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060517193 June 5, 2017 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Commissioners Allen, Frye, Haywood, Kidd and McDowell were present. Also present were County Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan; Amanda Varner, Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. Dr. Bob Shackleford, RCC President, gave the invocation and everyone recited the pledge of allegiance. Special Recognition: Laura LeGlue—Randolph's Youth Voice Delegate to the NCACC Annual Conference Laura LeGlue, a junior at Faith Christian School, has been in 4-H for almost six years. She has been selected to attend the statewide event, Youth Voice, held during the NC Association of County Commissioners annual meeting in August. The event is designed to help youth become more involved in the governing of their counties, state, and country as a whole. Ms. LeGlue said she wants to attend Youth Voice because she wants to become a more well-informed citizen of the country and thinks this event is an opportunity to get to know more about local government. Special Recognition – State 3-A Track and Field Triple Jump Champion Chairman Allen recognized the 2017 State 3-A Track and Field Triple Jump Champion Kaylnn McNair, a junior at Asheboro High School, and a Certificate of Recognition was presented on behalf of the Board. Retirement Recognition Bonnie Renfro will retire this month with 22 years of service to the Randolph County Economic Development Corporation. Ms. Renfro was recognized by the Board and then Chairman Allen presented Ms. Renfro with an engraved plaque on behalf of the Board. Recognition of the 90th Anniversary of Public Health in Randolph County Health Director Susan Hayes said public health as we know it began ninety years ago in June 1927. She requested the Board of County Commissioners adopt a Proclamation Honoring the 90th Anniversary of the Health Department and read it aloud. (This proclamation is included on the consent agenda.) She invited Commissioners and the public to join in celebrating this event at the Health Department on June 21, 2017, from 10 a.m. until 2 p.m. A special ceremony will be held in the Health Department conference room at 1 p.m. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment. County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure. MiMi Cooper, 203 Albert Martin Rd., Franklinville, said she was speaking again on behalf of her neighbors and thanked the Commissioners for their attention to their complaints about Carolina Guns and Gear. She said the last action she is aware of was the Board of Adjustment meeting on March 7th where they upheld the fines and penalties of the Planning Board and the 6/5/2017 194 Zoning Board met on April 4th and approved the action. She said nothing has changed in their neighborhood and the shooting continues but stated there is no longer shooting on Sundays. Ms. Cooper asked for an update and what the next steps would be. County Attorney Ben Morgan responded that Carolina Guns and Gear has filed an appeal to the decision of the Zoning Board. The County assembles all the information about the rezoning request and its decision in order to establish the formal record that will go before a Superior Court Judge for review. He said the County could decide to file a counter claim to the lawsuit but that may not happen before the judge reviews the zoning. Mr. Morgan said it could resolve itself with the judge's decision. Alan Ferguson, 4794 Troy Smith Rd., Liberty, stated that he was present to share rumors and facts in regards to the megasite. He said that several neighbors have spotted bald eagles flying around the property. He said he was thrilled with the symbol of America flying around Randolph County. He said they have been using binoculars in hopes to see one of their nests soon and would report when they find it. Mr. Ferguson said he reports the rumors as he hears them to make sure the Board has heard something about them as well. He had heard that the NCRR plans to start clearcutting their property and Mr. Ferguson said this is "bad news." He said that doesn't really have anything to do with the birds but could affect what the property or the County's property could be used for in the future since there is not an occupant right now. Mr. Ferguson said he received word from a "friend in Greensboro" that there will be a "June 23rd Greensboro Chamber of Commerce meeting at 10:30 a.m." held on the megasite to view the property and he wanted to make sure the Board knew about it. Consent Agenda Commissioner Frye asked that the County Manager and Clerk look at how the boards and commissions appointments are currently made and research to see if there is a better way to handle those since there are new Commissioners on the Board. On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the Consent Agenda, as follows: • approve Board of Commissioner minutes of the 511117 regular meeting and 518117 special meeting; • approve Budget Amendment 939 for Library Parents as Teachers Program ($2, 000), as follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #39 Revenues Increase Decrease $2,000 Appropriations Increase Decrease $2,000 6/5/2017 195 • approve Budget Amendment #40 for Sale of Countv Ambulances ($13.827). as follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #40 Revenues Increase Decrease $13,827 Appropriations Increase Decrease $13,827 • approve Bud-aet Amendment #41 for Public Health ($33.147). as follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #41 Revenues Increase Decrease $33,147 Appropriations Increase Decrease $33,147 • reappoint Belva Hancock to the Randolph County Jury Commission; • reappoint Buddy Reddick, Doug Curtis, and Terry Sheppard to the Climax Fire Service District Commission; • appoint Dee Ann Staley and Stan Frye and reappoint John T. Shepard to the Julian Fire Service District Commission; • appoint Lois Bohnsack, Bob Cleveland and Karen Martin and reappoint William Neely and Jean Vollrath to the Randolph County Aging Services Committee; • reappoint Kim Jeffries to the Randolph County EMS Peer Review Committee; • reappoint Greg Patton, Edwina Ashworth, David Wall, Lisa Stern, Sarah Lanier, Jody Terry, Jonathan Sermon, and Wendy Kennon to the Randolph County Juvenile Crime Prevention Council; • appoint Barbara Morgan to the Randolph County Adult Care Community Advisory Committee; • reappoint Pat Newsom to the Randolph County Nursing Home Community Advisory Committee; • reappoint Dr. Andrew Sykes to the RCC Board of Trustees; • appoint Don Simmons to the Randolph County Historic Landmark Preservation Commission; • adopt DOT Resolution Adding Williams Country Road to the State Roads System, as follows: WHEREAS, the Department of Transportation has investigated 0.139 mile of Williams Country Rd. in the Williams Creek Subdivision; and WHEREAS, the subject street has been found to meet minimum requirements for addition. NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that 0.139 mile Williams Country Rd. in the Williams Creek Subdivision be added to the Division of Highways' Secondary Road System. 