 7732554805. The proposed Conditional Zoning District would specifically
allow furniture manufacturing in an existing 29,000 sq. ft. building with proposed future expansions of
22,000 sq. ft. (as per site plan). The Planning Board reviewed this request at public meeting on July
12, 2016, and unanimously recommended that this request be approved. The Planning Board found
the following policies within the 2009 Growth Management Plan that support determination of
consistency with the adopted plan and this recommendation:
Policv 1.2 The County will encourage new and expanding industries and businesses which: (1)
diverse the local economy, (2) utilize more highly skilled labor force and (3) increase area residents'
incomes.
Resolution AdoptiLg the 2009 Randolph County Manaement Plan, Resolution #3. Ensure the
opportunity for landowners to achieve the highest and best uses of their land that are consistent
with growth management policies in order to protect the economic viability of the County's
citizens and tax base.
Chris Isom, 17929 Margie Lane, Norwood, NC, said he needs more warehouse space and
would be adding to the back of the building which would probably not be visible from the road.
On motion of Allen, seconded by Lanier, the Board voted unanimously, to approve the request
of Chris Isom, as determined consistent with the standards and policies contained within the
Growth Management Plan outlined in the recommendations provided by the County Planning
Board; and having further found from information and testimony provided at public hearing,
that the proposed rezoning is reasonable and in the public interest.
CASEY CUTSAIL,, Seagrove, North Carolina, is requesting that 4.15 acres (out of 39.21
acres) located at the corner of Hwy 134/Monterey Road, Cedar Grove Township, be rezoned
from RA/RR to LI-CD. Tax ID#7657587464. Secondary Growth Area. The proposed
Conditional Zoning District would specifically allow a warehouse distribution center for
automotive parts in a proposed 27,000 sq. ft. building with a future 12,000 sq. ft. addition (as per
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site plan). TJTR Properties, LLC - property owner. The Planning Board reviewed this request at
public meeting on July 12, 2016, and unanimously recommended that this request be approved.
The Planning Board found the following policies within the 2009 Growth Management Plan that
support determination of consistency with the adopted plan and this recommendation:
Policv 1.2 The County will encourage new and expanding industries and businesses which: (1)
diversify the local economy, (2) utilize more highly skilled labor force and (3) increase area
residents' incomes.
Policv 3.4 Warehousing, storage and distribution facilities should have direct access to appropriate
thoroughfares and should be visually buffered according to their location.
H.R. Gallimore, Re/Max Realty, spoke on behalf of the applicant who operates a part
distribution center in Moore County and plans to move the operations to Randolph County. He
said no automobiles will be housed or disassembled at this location. Parts will be in boxes and
arranged for distribution. FedEx and UPS are the only shipping trucks into the facility and they
are not always daily.
David Phagan, 3009 NC Hwy 134, Asheboro, spoke in opposition to the request. He
presented a petition from 25 residents for the record (attached). He stated the request goes
against the growth management plan by infringing on the rural quality of life for residents. He
said the business already exists so it is not diversifying the local economy and not adding any
employees. He said he feels the business will be detrimental to the homeowners' property
values. It will add noise and traffic to an already busy intersection. The 24,000 square foot
warehouse would be in a neighborhood that is currently flourishing with new residential real
estate and that property would be a great site for another home, not a warehouse.
He stated that he was not at the Planning Board meeting because he was out of town at that
time.
Chairman Frye asked Mr. Dale if the Technical Review Committee or Planning Board had
any issues with the request and Mr. Dale replied that they did not and had recommended the
approval.
On motion ofLanier, seconded by Kemp, the Board voted 4-1, with Allen opposing, to approve
the request of Casey Cutsail, as determined consistent with the standards and policies contained
within the Growth Management Plan outlined in the recommendations provided by the County
Planning Board; and having further found from information and testimony provided at public
hearing, that the proposed rezoning is reasonable and in the public interest.
UNIFIED SCREENING & CRUSHING, Ramseur, North Carolina, is requesting their
Conditional Zoning Permit issued on 14.14 acres located at 136 Crestwick Road, Columbia
Township, Municipal Growth Area, Tax ID# 8712273107, be amended to include a proposed 36'
x 72' modular office building and a 100' x 150' concrete pad (to be used for equipment
maintenance) as per site plan. Diamondback Casting 3 LLC. The Planning Board reviewed this
request at public meeting on July 12, 2016, and unanimously recommended that this request be
approved. The Planning Board found the following policies within the 2009 Growth
Management Plan that support determination of consistency with the adopted plan and this
recommendation:
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Policv 1.2 The County will encourage new and expanding industries and businesses which: (1)
diverse the local economy, (2) utilize more highly skilled labor force and (3) increase area residents'
incomes.
Resolution Adopting the 2009 Randolph County Management Plan, Resolution #3. Ensure the
opportunity for landowners to achieve the highest and best uses of their land that are consistent with
growth management policies in order to protect the economic viability of the County's citizens and tax
base.
Kiesha Osborne, 1817 Newell St., Asheboro, Operations Manager for the applicant, spoke
in favor of the request. She said the modular office building will be used to free up space in the
warehouse by moving the office personnel. The concrete pad will be used for vehicle repair only
in order to keep out of gravel and dirt.
