071017July 10, 2017
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Allen, Frye, Haywood, Kidd and McDowell were present. Also present were
County Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan;
Amanda Varner, Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. Dr. Bob
Shackleford, RCC President, gave the invocation and everyone recited the pledge of allegiance.
Safety Awards
County Manager Hal Johnson said that on April 27, 2017, the Department of Labor
Commissioner Cherry Berry presented Safety Awards to Randolph County Departments.
Receiving a Silver Award was the Sheriff's Office. First year Gold Awards were presented to
Randolph County Emergency Services and General Services (includes Planning and Zoning,
Building Inspections, Maintenance, Register of Deeds, Adult Day Reporting Center, Juvenile
Day Reporting Center, Child Support Services, Cooperative Extension, Soil and Water,
Elections, Administration, and Information Technology). Other Gold Awards went to the Public
Library for the second consecutive year, Public Health and Tax Department for the third
consecutive year, Department of Social Services for the thirteenth consecutive year and to Public
Works for their fifteenth consecutive year. Mr. Johnson thanked them for their continued efforts
to work safely and Chairman Allen presented a Certificate of Recognition on behalf of the Board
to each service area.
Certificate of Achievement for Excellence in Financial Reporting for FY Ending 2015 and
Distinguished Budget Presentation Award for the Fiscal Year Be2innin2 2016
Chairman Allen announced that Randolph County's Comprehensive Annual Financial Report
(CAFR) for fiscal year ending June 30, 2015, was also awarded a Certificate of Achievement for
Excellence in Financial Reporting for the 28th consecutive year by the Government Finance
Officers Association (GFOA) of the United States and Canada. The Certificate of Achievement
is the highest form of recognition in the area of governmental accounting and financial reporting,
and its attainment represents a significant accomplishment by a government and its management.
The County has also received the Government Finance Officers Association's (GFOA)
Distinguished Budget Presentation Award for the 13' consecutive year. This was for the annual
budget for the fiscal year beginning July 1, 2016. In order to receive this award, a governmental
unit must publish a budget document that meets program criteria as a policy document, as an
operations guide, as a financial plan, and as a communications device.
Chairman Allen thanked Assistant County Manager/Finance Officer Will Massie and the
Finance Department for their continued hard work. Chairman Allen presented a Certificate of
Recognition on behalf of the Board.
Employee Recognitions
Chairman Allen recognized the following individual employees and presented them with a
Certificate of Recognition on behalf of the Board:
7/10/2017
• Internal Auditor Lori Wright who received her Fraud Examiner Certification in
December 2016.
• Maj. Jared Byrd, Emergency Management Coordinator in Emergency Services, who
completed the weather forecasting certificate program through Penn State University in
the fall of 2016. For several consecutive weeks during the program he was rated the top
forecaster out of over 2,400 participants.
• Clerk to the Board Amanda Varner who was named the Asheboro -Randolph Chamber of
Commerce's 2016 Volunteer of the Year in January 2017.
• County Manager Hal Johnson who received the 2017 Community Scouter Award from
the Old North State Council of the Boy Scouts of America on June 13th for his dedication
to the community and daily representation of the scout law.
Chairman Allen also congratulated Commissioner Kidd on his recent win at a pie -eating -
contest.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment.
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Bobby Ferguson, 8703 Old Hwy 421, Julian, stated that the County purchased a 35 -acre tract
of land that has a cell tower "that was said to provide an approximate income of $90,000." He
asked if the County could provide a monthly itemized balance sheet to the public showing all
income and expenses associated with the tower during the past 22 months. He also asked if
Verizon was still using the tower since they have built another one in the area; when their
contract would expire; if AT&T and T -Mobile were still using the tower, and if so, what is their
contract timeframe; the County's projected income from the carriers going forward; how much
revenue would the County lose if Verizon, AT&T or T -Mobile ended their contract; are there
plans to market the tower to other carriers/users; and if the County does not foresee a future in
this tower, what the exit plan would be.
Commissioner Kidd asked if the Finance Department could provide an income and expense
report on the tower. Mr. Massie replied that they could.
Commissioner Frye asked Mr. Massie if all the contracts were individual ones and if they had
different expiry dates and Mr. Massie confirmed they were individual and do not mature at the
same time. Mr. Massie replied that the Verizon contract expires later this summer but the
County has had no indication from any user that they would not renew. The other two
companies' contracts do not expire for a couple more years.
County Attorney Ben Morgan added that the Verizon engineers attending the Planning Board
hearing for the new tower stated that even though they were building a new tower, it did not
mean they would discontinue using the existing tower.
7/10/2017
Mr. Massie said the County inherited the contracts with the purchase, but would have the
attorney go back and look at the cancellation details of the agreement.
