020480r RANDOLPH COUNTY BOARD OF COMMISSIONERS
MINUTES - February 4, 1980
The Randolph County Board of Commissioners met in regular session on
February 4, 1980 with the following members present: Richard K. Pugh,
Chm., Kenyon Davidson, Richard Petty, Thurman Hogan and Matilda Phillips.
The meeting was called to order by Chairman Pugh.
Motion was made by Thurman Hogan, seconded by Richard Petty to approve
the minutes of January 7, 1980. This motion was unanimously approved.
Motion was made by Thurman Hogan, seconded by Matilda Phillips to
approve the following road resolutions and the motion was unanimously
approved:
RESOLUTION
Road Description - Addition - Katie Rd. (property A. E. Lawrence)
WHEREAS, the attached petition has been filed with the Board of
County Commissioners of the County of Randolph requesting that the
above described road, the location of which has been indicated in
red on the attached map, be added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opinion
that the above described road should be added to the Secondary Road
System, if the road meets minimum standards and criteria established
by the Division of Highways of the Department of Transportation for
the addition of roads to the System.
NOW, THEREFORE, be it resolved by the Board of County Commissioners
of the County of Randolph that the Division of Highways is hereby
requested to review the above described road, and to take over the
road for maintenance if it meets established standards and criteria.
RESOLUTION
Road Description - Addition- Cameron Circle in the Country Club Acres
Subdivision.
WHEREAS, the attached petitiro-n has been filed with the Board of
County Commissioners of the County of Randolph requesting that the
above described road, the location of which has been indicated in
red on the attached map, be added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opinion that
the above described road should be added to the Secondary Road System,
if the road meets minimum standards and criteria established by the
Division of Highways of the Department of Transportation for the
addition of roads to.the System.
NOW, THEREFORE, be it resolved by the Board of County Commissioners
of the County of Randolph that the Division of Highways is hereby
requested to review the above described road, and to take over the
road for maintenance if it meets established standards and criteria.
RESOLUTION
Road Description - Addition-Sharondale Dr. and Hazlewood Lane in the
Rushing Creek Subdivision.
WHEREAS, the attached petition has been filed with the Board of
County Commissioners of the County of Randolph requesting that the
above described road, the location of which has been indicated in red
on the attached map, be added to the Secondary Road System; and
(2)
WHEREAS, the Board of County Commissioners
the Secondary Roadopinion
System,
the above described road should beby
if the road meets minimum standards atdofrriTransportationsfor thethe
Division of Highways of the Departmen
of roads to the System. the Board of County Commissioners
NOW, THEREFORE, be it resolved by
of the County of Randolph that
ebedDivision
of and overis etheyroad
re-
quested to review the above descr
for amaintenance if it meets established standards and criteria.
RESOLUTION
Road Description - Addition-Lanvale Ave., Calvert St., and Summerville
Drive in the McDowell Acres Subdivision.
WHEREAS, the attached petition has been filed with the Board of
County Commissioners of the Cofnwhich hasof dbeen indicatedginhat redthe on the
described road, the location o Road System; and
attached map, be added to the Secondary Y
WHEREAS, the Board of County Commissioners is of the opinion that
the above described road should be added to the Secondary Road System,
if the road meets minimum standards and criteria established by the
Division of Highways of the
eDDartment of Transportation for the
addition of roads toSystem.
NOW, THEREFORE, be it resolved by the Board of County Commissioners
of the County of Randolph that the Division of Highways is hereby
requested to review the above described road, and to take over the
road for maintenance if it meets established standards and criteria.
RESOLUTION
Road Description - Addition - Hilldale Park Drive and Valley Drive in
the Hilldale Park Subdivision.
WHEREAS, the attached petition has been filed with the Board of
County Commissioners of the County of Randolph requesting that the above
described road, the location of which has been indicated in red on the
attached map, be added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opinion that
the above described road should be added to the Secondary Road System,
if the road meets minimum standards and criteria established by the
Division of Highways of the Department of Transportation for the
addition of roads to the System.
