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080717August 7, 2017 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Commissioners Allen, Frye, Haywood, Kidd and McDowell were present. Also present were County Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan; Amanda Varner, Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. Dr. Bob Shackleford, RCC President, gave the invocation and everyone recited the pledge of allegiance. Chairman Allen announced that Item H. Adopt Proclamation Honoring Post 45 American Legion State Champions had been amended to Adopt Proclamations Honoring Post 45 American Legion Baseball Team. Consent Agenda On motion of Frye, seconded by McDowell, the Board voted unanimously to approve the amended Consent Agenda, as follows: • approve Board of Commissioners Regular Meeting Minutes of 7/10/17,- • /10/17;• approve Bud-aet Amendment #5 for Encumbrance Carrvforwards, as follows: 2017-2018 Budget Ordinance General Fund—Budget Amendment #5 Revenues Increase Appropriated Fund Balance $2,864,998 Restricted Intergovernmental 255,354 Miscellaneous 200,000 Trans er rom Economic Development Reserve 277,250 Appropriations Increase Administration $112,154 Information Technology $40,000 Tax $117,000 Elections $49,500 Register of Deeds $74,900 Public Buildings $793,218 Sheriff $252,949 Emergency Services $503,767 Building Inspections $78,743 Cooperative Extension $1,215 Other Economic Development Appropriations $722,250 Public Works $30,000 Public Health $324,676 Social Services $490,940 Child Support Enforcement $2,190 Public Library $4,100 Solid Waste Management Fund—Budget Amendment 45 8/7/2017 Revenues Increase Decrease Appropriated Fund Balance $17,041 $51,812 Appropriations Increase Decrease Solid Waste Management $17,041 $51,812 • reappoint Darrell Frye to the Piedmont Triad Regional Water Authority; • approve Resolution Adding .09 Mile of Woodcrest Rd to the NCDOT Secondary Road System, as follows: WHEREAS, the Department of Transportation has investigated 0.09 mile of Woodcrest Road; and WHEREAS, the subject street has been found to meet minimum requirements for addition. NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that 0.09 mile Woodcrest Road be added to the Division of Highways' Secondary Road System. • approve County's Authorized Banking Institutions: BB&T, Bank of the Ozarks, Capital Bank (acquired CommunityOne Bank), First Bank (acquired Carolina Bank), Pinnacle Bank (acquired Bank of North Carolina), PNC Bank, Suntrust, Wells Fargo; Imprest Account Health Insurance Transactions Only Citibank; Brokers Commercial Paper, Government Securities None; • approve close-out Budget Amendment #47 for FY 16-17 Transfer to Emergency Telephone Svstem Fund. as follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #47 Revenues Increase Decrease Appropriated Fund Balance $51,812 Appropriations Increase Decrease Transfer to Emergency Telephone System Fund $51,812 2016-2017 Budget Ordinance Emergency Telephone System Fund—Budget Amendment #47 Revenues Increase Decrease Transfer from General Fund Balance $51,812 Appropriations Increase Decrease E-911 System $51,812 • approve close-out Budget Amendment 948 for FY 16-17 Article 46 Sales Tax Collections )r RCC Project, as. follows: 2016-2017 Budget Ordinance General Fund—Budget Amendment #48 Revenues I Increase I Decrease 8/7/2017 Sales Taxes $275,000 Appropriations Increase Decrease Transfer to RCC Capital Projects $275,000 • adopt Proclamations Honoring Post 45 American Legion Baseball Team, as follows: HONORING RANDOLPH COUNTYPOST 45 BASEBALL TEAM AS THE 2016 AMERICAN LEGION NORTH CAROLINA STATE CHAMPIONS WHEREAS, the Randolph County American Legion Post 45 Baseball Team, on Tuesday, July 25, 2017, earned the title of American Legion North Carolina State Champions with a 16-2 victory over Wilmington Post 10; and WHEREAS, Post 45's players and coaches, led by Head Coach Ronnie Pugh, have demonstrated the teamwork and dedication necessary to produce a successful and winning season with an impressive record of 33-8 this year; and WHEREAS, Post 45 scored the second most runs in tournament history recording 74 hits in the five games; and WHEREAS, Post 45's players and coaches have created a positive image for their peers and the citizens of Randolph County and surrounding areas; and WHEREAS, Post 45 was led by Dawson Painter, who was named Most Valuable Player in the American Legion North Carolina State Tournament; and WHEREAS, Post 45 has exhibited athletic ability and great sportsmanship, both on and off the field, thereby bringing pride and recognition not only to the team itself, but also to Randolph County and its citizens. NOW, THEREFORE, BE IT PROCLAIMED that the Randolph County Board of Commissioners officially acknowledges the talents, skills, teamwork, sportsmanship and successes of the 2017 American Legion Post 45 Baseball Team, the 2017 American Legion North Carolina State Champions, and, on behalf of our citizens, does hereby extend this expression of our pride in this prestigious milestone. HONORING THE 2017 POST 45 AMERICAN LEGION BASEBALL TEAM AS SOUTHEAST REGIONAL CHAMPION WHEREAS, the Post 45 American Legion Baseball Team, under Coaches Ronnie Pugh, Andrew Conner, Ethan Marsh and Dylan Richardson, is to be recognized and honored for their outstanding 2017 baseball season; and WHEREAS, Post 45 finished the season as the Area III division winners and progressed to achieving the State Championship; and WHEREAS, Post 45 recorded a 15-2, seven -inning win over Tallahassee, Florida, to capture its first-ever Southeast Regional Tournament championship on Sunday, August 6, 2017, and with it a berth into the American Legion World Series; and WHEREAS, Post 45 was the only undefeated team in the Southeast Regional Tournament and will have a 38-8 record going in to the World Series; and WHEREAS, Trevor Marsh was 3 -for -3 with three RBIs and a run scored finishing the five -game tournament 12 of 19 for a .632 batting average; had eight RBIs, three 