Consent Agenda
On motion of Frye, seconded by McDowell, the Board voted unanimously to approve the
Consent Agenda, as follows:
• approve Board of Commissioners regular meeting minutes of 6/5/17; special
budget meeting minutes of 5130117, 618117, 6112117 and 6/19/17; and closed
session minutes 615117 I and 61511711;
• unseal 216117 IV (Echo) and 316117 IV (Yates) closed session minutes;
• reappoint Rogenia Smith to the Randolph County Nursing Home Community
Advisory Committee;
• elect Commissioner Frye as the Voting Delegate at the NCACC Annual
Conference in August;
• accept bequest of $662.27 to the Library Trust Fund;
• rates unanimous approval in an individual poll of the Board of Commissioners
taken 6/8/17 for the approval of the Resolution Opposing the Regionalization of
Social Services Departments;
• approve Budget Amendment #1 to General Fund Capital Projects Ordinances
($1,500,000), as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #1
Revenues
Increase
Decrease
Appropriated Fund Balance
$1,500,000
Appropriations
Increase
Decrease
Transfer to Detention Center Capital Project
$500,000
Transfer to Randolph County Schools Capital Project
$500,000
Transfer to Asheboro City Schools Capital Project
$500,000
• approve Budget Amendment 92 Transfer to Economic Development Reserve
($197,500), as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #2
Revenues
Increase
Decrease
Appropriated Fund Balance
$197,500
Appropriations
Increase
Decrease
Transfer to Economic Dev. Reserve
$197,500
• dissolve the inactive Scattered Site Selection Committee;
• rescind the Inclement Weather Policy for Convenience Centers (Waste Mgmt.);
xpprove Budget Amendment #3 Strategic Planning Grants, as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #3
7/10/2017
Revenues
Increase
Decrease
Transfer from Economic Dev. Reserve
$540,000
Transfer from Well -Being Reserve
$628,900
Appropriations
Increase
Decrease
Other Economic and Physical Development
Appropriations
$540,000
Other Human Services Appropriations
$353,900
Other Cultural and Recreational Appropriations
$275,000
• appoint Michael Koehler to the Planning and Zoning /Board ofAdjustment
Approval of 2017-18 Randolph County Classification Plan
Human Resources Director Jill Williams stated that the Board's approval is required pursuant to
the Randolph County Employee Policies and Procedures Manual and in order for the County to be
in compliance with the Office of State Human Resources requirements for Piling the Pay Plan under
G.S. 126 provisions known as the State Human Resources Act. The pay ranges are being increased
1% to reflect the 1% Cost of Living Adjustment that was approved at the June 19, 2017, Board of
County Commissioners meeting for budget adoption. The proposed plan includes the following
changes:
Position Titles Added/Removed:
• Added: County Social Services Training Officer — Grade 121
• Added: Deputy Fire Marshal —Grade 119
• Added: Emergency Intake Specialist — Grade 110
• Added: Social Worker Trainee — Grade 110
• Removed: Grant Administrator/Public Information Coordinator — Grade 121
• Removed: Public Works Finance Technician — Grade 108
• Removed: Scale House Operator — Grade 107
• Removed: Solid Waste Facility Manager — Grade 110
Reclassified Positions:
• Reclassification: GIS Specialist, Grade 116 to Grade 117
• Reclassification: Human Services Coordinator II, Grade 114 to Grade 115
In 2016, the Piedmont Triad Regional Council (PTRC) initiated a comprehensive
classification and compensation study for Randolph County. This is a three-year study in
which one-third of all County positions will be reviewed annually over a three-year period of
time. The purpose of the study is to ensure that entry-level salaries are competitive with the
market and also to ensure internal and external equity among positions. PTRC facilitated
orientation sessions, interviewed incumbents from each classification, and conducted labor
market analyses by collecting salary data from public employers in the geographic proximity
and of similar size on a statewide basis. Based on these factors, the PTRC recommended the
following classification changes for positions that were reviewed in year one of the study:
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Positions with both a title change and a grade reassignment (listed alphabetically):
• Animal Control Supervisor I to Animal Control Manager, Grade 117 to Grade 120
• Building Codes Administrator to Inspections Director, Grade 123 to Grade 127
• Clerk to the Board/Administrative Assistant to the County Manager to Clerk to the
Board/Executive Assistant to the County Manager, Grade 119 to Grade 123
• Deputy Sheriff Senior to Deputy Sheriff II, Grade 164 to Grade 165