6/5/2017 196 • approve Bud-aet Amendment #42 for ROAP Fundin-a ($22.885), as follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #42 Revenues Increase Decrease $22,885 Appropriations Increase Decrease $22,885 • approve Budget Amendment #43 for Medical Examiner Fees ($35.000). as follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #43 Revenues Increase Decrease $35,000 Appropriations Increase Decrease $35,000 • approve Budget Amendment #44 for Lease of 9-1-1 Eauinment(9825.103). as follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #44 Revenues Increase Decrease $825,103 Appropriations Increase Decrease $825,103 • adopt Resolution Rescinding the Solid Waste Ordinance, as follows: RESOLUTION RESCINDING THE RANDOLPH COUNTY SOLID WASTE ORDINANCE WHEREAS, the Randolph County Solid Waste Ordinance , hereinafter the "Ordinance, " was adopted by the governing body of Randolph County at its regular meeting on December 3, 1990 to regulate the storage, collection, transportation and disposal of solid wastes in Randolph County; and WHEREAS, the Ordinance contained a section that governed the operations of the Randolph County Sanitary Landfill and the authorized charges for use of said landfill and; and WHEREAS, since the passage of the Ordinance, the County has closed the Randolph County Sanitary Landfill and has contracted with Waste Management of Carolinas, Inc. for the operation of a regional landfill rendering the section(s) of the Ordinance governing the Sanitary Landfill meaningless; and 6/5/2017 197 WHEREAS, the other sections of the Ordinance contain provisions that are covered elsewhere by North Carolina state law or by the Randolph County Unified Development Ordinance and are therefore superfluous. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County, that the Randolph County Solid Waste Ordinance is hereby rescinded. • adopt Proclamation in Celebration of the 90th Anniversary of the Randolph County Public Health Department, as follows: CELEBRATING THE 90TH ANNIVERSARY OF THE RANDOLPH COUNTYHEALTHDEPARTMENT WHEREAS, public health has played a significant role in the health and prosperity of Randolph County over the last ninety years; WHEREAS, public health has successfully controlled, and contained many health threats throughout the county and has worked tirelessly to preserve, protect, and improve the health of our community; WHEREAS, the Randolph County Health Department was established June 10, 1927, with the election of Dr. George Sumner as the County Health Officer. Dr. Sumner having begun his duties officially August 1, 1927, requested of the Board of Health that construction camps in Randolph County build pit privies that pass the inspection of the County Health Officer; WHEREAS, in August of 1927, there was a typhoid fever epidemic and the people of the county were earnestly requested to take advantage of the typhoid fever vaccinations offered by the health department; WHEREAS, in 1938, a certificate of vaccination from a "reputable" physician was required of all school age children; WHEREAS, in January 1944, the Randolph County Health Department worked to control a polio epidemic by ordering quarantine for children under 14 years of age; WHEREAS, in 1948, there were 127 cases of polio in Randolph County and quarantine was ordered for children 16 and under; WHEREAS, on May 1, 1952, an ordinance was created requiring septic tanks to meet minimum standards; WHEREAS, in September 1965, a dental health program was established; WHEREAS, on March 15, 1969, the Board of Health began requiring permits for installing septic systems; WHEREAS, in 1971, the Family Planning program was established; WHEREAS, in 1981, health department operations commenced at the Ira McDowell Center and a prenatal clinic was established one day a week; WHEREAS, in 1981, the Randolph County Health Department responded to a salmonella outbreak at a summer picnic for a local industry that sickened dozens; WHEREAS, in spring of 1996, Randolph County responded to a county wide rubella outbreak immunizing 504 workers in five Randolph County industries; 6/5/2017 WHEREAS, in the aftermath of 9/11, Randolph County public health staff became trained to respond to bioterrorism and other disasters, and remains prepared should a public health disaster strike; WHEREAS, today Randolph County has eighty-one public health professionals who continue to develop new and more effective health services and initiatives to extend life, respond to emerging public health threats, and promote a healthy and prosperous Randolph County; NOW, THEREFORE, BE IT RESOLVED, that the Randolph County Board of Commissioners does hereby commend Randolph County Health Department for 90 years of outstanding service to the people of Randolph County by promoting health, preventing disease and assuring access to vital health services. Update on Jail Addition—Moseley Architects Moseley Architects was retained to conduct a needs assessment of the current jail facility in February 2017 to include future bed needs projections, existing core space analysis, and existing security system evaluation. Todd Davis, who specializes in detention facility operational management and Dan Mace, Architect, presented their findings. Mr. Mace said they updated bed projection analysis using historic jail confinement data provided by Randolph County along with overall county population projections provided by the NC Office of Budget Management. Mr. Mace said that Randolph County had initially considered an 80 -bed addition which was based on bed needs projections that were 8-10 years old. The first step in this analysis was to predict the bed needs through the year 2040, then to develop conceptual design options to meet the