NOW, THEREFORE, be it resolved by the Board of County Commissioners
of the County of Randolph that the Division of Highways is hereby
requested to review the above described road, and to take over the
road for maintenance if it meets established standards and criteria.
Thurman Hogan and Richard Petty presented'a proposed plan for a
county garage facility.
Kenyon Davidson made the motion, seconded by Richard Petty to appoint
the following to the Emergency Medical Services Council (EMS):
Dr. Ken W. Gobel and George Kivett, replacing Eddie Hoover and
Susan Dunker. This motion was unanimously app
Motion was made by Thurman Hogan, seconded by Kenyon Davidson to approve
the following resolution approving self-sufficiency for Emergency
Medical Services (EMS.) which was unanimously approved:
We, the Board of Commissioners of Randolph County, approve in principle
the concept of regional planning
raise the level�oftion caretavamPable tosaljse to
medical emergencies and t
citizens, however, it is the opinion of the Board that the Emergency
Medical Services program should be funded by the Counties only through
3
ihost annual dues as are now paid by the County to the Piedmont Triad
Council of Government, and not through any additional charges to the
County for support of E.M.S.
Motion was made by Richard Petty, seconded by Thurman Hogan to approve
the following budget adjustments which were unanimously approved;
RANDOLPH COUNTY SCHOOLS CAPITAL PROJECT FUND
Acct. No. ' Acct. Name
Budget Adjustment New Budg
60-660-75 Construction in progress 5,670,390
60-660-04 Prof. & Admin. cost 29,610
60-329-00 Interest on investments -0-
ASHEBORO CITY SCHOOLS CAPITAL PROJECT FUND
61-661-75 Construction in progress 2,387,533
61-661-04 .. Prof.. & Admi.n.. cost. 12,467
61-329-00 Interest on investments _O
_ -_.-
RTC CAPITAL PROJECT FUND
(debit)124,323 5,794,713
(credit)3,2.62 26,348
(credit)121,061 121,061
(debit)91,615 2,479,148
(credi.t)1,373 _ 11,094
(credit)90,242 90,242
62-662-75
Construction in progress
2,48.7,1.05 :
(debi.t:)138.,353 .2,625,36E
Prof. & Admin. cost
62-662-04
Prof..- 1. Admin_ cost
12,985.. _
(credit): 1,430
.: 11,55E
62-329-00
Interest on Investments-.:
136,923.-
tcredit)136,923
:136,92:
COURTHOUSE,.ADDITION CAPITAL PROJECT .FUND..
63-'663-75-
63-663-04
63-329-00
LIBRARY
Construction in progress ---2,860.,062'-.'
(debit) 37,745
2,897,80,
Prof. & Admin. cost
14,938
(credit) 1,645
13,29:
Interest on Investments
-0-
(credit)36,100
36,10(
10-630-60 Outreach Grant -0- debit)6,347 6,347
10-348-21 Outreach Grant -0- �credit)6,347 6,347
John Lawrence, Superintendent of Randolph County Schools and Dennis Farlow,
Assistant Superi.htendent, presented a report on the accr-ditation of
Elementary schools in Randolph County.
Matilda Phillips moved, seconded by Richard Petty to approve a request
l ,
for $6,000 from contin ency to Randolph County Schools for 114'" - :— 0, n ,.._t
Petty voted YES. Pug , Davidson, Hogan and Phillips voted N0.
The motion did not carry.
Motion was made by Kenyon Davidsorl, seconded by RicharO Petty to re-
appoint Randall Dixon to the Randolph County Services Board for a
threee year term. This motion was unanimously approved.
At the invitation of the Mental Health Center, the date was set for
February 28, 1980 at 8:30 A.M. for a meeting with the Mental Health
Center to acquaint the Board with their facilities and services.