• Jailer/Cook to Detention Officer/Cook, Grade 158 to Grade 159
• Jailer/Cook Supervisor to Detention Officer/Cook Supervisor, Grade 160 to Grade
161
• Jailer I to Detention Officer I, Grade 162 to Grade 163
• Jailer II to Detention Officer II, Grade 163 to Grade 164
• Jailer Captain to Detention Captain, Grade 173 to Grade 174
• Jailer Corporal to Detention Corporal, Grade 164 to Grade 167
• Jailer Lieutenant to Detention Lieutenant, Grade 168 to Grade 171
• Jailer Maintenance Supervisor to Detention Maintenance Supervisor, Grade 169 to
Grade 170
• Jailer Maintenance Technician to Detention Maintenance Technician, Grade 162 to
Grade 163
• Jailer Major to Detention Major, Grade 175 to Grade 176
• Jailer Sergeant to Detention Sergeant, Grade 165 to Grade 168
• Lead Animal Control Officer to Animal Control Supervisor, Grade 114 to Grade 117
• Maintenance Supervisor to Maintenance Director, Grade 119 to Grade 127
• Public Works Director to County Engineer, Grade 127 to Grade 128
• Wellness Coordinator to Wellness Administrator, Grade 116 to Grade 123
Positions with a grade reassignment only (listed alphabetically):
• Administrative Assistant/Deputy Clerk to the Board, Grade 114 to Grade 116
• Animal Control Officer, Grade 112 to Grade 113
• Animal Shelter Attendant, Grade 106 to Grade 108
• Assistant County Manager/Finance Officer, Grade 131 to Grade 132
• Assistant Library Director, Grade 123 to Grade 124
• Assistant Local Health Director, Grade 125 to Grade 126
• Associate County Attorney, Grade 126 to Grade 130
• Attorney I, Grade 126 to Grade 127
• Chief Deputy Colonel, Grade 177 to Grade 178
• Child Support Services Director, Grade 119 to Grade 120
• County Social Services Business Officer I, Grade 123 to Grade 124
• County Social Services Director, Grade 130 to Grade 131
• Deputy Finance Officer, Grade 123 to Grade 124
• Deputy Sheriff, Grade 163 to Grade 164
• Deputy Sheriff Captain, Grade 173 to Grade 174
• Deputy Sheriff Corporal, Grade 165 to Grade 167
• Deputy Sheriff Detective, Grade 165 to Grade 167
• Deputy Sheriff Detective Sergeant, Grade 167 to Grade 169
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• Deputy Sheriff Investigator Lieutenant, Grade 171 to Grade 172
• Deputy Sheriff Lieutenant, Grade 170 to Grade 171
• Deputy Sheriff Lieutenant Colonel, Grade 176 to Grade 177
• Deputy Sheriff Major, Grade 175 to Grade 176
• Deputy Sheriff School Resource Officer, Grade 163 to Grade 165
• Deputy Sheriff Sergeant, Grade 166 to Grade 168
• Deputy Sheriff Shift Commander, Grade 171 to Grade 172
• Elections Director, Grade 121 to Grade 123
• Emergency Services Director, Grade 128 to Grade 129
• Human Resources Director, Grade 128 to Grade 129
• Information Technology Director, Grade 128 to Grade 129
• Internal Auditor, Grade 121 to Grade 122
• Library Director, Grade 127 to Grade 128
• Local Health Director, Grade 130 to Grade 131
• Planning & Zoning Director, Grade 127 to Grade 128
• Register of Deeds, Grade 124 to Grade 127
• Risk Manager, Grade 121 to Grade 123
• Sheriff, Grade 180 to Grade 182
• Soil & Water Administrator, Grade 116 to Grade 117
• Tax Administrator, Grade 128 to Grade 129
• Veterans Services Director, Grade 116 to Grade 118
Ms. Williams asked the Board to approve the 2017-2018 Randolph County Classification and
Pay Plan, as presented, with a July 1, 2017, effective date.
On motion of McDowell, seconded by Kidd, the Board voted unanimously to approve the
2017-2018 Randolph County Classification and Pay Plan with an effective date of 7/1/2017, as
presented.
Approval of Inter -local Agreement with Seagrove/Ulah Metropolitan Water District
County Manager Hal Johnson gave some background information related to the project. In
order to facilitate growth along the Highway 220 corridor, the Seagrove/Ulah Metropolitan
Water District (District) has plans to construct a sewer line and pump station at an estimated cost
of $1,050,000. The District plans to contribute $250,000 dollars to the project, and has secured
the additional funding of $400,000 from Uwharrie Charter Academy and $100,000 from a local
developer. On June 5, 2017, the District asked for a $300,000 loan from Randolph County to
complete the funding of the project and it was approved.
The inter -local agreement outlines the legalities of the loan. As detailed in the agreement,
repayment begins when the project, or any component thereof, is placed in beneficial use,
meaning when paying customers are using the sewer services. Payments to the County shall be
made once yearly and will constitute five percent (5%) of the gross revenues collected by the
District from customers along the project's sewer line during the preceding fiscal year, until the
loan is paid in full. New construction will add to the County's tax base.