forecasted bed needs, and conclude with a probable estimate of cost based on the developed preferred option. Also included in this process was to recommend renovations in the existing facility to accommodate the increased population and improve operational efficiency and safety, especially with the increasing special need populations and the growing female population. The five major concerns that drove the study and their recommendations were to ensure the safety of the officers, staff, inmates and the public; consider costs; create a function driven design; address maintenance concerns; and design for staff efficiency and safety. Mr. Davis reviewed the average daily population, county population predictions, number of offenders admitted, offenders projected to be admitted, average length of stay (lower than most counties), and the projected capacity. He said Moseley Architects' bed projections show that the original 80 -bed need projections would not serve the County as originally portrayed. During the study phase Randolph County had an immediate bed need of 65-70 additional beds just to keep from sending inmates out of county to be housed. Randolph County needs 190-192 additional beds to satisfy the bed need projections and to accommodate future needs in the next 15-20 years given current growth trends in the County. He said the type of population and the bed availability do not always match. The types can't be mixed together. Mr. Davis said another factor to consider how potential law changes could affect bed counts. Mr. Mace said the current jail rated capacity is 212 inmates. Given the larger size and number of housing units needed per the new projection model of 400 beds by 2040, the addition is planned to be attached to the end of the existing facility. Ample county -owned property exists to 6/5/2017 199 accommodate this expansion. New housing units include two 16 -bed special needs units, two medium security male units of 47 beds each, one maximum security male unit of 24 beds, and a dorm unit of 40 beds. This allocation provides for the needed additional 190 beds. An estimate was prepared and anticipates a construction cost of $19,997,275 and a total project cost including miscellaneous costs to come within $22,000,000. This estimate at this early planning stage includes 10% allowances for contingencies. Mr. Mace said they fully intend the final cost to be below these estimates once a detailed design and bidding process is undertaken. The estimate includes an allowance for renovations to the current facility that turns the existing direct supervision units into indirect supervision units. Mr. Mace said this would improve operational efficiency and safety. He also highly recommended the addition of fire sprinklers in all of the building. Other allowances for renovations considered in the estimate are as follows: • Expand the intake/release areas • Incorporate video visitation • Add a vacuum plumbing system to existing "dry" cells for operational need • Enclose and creating a more secure vehicle sally -port • Replace an outdated life safety system and security system (become obsolete and difficult to get parts for) • Update other technology Chairman Allen asked if additional staffing would be needed or if efficiency would be gained to offset the need for additional staff. Mr. Davis said overall, some definite efficiencies would be gained is areas such as the oversight of units, but adding that many inmates would require some additional personnel. Mr. Mace estimated 34 months to full completion, allowing for the construction of the new wing, training, moving inmates then renovating the existing facility before adding inmates. • Design and approval phase — eight months • Bid award phase for project construction — two months • Construction phase of Phase 1 (new addition) — 16 months • Activation phase (training) — two months • Phase 2 renovation of existing building — six months Chairman Allen said he was surprised by the projected volume numbers, especially doubling the number of beds, but understood the need to update technology as it changes quickly. He stated that the new Facility Based Crisis Center being built in Randolph County will help with some of the current overcrowding caused by mental health issues. He said he didn't know if Randolph County wants to be in the business of housing inmates from other counties and wasn't comfortable with the recommended number of additional beds and space. 6/5/2017 200 Commissioner Frye said he agreed with Chairman Allen. He said he doesn't feel the last five- year history supports that a large jump in number of beds needed. He stated the average length of stay was not very many days and doesn't constitute the need for the number of beds suggested. He explained that the State is addressing some of the mental health issues in county jails and hospitals in their budget discussions. He said he thinks some of those issues will be alleviated for counties. Mr. Mace said he couldn't speculate on numbers that were affected by the recent changes in laws for misdemeanor charges because enough time had not passed since the law went into effect. Commissioner Kidd stated that special populations are not always predictable and is scared those could double and the jail would not be prepared with classified areas. He said he was concerned with the large amount of beds being recommended but said "when you look into it, it isn't really 400 beds" because it depends on the available beds and the shift in population in the specialized/classified units. "You can't build it just for the number of beds needed" because of the population (special population unit, medium security male unit, maximum security male unit, dorm unit, and the same for the female population) needs constantly change. Mr. Mace said their studies have to be validated by the LGC for any construction. Detention centers are different than they were 20 years ago and no one could have predicted the way it has gone. Commissioner Frye asked if the existing kitchen and laundry could accommodate the increase in numbers. Mr. Mace said the current design can accommodate this increase without knocking out walls; there was expansion room built in the initial design, which was well planned. The addition or upsizing of equipment is all that would be needed there. Commissioner Frye apologized and asked that Mr. Mace and Davis understand that the Board has been looking at an