8/7/2017 doubles, one triple and scored five times and was named the tournament's most valuable player; and WHEREAS, the individual efforts of all team members was crucial to the successful season, and the commitment and excellent performance of these young men, along with their coaching staff, have proven to be a source of inspiration to the citizens of this County. NOW, THEREFORE BE IT PROCLAIMED, that the Randolph County Board of Commissioners does hereby honor the Post 45 American Legion Team and Coaching Staff for their outstanding achievements and to commend them for their display of sportsmanship and leadership as they represented Randolph County. • approve Budget Amendment #6 for Savona grant match. as follows: 2017-2018 Budget Ordinance General Fund—Budget Amendment #6 Revenues Increase Decrease Transfer from Economic Development Reserve $6,250 Appropriations Increase Decrease Other Economic Development Appropriations $6,250 • approve Budget Amendment #7 for Thomas Built Buses incentive, as follows: 2017-2018 Budget Ordinance General Fund—Budget Amendment #7 Revenues Increase Decrease Transfer from Economic Development Reserve $6,250 Appropriations Increase Decrease Other Economic Development Appropriations $6,250 Special Recognitions Chairman Allen recognized Centenarian Katherine Edwards, who was present, with a certificate of recognition. She will turn 100 on August 17, 2017. Special Recognition: Governor's Volunteer Awards Chairman Allen, with the assistance of Andrew Oliver of the United Way Volunteer Center, presented certificates of appreciation to the winners of the 2017 Governor's Award for Volunteer Service: Bill Behr, Raymond Caviness, Ometa Kenan, and Maxine Wright. Karey Stevens and Faye Summey were not present but were also recognized. Retirement Recognitions Sue King retired August 1, 2017, with 30 years of service to Randolph County Social Services. Ms. King was recognized by DSS Director Beth Duncan, after which, Chairman Allen presented Ms. King with an engraved clock on behalf of the Board. 8/7/2017 Joy Ratliffe retired July 1, 2017, with 28 years of service to Randolph County Social Services. Ms. Ratliffe was recognized by DSS Director Beth Duncan, after which, Chairman Allen presented her with an engraved clock on behalf of the Board. Phyllis Calloway retired on August 1, 2017, with 25 years of service to Randolph County Sheriff's Office. She was recognized by Sheriff Graves, after which, Chairman Allen presented Ms. Calloway with an engraved clock on behalf of the Board. Bobby Garner retired on July 1, 2017, with 20 years of service to Randolph County Sheriff's Office. Mr. Garner was recognized by Sheriff Graves, after which, Chairman Allen presented Mr. Garner with an engraved clock on behalf of the Board. Frank Dunn retired on July 1, 2017, with 15 years of service to Randolph County Sheriffs Office. Mr. Dunn was recognized by Sheriff Graves, after which, Chairman Allen presented him with an engraved clock on behalf of the Board. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment. County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure. Raymond Read, 986 E. Allred St., Asheboro, said he had heard that a development with 42 homes had been requested for rezoning on East Allred St. He said he was there to show his objection to it. He said he spoke with County Manager Hal Johnson prior to the meeting and was informed that he would have to address the City of Asheboro as it was in their zoning jurisdiction. He said he wanted to go ahead and address the Commissioners and ask for any help that was available. County Manager Hal Johnson explained that Mr. Read is referencing a voluntary annexation request made to the City of Asheboro and that the County doesn't have control of the request. He said he advised Mr. Read to contact the City Council to voice his concerns about the annexation around his land. Harold Stallings, 943 Northshore Drive, Asheboro, stated that he had not been informed of any impact studies or conservation studies and asked who would be the contact for that information. He was concerned with the additional traffic. Chairman Allen suggested he contact the City of Asheboro Planning Board or a City Council member. Wesley Fennell, 741 E. Salisbury St., Asheboro, stated that he was appreciative of the Commissioners allowing him to address them as a concerned citizen about the "urgent need to remove the Confederate monument from the ground of the Randolph County (Historic) Courthouse in Asheboro." He said he is a very proud citizen that has lived in Asheboro for 45 years and has had many memorable experiences, both positive and negative. The most positive of those "involved raising two wonderful children in Randolph County." He stated that his negative experiences are many and listed some of them. He said he was denied housing of his choice and told to "seek housing in a low rent section of this town" when he initially moved here 8/7/2017 for employment. He said he was once blocked from leaving his own driveway by police officers because they did not believe a black person could live in a relatively nice home. He said when his first wife applied for a teaching position she was told she didn't qualify because "Tuskegee Institute must be some kind of mental institution." He said his second wife came home in tears after being told by a counselor at Randolph Community College not to pursue training in the photography department because he did not think she could keep up in such a challenging field of study. He said more recently, after graduating from RCC, he attempted to obtain an application for an instructors position there. He said to his knowledge, RCC "had never hired a black instructor in the photography department." He said he felt very qualified because when there as a student, he was one of the very few students to be selected as a candidate for ambassadorship, mainly due to his excellent academic performance. Upon requesting an application, he said he was told by a receptionist