060418June 4, 2018
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Allen, Frye, Kidd and McDowell were present. (The life and service of
Commissioner Haywood was recognized where noted in the minutes.) Also present were County
Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan; Clerk to the
Board Amanda Varner; and Deputy Clerk to the Board Dana Crisco.
Dr. Bob Shackleford, RCC President, gave the invocation.
Jody Terry, 4-H Program Assistant, introduced Luke Barker, Nicholas Suits and Erin Wills of
the Super Sharp Shooting Stars 4-H Shooting Sports Club. They attended the meeting to get
Citizenship and Civic Education experience for their 4-H Project Record Book. A 4-H Project
Record Book is a record of everything that they do in 4-H including a project focus. They led the
Pledge of Allegiance to the American flag.
Chairman Allen announced that Item L. Elect Commissioner Frye as Voting Delegate for
NACo Annual Conference in July had been added to the Consent Agenda.
Consent Agenda
On motion of Kidd, seconded by McDowell, the Board voted unanimously to approve the
Consent Agenda, as amended and as follows:
• approve Board of Commissioners special meeting minutes of 4127118 and regular meeting
minutes of 517118;
• approve Budget Amendment #35 for Governing Body ($5,625), as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #35
Revenues
Increase
Decrease
Restricted Intergovernmental
$ 1,225
Appropriations
Increase
Decrease
Governing Body
$ 5,625
Administration
$ 5,625
• approve Budget Amendment #36 for Public Health (from Safe Kids Coalition $1,225), as
follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #36
Revenues
Increase
Decrease
Restricted Intergovernmental
$ 1,225
Appropriations
Increase
Decrease
Public Health
$ 1,225
• approve Budget Amendment #37 for Emergency Service (Ambulance Fees $162,350), as
follows:
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2017-2018 Budget Ordinance
General Fund—Budget Amendment #37
Revenues Increase Decrease
Sales and Services $162,350
Appropriations Increase Decrease
Emergency Services $162,350
• approve Budget Amendment #38 for the received Hazardous Materials Emergency
Preparedness Grant Emerzencv Services ($8.125), as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #38
Revenues
Increase
Decrease
Restricted Intergovernmental
$ 8,125
Appropriations
Increase
Decrease
Emergency Services
$ 8,125
• appoint Jorge Lagueruela to the RCC Board of Trustees;
• reappoint McDuffy Johnson, Betty Hunt, Carolyn Vickery, Ruth Scanlon, Brian Gawf, Tyler
Keziah, Elizabeth Mitchell, Emma Washington, Hal Johnson, Martha Ogburn, Toni Welch,
Arey Rash, Ann Hoover, and John McCormick to the Randolph County Aging Services
Planning Committee;
• reappoint Dr. Sean McWherter, Debbie McKenzie, Lucy Dorsey, Suzanne Dale, Lee Gavin,
and Celena Fleming to the Randolph County Juvenile Crime Prevention Council;
• appoint Allene Hunsucker and Chris Caviness to the Randolph County Nursing Home
Community Advisory Committee;
• adopt Proclamation Honoring the Life and Service of Commissioner L. Stanley Haywood,
as follows:
HONORING THE LIFE AND SERVICE OF
COMMISSIONER L. STANLEYHAYWOOD
WHEREAS, our friend and colleague, L. Stanley Haywood, passed from this
life on May 22, 2018, bringing to an end, a life filled with wisdom, dedication,
and kindness after faithfully serving the citizens of Randolph County as a County
Commissioner for twelve years; and
WHEREAS, Stan served on the Asheboro City School Board of Education
from 1989-2006; and
WHEREAS, Stan was elected to the Randolph County Board of
Commissioners November of 2006; and
WHEREAS, Stan served the community for numerous years earning the
respect, admiration and high regard of all those with whom he came into contact
and the love and affection of all; and
WHEREAS, Randolph County and its people have benefited from Stan's
knowledge, leadership and concern for his fellow citizens and his contributions
will forever serve as an example of untiring and dedicated public service; and
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WHEREAS, Stan was a Christian who led his
with his sincere and unwavering faith in God; and
WHEREAS, he will be greatly missed by all
life and family in every way
those whose lives he touched
during his 73 years of life, especially the members of the Board of County
Commissioners who saw him as a friend, advocate, and mentor.
NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board
of Commissioners mourns the loss of Mr. L. Stanley Haywood and extends to his
wife, Hope, and their sons Drew, John, and Mark, our sincere sympathy; and
BE IT FURTHER RESOLVED that the Board expresses their appreciation
for his leadership, his unselfish and dedicated devotion, and his significant impact
on Randolph County.
approve Budget Amendment #10 for RCC Capital Project Ordinance ($13,3 70), as follows:
2017-2018 Budget Ordinance
Randolph Community College Capital Project Budget Amendment #10
Revenues
Increase
Decrease
Appropriations
Increase
Decrease
Construction
$13,370
Equipment
$13,370
• elect Commissioner Frye as Voting Delegate for the NACo Annual Conference in July.
Special Recognition of Commissioner L. Stanley Haywood
Chairman David Allen read aloud the framed Proclamation Honoring the Life and Service of
Commissioner L. Stanley Haywood adopted on the consent agenda. It was presented to
Commissioner Haywood's wife, Hope, and she spoke thanking everyone for their outpouring of
support.
Commissioners Allen, Frye, and County Manager Johnson recalled and shared memories of
time spent with Commissioner Haywood.
For this meeting, a single white rose was placed in memory alongside Commissioner
Haywood's name plate on the dais.
Special Recognition – State 3-A Track and Field Triple Jump Champion
Chairman Allen recognized the 2018 State 3-A Track and Field Triple Jump Champion
Kaylnn McNair, a senior at Asheboro High School, who defended her state championship in the
triple jump Sunday, May 20, 2018, during the NCHSAA state track meet held at North Carolina
A&T University. She recorded a distance of 38 feet, .01 inches to capture first place. A
Certificate of Recognition was presented on behalf of the Board to Dr. Worrell for distribution.
Ms. McNair was not in attendance.
Special Recognition: Erin Wills -4-H Youth Voice Delegate to the NCACC Annual
Conference
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Erin Wills, a rising senior at Eastern Randolph High School, has been selected to attend the
state-wide event, Youth Voice, held during the NC Association of County Commissioners
Annual Meeting in August. The event is designed to help youth become more involved in the
governing of their counties, state, and country as a whole. Erin said she wants to attend so that
she can learn more about local government and be an informed citizen. She is very excited to
represent the youth of Randolph County at this event, meet her local representatives, and grow as
a citizen of Randolph County. She is a 4-H officer, FFA officer, member of the Super Sharp
Shooting Stars 4-H Shooting Sports Club, and a member of the NC High School Rodeo
Association. In conclusion, she said she was extremely grateful and appreciative that the
Commissioners have seen how very important that having an Agricultural Event Center will be
to Randolph County and its citizens.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment.
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Lt. Colonel Chris Castro, NC National Guard, 102 Alberta Circle, Piedmont, SC, spoke of
the partnership between the Selective Service System and the National Guard which requires him
to fill vacant seats on the local Selective Service boards. He stated that the local board is
comprised of five people, one from Chatham County and four from Randolph County. This
board would be used if the draft was reactivated to determine deferments, postponements, or
exemptions. Volunteers on this board must be at least 18 years of age, citizen of the United
States, males must have registered with the Selective Service (some exemptions), not an
employee of any law enforcement occupation, not an active or retired member of the military,
not convicted of any criminal offense, and would undergo training each year. There is a minimal
time requirement. Mr. Castro asked the Commissioners to contact him with recommendations to
fill two vacant seats.
Elizabeth Mitchell, 5894 Lou Cranford Rd., Asheboro, Chief Professional Officer of
Randolph County United Way, spoke on behalf of Regional Consolidated Services (RCS). She
said that RCS had successfully operated the In -Home Care Program for the last 34 years. As a
member of the Aging Services Planning Committee, she stated her concerns about what had been
presented to the Commissioners regarding the bids for the HCCBG for 2018-19. The Committee
met on May 15th to hear presentations of the agencies who submitted bids. On a seven to one
vote of the Committee, it was recommended that RCS receive the award for the bid. At a
meeting on May 22nd, the Committee members were told that County management and Finance
would award the bid to Premier Healthcare. A few days later, the Piedmont Triad Regional
Council (PTRC) sent a memo to RCS directing them to transition the In -Home Care program to
Premier. Ms. Mitchell asked how PTRC could do this without the Commissioners voting on the
final award.