7/10/2017
Mr. Johnson said this area was identified as a primary growth corridor in the County's
Growth Management Plan. The Highway 220 corridor in southern Randolph County is an area
where economic development is anticipated but has lacked the necessary sewer services for
development to occur.
The agreement provides time frames for commencement and completion of sewer line
construction and also states that the loan payback provided by this agreement may be forgiven by
action of the Board of County Commissioners.
The proposed inter -local agreement was presented in the agenda packet for Board of
Commissioner approval.
Commissioner McDowell said he believes this is a good thing and shows the County's
commitment to help with infrastructure across the county.
On motion of McDowell, seconded by Kidd, the Board unanimously voted to approve the
inter -local loan agreement with Seagrove/Ulah Metropolitan Water District for $300, 000 to
assist in financing for the installation of sewer lines along Business 220 north of Seagrove, and
authorize the Chairman to sign any related documentation.
Donnie Lassiter, Chairman of the Seagrove Ulah Metropolitan Water District, thanked the
Board and County staff for working with them on this project. He stated that surveying had
begun that day and the deadline for completion is August 2018, prior to the opening of the new
Uwharrie Charter School.
Elected Officials Leadership Forum on Opioid Abuse
County Manager Hal Johnson said he was excited about this forum because it fits in with the
Strategic Plan and the commitment the Board of Commissioners made when they allocated
funding to address the drug epidemic in the county. That funding allowed the Public Health
Department to establish the Opioid Community Collaborative to work on the issue. Mr. Johnson
said while the County was doing that, the North Carolina Association of County Commissioners
(NCACC) identified the opioid epidemic and some of the behavioral health problems related to it
as one of their major initiatives. The NCACC has asked that local boards of county
commissioners take a leadership role in addressing the fundamental causes of the opioid abuse
problem currently impacting North Carolina and engage all local elected leaders in an informed
discussion about the opioid epidemic in order to help develop collaborative strategies that
enhance prevention, education, and treatment.
Mr. Johnson said the opportunity for the County Commissioners to host an Elected Officials
Leadership Forum would greatly enhance the efforts that are currently underway in Randolph
County. This forum would provide an opportunity for all the local elected leaders, agencies, and
citizens to jointly learn about the effect of this opioid epidemic on the county's citizens. It will
also provide the opportunity for the elected officials to develop ideas that can be implemented in
Randolph County to help reverse the opioid abuse and related health issues. "This is only the
beginning." Mr. Johnson said if approved by the Board of Commissioners, the Elected Officials
Leadership Forum could be held on August 18, 2017, at 8:30 a.m. at the AVS Banquet Centre.
7/10/2017
Invitations from the Board of County Commissioners will be sent to all local elected officials
including municipal, state, school boards, and the judicial system. Appropriate representatives
from other agencies will also be invited. Presentations and information for the forum will be
coordinated by the Director of Public Health and the office of the County Manager.
Chairman Allen stated that opioid abuse wasn't something many had heard about until it was
revealed during the strategic planning process. He said, "Randolph County is ahead of the other
counties on this issue because of the Strategic Plan," that was adopted in 2016. He thanked all
those who will be involved in planning this event.
Commissioner Frye said this has been a big initiative of current NCACC President Fred
McClure and that Randolph County can be a leader in this initiative.
On motion of Frye, seconded by Haywood, the Board unanimously voted to host an Elected
Oficial Leadership Forum on opioid abuse on August 18, 2017, at 8:30 a.m. at the AVS Banquet
Centre.
Approval of Expenditure of Law Enforcement Restricted Funds
Sheriff Robert Graves requested to spend $136,220 in Law Enforcement Restricted Funds.
Funding would be distributed as follows: $134,220 for the "Rolling File System" and an additional
$2,000 for a structural engineer. He said an engineer has already determined the stability of the
structure where it is to be installed.
Currently the evidence custodians have 1700 sq. ft. of space allocated for evidence storage. Their
present setup only allows staff to utilize 1/3 of the allotted space. The "Spacesaver High -Density
Mobile System" will maximize storage and create additional spacing for future needs. The quote for
this specified equipment was provided by Patterson Pope through the bidding process with National
Joint Powers Alliance.
Sheriff Graves asked the Board to 1) approve the expenditure of restricted law enforcement funds
for the rolling filing system and the structural engineer, 2) award the quote to Patterson Pope for
$134,220, and 3) approve the associated budget amendment to the General Fund.
Chairman Allen asked if the Sheriff knew the current balance in Law Enforcement Restricted
Funds. Sheriff Graves stated it currently is $1,011,621.