that he needed a master's degree to qualify. "At the time, only one instructor in the photography department had a master's degree and two others had a Bachelor of Science degree." He said he had an "Associate Degree in Photographic Technology, a Bachelor of Science degree in Applied Sciences, and a Doctorate Degree." After presenting the degrees to RCC, he said they still refused to give him an application. Mr. Fennell said he felt "very ashamed complaining about the above examples of racism because" when he drives by the Confederate monument, his "ancestors suffered much much more from the terrorism of slavery_" He said as he "observed this symbol of white supremacy," he "could almost see the many enslaved people stacked like sardines in a can on a ship destined to an unknown land with very little to eat as many drowned in feces and urine. Young girls were being raped and impregnated at will by white sailors. Others screaming as they chose suicide over the cruelty they were experiencing." He asked, "Is this monument a symbol of history that the citizens of Randolph County should be proud oV No, this symbol of terror should be insulting, degrading, shameful, and embarrassing to not only the citizens of this county, but also the citizens of this state and country." Mr. Fennell said, "Defending the right of the Confederate states who enslave human beings is not heroic. I often wonder what the visitors of this county think of us. Do they think this monument represents a place that they would like to live and raise a family, or to place an industry? What type of justice can our African-American citizens expect when they observe this monument as they enter this courthouse for trial?" He stated that as he prepared this presentation, he "discussed the history of Randolph County with people more knowledgeable" than he and said "surprisingly, I learned the true history of Randolph County; a history that made me very proud, a past that we all can celebrate. I learned that the residents of Randolph County voted against secession from the Union and how members of the Quaker faith illegally and secretly helped enslaved people find freedom by assisting them in traveling to the northern states. This was known as the Underground Railroad." He stated that he truly believes that it would significantly improve the image of Randolph County to remove the Confederate monument, and erect a new monument "commemorating the courage and bravery of the Quakers for assisting the enslaved people as they attempted to find their way to freedom." Owen Deese, 825 Northshore Drive, Asheboro, also spoke about the property along E. Allred Street. He said they had been told that the County Planning Board had approved and is now hearing that it is the City's Planning Board. He stated that prior to his property being annexed into the City of Asheboro; they had city water and sewer and asked if that was what would happen to the property being requested for rezoning. He said he was also concerned about some 8/7/2017 endangered wildlife and the water flow into the creek below his home. He said he is not against the development, but feels they need impact studies on this issue. Chairman Allen stated the Board is sure that this request has not been heard by the County Planning Board. It would be up to the City of Asheboro. Mr. Deese said he didn't understand how it could be approved before studies were done. He asked how the City could approve "County property." Commissioner Frye explained that according the NC statutes, the City of Asheboro has zoning jurisdiction within one mile of its city limits. Mr. Deese said they would be in contact with the City of Asheboro. Barbara Chadwell, 968 Northshore Drive, Asheboro, also opposed the rezoning request along E. Allred St. and voiced her concerns regarding the 42 -lot housing development to be called Timberidge Subdivision being proposed by McDowell Timber Company. "It is located on 24 acres of heavily wooded land behind Northshore Drive." She said the area residents have started a petition to oppose the new development. She said the neighbors of the property did not know anything about the request until after a sketch design had been approved at the July 13, 2017, City Council meeting. She said she hoped the County Commissioners could help them look into their concerns and asked what the Board suggests they do now. Alan Ferguson, 4794 Troy Smith Road, Liberty, stated that he understands that Randolph County doesn't control or pay for all the recruiting of economic development projects. He said everyone was reminded of that last week when citizens heard the news about Foxconn choosing Wisconsin, who was paying a $3 billion incentive to get Foxconn there. An article in the Greensboro News and Record on July 31, 2017, reminded him of the County's role in regard to the future of the Megasite project and potential occupants. He said the CEO of the Piedmont Triad Partnership stated in that article, while he continues to hope for a car company to locate there, that particular type of company may be only a starting point for a broader range of industries and then he quoted the CEO's comments from the article: "I think early on automotive was something people could understand. It helped people envision something major and bigger." Mr. Ferguson urged the Commissioners to continue to remember the citizens who live around the Megasite if, someday, something is proposed for the site that is particularly inconsistent with the residential area that surrounds it and to not "degrade their lives." William Walker, 851 Northshore Drive, Asheboro, stated that he had lived on Northshore Drive for 26 years. "This is a place people have made an investment." Just talking about the development has devalued their property. He asked the Commissioners to help if they could. Quarterly Federal Legislation Report Julie Emmons, District Director for Congressman Mark Walker's office, said they are thrilled to have an office on Sunset Ave. in Asheboro. She then gave a legislative update. 