February 28, 1980 was set as the date for a Secondary Road Hearing. This
is scheduled for 2;00 P.M.
Motion was made by Kenyon Davidson, seconded by Richard Petty to give final
approval for a cable television franchise in Trinity and New
(4)
Market -Townships. This motion was unanimously approved.
Wayne Sumner, representative of James F. Jackson & Assoc., Inc. gave a
presentation on liability insurance.
Motion was made by Thurman Hogan, seconded by Richard Petty to allow the
County Manager and the Finance Officer to negotiate and purchase public
officials liability insurance. This motion was unanimously approved.
Motion was made by Richard Petty, seconded by Thurman Hogan to extend the
tax listing period through February 29, 1980. This motion was unanimously
approved.
A proposed meeting schedule for the Board was presented.
Motion was made by Thurman Hogan, seconded by Matilda Phillips, to
the o f llowin meeting schedule for the Board for one year.
approve
This motion
g
was unanimously
approved.
ACCT. NO.
ACCT. NAME
BUDGET
4500
SCHEDULE
March 3
7:30
P.M.
Trinity High School
May 5
7:30
P.M.
Eastern Randolph High School
July 7
7:30
P.M.
Randleman High School
Sept. 8
7:30
P.M.
Southwest High School
Nov. 3
7:30
P.M.
County Courthouse
Matilda Phillips presented a proposed Transportation Plan for Randolph
County. No action was taken on this.
Larry Simmons, representative from Motorola Communications and Electronics,
Inc. presented a proposal for installing a countywide volunteer fire
department communications system. Action was delayed on this.
Motion was made by Matilda Phillips, seconded by Kenyon Davidson to
approve Westside and Fairgrove contracts (included by reference.)
This motion was unanimously approved.
Motion was made by Thurman Hogan, seconded by Richard Petty to approve
the sale of right-of-way property to John Jordan, located along the
western boundary line of the Landfill property. The purchase price to
be $750.00 per acre. This motion was unanimously approved.
Gary Moss, Fire Marshall requested overtime pay and pay for a radio
he had bought. No adtion was taken on this.
Motion was made by Thurman Hogan, seconded by Richard Petty to enter
into executive session to discuss the Fire Marshall. This motion was
unanimously approved.
Motion was made after reconvening the meeting, by Thurman Hogan, seconded
by Matilda Phillips to ask the Fire Marshall to leave employment of
Randolph County effective at 5:00 P.M., February 4, 1980 with his salary
being paid through February. This motion was unanimously approved.
Motion was made by Thurman Hogan, seconded by Pichard Petty to approve
the following budget adjustment for Medical Rescue Services and the motion
was unanimously approved:
ACCT. NO.
ACCT. NAME
BUDGET
4500
ADJUSTMENT
(debit 2,000
10-592-32
Medical supplies
10-592-17
Maint. •& repair
vehicles 8000
(debit)3,500
10-592-74
Cap. Outlay
20,000
(credit)1,000
10-592-02
Sal. & Wages
376,646
(credit)4,500
NEW BUDGET
6,500
11,500
19,000
372,146
Motibw was made by Thurman
Hogan, seconded
by Matilda Phillips
to approve
a budget adjustment which
was unanimously.approved:
SPECIAL APPROPRIATION
NAME
BU_
ADJUSTMENT
NEW BUDGET
ACCT. NO. ACCT.
0-6 0-80 JJDP-Rand. Co.
Schools _O_
debit 15,657
(credit)15,657
15,651
15,657
10-349-05 JJDP-Grant
Motion was made by Thurman Hogan, seconded by Kenyon Davidson to approve a resolution
regarding the railway crossing at the County Services Complex which was unanimously
approved: Resolution
WHEREAS, there is a proposed agreement between Norfolk Southern Railway
Company and Randolph County Board
29fBCommissioners, Cconcerning the relocation
of grade crossing at Mile Post
WHEREAS, this agreement should be signed by the Chairman of the Randolph
County Board of Commissioners.
NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Randolph County
Board of Commissioners is hereby authorized to sign this agreement for the
County of Randolph.
BE IT FURTHER RESOLVED that this resolution be spread upon the permanent
minutes of the Randolph County Board of Commissioners.
The meeting was adjourned by the Chairman.
Report of
ANNIE SHAW
REGISTER OF DEEDS
Randolph County
For Month of FEBRUARY 19 80
RECEIPTS
TOTAL--------- ------------------------------ -------- ------- ------- ------- ------- ------------------------- $ 9 654 3 0
This 29 day of
FEBRUARY , 19 80
i
Register of Deeds
$ 3 138
0 0
Recording Fees----------------------•------------•----------------------------------
-
Birth Certificates -•- --------- ----------------------------------------------------------------------------------
236
5 0
DeathCertificates --------------------------------------- -------------------------
------ ------------------- 949
D 0
MarriageCertificates --- ------------------ —-------------------------------------
--- -------- ------ --- --2900
---
400
0 0
Marriage Licenses -----------------------------------------
—
Certified Reports-------- ----------------------
------ -------- 3 7 5
05
Saleof Forms------------------------------------------------------------------------------------------------
----- 3- 7
05
REVENUE STAMPS
-------------------- 3 832
7 0
FINANCING STATEMENTS
1 193
00
C O R 8 ASSUMED NAMES
-----.--.------.. 1 n7
A 0
NOTARY FEES
87
00
TOTAL--------- ------------------------------ -------- ------- ------- ------- ------- ------------------------- $ 9 654 3 0
This 29 day of
FEBRUARY , 19 80
i
Register of Deeds
Motion was made by Thurman Hogan, seconded by Kenyon Davidson to approve a resolution
regarding the railway crossing at the County Services Complex which was unanimously
approved:
Resolution
WHEREAS, there is a proposed agreement between Norfolk Southern Railway
Company and Randolph County Board of Commissioners, concerning the relocation
of grade crossing at Mile Post M-29.-8, Asheboro, N.C.; and
WHEREAS, this agreement should be signed by the Chairman of the Randolph
County Board of Commissioners.
NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Randolph County
Board of Commissioners is hereby authorized to sign this agreement for the
County of Randolph.
BE IT FURTHER RESOLVED that this resolution be spread upon the permanent
minutes of the Randolph County Board of Commissioners.
The meeting was adjourned by the Chairman.
( 5r)
,
Motion was made by Thurman
Hogan, seconded
by Matilda Phillips
to approve
a budget adjustment which
was unanimously
approved:
SPECIAL APPROPRIATION
ACCT. N0. ACCT. NAME
BUDGET
ADJUSTMENT
NEW BUDGET
0-6 0-80 JJDP-Rand. Co.
Schools -0-
(debit 15,657
15,657
10-349-05 JJDP-Grant
-0-
(credit)15,657
15,657
Motion was made by Thurman Hogan, seconded by Kenyon Davidson to approve a resolution
regarding the railway crossing at the County Services Complex which was unanimously
approved:
Resolution
WHEREAS, there is a proposed agreement between Norfolk Southern Railway
Company and Randolph County Board of Commissioners, concerning the relocation
of grade crossing at Mile Post M-29.-8, Asheboro, N.C.; and
WHEREAS, this agreement should be signed by the Chairman of the Randolph
County Board of Commissioners.
NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Randolph County
Board of Commissioners is hereby authorized to sign this agreement for the
County of Randolph.
BE IT FURTHER RESOLVED that this resolution be spread upon the permanent
minutes of the Randolph County Board of Commissioners.
The meeting was adjourned by the Chairman.
Hilda :,:. 111; de
6CRVjCC OFFIC[R
OFFICE OF
RANDOLPH COUNTY VETERANS SERVICE OFFICE
COURTHOUSE - WORTH STREET
ASHEBORO. N. C.