additional 80 beds and $10 million instead of what has been presented. Mr. Mace explained that he understood, but the facility would be overcrowded as soon as it was completed. "Not all of those 80 beds are needed in one unit and there is the current inability to classify where some inmates should be housed." Chairman Allen agrees this is an urgent matter and said the jail/detention center is being considered as part of the 2017-18 budget process and decisions could be made during the next few weeks. Jail Offsite Housing -Approval of Budget Amendment Sheriff Graves said since July, the Randolph County Jail has had to house over twenty inmates a month in Alamance County, in order to control overcrowding. Their standard charge is $40 per inmate per day, or over $25,000 per month. This was not a cost that was anticipated for the 2016-17 budget. He requested an additional $320,000 be added to the budget to cover these costs. Finance Officer Will Massie had informed Sheriff Graves that collections from sales taxes have come in stronger than expected and can offset this increase. On motion of Haywood, seconded by Frye, the Board voted unanimously to approve Budget Amendment #45 for Sheriff's Office Offsite Housing ($320, 000), as follows: 6/5/2017 201 2016-2017 Budget Ordinance General Fund—Budget Amendment #45 Revenues Increase Decrease Sales Tax $320,000 Appropriations Increase Decrease Sheriff's Office $320,000 Economic Development—Proiect Yates/Piedmont Custom Meats. Inc. - Public Hearing Kevin Franklin, EDC Vice President, said their office is working with Piedmont Custom Meats, a food processing operation, who has purchased the former Yates Ham facility on NC 49 in Asheboro. Piedmont Custom Meats is a manufacturing and agribusiness project and the company intends to operate a specialized meat cutting and packaging operation in the former Yates facility. They currently operate a slaughterhouse in Caswell County and supply custom meat and packaging. This is a highly regulated business with a strong reputation with the NC Department of Agriculture and the US Department of Agriculture. The building is already zoned for this use. This long vacant building will need repairs and renovations in order to return it to productive use. The company has requested that a Building Reuse Grant application be submitted to the NC Department of Commerce to assist with the costs of those repairs and renovations. The Building Reuse Grant program supports job creation and productive reuse of vacant facilities with grants to make structural improvements to eligible buildings. Each grant dollar must be matched by the company and the program requires that the applicant be a unit of local government. A 5% cash match is required. For this project, the applicant would be the City of Asheboro. The company plans to hire 40 employees with an average wage of $33,938. They will seek the maximum grant of $500,000, funded at $12,500 for each new job. The 5% cash match totals $25,000 which would be $12,500 for each local government if the grant is awarded. Based on the company's proposed investment, the county's return on investment in additional tax revenue should be realized within the first year of operation. The company is committed to investment in the project totaling $4,150,000 over two years including: • $400,000 for property acquisition • $725,000 for building renovation and construction • $2,500,000 for machinery and equipment At 7:15 p.m., the Board adjourned to a duly advertised public hearing to receive public comment on the requested funds from the County for economic development on behalf of Piedmont Custom Meats, Inc. Hearing no comments, Chairman Allen closed the public hearing. On motion of McDowell, seconded by Kidd, the Board voted unanimously to commit to provide the required 5% local government match for the Building Reuse Grant in the amount of $12, 500 for Piedmont Custom Meats, Inc., if the grant is awarded. 6/5/2017 202 Rezoning Public Hearing At 7:19 p.m., the Board entered into a duly advertised public hearing to consider rezoning requests. Jay Dale, Planning Director, presented the following request and Chairman Allen opened the public hearing. LASH HAMMOND, Asheboro, North Carolina, is requesting that 3.22 acres located at the end of Dinah Road Extension, Cedar Grove Township, be rezoned from HI -CD to RA. Tax ID# 7658380598. Primary Growth Area. It is the desire of the property owner to use the property for residential purposes. The Planning Board reviewed this request at public meeting on May 2, 2017, and unanimously recommended that this request be approved as consistent with the 2009 Growth Management Plan. The Planning Board found the following policies within the 2009 Growth Management Plan that support determination of consistency with the adopted plan: Policy 6.5 The protection of viable rural neighborhoods should be encouraged by compatible residential development to insure the continued existence as a major housing source and as a reflection of the long-term quality of life in Randolph County. Resolution Adopting the 2009 Randolph Coun1y Management Plan, Resolution #3. Ensure the opportunity for landowners to achieve the highest and best uses of their land that are consistent with growth management policies in order to protect the economic viability of the County's citizens and tax base. After hearing no comments, Chairman Allen closed the public hearing. On motion of McDowell, seconded by Kidd, the Board voted unanimously to approve the request of Lash Hammond as determined consistent with the standards and policies contained within the Growth Management Plan and as outlined in the recommendations provided by the County Planning Board; and having further found from information and testimony provided at public hearing, that the proposed rezoning is reasonable and in the public interest. Approval of A2in2 Services Requests Director of Randolph County Aging Services Martha Ogburn spoke in reference to funding for the fiscal year 2017-18 funding. She reported that the Aging Services Planning Committee (ASPQ met on April 25, 2017, and approved a recommendation for the HCCBG agency allocations for FY2017/2018 totaling $790,341. The allocation form DAAS-731 will not be completed until after the June 5th meeting. Due to the fast turn -around often required for additional funding for Aging Services, she requested that the Randolph County Board of Commissioners