8/7/2017 Update on County Wellness Initiatives County Wellness Administrator Sam Varner presented an update on the employee wellness program stating that by creating a culture of wellness, it has helped the employees be healthier, more effective and successful in their work, and live better lives. Health insurance, which is a major benefit to employees, has been the second largest departmental budget expenditure. Premiums have only increased 3.5% annually over the last five years for the County compared to the 9.7% in the public sector. As a result of the success, Cigna Healthcare has awarded the wellness program a $25,000 grant. Mr. Varner said Randolph County is leading the way by being the first and only county in NC/SC to do biometric screenings through the employees' own doctor. The County has partnered with Cigna and Wake Forest Baptist to determine trend and mitigate potential high-risk areas. Some of the other ways the County is creating a culture of wellness for its employees are an annual health fair, wellness lunch and learns, weight loss classes, employee discounts at local gyms and health food store, prescription discounts, programs for diabetics and diabetes prevention, a weekly wellness email, tobacco cessation classes, on-site farmer's markets, and wellness discussions at various staff meetings. Mr. Varner also reviewed some new projects that will provide employees additional wellness opportunities. He has applied for various grants to fund these projects. One of the grants, if awarded, will provide funding for the construction of a .6 mile walking trail around the Randolph County Office Building connecting to the Emergency Services Headquarters and an installation of an outdoor garden. Mr. Varner quoted Finance Officer Will Massie in his conclusion: "The healthier we are, the better able we are to serve the public." Chairman Allen complimented Mr. Varner on his work with the wellness programs. "The employees are healthier and the bottom line numbers have improved." He said an increase of only 3.5% per year is unheard of. Commissioner Haywood asked if the walking trail would have lighting for night walking. Mr. Varner replied that there were no plans currently but it could be evaluated. Road Name Changes: Public Hearing and Action Jay Dale, Planning Director, asked the Board to consider naming new access roads and road realignments made by NCDOT as a result of the US Hwy 64 construction project. Mr. Dale and his staff have worked closely with Emergency Services to prepare the list. The Planning Board has reviewed and recommends approval. He presented the road naming requests as follows: 1. ERVIN LANE - New road off NC Hwy 49 S approximately 850 ft. before Billy Walker Road intersection. 2. JAECO DRIVE - New road off NC Hwy 49 S approximately 500 ft. before Mayberry Lane intersection and north of Ashworth View Drive. 8/7/2017 3. EAGLE DRIVE- New road running south off Ludlum Lane. 4. RISING VIEW WAY - New road running south off Skycrest Country Road. 5. ROBERT WAY - New road running north off Southmont Drive approximately 300 ft. before Good Luck Road. 6. SOUTHMONT SCHOOL ROAD - New road running east along the existing Southmont Drive from the intersection of Mack Road to US Hwy 220 Business South. 7. DRAGONFLY LANE - New road running on the east side of US Hwy 220 Business South beginning to the existing intersection of Cedar Grove Road and US Hwy 220 Business South. 8. IVEYDALE DRIVE - New road running south of Hillary Court approximately 950 ft. from intersection of Manorview Road and Hillary Court. 9. STALEY FAMILY ROAD - An existing portion of Staley's Farm Road approximately 1,100 ft. from the intersection of Zoo Parkway and Old Cox Road. 10. RED WOLF LANE - An existing portion of Staley's Farm Road approximately 150 ft. south from the intersection of Staley's Farm Road and Liberty Circle. 11. ZOO CONNECTOR - A new road running east and west approximately 1,400 ft. south from the intersection of Staley's Farm Road and Liberty Circle. 12. ZOO PARKWAY - A new road running south approximately 400 ft. south from the intersection of Zoo Parkway and Freedom State Street to the entrance of the NC Zoological Park. 13. STREAMSIDE WAY - The existing portion of Zoo Parkway running south starting approximately 800 ft. south from the intersection of Zoo Parkway and Freedom State Street. 14. WELCH LANE - A new road running north starting approximately 700 ft. south from the intersection of NC Hwy 42 South and Miles Moffitt Road. 15. SUBSTATION ROAD - A new road running west from Sunflower Drive. At 7:23 p.m., the Board entered into a duly advertised public hearing Steve Caudill, 4348 Mack Lineberry Rd., Franklinville, requested to add Caudill to the JAECO Drive, making it JAECO-Caudill Drive in memory of his parents Banes and Virginia Caudill. He said the new road is on property his parents once lived on. Mr. Caudill said he was unable to attend the Planning Board meeting but a neighbor spoke for him. Eric Lambeth, 1608 Walker Road, Asheboro, said he and Jeff Callicutt are co-owners of JAECO Precision and sold the NCDOT land for the entrance of this new road. He said they were the ones that originally requested it to be named JAECO Drive. He asked that JAECO remain in the name. He said their business is a good landmark for the road since it is located in the corner at the new road. Emergency Services Director Donovan Davis said there is already a Caudill Road and couldn't be used alone. Ray Thomas, 4263 Zoo Parkway, Asheboro, said he was in objection of the renaming of a portion of Zoo Parkway to Streamside Way. He said he is the last house before the entrance to the zoo and the road used to be Flag Springs Church Road prior to renaming to Zoo Parkway. If 8/7/2017 it changed, it would be the third address change for many. He proposed naming the new highway going into the zoo entrance Zoo Expressway and leave Zoo Parkway as it is. Mr. Davis said when they met with NCDOT, the State's thinking was to name all of