On motion of Frye, seconded by Kidd, the Board unanimously voted to approve the expenditure of
restricted law enforcement funds for the rolling filing system, award the quote to Patterson Pope for
$136,220, and approve Budget Amendment #4 for total amount of $136,220, which includes
structural engineering. as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment 4
Revenues Increase Decrease
Appropriated Fund Balance $136,220
7/10/2017
Appropriations
Increase
Decrease
Sheriff's Office
$136,220 —+
Presentation and Acceptance of Annual Tax Settlement Report
Debra Hill, Tax Assessor/Collector, presented the collection settlement reports (real and
personal property) for FY 2016-2017, as required by G.S. 105-373, and stated the following:
• The 2016-2017 overall collection percentage for all tax districts was 99.43% for real
estate, business and individual personal property. The collection percentage for the
County was 99.36%.
• 2016-2017 delinquent tax is $548,242.36. The total amount in delinquent taxes for all
years is $1,566,869. These amounts include $231,404.95 due to bankruptcy.
Delinquent List
Real Estate $ 407,672.35
Individual Personal Property $ 115,105.56
Business Personal Property $ 25,464.45
Public Utility $ 0.00
Total $ 548,242.36
• The Registered Motor Vehicle collection percentage was 80.02%. This percentage is
for the taxes collected in house for vehicles billed outside of Tag & Tax Together also
known as GAP Billing.
• The average statewide tax collection percentage from the Local Government
Commission for annual taxes for 2015-2016 was 98.82%.
• The amount of discount given for early payment was $1,235,700. This represents
64.24% of annual taxes paid during the discount period.
• Minimal Tax Report: The total amount released for $3.50 or less original principal
amount tax bill was $3,512.00.
• The total number of property tax bills for 2016-2017 was 98,200 and property taxes
were paid on 154,216 registered motor vehicles at the time of tag renewal.
• Total number of enforced collection legal actions between 7/1/2016 and 6/30/17 was
7930. The breakdown is: Bank attachments 3366; Wage garnishments 4564.
On motion of Frye, seconded by McDowell, the Board unanimously voted to accept the FY
2016-2017 tax settlement report presented.
Charge to Collect Taxes
Chairman Allen read aloud the charge to collect taxes to Debra Hill, Tax Supervisor, as
follows:
Debra P. Hill is hereby authorized, empowered and commanded to collect the taxes set forth
in the tax records filed in the office of the County Assessor and in the tax records delivered to
her, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby
declared to be a first lien upon all real property of the respective taxpayers in the County of
Randolph, and this order shall be a full and sufficient authority to direct, require, and enable her
to levy on and sell any real and personal property of such taxpayers, for and on account thereof,
7/10/2017
in accordance with law.
Public Hearing and Approval of Amendments to the Unified Development Ordinance
UDO
Jay Dale, Planning Director, stated that on May 30, 2017, the North Carolina Legislature
ratified House Bill 25 which made it possible for the Randolph County Board of Commissioners
to grant the Planning Board the authority to make final decisions on zoning amendment requests.
On behalf of the Planning Department, Mr. Dale requested the Commissioners approve the
proposed amendments to the Randolph County Unified Development Ordinance, Chapter II,
Article XIII, Section 4, that would give the Planning Board that authority as well as lay out the
process for appeal to the Board of Commissioners and that they become effective September 1,
2017. This will allow time for the Planning Board to receive training in order prepare to take on
their new responsibilities. Training is scheduled for July 27th. The requested changes in
CHAPTER II ZONING - ARTICLE XIII - ADMINISTRATIVE AND LEGAL
PROVISIONS — Section 4. Changes and Amendments are listed as follows:
Section 4. Changes and Amendments.
a) No regulation or map shall be amended, supplemented, changed, modified or
repealed until after a public hearing in relation thereto, at which time parties in
interest and citizens shall have an opportunity to be heard. A notice of such public
hearing shall be given once a week for two consecutive calendar weeks in a
newspaper of general circulation in Randolph County. The first such publication
shall not be less than ten (10) days preceding the date set for such public hearing,
but not more than 25 days before the public hearing. The second notice must
appear in a separate calendar week. Such public hearing may be adjourned from
time to time or from place to place as Beat' of County C„r,., i i ,,,o, "' dee
desifable may be deemed desirable from the appropriate board. Notice shall also
be provided by first class mail to owners of property adjoining the subject
property. Such notice shall be mailed at least 10 days before the hearing date.