agree to accept supplemental funding for Aging Services should it become available and allow the ASPC to allocate these funds as appropriate according to the existing "Policy for Distribution of Aging Services Funding." On motion by Frye, seconded by McDowell, the Board unanimously voted to 1) approve the 2017-2018 HCCBG Funding Plan, as indicated on Form DAAS-731, requesting a total of $790,341 for fiscal year 2017-2018; 2) agree to accept additional/supplemental funding, should it become available, and to allow the Aging Services Planning Committee to decide how to 6/5/2017 203 allocate these funds, as appropriate, according to the existing "Policy for Distribution of Aging Services Funding. " Southern Randolph County Sewer Line Extension The Seagrove/Ulah Metropolitan Water District is seeking financial support for the installation of 4.4 miles of sewer lines along Business 220 north of Seagrove (just north of Interstate 73/74 exit 9 68) to service the Uwharrie Charter Academy. Mike Walker, Seagrove/Ulah Metropolitan Water District Chairman, said that the Water District has plenty of capacity to increase the intake of waste water. Their average daily flow of waste water is 12,250 gallons per day or a monthly flow of 367,500 gallons and they have a one -million -gallon lagoon which they have not begun operating yet. Mr. Walker said that Uwharrie Charter currently uses 22,000 gallons of water per month at their high school and estimates they will average at least that amount on each additional school which will equal approximately 66,000 gallons of water per month. He also stated that JB Davis plans to construct townhomes on the property adjoining the north side of Pinewood. Pinewood Country Club uses approximately 100,000 gallons of water per month. Mr. Walker estimated the townhomes and Pinewood would create about 180,000 gallons of water usage and waste water treatment to the waste water system or $28,000 to the waste water income and $14,500 to the water income for the Seagrove/Ulah Metropolitan Water District. This project consists of - 0 £ • Approximately 23,000 lineal feet of 6" forced main • Approximately 90 feet of 16" ductile iron casement under Hwy 220 Business • 600 lineal feet of 8" gravity lines • One pump station with generator Mr. Walker said the following are funding resources being considered for this project: • Uwharrie Charter $400,000 • J.B. Davis $100,000 • Seagrove/Ulah Water $250,000 • Requesting from the County $300,000 Total $1,050,000 Mr. Walker said this project is good for both Seagrove/Ulah Metropolitan Water District and Randolph County, especially the area around Pinewood County Club. Commissioner Frye asked if they were seeking the funding as a loan and Mr. Walker confirmed that they were. Heather Soja, Superintendent of Uwharrie Charter Academy, spoke in favor of the request for the County's support of this project and explained their expansion plans. She stated that the 6/5/2017 204 current septic system, which often fails, cost them $350,000 to install plus an additional $10,000 annually to test and monitor. They also add alkalinity tablets each week and have the system pumped twice a year. She explained that with the planned new schools, that cost would be incurred two more times and would likely have the same septic problems due to the soil. She said they would like to connect to the Seagrove/Ulah sewer system. The expense of septic system could then be used for things such as teacher pay. She said they are excited to help develop the corridor from the Uwharrie Charter area south to Seagrove that could possibly provide the opportunity for some new business development or for others to tap into the line. JB Davis spoke and stated he would like to connect the Pinewood Golf Course clubhouse to the Seagrove/Ulah waste water line and also build at least 40 townhomes on the adjoining land of Pinewood. He is still working with a developer on final plans. He explained the soil in the area is not conducive for septic systems with large volumes of waste water. His property is currently zoned commercial and he has been unable to develop it as such. He would like an opportunity to do something different with the property and feels a connection to sewer service would make that possible. Mr. Davis said that sewer lines to Uwharrie Charter will definitely solve their issues and open up the possibility for other development and growth in the southern portion of the County and along the I-73/74 corridor. He said he has a feasibility study for a hotel and retail spaces for the property on the south side of the golf course but without infrastructure it hasn't progressed. Commissioner McDowell clarified that only the clubhouse at Pinewood Country Club would be tapping on to the sewer line, not the golf course or any homes located there. Mr. Davis added that the townhomes or any business development will add revenue to Randolph County tax dollars once fully developed. Commissioner Frye said the Board has always supported the idea of growth in that area. Chairman Allen said without definite development in the area to add to the tax base like an economic development project, he could only support this request as a loan. He asked Mr. Walker if the Water District has the ability to pay back the loan and what payment schedule the County could expect. Mr. Walker replied they already anticipate additional revenues once the lines are installed. He said there are 7.1 acres for sale across from Pinewood on the corner of Business 220 and the onramp of the Interstate that they feel will be occupied quickly. He said a lot of things will have to be developed before they ever show a profit but they have to start somewhere. Mr. Walker asked that the County participate in this project and work with the Water District to negotiate the terms. Commissioner McDowell said the County had identified this area as a growth corridor and this would be a "shot in the arm" to get that started. On motion of McDowell, seconded by Haywood, the Board voted unanimously to authorize the County Attorney to draft a loan agreement between the County and the Seagrove/Ulah Metropolitan Water District for $300,000 to assist in the installation of sewer lines along 6/5/2017 205 Business 220 north of Seagrove (just north of Interstate 73/74 exit # 68), and authorize the Chairman to sign any related documentation. Approval to Sponsor North Carolina Grant Sarah Lanier, Juvenile Crime