Hwy 159 the same which would be Zoo Parkway to Zoo Connector Road (no property) and continues back to reconnect with Zoo Parkway which continues to Hwy 220 Business. If they rename the section from the zoo to Hwy 220 Business, more people would be affected. They were trying to do what would affect the least citizens. He said Streamside Way would have a cul-de-sac and be off of the existing Zoo Parkway. Commissioner Frye asked the length of the new Streamside Way and Mr. Davis replied .5 mile and that it would be the only portion of the existing Zoo Parkway that would be renamed. Mr. Thomas asked if they could use Zoo Parkway Extension if they had to change. Commissioner Frye said that citizen's addresses would still have a name change. Mr. Davis stated that they try to stay away from "extension" in part of a name for 9-1-1 purposes but a final decision would be up to the Board. Commissioner Kidd asked why Zoo Connector wasn't used for the continuous road into the zoo and south. Mr. Davis said that it would affect a greater number of citizens. Bob Haas, 4073 Zoo Parkway, Asheboro, also opposed the Streamside Way change from Zoo Parkway. He asked why they, as residents, have to sacrifice their address to accommodate someone else. He proposed Zoo City Blvd. for the new road from the new Hwy 64 into the zoo, which is currently being proposed as Zoo Connector. He said residents around the zoo have given up enough for the zoo and the new Hwy 64. He said if the State had "done the job right," they would have constructed the road straight across from the zoo entrance and tied in to I-73/74. Mr. Haas said he would appreciate it if the Commissioners would leave his address as it is. Jim DeRogatis and Patricia Lowe, 2613 Southmont Dr., Asheboro, said they would be the only residents on the proposed Eagle Lane and asked to name it Eleanor Anne Lane after their mothers or Harold James Lane, their fathers. He stated that there are three other road names that have "eagle" in them, which may be a problem for 9-1-1. Mr. Davis stated either name would be acceptable as they do not conflict with an existing road name. Hearing no further comments, Chairman Allen closed the public hearing at 7:43 p.m. Commissioner Frye asked about leaving the proposed Streamside Way as Zoo Parkway. Mr. Davis said there would then be two Zoo Parkway's because in time, the existing route will no longer be connected. It will be a dead end. Commissioner Frye then asked if it could have north and south. Mr. Davis said that would mean everyone along the road would have an address change. Commissioner Frye asked how one could head south on Zoo Parkway, come to a complete stop at an intersection, turn left and still be on Zoo Parkway. Mr. Davis said NCDOT sees state designated road number Hwy 159 as continuous from Dixie Drive to Hwy 220 and being one 8/7/2017 named County road. Commissioner Frye said the state -named roads are not the same as the county -named roads that have an effect on the citizens. Commissioner Frye asked if holding up a decision on Streamside Way would affect Zoo Connector and Zoo Parkway and Mr. Davis said they are all connected. Commissioner Frye said he would like to research and address these at a future meeting. On motion of Frye, seconded by Kidd, the Board voted unanimously, to remove the requests for Zoo Connector, Zoo Parkway, and Streamside Way in order to research further before making a decision. On motion of Frye, seconded by Kidd, the Board voted unanimously, as follows: • to name a new road New road off NC Hwy 49 S. approximately 850 ft. before Billy Walker Road intersection as Ervin Lane; • to name a new road off NC Hwy 49 S. approximately 500 ft. before Mayberry Lane intersection and north of Ashworth View Drive as JAECO-Caudill Drive; • to name a new road running south off Ludlum Lane as Eleanor Anne Lane; • to name a new road running south off Skycrest Country Road as Rising View Way; • to name a new road running north off Southmont Drive approximately 300 ft. before Good Luck Road as Robert Way; • to name a new road running east along the existing Southmont Drive from the intersection of Mack Road to US Hwy 220 Business South as Southmont School Road; • to name a new road running on the east side of US Hwy 220 Bus. S. beginning to the existing intersection of Cedar Grove Road and US Hwy 220 Business South as Dragonfly Lane; • to name a new road running south of Hillary Court approximately 950 ft. from intersection of Manorview Road and Hillary Court as Iveydale Drive; • to rename an existing portion of Staley's Farm Road approximately 1,100 ft. from the intersection of Zoo Parkway and Old Cox Road to Staley Family Place; • to rename an existing portion of Staley's Farm Road approximately 150 ft. south from the intersection of Staley's Farm Road and Liberty Circle to Red Wolf Lane; • to name a new road running north starting approximately 700 ft. south from the intersection of NC Hwy 42 South and Miles Moffitt Road as Welch Lane; • to name a new road running west from Sunflower Drive as Substation Road. Approval for Expenditure of Law Enforcement Restricted Funds for County's Share of Plane Updates Sheriff Robert A. Graves explained that he would like to use Law Enforcement Restricted Funds to upgrade the Tecnam P92 aircraft shared by the Randolph County Sheriff's Office, Guilford County, and Alamance County Sheriff's Office. The objective is to upgrade and replace the following: • Instrument panel — Upgrade current analog system to a single digital touch screen display. The new display system would create more space for the flight officer and can be easily transferred to another aircraft should it be necessary. (Total cost - $30,000) — Randolph County Sheriff s Office Cost - $10,000 8/7/2017 • Camera System – Add external camera system to fuselage of the aircraft, which can be operated remotely by the flight officer. Currently the flight officer has to manually take pictures or video from his seat looking out the door window. The proposed