COURTHOUSE
629-2131, EXT 030
SUBJECT: Report of Activities of Veterans Service Office for February -
TO: COMMISSIONERS OF RANDOLPH COUNTY
Gentlemen:
During the month of February there were 226 contacts
with Veterans and/or their dependents.
EDUCATION 16
COMPENSATION & PENSION 136
LOANS 15
INSURANCE — 3
MEDICAL 28
BURIAL BENEFITS 9
MISCELLANEOUS 19
TOTAL 226
Also during February , I received 112 letters and forms
pertaining to Veterans and dependents, and I sent out 45
applications, letters and forms.
Very truly yours,
C�" 7))-".
Hilda M. Hyd
Randolph County Veterans Officer
■I■�ili
y� h
"An of Aly► ChRO
C=TY of RANDOM
4
CONTRACT AND AGREEMENT
TRIS CONTRACT AND AGRRZAMT, made and entered into
this the ..T:.. day of February, 19$0. by and between the COUO2Y
}
`CW RUIV=H, party of the first part, also referred to as County;
and the WRS?SIDE VOLDNTUR FIRE DSPARTMENT, INC., party of
the Seca d part, also referred to as lire Department f
W I T N E S S ET H s
THAT wusREAS, N.C.G.S. 69-25.5 provides that counties
may provide for fire protection in a firs district by contracting
With any incorporated nonprofit volunteer or community fire
dep+uct nt l and
WHEREAS, N.C.G.S. 159-12(a) provides that "The budget
ordinance may be in any form that the board considers most
efficient in enabling it to make the fiscal policy decisions
embodied therein, but it shall make appropriations by depart-
ment, function, or project and show revenues by major source.";
and
WHEREAS, N.C.G.S. 159-27(a) provides that "Thi: finance_
officer shall distribute property tax collections among the
apWopriate funds, according to the budget ordinance, at lelast
monthly."i and
WHEREAS, the party of the second part is a nonprofit
corporation organized for fire Protection purposes; and
WHEREAS, it serves a special tax district created by
a vote of the people i and
WHRREAS, it is desirous to make application to the
united States of America, sating through the Farmers iic.nme
Administration, united States Department of Agriculture, hf-:-rt�-
inafter referred to as the Farmers Home Administration for
loan in the amount of $125,000.001 and
WHEREAS, the County of Randolph levys and collects
the taxes aid - is responsible for Appropriating said funds I'c r
the use and benefit of the citizens in the fire protection
districti and
•
wiik'REAS, the County desires to grant a long -tern
contract to enable party of the second pa%t to make; long-range
plans# and
WHEREAS, the County desires to standardize: all its
arrangements with Fire Departments in the County;
NOW, 'THEREFORE, in Consideration of the premises and
the consideration of TEN DOLLARS to each the other in hand paid,
they parties hereto contract and agree as follows:
1. The party of the first part contracts and agrees
that it will cause to be assessed or levied a special titx Of
up to fifteen cents per one hundred dollar valuation of all
real and personal property in the Westside Protection District
unless otherwise limited by law and/ox a vote of the people;
and will collect said tax as a part of the ad valorem taxes of
the County of Randolphl provided however, beginning with the
fiscal. year 1979-1930 the amount levied annually shall be based
on the needs projected in thy+ budget estimate submitted by they
Dire Department to the County and approved by the County
Commissioners.
2. That a special or separate fund shall 'I'De
by the County for funds collected as a result of said :Peau]
tax.