Prevention Council (JCPC) member, said that the JCPC in Randolph County has offered to be the sponsoring agency for a multi -county project. The money will run through the JCPC but no money is needed from the Commissioners. She said the JCPC is requesting that Randolph County be the sponsoring agency to receive funding targeting Level II for temporary crisis shelter care of juvenile delinquent youth. Randolph County (along with the other counties in the Juvenile District) identified a lack of transitional emergency care for Level II youth. Traditionally, Level I youth are lower level offenders while Level III youth are typically committed to a youth development center. There are very few alternatives for Level II youth who may need temporary out -of -home placement. There are no other services like this for Level II youth in Randolph County. She stated that Chief Court Counselor David Wall identified the need for this service as well as a provider willing to apply for a state grant and asked for help from Randolph County JCPC. Currently, Randolph County and the rest of District 19 have the second highest Level II juveniles in the state (second only to Charlotte/Mecklenburg). Due to the competiveness of the grant, it is believed a multi -county application stands a greater chance of receiving funds. In order to accomplish this, the JCPC requested Randolph County serve as the sponsoring county. The Chief Court Counselor over the five counties works primarily in Randolph County and would help designate beds to counties. Randolph County Government would serve as a custodian of the state allocations to be paid to the provider. With the State increasing the juvenile age to 18, JCPC is unsure how this will impact detention and youth development center capacities. Currently, housing a juvenile in detention costs $220 per day. The cost is split between the state and county. In some cases, juveniles sat in detention awaiting appropriate mental health care for more than 30 days. Receiving a grant specifically targeting this Level II population will save Randolph County money by decreasing detention usage. Ms. Lanier asked the Board to approve a resolution allowing Randolph County to serve as the "sponsor county" of a five county (including Randolph, Montgomery, Moore, Cabarrus, and Rowan) grant whereby Randolph County would administer the grant funds to service providers in all five counties. On motion of Frye, seconded by Haywood, the Board voted unanimously to 1) approve allowing Randolph County to serve as the sponsor county for a North Carolina grant to fund temporary crisis shelters for Level II delinquent youth, 2) if awarded, administer the funds to services provider, and 3) adopt a resolution to effectuate this action, as follows: RESOLUTION TO SERVE AS THE "SPONSORING COUNTY" FOR TEMPORARY YOUTH SHELTER FUNDING 6/5/2017 206 WHEREAS, the Randolph County Commissioners recognize that juvenile crime prevention is apart of the Randolph County Strategic Plan; and WHEREAS, Randolph County currently lacks adequate services for Level II delinquent youth in Randolph County; and WHEREAS, Randolph County Juvenile Crime Prevention Council identifies a need for temporary shelters for Level II youth; and WHEREAS, Randolph County lacks a provider to provide similar temporary shelter services through other programs within our county; and WHEREAS, temporary shelters for Level II youth provide an alternative to Youth Development Centers; and WHEREAS, temporary shelters allow for Level II youth to receive necessary crisis care within the youth's community; and WHEREAS, the temporary shelters fill a necessary gap in Randolph County in the continuum of care for delinquent youth; and WHEREAS, a grant has been identified to provide complete funding for the temporary shelters; and WHEREAS, a joint grant application with other counties is viewed to be more attractive to those making grant determinations; and WHEREAS, Randolph County Juvenile Crime Prevention Council voted to work with other counties in a joint grant application; and WHEREAS, Randolph County Juvenile Crime Prevention Council joins with Cabarrus, Rowan, Montgomery, and Moore Counties in a joint application for this North Carolina grant money; and WHEREAS, the grant application requires a "Sponsor County" that will be responsible for administering funding to the service provider; NOW THEREFORE, the Randolph County Commissioners hereby vote to approve the Juvenile Crime Prevention Council's request to serve as the "Sponsoring County" for purposes of applying for and, hopefully, obtaining a North Carolina grant for temporary crisis shelters for Level II delinquent youth. Historic Landmark Preservation Commission (HLPC) Annual Report Mac Whatley, HLPC Chairman, provided an annual update as required by the ordinance creating the Commission, which was adopted by the Board of County Commissioners on June 2, 2008. He stated the Randolph County Historic Landmark Preservation Commission (HLPC) made two designations this year, laid the groundwork for potential designations in the coming year, transitioned to a new website, and saw the departure of two long-time members. The Commissioners appointed three new members tonight. To date, the commission has designated 20 historic landmarks and 22 local cultural heritage sites/objects. Mr. Whatley stated that the Commission designated the Searcy/Waddell Ford/Ferry and Waddell Memorial Cemetery, located in Brower Township on the Deep River, as a local cultural heritage site. The Commission also designated the Corporate Seal of the County of Randolph as a local cultural heritage object. He gave a brief summary of each designation and the significance of the site and the object designated. 