On motion of Allen, seconded by Lanier, the Board voted unanimously, to approve the request
of Unified Screening & Crushing, as determined consistent with the standards and policies
contained within the Growth Management Plan outlined in the recommendations provided by the
County Planning Board; and having further found from information and testimony provided at
public hearing, that the proposed rezoning is reasonable and in the public interest.
Appoint Members to a Strategic Planning Implementation Committee (Ad Hoc)
County Manager Hal Johnson again thanked those that played a part in the Strategic Planning
process. He said although the goals and strategies embodied in the 2016 Randolph County Strategic
Plan are not binding upon the County or its municipalities, the Board of Commissioners have
approved a revenue source that could be used toward implementation of some of the strategic
objectives. The appointment of a Strategic Planning Implementation Committee will be a critical part
of the Implementation phase.
The purpose of the Implementation Committee will be to work with the Office of the County
Manager in making recommendations to the County Commissioners as special programs are
identified and organized. Final decisions on any allocation of available funds will be with the Board
of County Commissioners.
He said although the membership of the initial Implementation Committee is small, the committee
will be providing input and supporting inclusive subcommittees representing health, safety, and well-
being giving more citizens the opportunity to participate in the process.
The Strategic Planning Steering Committee subcommittees will represent the following common
themes which emerged from the 2016 Strategic Planning initiative:
• Behavioral/Special Needs/and Health Challenges: Support the development of proactive
crisis intervention programs to reduce the debilitating and costly effects of existing and
emerging community health and mental health challenges. Expand the recruitment of
health related employment opportunities, facilities and services as a vital component of a
countywide health strategy.
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Economic Development Recruitment: Expand the capability and organization of our
Economic Development Corporation to enhance recruitment of business and industry
throughout the county.
• Workforce Development: Explore new opportunities for our citizens to develop their
special talents through support of new and innovative workforce development programs
that support existing businesses, entrepreneurships, on-the-job training initiatives,
internships, and apprenticeships.
Culture of Well -Being: Support the well-being of Randolph County citizens involving
many components that can improve the quality of life. A culture of well-being would
also promote and support access to natural trails and parks and recreation, not only for the
health benefits, but also for the impact it has on economic development recruitment and
our citizens overall quality of life by supporting healthy lifestyles. The proposed Agri -
Business Civic Center can have a major impact on economic development and tourism.
The following citizens have agreed to serve on the initial Strategic Planning Implementation
Committee if appointed by the Board of County Commissioners:
- Robert Graves, Sheriff
- Bert Stone, Mayor of Archdale
- David Smith, Mayor of Asheboro
- Filmore York, Mayor of Liberty
- J.B. Davis, Retired Industrial CEO
- Bob Shackleford, President, RCC
- Dr. Robert Dough, Chairman, Randolph County Board of Health
- Steve Eblin, President, Randolph Hospital
- Susan Hayes, Public Health Director
- Beverly Nelson, Executive Director, Archdale/Trinity Chamber of Commerce
- Linda Brown, President, Asheboro/Randolph Chamber of Commerce
- Tammy O'Kelley, Executive Director, Tourism Development Authority
- Rick Powell, President, PEMMCO Manufacturing, Inc.
- Reynolds Lisk, Chamber/EDC/Hospital Board Member
- John Grey, Chairman of Randolph County Economic Development Corp. Board
- Hal Johnson, Randolph County Manager
Commissioner Haywood asked about the terms of the members. Mr. Johnson said members could
cycle every couple of years and all mayors would rotate so each had an opportunity to serve.
Mr. Johnson said there are several special events and educational opportunities sponsored jointly
by the County and the Asheboro/Randolph Chamber of Commerce planned for October and
November 2016, giving citizens the opportunity to provide additional input in the Strategic Planning
implementation process.
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He anticipates that the Implementation Committee will be prepared to make specific
recommendations on programs and resource allocations to the Board of County Commissioners in
early 2017.
On motion of Kemp, seconded by Haywood, the Board voted unanimously, to appoint members to
the Strategic Planning Implementation Committee, as requested.
Closed Session
At 7:35 p.m., on motion of Kemp, seconded by Lanier, the Board voted unanimously to go into
closed session to consider the qualifications, competence, performance, condition of appointment of a
public officer or employee or prospective public officer or employee, pursuant to NCGS 143-
318. 11 (a)(6).
Chairman Frye stated that closed session was for the County Manager's performance evaluation.
He was not certain if any action would follow.
Regular Meeting Resumed
At 7:59 p.m., the Board returned to regular session.
Closed Session Action
Chairman Frye said the Board has completed County Manager Hal Johnson's performance
evaluation and consensus was to raise his salary with an effective date of October 1st. After a
brief discussion about the new salary amount, a motion was made.
On motion of Kemp, seconded by Lanier, the Board voted unanimously, to increase County
Manager Hal Johnson's salary to $142, 000, effective October 1, 2016.
Adjournment
At 8: 02 p.m., on motion by Allen, seconded by Lanier, the Board voted unanimously to adjourn.
Darrell L. Frye, Chairman Phil Kemp
Arnold Lanier
David Allen
Stan Haywood
Amanda Varner, Clerk to the Board
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