system offers greater capability and range as compared to the hand-held camera. He said this upgrade will also increase effectiveness in search and rescue, surveillance and tracking operations. (Total cost - $120,000) – Randolph County Sheriff's Office Cost - $40,000 He asked the Commissioners to approve the expenditure of Restricted Law Enforcement Funds for the upgrades requested and to approve the associated budget amendment, if approved. On motion of Haywood, seconded by Frye, the Board voted unanimously to approve expenditure of $50, 000 of Restricted Law Enforcement Funds and approve Budget Amendment 98, as follows: 2017-2018 Budget Ordinance General Fund—Budget Amendment #8 Revenues Increase Decrease Appropriated Fund Balance $50,000 Appropriations Increase Decrease Sheriff's Office $50,000 Approval to Purchase Law Enforcement Vehicles through Cooperative Purchase Group Sheriff Graves stated that the North Carolina General Statue 143-129(e)(3) provides an exception to the formal bidding procedures for a purchase made through a competitive bidding group purchasing program. The program is required to offer competitively obtained purchasing services at discount prices to two or more public agencies. The NCSA's Vehicle procurement program meets this requirement. NCSA's Vehicle Procurement Program is a cooperative bid program that achieves competitive pricing on police rated, special service, administrative vehicles, trucks and vans. The association's program helps to eliminate duplication of effort through the creation of one statewide bid that can be used by all 100 sheriff's offices in North Carolina as well as units of local governments and political subdivisions including, but not limited to, counties, local county boards of public instruction, municipalities and/or police agencies. He said this exception allows the County to make this purchase without seeking its own formal bid. For the cars they wish to purchase (on Bid Award 17-03-0912), Ilderton Dodge was awarded the bid for the twenty-seven 2018 AWD Dodge Charger for $23,909 each, Ben Mynatt Chevrolet was awarded the bid for one 2018 Chevrolet Tahoe for a cost of $38,738, and Asheville Ford Lincoln was awarded the bid for one 2018 Transit -350 Cargo Van for a cost of $27,980.04. He requested that the Commissioners approve this purchase through the NCSA's Procurement contract number 17-03-0912. On motion of Frye, seconded by Kidd, the Board voted unanimously to purchase through NCSA's Vehicle Procurement Program contract twenty-seven 2018 Dodge Chargers from Ilderton Dodge at a cost of $645,543, one 2017 Chevrolet Tahoe from Ben Mynatt at a cost of 8/7/2017 $38,738, and one 2018 Ford Transit -350 Cargo Van from Asheville Ford Lincoln at a cost of $27,980.04. Adopt Resolution to Allow Uwharrie Charter to Pursue IRS Tax Exemption Financing Aimee Scotton, Associate County Attorney, stated that Uwharrie Charter Academy intends to build a new educational facility at their property at the southeast corner of where Pisgah Covered Bridge Road and Interstate Highway 73/74 intersect. In order to do this, they are pursuing the use of tax-exempt financing through the issuance of Public Finance Authority Education Revenue Bonds. One of the IRS requirements regarding the issuance of these bonds is that a TEFRA (Tax Equity and Fiscal Responsibility Act) hearing be held for interested people to express their views, either orally or in writing, on the issuance of the bonds and the nature of the improvements and projects for which the bond funds will be allocated. This hearing was held by a hearing officer authorized by the local government where the improvement (in this case, the school) will be located. It was held on the afternoon of August 7, 2017, at the Randolph County Office Building with Ms. Scotton serving as the hearing officer. She said she received no comments in writing or at the hearing and asked that the Board, as the local government board where the improvements will be located, consider a resolution that indicates their approval of the issuance of the bonds and the financing of the project by Uwharrie Charter in this manner. She said it was important to note that by granting the approval, the Commissioners are not making any representation to the purchasers of the bonds as to the creditworthiness of Uwharrie, nor to the economic feasibility of the project itself. Furthermore, they are not endorsing the project nor obligating the County in any manner whatsoever. This is simply something that is required by the IRS in order for Uwharrie to proceed with tax-exempt financing. The resolution was included in the agenda packet. On motion of McDowell, seconded by Haywood, the Board voted unanimously to adopt the resolution approving the issuance of bonds by the Public Finance Authority for Uwharrie Charter Academy. Commissioner Haywood exited the meeting at 8:10 p.m. Approval to Purchase Two Ambulances Emergency Services Director Donovan Davis, pursuant to G.S. 143-129 (e)(3), which authorizes the County's participation in a competitive group purchasing program, requested approval to purchase ambulances through the Houston -Galveston Area Council (HGAC) competitive bidding program. The HGAC is a formally organized program like the contract program through the State of North Carolina. The HGAC has competitively bid this ambulance type as required for the lowest available pricing. He requested the purchase of two 2016 Chevy G-4500 Type III ambulances from Northwestern Emergency Vehicles, Inc., out of West Jefferson, NC, for the total amount of $312,208 under HGAC contract AA08 ($156,104 per ambulance). The funds were allocated in the current budget and Northwestern is an authorized dealer through the HGAC. 8/7/2017 On motion by McDowell, seconded by Kidd, the Board voted 4 to 0 (Haywood had exited) to approve the purchase of two 2016 Chevy G-4500 Type III ambulances from Northwestern Emergency Vehicles, Inc., an authorized dealer through the Houston -Galveston Area Council (HGAC) competitive