6/5/2017 207 The 1839 Asheboro Female Academy was designated a local cultural heritage site on January 26, 2016. Mr. Whatley explained that with the restoration largely complete and ownership of the structure settled, it is an excellent candidate for historic landmark designation. Mr. Whatley said the HLPC is currently working with the Asheboro City Schools and TreesNC on the possibility of that designation. Mr. Whatley said the HLPC website remains very popular, with 8,717 total visits and 6,503 unique visitors from June 1, 2016, to present. The Randolph High School Cultural Heritage Site was the most viewed page, followed by the Pisgah Covered Bridge Historic Landmark page, with the Gatekeeper's House Historic Landmark page a distant third. With the County government website undergoing a redesign, the HLPC website transitioned to a new platform in February, developed by Joy Coggins and Linda Smith of the Randolph County Information Technology Department. A much -desired feature of this new website is that each landmark or cultural heritage site is geo-located on a map of the county so that users can easily find its location. The new website is also mobile -friendly. The new website is transitional; a move to an even more user-friendly version is in the works. Marsha Haithcock finished out her term as Commissioner District 4 representative following her retirement as head of the Randolph County Public Library's Randolph Room in June 2016. Nan Kemp opted not to seek reappointment as Commissioner District 1 representative. Both were appointed June 1, 2011, and had served two terms. As a result of these and other vacancies, the Board of Commissioners has appointed new members and the commission welcomes Dan Warren to the Commissioner District 2 seat, Hal Pugh to the Commissioner District 4 seat, and Don Simmons to the Commissioner District 1 seat. Also during the last year, several photographs from the Randolph County Public Library Historic Photograph Collection have been reproduced and placed in the 1909 Historic Courthouse lobby and the County Manager's reception area of the administrative building. Approval of New Position for Public Health Human Resources Director Jill Williams stated that the Health Department has an active dental clinic with three staff members that are County employees: the Dental Hygienist II, Dental Assistant and Processing Assistant III. The services of the Dentist have been provided through a contract arrangement in the past. In order to have the option of expanding the dental program, Public Health needs the Dentist position to be an employee, rather than a contractor. This employee would work 20 hours per week, with the option of increasing hours if the need for services increases. Dentists who work in an underserved area at least 20 hours per week can receive forgiveness of a portion of their education loans. This would be a tremendous incentive to attract a Dentist to our area. The classification/title of "Dentist" is not currently in the County's Classification Plan. Ms. Williams requested that an existing part-time position, Physician Extender II, be reclassified to a part-time dentist and add "Dentist" as part of the County's Classification Plan at pay grade 200. This request requires no additional funding and would be effective June 1, 2017. 6/5/2017 On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the addition of the classification title of "Dentist" to pay grade 200 on the County's Classification Plan, effective June 1, 2017. Approval of Resolution to Allow Donation of Office Furniture to the Family Crisis Center Human Resources Director Jill Williams stated that North Carolina General Statute 160A-279 authorizes a county to convey property to a nonprofit corporation if the county is authorized by law to appropriate money to the corporation. The Randolph County Family Crisis Center is a nonprofit corporation that serves people in crisis from domestic and family violence, sexual assault and rape, while working to eliminate these issues in the community. Randolph County is in possession of several pieces of surplus furniture and no other county department has a need for these items. Human Resources had been made aware that the Family Crisis Center was in need of furniture and the agency has confirmed that they would be able to use the surplus items for their offices. Therefore, she requested that the Board consider donating these items to the Randolph County Family Crisis Center. She said if the Board intends to make this donation, they would need to adopt a resolution authorizing the disposition of the property. A notice summarizing the contents of this resolution must then be published once after its adoption, and the property donation will be made ten days after said publication. On motion of Kidd, seconded by McDowell, the Board voted unanimously to adopt the resolution authorizing the donation of County property to Family Crisis Center, as follows: A RESOL UTION APPR 0 VING THE CONVEYANCE OF FURNITURE TO THE RANDOLPH COUNTY FAMILY CRISIS CENTER PURSUANT TON. C. G.S. 160A-279 WHEREAS, Randolph County owns certain surplus furniture, consisting of three office desks, three file shelves, two filing cabinets, one small credenza, one rolling bookshelf, and one small table (hereinafter the "Furniture'); and WHEREAS, North Carolina General Statute § 160A-279 authorizes a county to convey property to a nonprofit organization if the county is authorized by law to appropriate money to said organization, provided that said property shall be used for a public purpose; and WHEREAS, the Randolph County Family Crisis Center (hereinafter the "RCFCC') is a nonprofit organization that serves people in crisis from domestic and family violence, sexual assault and rape while working to eliminate these issues in the community; and WHEREAS, the RCFCC is in need of the Furniture and shall use the Furniture in the provision of services to the citizens of Randolph County; and WHEREAS, North Carolina General Statute 160A-267 provides the process for donating said property, providing that when the board of commissioners proposes to do so, it shall adopt a resolution at a regular meeting authorizing the appropriate county official to dispose of the property in accordance with said resolution; and WHEREAS, this resolution is being presented at a regular meeting of the Board of County Commissioners. 