3. That current taxes, as they are collected I')y ttc
county, shall be pain to wCstside Volunteer Fire 1.)rc p rtrncrnt,
Inc. by the 30th ,gay of each month or as follows:
96!+ of collections;
that delin uent taxes shall be rf�,:mitted yu +rter.ly.
a. The party of the second part sh.:111 ijrovicle,
nc;;essary equipment and personnel for furniahinq adequ ��te.
protection as determined by the Mortis Ccirolina
Insurance, Fire and Rescue Service Division, for all proi.,,or� ,
located within the Westside Fire Protection District,
will furnish said fire protection frees of charge cf all
and individuals located in said uistrict in an eff':ic;ie;nt cerci
workmanlike: -Manner.
5. 'Pi1ilt gill funds paid to the party of the
1. art by the party of the first part shall be uaec, erx: lzxs3.v, .;
-2-
to poovide fire protection within said Westside Fire ProtectiOrt
District and to pay other legitimate f ire )Protection expenses
including principal and interest on the aforemmeantioned loan
made by"tba.Edrmers Holm Administration.
g. It is agreed that the party of the first part may
;L;tspleot all books and aaeounts for the party of the second part
at &87 time that it shall desire it is further agreed that the
we peparteaent will present ,to thle County. Commissioners an
moo" audit by a C.F.A. which audit shall be in conformity with
wasting audit policies of the County.
7. The party of the second part agrees to comply
with qty budgeting procedures cad other procedures provided
Ur by Stato Law and agrs+ss to submit budget estimates to the
board of Commissioners on standard forsrs used by county depart-
"Ats, the party of the second part also agrees to use standard
line items for accounting devised or consented to by the County
ke"Untant from time to tiwm.
g. This contract shall expire 20 years from the
closing of the loan with Farmers (dome Administration, provided
the loan is closed within 12 months from January 1, 1380.
9. The party of the second part further agrees to
file with the County Auditor a true copy of the Articles of
1nooarporation, existing bylaws and any changers made thereto
from time to timej further, the party of the second part agrees
to adopt bylaws which meet all minimum legal requirements and
which bylaws, in addition thereto, have reasonable provisions
enabling citizens of the community to participate in the affairs
of the corporation at least at an annual meeting and vesting
in a Board of Directors the authority to manage the affairs
of the corporation without a vote of the membership to the
extent permitted by N.C.G.S. SSA, the North Carolina *jonprofit
Corporation Act,
IN TEST11MONY WHEREOF, the party of the first part has
caused this instrument to be executed by the Chairman of the
Board of County Commissioners and attested by the Clerk of the
County Board of COMissioners, and the party of the second
part has caused this instrument to be signed in its name by
its President, 4ttested by its Secretary, and its corporate
-3-
wfgh:
seal hereto affixedp all by order of its Board of Directors
duly given. 4
RANDOLPH COUNTY BOARD
or COMMISSIONERS
BY= '� r
a rman
YATATUT t
ti C er
WESTSIDS VOLUNTEER FIRE:
DEPARTMM# INC.