bidding program. Commissioner Haywood returned to the meeting at 8:13 p.m. Approval to Purchase Property for Ambulance Base/Convenience Site Paxton Arthurs, County Engineer, stated there is an old mobile home park that is available for purchase on Kennedy Road (next to Trinity Furniture) in Trinity Township. The current property owners inherited this property which had not been well maintained. The owners had very few tenants and the ones they did have struggled to pay their rent. One tenant offered to remove some of the mobile homes and clean up the site in exchange for rent. Instead of cleaning up the property, this person demolished the homes and cherry picked the most valuable materials, leaving large piles of debris and refuse on the site. After this happened, the owner lost all remaining tenants and has been unable to pay the taxes on the property. County Inspections Director David Bryant received numerous calls from the community concerning the unsafe and deteriorated structures on the property and he had begun condemnation proceedings. At a meeting of the County Facilities Committee, David Bryant reported on the status of this property and a discussion of the potential of this property to serve as a location for a needed convenience site and a future ambulance base in the Trinity Township. This potential site location was also discussed during the March planning retreat of the Board of County Commissioners. Mr. Arthurs said that at the request of the County Manager, he had contacted this property owner and learned that they are interested in selling the County 5.4 acres of land, which is two of their three parcels, for the tax value, minus the delinquent taxes and the cost of having the property cleaned up. This would result in a sales price of $84,698. The delinquent taxes will be paid at closing. Mr. Arthurs stated the Trinity area has been in need of a manned convenience site for many years. When the County negotiated the Operating Agreement with Waste Management, a provision that they would staff and operate up to two additional sites was included. The County would only be responsible for purchasing and developing the sites. Similarly, the County has been searching for the last several years for an ambulance base in the Trinity area so that paramedics would not need to operate out of the fire department on Slick Rock Road. He said the Facilities Committee feels that this site could be a good home for both of these purposes. The money to purchase this property is available in the funds that are remaining from the sale of the old Randleman ambulance base. County Attorney Ben Morgan has completed the title search for this property and is prepared to schedule a closing date if the purchase is approved. The County Facilities Committee has reviewed this proposal and recommends that the County Commissioners authorize the purchase of the property for this purpose. On motion of Frye, seconded by Haywood, the Board voted unanimously to purchase 5.4 acres of land (parcel #'s 7706710229 and 7706711298) in the amount of $84,698, authorize the County 8/7/2017 Attorney to draft documents to effectuate the purchase, and authorize the County Manager to sign the documents. Approval of Contract for Construction of Morgue at Emergency Services County Engineer Paxton Arthurs stated that on June 26, 2017, the Randolph County Purchasing Office issued a Request for Bids (#17-0626) for the construction of a new morgue building for Emergency Services. The deadline for bids was August 1, 2017. This building will be approximately 600 sq. ft. and will be located behind the new headquarters building. This request was sent to the following five contractors: - Asheboro Construction — No bid - Garris Design Construction — No bid - Miles McLellan Construction — No bid - SE Trogdon & Sons Construction — $135,110.00 - Trollinger Construction — $99,966.32 Mr. Arthurs asked the Board to consider awarding a construction contract to the lowest responsible bidder Trollinger Construction and to authorize the County Manager to sign the contract. On motion by McDowell, seconded by Kidd, the Board voted unanimously to approve a construction contract to Trollinger Construction for $99,966.32 for the construction of the morgue and authorize the County Manager to sign the contract. Establishment of a Set Time to Hear Appealed Rezoning Cases On June 5, 2017, as per recently approved state enabling legislation, the Board of Commissioners approved delegating to the County Planning Board the authority to make final decisions in requests for property rezoning unless the rezoning request is appealed to the Board of Commissioners. Because all rezoning requests considered by the County Commissioners will be on appeal, it is expected that these requests will take more time and involve more citizens on both sides of an issue who desire to express their opinions. Notice of an appeal regarding a decision the Planning Board made must be filed with the Office of the County Manager within 15 days of the Planning Board decision in order for the Board of County Commissioners to consider. Mr. Johnson suggested the Commissioners authorize setting a special meeting for the purpose of holding a required public hearing, if there is an appealed zoning case(s) to be heard, and to set them for 6:00 p.m. at the 1909 Historic Courthouse Meeting Room on the Monday following the regular monthly meeting. On motion of Frye, seconded by Haywood, the Board voted unanimously to authorize setting a special meeting for the purpose of holding a required public hearing when there is an appealed zoning case to be heard and to set it for the Monday following the regular monthly meeting beginning at 6: 00 p.m. in the 1909 Historic Courthouse, 145-C Worth St., Asheboro. Business Continuity Planning Update 8/7/2017 County Manager Hal Johnson said that through strategic planning, business continuity was identified as a component of the overall County safety program. He said he was very proud of what is