6/5/2017 209 BE IT THEREFORE RESOLVED that the Randolph County Board of Commissioners hereby donates the Furniture to the RCFCC on the condition that said furniture shall at all times be used in the provision of public services. Approval of Architect for Renovation of the Northgate Complex County Manager Hal Johnson stated that in order to further analyze the utilization of the space and needed renovations at the Northgate Complex, it is necessary to retain a professional architectural/engineering firm that can provide preliminary and final design, bidding -phase services, and construction administration services after final approval of the renovation project by the Board of County Commissioner. N.C. General Statute 143-64.31 requires that a Qualification Based Selection process be used by local governments when selecting an architectural firm for design services. Firms are to be selected based on experience, competence, and qualifications. The County Purchasing Officer posted a Request for Qualifications allowing interested companies to submit qualifications to Randolph County for review by the County Facilities Committee. The following five consulting firms submitted information pertaining to their experience and qualifications: • ESPA Architects & Planners, Greensboro, NC • Lindsey Architecture, Greensboro, NC • Moser Mayer Phoenix Associates, Greensboro, NC • Smith Sinnett Architecture, Raleigh, NC • Wright Architecture, High Point, NC On May 15, 2017, the County Facilities Committee and appropriate administrative staff reviewed the qualifications from all of the consulting firms pertaining to their unique experience and qualifications. Price or unit cost was not considered by the Facilities Committee during the selection process. After reviewing the qualifications, members of the Facilities Committee unanimously agreed that Smith Sinnett Architecture be selected. Mr. Johnson recommended to the Board of County Commissioners that they approve Smith Sinnett Architecture, 4600 Lake Boone Trail, Suite 205, Raleigh, N.C., as the firm to provide the preliminary and final design for the miscellaneous renovations to the Northgate Complex. He said the Board of County Commissioners will make a final decision on the Northgate Complex renovation project after the review of needs, conceptual design, and projected cost is determined by Smith Sinnett Architecture. On motion by Frye, seconded by Kidd, the Board unanimously 1) approved Smith Sinnett Architecture as the firm to provide the preliminary and final design for miscellaneous renovations to the requested areas of Northgate Complex and 2) authorized the County Manager to negotiate a fair and reasonable fee for the services to be provided by Smith Sinnett Architecture. County Manager Update County Manager Hal Johnson stated that in April the Board asked that he submit a request to the NCDOT for the naming of the new bypass around Dixie Drive to be named the "US Hwy 64 Bypass" as it has been called since the beginning of highway planning. NCDOT has responded 6/5/2017 210 that the sign design work was complete and an early estimate for the changes would be at a significant cost to the County. The American Association of State Highways and Transportation Officials (AASHTO) advised that changes in signage could delay the process of completion. Mr. Johnson said the County will now have to rename a portion of Hwy 64 up to the Dixie Drive section which is inside the City of Asheboro limits by the time the new US Hwy 64 is opened. The second item Mr. Johnson discussed was one of the North Carolina Association of County Commissioners (NCACC) projects being highlighted this year; the opioid epidemic. Each of the 100 counties has been asked to host a leadership forum and discussion for all local elected officials providing an opportunity for them to learn about the effect of this epidemic on their county citizens and develop ideas that can be implemented to reverse the trends. Mr. Johnson said he was proud of Randolph County and where it already is on this subject. He plans to enhance what Public Health is currently working on with this NCACC initiative. Commissioner Frye elaborated that each year the NCACC President has his own initiative that he wishes to promote and this is what Fred McClure has chosen. The NCACC has developed a package for the forum presentation and provided it to the counties. Mr. Johnson concluded with information that the feasibility study for the Agri -Business Civic Center was presented to the Agri -Business Civic Center Planning Committee and they would like to have the same presentation presented to the Board of Commissioners. Mr. Johnson asked that the Board set a special meeting for this presentation. On motion by Allen, seconded by Frye, the Board voted unanimously to set a special meeting for Thursday, June 15th at 6: 00 p. m. at the Historic Courthouse to hear the results of the Agri -Business Civic Center feasibility study. Regional Update Commissioner Frye said he attended a NCACC Board meeting over the weekend and wanted to brag on our DSS stating that the NCFAST Medicaid processing program strives for 98% of applications to be processed on time and Randolph County's DSS rate is 98.9%. He thanked them for their hard work in getting to this point. Commissioner Frye said there is some legislation being discussed to regionalize the social services programs and require counties to continue to finance these services. He said the bills are listed as SB594/HB608 and said these are not good for the service to our citizens. Commissioner Frye stated that there are two other bills that would affect the County Budget and that the County Finance Officer referred to them during his presentation of the proposed budget. SB234 creates a new needs -based fund containing an additional $75 million in lottery funding for school capital for Tier 1 and 2 counties. Randolph County is a Tier 2. NCACC strongly supports this new injection of funds for school capital. He said the House passed the sales tax flexibility bill / HB333 last week. This bill would give counties additional flexibility to use sales tax revenue without increasing the existing maximum tax rate and release some of the restrictions. Chairman Allen added that the counties would each have to have a sales tax referendum pass to take advantage of this. 6/5/2017 211 Commissioner Frye said the NCACC feels that both of those bills regarding school capital stand a chance of survival going forward and are their top priorities, but the bill that proposed school bonds was not likely to. Closed Session At 8:20 p.m., on motion of Frye, seconded by McDowell, the Board voted unanimously to go into closed session to discuss matters relating to the location or expansion of business in the area, pursuant to [N. C. G. 5.143-318.11(x) (4) j. Regular Session Resumed At 9:11 p.m., the Board returned to regular session. Adjournment At 9:12 p.m., on motion of Frye, seconded by Kidd, the Board voted unanimously to adjourn. David L. Allen, Chairman Darrell Frye Stan Haywood Maxton McDowell Kenny Kidd Amanda Varner, Clerk to the Board 6/5/2017 212 * * *This page was intentionally left blank. * * * 6/5/2017