Subsequent to initial adoption of a zoning ordinance, all proposed amendments to
the zoning ordinance or zoning map shall be submitted to the Planning Board for
review and comment. All proposed zoning map amendments shall be submitted to
the Planning Board for consideration. The Planning Board decisions shall be
considered the final action if the vote to approve or deny a rezoning request is a
majority vote of the Planning Board members present and not excused from
voting and if no appeal of the decision is made. Action by the Planning Board
7/10/2017
Ell no
0
Subsequent to initial adoption of a zoning ordinance, all proposed amendments to
the zoning ordinance or zoning map shall be submitted to the Planning Board for
review and comment. All proposed zoning map amendments shall be submitted to
the Planning Board for consideration. The Planning Board decisions shall be
considered the final action if the vote to approve or deny a rezoning request is a
majority vote of the Planning Board members present and not excused from
voting and if no appeal of the decision is made. Action by the Planning Board
7/10/2017
concerning text amendments are recommendations and shall be forwarded to the
County Board of Commissioners for their consideration.
If an appeal is made of a decision of the Planning Board, then the County Board
of Commissioners shall make the final decision on the rezoning petition. Any
person aggrieved by the action of the Planning Board shall have the right to
appeal the decision to the County Commissioners by giving notice in writing to
the County Manager within 15 days of such decision. In the case of an appeal, the
Board of County Commissioners shall hear the application de novo (anew). If the
Planning Board action is appealed to the Board of County Commissioners, the
party pursuing the action, shall pay a fee payable to Randolph County to defray
all administrative costs incurred in processing the appeal, notifying adjacent
property owners, obtaining technical assistance and publishing the notice of
public hearing.
g) A member of the Board of Commissioners or Planning Board, shall not vote on
any zoning map or text amendment where the outcome of the matter being
considered is reasonably likely to have a direct, substantial and readily
identifiable financial impact on the member.
1) No such proposed change in the zoning ordinance or map if denied by action of
the Board of County Commissioners or Planning Board may be resubmitted
within a period of one (1) year from the date of such denial by the Bea - 7 ^r
unless the Bid of Coun- y Commissioners hall
unanifneusly rind Board that denied such request unanimously finds that
changing conditions in the area or new information concerning the property
requested for rezoning warrant a resubmission for change in the zoning ordinance
or map.
n) Requests for Conditional Zoning Districts as authorized by this chapter shall be
processed and considered in the same procedure as set forth in this chapter for
rezoning requests and the voting procedure shall be the same as that required in
zoning matters. Any Conditional Zoning District so authorized shall be
perpetually binding upon the property unless subsequently changed or amended
by the Planning Board or Board of County Commissioners as provided for in this
Chapter.
7/10/2017
Chairman Allen stated this change allows the zoning cases to proceed more quickly and the
Commissioners will only hear appeals.
Commissioner McDowell said this makes the planning/zoning process more efficient. He
said he is glad training will be provided for the Planning Board/Board of Adjustment members.
The Randolph County Planning Department also requested the Randolph County Board of
Commissioners approve proposed changes to the Randolph County Unified Development
Ordinance Chapter III. Subdivisions — Article IV. Legal Provisions — Section 2. Subdivision
Definitions and Exceptions. The first of these changes would be a change in the exemptions
section of the subdivision ordinance as mandated by SL 2017-10.
• Randolph County Unified Development Ordinance, Chapter III. Subdivisions, Section 2.
Subdivision Definition and Exceptions, (a)(5) The division of pfopefty among heirs f r
the sole pufpese of settling an estate of a Cet t efder-ed divisie The division of a tract
into parcels in accordance with the terms of a probated will or in accordance with
intestate succession under Chapter 29 of the General Statutes.
The second of these changes in Chapter III. Subdivisions is a request by the Randolph
County Register of Deeds to have the ability to record plats in more sizes than they currently
allow. The following are those amended paragraphs in the (Appendix):
• Randolph County Unified Development Ordinance, Chapter III. Subdivisions,
Appendix A. Specifications for Preliminary Plat. The preliminary plat shall be submitted
on 18"x 24", 21" x 30", or 24" x 36" sheets, as allowed by NCGS 47-30, drawn to a scale
of not less than 200 feet to the inch and shall contain the following information:
• Randolph County Unified Development Ordinance, Chapter III. Subdivisions,
Appendix B. Specifications for Final Plat. The final plat (five Eepies, one fnyl ) shall
be submitted on 18"x 24", 21" x 30", or 24" x 36" sheets, as allowed by NCGS 47-30,
drawn to a scale of not less than 200 feet to the inch. The final plat shall contain the
following information:
• Randolph County Unified Development Ordinance, Chapter III. Subdivisions,
Appendix C. Specifications for Minor Subdivision Plat. Two (2) eepies ^ A minor
subdivision plat shall be submitted on 18"x 24", 21" x 30", or 24" x 36" sheets, as
allowed by NCGS 47-30, drawn to a scale of not less than 200 feet to the inch. The
following information shall be included:
7/10/2017
Commissioner Frye asked if there was a fee for the appeal. Mr. Dale said that would be up to
the Board of Commissioners. Verbiage is in the Ordinance that would allow it but currently
there is not a fee. Mr. Dale also stated that he doesn't believe there has been an increase in fees
for the Planning and Zoning Department since 1987. The initial application fee is $100.