happening and the effort the County has put into business continuity planning. Staff has been working to bring a training program to Randolph County and asked the Emergency Services Director to discuss it. Emergency Services Director Donovan Davis said that as a part of the ongoing county -wide business continuity project, Randolph County has coordinated with FEMA's Emergency Management Institute and North Carolina Emergency Management to host the L-550 Continuity of Operations Planning course on August 22-24, 2017, at the Emergency Services Headquarters building in Asheboro. This federally developed and delivered course is open to local, state, tribal and federal staff responsible for continuity planning across North Carolina. The course teaches the skill and knowledge to develop continuity plans which help facilitate the performance of essential functions during any situation which may disrupt normal government and business operations. Mr. Davis said the core team of the business continuity planning efforts consists of the County Manager Hal Johnson, Finance Officer Will Massie, Clerk to the Board Amanda Varner, Associate County Attorney Aimee Scotton, IT Director Michael Rowland, Internal Auditor Lori Wright, Risk Manager Cathryn Davis, and himself. Each department has selected a liaison that will be responsible for managing the information for their department The planning team and liaisons will be attending this course and will learn how to develop strategies, recognize and incorporate the key elements into a viable continuity plan, and examine the four phases of continuity and risk analysis. This training opportunity has also been made available to other counties across the state to attend. Emmency Services Headquarters Update Chairman Allen asked Emergency Services Director about the progress of moving into their new facility. Mr. Davis said most of the Emergency Services staff had moved. Century Link is working on correcting an issue with a router between Asheboro and Archdale. He said they could take calls at the location but are not fully connected with the Archdale area, so they didn't feel it best to finish the move until it is all working. He said training should take place and everyone should be moved in by the end of the following week. They are working on setting a date in September for an open house to be held. Appointment to Economic Development Corporation Board of Directors County Manager Hal Johnson said the Randolph County Economic Development Corporation (EDC) Board of Directors recently updated their by-laws to include more elected official representation from the County and municipalities on the EDC Board. In addition to mayors, the Chairman of the Board of County Commissioners is now a regular member of the EDC Board. The new EDC by-laws make provision for a regular Board member to designate a 8/7/2017 "designee" with full authority to vote on all matters that may come before the Board. He said the Board of Commissioners may desire to appoint a County Commissioner to serve as a "designee" member on the EDC Board of Directors in the event the Chairman of the County Commissioners is unable to attend a meeting. On motion of Frye, seconded by McDowell, the Board voted unanimously, to appoint Commissioner Kidd as designee (alternate) on the EDC Board of Directors if the Chairman cannot attend. County Manager Update County Manager Hal Johnson stated the August issue of Thrive magazine has an article "High on Randolph" which focused on Randolph County Government, it's departments/agencies, and the over 800 employees who provide services to the citizens. He said this was a great opportunity to provide the citizens with information on all the services and responsibilities that fall on their Randolph County Government. He thanked the Courier -Tribune's Thrive staff and writer Hal Powell for the opportunity. Mr. Johnson said the County is beginning a new initiative that will better enable us to improve our outreach and communications with the public we serve. Plans are being made to begin a regular series of workshops and seminars that are available to businesses and citizens and will be designed to provide them information that they need. The County will also work with local chambers of commerce to help reach the business community. The County's Cooperative Extension will assist in reaching out to the farming community. He said the series of workshops and seminars will expand to include the County's regulatory agencies such as Building Inspections, Planning & Zoning, and Environmental Health. He announced that Tax Department Director Debra Hill will review an outreach program of the Tax Department that will work with small business persons and farmers to better prepare them with the information they need for tax listing and audits at the September meeting of the Board. Regional Update Commissioner Frye stated that the NC Association of County Commissioner (NCACC) has its annual conference this week at the Durham Convention Center and announced that Mr. Johnson would be speaking during the "Amplify Your County" on the "County Story Stage." Mr. Johnson explained that the NCACC solicited ideas from counties that could be presented at their "County Story Stage" to promote each county. He said he is looking forward to talking about what Randolph County has done over the last couple of years with the Strategic Plan and its implementation. He will speak on Thursday at 1:30 p.m. Closed Session At 8:40 p.m., on motion of Frye, seconded by Haywood, the Board voted unanimously to go into closed session to discuss matters relating to the location or expansion of business in the area, pursuant to [N. C. G. 5.143-318.11(a) (4)J Regular Session Resumed 8/7/2017 At 9:18 p.m., the Board returned to regular session. Adjournment At 9:18 p.m., on motion of Haywood, seconded by McDowell, the Board voted unanimously to adjourn. David L. Allen, Chairman Darrell Frye Stan Haywood Maxton McDowell Kenny Kidd Amanda Varner, Clerk to the Board 8/7/2017