Ay t
�resident
AMST t
ecret y
r
-4-
STATE OF NORTH CAROLINA
COUNT`( OF RANDOLPH
CONTRACT AND AGREEMENT
THIS CONTRACT AND AGREEMENT, madeand entered into this the
4th day of February, 1980, by and between the COUNTY OF RANDOLPH,
party of the first part.., also referred to as County; and the
FAIRGROVE VOLUNTEER FIRE DEPARTMENT, INC., party of the second,
part, also referred to as Fire Department;
W I T N E S S E T H
THAT WHEREAS, N.C.G.S 69-25.5 provides that counties may
provide for fire protection in a fire district by contracting
with any incorporated nonprofit volunteer or community fire
department; and
WHEREAS, N.C.G.S. 159-13(a) provides that "The budget
ordinance may be in any form that the board considers most
efficient in enabling it to make the fiscal policy decisions
embodied therein, but it shall make appropriations by depart-
ment, function, or project and show revenues by major source.";
and
WHEREAS, N.C.G.S. 159-27(a) provides that "The finance
officer shall distribute property tax collections among the
appropriate funds, according to the budget ordinance, at least
monthly"; and
WHEREAS, the party of the second part is a nonprofit
corporation organized for fire protection purposes; and
WHEREAS, it serves a special tax district created by a
vote of the people; and
WHEREAS, the County of Randolph levys and collects the
taxes and is responsible for appropriating said funds for
the use and benefit of the citizens in the fire protection
district; and
WHEREAS, the County desires to grant a long-term contract
to enable party of the second part to make long-range plans;
and
I1
LA
WHEREAS, the County desires to standardize all its arrange-
ments,with Fire .Depar.tm.ents in the County;
NOW, THEREFORE, in consideration of the premises and the
consideration of ONE DOLLAR to each the other in hand paid,
the parties hereto contract and agree as follows:
1. The party of the first part contracts and agrees that
it will cause to be assessed or levied a special tax of up
to, fifteen cents per one hundred dollar valuation of all
real and personal property in the Fairgrove Protection District
unless otherwise limited by law and/or a vote of the people;
and will collect said tax as a part of the ad valorem taxes of
the County of Randolph; provided however, beginning with the
fiscal year 1979-1980 the amount levied annually shall be
based on the needs projected in the budget estimate submitted
by the Fire Department to the County and approved by the County
Commissioners.
2. That a -special or separate fund shall be maintained
by the County for funds collected as a result of said special
tax.
3. That current taxes, as they are collected by the
county, shall be paid to Fairgrove Volunteer Fire Department,
Inc. by the 30th day of each month or as follows:
96% of collections;
that delinquent taxes shall be remitted monthly.
4. The party of the second part shall provide the necessary
equipment and personnel for furnishing adequate fire protection
as determined by the North Carolina Department of Insurance,
Fire and Rescue Service Division, for all property located
within the Fa7rgrove Fire Protection District, and it will
furnish said fire protection free of charge of all persons
and individuals located in said District in an efficient and
workmanlike manner.
(2)
5. That all funds paid to the party of the second party by
the party of the first part shall be used exclusively to provide
fire protection within said Fairgrove Fire Protection District
and to pay other legitimate fire protection expenses.
6. It is agreed that the party of the first part may in-
spect all books and accounts for the party of the second part
at any time that it shall desire; it is further agreed that the
Fire Department will present to the County Commissioners an
annual audit by a C.P.A. which audit shall be in conformity
with existing audit policies of the County.
7. The party of the second -part agrees to comply with
County budgeting procedures and other procedures provided for
by State Law and agrees to submit budget estimates to the
Board of Commissioners on standard forms used by county de-
partments;the party of the second part also agrees to use
standard line items for accounting devised or consented to
by the County Accountant from time to time.
8. This contract shall expire June 30, 1980.
9. The party of the second part further agrees to file
with the County Auditor a true copy of the Articles of
Incorporation, existing bylaws and any changes made thereto
from time to time; further, the party of the second part
agrees to adopt bylaws which meet all minimum legal require-
ments and which bylaws, in addition thereto, have reasonable
provisions enabling citizens of the community to participate
in the affairs of the corporation at least at an annual meet-
ing and vesting in a Board of Directors the authority to
manage the affairs of the corporation without a vote of the
membership to the extent permitted by N.C.G.S. 55A, the
North Carolina Nonprofit Corporation Act.
IN TESTIMONY WHEREOF, the party of the first part has
caused this instrument to be executed by the Chairman of the
Board of County Commissioners and attested by the Clerk of the
County Board of Commissioners, and the party of the second part
has caused this instrument to be signed in its name by its
President, attested by its Secretary, and its corporate
(3)
+seal hereto affixed, all by order of its Board of Directors
duly given.
ATTEST:
ATTEST:
S retary
(4)
10
RANDOLPH COUNTY BOARD
OF COMMISSIONERS
B y •
a'rman
FAIRGROVE VOLUNTEER FIRE
DEPARTMENT, INC.