Commissioner Kidd said this process will make it easier for citizens.
County Manager Johnson said the Board may want to consider establishing a special meeting
time for hearing appealed cases since those type cases tend to be lengthy.
At 7:09 p.m., the Board entered into a duly advertised public hearing to consider the UDO
amendments.
Andy Saddlemire, 2533 Glade Road, Asheboro, spoke and said he was thankful the
Commissioners were able to hear his and his neighbor's concerns during the zoning process and
thankful there is an appeal process. The Commissioners' denied the request that the Planning
Board had approved based on pending water testing and other information provided during the
hearing. The test results were returned and one of the wells is contaminated. He said, by denying
the request, the Commissioners may have saved the lives of neighbors in his area.
Mr. Saddlemire said he wanted to speak specifically to Article XIII Section 4. e) regarding
financial impact on a member. He wanted to know if there was a specific amount regarding
financial impact. County Attorney Ben Morgan replied there is not and that the statement refers
to the specific case being heard at the time and whether the voting member would gain anything
financially by voting on the zoning matter. Mr. Saddlemire was reminded that his comments
needed to be related to the subject of this public hearing.
Susie Scott, 516 West Kivett St., Asheboro, stated that she feels the public needs more time
to contact their elected officials to discuss a zoning matter. She asked the Board to consider 30
days to make an appeal instead of 15.
After hearing no further comments, Chairman Allen closed the public hearing.
Commissioner Kidd asked Mr. Dale to explain the reasoning for the 15 days. Mr. Dale said
the citizen has 15 days to give notice of appeal to the County Manager's office. He said it allows
the citizen time to make the appeal, gives the time needed to schedule an appeal hearing with the
Board of Commissioners, and provides time for the Planning Department to do the required
notices again. Chairman Allen said if it is a contested case, most would know the night of the
zoning hearing and have the following 15 days to make the appeal. He said it's not like one has
just heard of it because notices were sent to adjoining property owners prior to the Planning
Board hearing the request. Mr. Dale and Mr. Morgan also reviewed the process that happens
with the initial zoning request. It takes at least 40 days to have the first hearing from the time the
application is submitted. Commissioner Frye restated that anyone that had an interest in the
request was most likely at the initial rezoning hearing and would know the outcome that night.
Mr. Dale agreed and stated someone wishing to appeal most likely would appeal the following
day.
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On motion of McDowell, seconded by Kidd, the Board voted four (4) to one (1), with
Haywood opposing, to approve the amendments to the Unified Development Ordinance, as
requested.
Rezoning Public Hearing
At 7:20 p.m., the Board entered into a duly advertised public hearing to consider rezoning
requests. Jay Dale, Planning Director, presented the following request and Chairman Allen
opened the public hearing.
GREGORY PARKS, Asheboro, North Carolina, is requesting that 1.5 acres (out of 10.74
acres) located at 3263 Pisgah Covered Bridge Road, Cedar Grove Township, be rezoned from
RA to RBO-CD. Tax ID# 7647890337. Secondary Growth Area. The proposed Conditional
Zoning District would specifically allow a used automotive sales lot (the existing house to be
used as the office) with a maximum ten -car display lot as per site plan. The property owner
made a reduction from 20 cars in the initial application to the ten. Property Owner - Jeffrey Dale
Parks. The Planning Board reviewed this request at public meeting on June 6, 2017, and
unanimously recommended that this request be approved as consistent with the 2009 Growth
Management Plan. The Planning Board found the following policies within the 2009 Growth
Management Plan that support determination of consistency with the adopted plan with this
recommendation are:
Policy 4.3 Individual Rural Business or Highway Commercial rezoning decisions will depend
upon the scale of the proposed development as it relates to the specific site and location weighed
against impacts to adjoining rural land uses.
Resolution Adopting the 2009 Randolph County Management Plan, Resolution #3. Ensure the
opportunity for landowners to achieve the highest and best uses of their land that are consistent
with growth management policies in order to protect the economic viability of the County's
citizens and tax base.
Gregory Parks, applicant, said he was present if anyone had any questions.
Hearing no further comments, Chairman Allen closed the public hearing.
On motion of Haywood, seconded by Frye, the Board voted unanimously to approve the
request of Gregory Parks determined consistent with the standards and policies contained within
the Growth Management Plan and as outlined in the recommendations provided by the County
Planning Board; and having further found from information provided at public hearing, that the
proposed rezoning is reasonable and in the public interest.