Philip Shore, 1148 Bunting Rd., Asheboro, President of the RCS Board of Directors,
requested that the bid award go to RCS as the Committee had recommended. He explained the
unit rate of RCS is higher than the other bidders because RCS includes benefit costs in their unit
rate quote. He said the elderly of Randolph County deserve care that is not the lowest cost but
the best care opportunity for them. He also stated that RCS had more than twice the number of
clients that Premier had quoted being able to serve.
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Taylor Callicutt, 6081 High Pine Church Rd., Asheboro, said he serves on the RCS board.
He stated that the Sub -Committee voted seven to one to award the bid to RCS and asked the
Commissioners to accept that recommendation. He also mentioned the people receiving the care
were people who would fall through the cracks. He said that the normal turnover rate for CNAs
is high, but the average years of service for a CNA at RCS is eleven years. Currently their years
of service vary from three to thirty years. He stated that ten employees will lose jobs if RCS
does not win this bid. He asked the Commissioners to consider not only the quality, honest,
hard-working employees, but also the clients that depend on their care for everyday tasks. He
stated that Commissioner Frye had said the reason to go out for bids was to be able to reach more
seniors. Mr. Callicutt said that Premier's bid was for 43 clients where RCS's bid was for 112
clients so RCS would be servicing more seniors.
Krystal Parks, 2045 Old Humble Mill Rd., Asheboro, Executive Director of RCS, asked the
Commissioners to accept the Sub -Committee's original recommendation. She said she needed to
be the voice of those who could not speak for themselves and shared stories. She urged the
Commissioners to consider the public comments given.
Owen George, 829 Avondale Ave., Asheboro, spoke in favor of the Zoo City Sportsplex. He
compared the potential of this complex to a similar one built in Erie, PA, where he came from.
He said the park in Erie had very positive impacts for the community and this complex would do
the same for Randolph County.
Morris Ebanks, 2677 Old Humble Mill Rd., Asheboro, spoke in favor of the Zoo City
Sportsplex. He said he played in an adult Spanish soccer league and without fields in Randolph
County, they have been traveling to other communities to play. He stated that a sports complex
would affect more than the soccer community and he was excited about the possibilities.
George Smoot, 5500 Nightwood Dr., Randleman, spoke in favor of the Zoo City Sportsplex.
He said he was the seniormost member of the YMCA and had been a coach for Junior Olympic
Volleyball. He stated it would be great to tell teams from other places that we have a complex.
Carri Hampton, 3928 Lassiter Mill Rd., Asheboro, Veterinarian with Blue Flint Animal
Hospital, spoke in favor of the Zoo City Sportsplex. She said a dog park was proposed at the
complex that would be safe for families with "fur babies." She stated that the 18-35 year old
generation was surpassing the generation of baby boomers and said there was a need for a dog
park and amenities for the younger generation who were opting to have "four -legged children."
She also said the complex would be great for economic development.
Gus Agudelo, 1213 Pepperidge Rd., Asheboro, spoke in favor of the Zoo City Sportsplex.
He said he had coached for the last 13 years and his life changed when he and his family started
attending the YMCA. They could see many opportunities. He said a sportsplex would bring
positive impacts.
John Revell, 1733 Harper Rd., Asheboro, spoke in favor of Zoo City Sportsplex. He said he
has been fortunate enough to travel many places in his life. He said it is important that we invest
in the community to help attract other industries and attract employees.
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Wesley Fennell, 741 E. Salisbury St., Asheboro, stated that he would like to see an additional
monument honoring citizens who helped with the Underground Railroad. He said citizens can
show leadership by opening positive pages of history in Randolph County.
Sherry Grant, 4505 Westhaven Ln., Trinity, spoke in support of RCS. She said she
appreciated the dedicated services provided to her and other citizens by RCS. She urged the
Commissioners to make a decision based on the full picture just as RCS provides a continuity of
care for the whole person. She stated you get what you pay for and the low cost may not be the
best care. She asked the Commissioners to allow RCS to continue what they have built on for
the last 34 years.