Detention Center Update
County Manager Hal Johnson stated that as discussed during the budget process, it was
necessary to scale back the projected $22,067,002 cost of the Jail addition to fit within the total
2018-2019 Capital Improvement financing schedule which included the Asheboro City Schools
High School addition and school renovations, Randolph County Schools Archdale/Trinity area
middle school, and the Randolph County Agricultural Center.
7/10/2017
He said he and Sheriff Graves, along with appropriate staff, reviewed the recommendation and
felt that a substantial reduction from the original cost projection could be successfully
implemented.
The original proposal was projected out to the year 2040 and provided for an increase of 190
beds from the existing 211 beds to reach the 400 bed capacity expected for 2040. In order to
meet the projected budget Moseley Architects was asked to delete the two sixteen bed special
populations units, which reduced the building area by 10,500 square feet and reduced the
recreation area by 1,200 square feet. To provide for the special populations, the architect will
make changes to the remaining housing units that will accommodate special needs inmates. The
estimated cost for 158 additional beds (totaling 370 beds) is $16,835,787.
When jail inmate projections are made out to 2040, it is critical to consider current county,
state, and national planning initiatives that may eventually have a direct impact on the numbers
of persons in jail over the next 20 years. He stated the hope is that the initiatives such as the
Stepping Up program sponsored by the National Association of Counties and endorsed by the
N.C. Association of County Commissioners would reduce the number of persons with mental
illnesses in county jails. Other initiatives dealing with drug abuse such as the Elected Officials
Forum may have an impact. He said he is hopeful, that over the next 20 years, successful mental
health and substance abuse programs that support "intervention prior to incarceration" can have a
positive impact on jail inmate populations.
Chairman Allen added that the project still would have to go through the bid process for
construction and could be much less. The architect's proposal includes contingency for
unforeseen problems.
Commissioner Frye said he feels these new numbers are more realistic of the County's needs.
On motion of Frye, seconded by Kidd, the Board unanimously voted to approve the
amendments to the Moseley Architect contract to include the reduction in dollar amount to
$16,835,787.50; the change in the scope of work, the end date, and Phase 2 of the Detention
Center project.
County Manager Update
County Manager Hal Johnson stated that the Facilities Committee is beginning the process of
Request for Qualifications that will lead to the selection of an architectural firm for design of the
Agricultural Center. He said they will narrow down the firms and then have a meeting with the
Agricultural Center Committee and the County Facilities Advisory Committee to recommend a
firm to the County Commissioners at the September Commissioner meeting.
In regards to the Greensboro -Randolph Megasite, he said there are 11 septic tanks and 15
wells on County property. Two of the wells are the larger hand dug wells and the remaining 13
wells are the six-inch drilled wells. The County is beginning the closure process on the 11 septic
tanks and the two dug wells within the next two weeks. A contractor will begin to fill and cap
with cement within the next month or so. The County is awaiting the results of a Soil & Water
Conservation Grant to close the remaining 13 six-inch wells.
7/10/2017
Mr. Johnson said Telecommunications, Emergency Services and the Fire Marshal's Office are
continuing to move into the Emergency Services Headquarters this month (July) and will be fully
open in August. He said they expect to have an open house/ribbon cutting in late August or
September.
The Randolph County Animal Shelter addition and renovations are almost complete. Plans
are being made to move into the new area of the facility on August 18th. They expect to have an
open house/ribbon cutting in late August or September.
Regional Update
Chairman Frye asked if the Commissioners need to make a request to the General Assembly
to amend the statutes for counties to demolish condemned homes in the same manner as a
municipality. He stated there are so many properties he receives calls about from citizens asking
to have eyesores or dangerous properties cleaned up. The process for two homes has been
ongoing for a long time. Associate County Attorney Aimee Scotton explained the process
differences for counties versus that of cities. Mr. Johnson and Ms. Scotton briefly reviewed the
issues she has had with the current two cases and the current status of each.
Commissioner Kidd asked if the NCACC had discussed this issue at any point.
Commissioner Frye said they could possibly approach the NCACC Executive Director Kevin
Leonard and see if it is an issue across the state. Chairman Allen said the NCACC could consider
it as a legislative goal if all counties are having the same issue. He also mentioned the Board
could draft a resolution to the Legislature and urge our representatives to push to get counties on
a "level playing field."
Commissioner Frye stated that Mr. Johnson would be passing along a water study/plan
completed by the Wooten Company that Randolph County, the cities of Randleman and
Archdale, and the Piedmont Triad Water Authority were part of. It shows who would be
responsible for water/sewer if development took place in specific areas.
Adjournment
At 7:46 p.m., on motion of Frye, seconded by McDowell, the Board voted unanimously to
adjourn.
David L. Allen, Chairman Darrell Frye
Stan Haywood
Maxton McDowell
Kenny Kidd
Amanda Varner, Clerk to the Board
7/10/2017