Debbie Dean, 506 English Ct., Trinity, spoke in favor of RCS. She said after being
diagnosed with degenerative disease and living alone, she realized she would need care but
thought it would be difficult to find someone with compassion. She stated that a friend had
found RCS for her. Due to the care she receives from RCS, she said she is able to advocate for
addiction awareness since her daughter had died from an opioid overdose. Without that care, she
would not have been able to help others. She stated that she is grateful for the care RCS gives
her that is from the heart.
Clyde Foust, Jr., 3746 Midway Acres Rd., Asheboro, stated that he was in support of Dr.
Fennell's request for a monument honoring citizens that had helped with the Underground
Railroad as well as those slaves who found freedom by passing through Randolph County. He
said this was an opportunity to highlight a positive impact in Randolph County from the Civil
War since many people don't know that it was a hub of the Underground Railroad. He stated
that it would also remind us that 90% of Randolph County citizens didn't want to go to war.
Hearing no further comments the public comment period was closed.
Update and Approval of the Proposed Site Plan, Architectural Renderings, Bond
Referendum for the Randolph County Agricultural Event Center
County Manager Hal Johnson stated that agriculture is Randolph County's largest industry as
it employs around 8,000 people. It is estimated that there are around 1,500 farms. Because of
that, an agriculture center has been discussed for many years, but the completed Strategic Plan
brought agriculture preservation to the forefront.
In August 2017, Megellan Strategy Group completed a feasibility study for Randolph County
that explored the economic viability of a new agricultural event center to be located on a 104 -
acre parcel on Highway 64/Dixie Drive. The study highlighted the huge economic impact of
agriculture to the Randolph County economy and the positive impact an agricultural event center
might have on Randolph County.
The site of the proposed Randolph County Agricultural Event Center is unique because it is
centrally located in North Carolina and also located close to visitor amenities such as hotels,
restaurants, and other business operations. The feasibility study concluded that an agricultural
center located at this site would facilitate continued growth of agriculture in the county. Through
agricultural educational opportunities and increased promotion and sales of products, an
agricultural event center would provide a significant impact to the competitiveness of the
6/4/2018
county's agricultural industry. Mr. Johnson added that it could also be "an economic
development attraction."
Based on the findings of the feasibility report, Randolph County selected HH Architecture, of
Raleigh, N.C., and its project consultant team to begin design of this proposed facility. The team
assisting HH Architecture includes Priefert Complex Designs, Stanford White, Lynch Mykins,
SME Traffic Engineering, and Benesch Civil Engineering.
Beginning in November 2017, the design team and County staff met with numerous groups to
gather information regarding spaces and goals for the Randolph County Agricultural Event
Center. Some of these citizen groups included:
• Event Center Sub -Committee
• Cooperative Extension Service
• Soil and Water
• Rural Development
• County Facilities Committee
• Livestock Arena Sub -Committee
• Forest Service
• Farm Service Agency
• Natural Resources & Conservation
• Municipal & Visitor Support Groups
The proposed site plan for the Agriculture Event Center was presented by Kristen Hess, HH
Architecture. Ms. Hess said this project's design stays true to what agriculture is, creates a place
for community, is sustainable and adaptable, and the prime location in the state, county and on
the site.
The presentation included design and location for the office/event center, an arena, livestock
warm-up and housing facilities, a maintenance area, and a farmer's market. The arena is
designed for 2,500 seats and the event space is designed for up to 1,426 seats or about 820 seats
at round tables. A special area designated for a farmers market was shown on the site plan.
Substantial areas of parking with natural open space are also reflected on the site plan. The
arena, warm-up/ housing facilities, and the office/event center are designed to maximize the
flexibility of spaces for different size events. The presentation showed the flexibility
arrangements of the space from a small meeting to a large event in different areas of the whole
complex. There are currently 1,966 parking spaces provided to support the complex.
The proposed design allows for future public/private partnerships as areas are reserved for a
possible hotel and related restaurants or commercial activities.
At the conclusion of the presentation, County Manager Hal Johnson stated that the Ag -
Schematic Design Committee met on May 22"d to review and comment on the preliminary
design. They recommended the name of the complex to be the Randolph County Agricultural
Event Center and they also recommended moving forward with the project. Estimated cost of
the facility is $55 million.
He said one of the consistent development themes expressed by citizens during the input phase
was the importance of constructing the entire project at one time. Citizens involved in the
process understood that phased development may be necessary but felt this was not the best
approach for a project that would have such long term benefits for Randolph County and our
agricultural community. The Commissioners did not express opposition to this recommendation.
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In order to know whether HH Architecture should move forward with the detailed design and
construction of the Agricultural Event Center, Mr. Johnson said the Board has expressed an
interest in placing a bond referendum for the funding on the November 2018 ballot. The bond
order would be formally introduced to the Commissioners on July 9, 2018, asking the Board to
set a public hearing for the August Wh meeting. After the August Wh public hearing and with
approval of the County Commissioners, the referendum would be placed on the November 2018
general election ballot. If successful, the referendum would allow a property tax increase to
cover debt service not to exceed $55 million in general obligation bonds which would allow full
design and construction of the Randolph County Agricultural Event Center.
Commissioner McDowell said he didn't know what to expect from the presentation but that
he was impressed with what he has seen and that the Board is committed to seeing it come to
pass.
Chairman Allen said the key was to make the facilities multi -functional and flexible while
providing space for different needs.
County Manager Johnson said it was important to the citizens and the County that it was
designed for large and small activities to serve everyone's needs.
Commissioner McDowell commended Ms. Hess on the multi -use she's been able to include
in the design.
Commissioner Frye added that it is also a revenue generating design.
Chairman Allen said this project is expensive and that it is important that the voters decide
through a bond referendum that it is worth a tax increase.
On motion of Frye, seconded by McDowell, the Board voted unanimously to approve the
proposed site plan, architectural renderings, and to begin the process necessary for a bond
referendum on the November ballot.
Historic Landmark Preservation Commission (HLPC) Annual Update
HLPC Chairman Mac Whatley stated that the Randolph County Historic Landmark
Preservation Commission met only once in FY2017-2018, but it was a significant meeting.
During a period of public concern over the Confederate monument at the Historic 1909
Courthouse, the Commission collaborated with the Randolph County Public Library to invite the
public to hear a report developed by Chairman Whatley on how Randolph County has
memorialized its war dead, focusing on the county's unique history during the Civil War period.
He said the meeting provided a public comment period where citizens could express their
thoughts on the issues raised and interact in a respectful, thoughtful manner. Mr. Whatley
provided a copy of that presentation in the agenda packet. He said they have added three new
members to the Commission but still have one open seat for District 3 due to the retirement of
Bill Johnson.
6/4/2018
Mr. Whatley said the Commission continues to work toward further landmark designations
and cultural heritage sites/objects and has two potential landmark designations in process now.
The Female Academy has a pending application requesting an upgrade from a cultural heritage
site to a historic landmark.
Public access to the Commission's work improved significantly as the County government
website redesign resulted in a new Historic Landmark Preservation Commission website that
geo-locates the landmarks and cultural heritage sites in addition to presenting the information
about them. Joy Coggins and Linda Smith of the Randolph County Information Technology
Department developed the website and their Clerk, Dana Crisco, has been creating videos of
images for the landmarks and cultural heritage sites/objects for presentation on the website.
Mr. Whatley said he has had numerous meetings with Dr. Fennell and Mr. Foust on the
subject of monuments. He said he agrees that it needs to be recognized that Randolph County is
very different from any other county. "As Dr. Fennell said, it's not just white citizens leading
enslaved blacks to freedom." In Randolph there were enslaved blacks leading white Union
troops to freedom during the war. He said he agreed that more monuments, memorialization,
and education are needed to explain the history of the Civil War in Randolph County.
Amend the Ordinance Creatine the Historic Landmark Preservation Commission (HLP0
HLPC Chair Mac Whatley explained that in addition to providing for the formal designation
of Randolph County Historic Landmarks, the Randolph County Historic Landmark Preservation
Commission Ordinance provides for the designation of Local Cultural Heritage Sites. These are
sites of significance historically, archaeologically, culturally or naturally, but that do not meet the
requirements for designation as a landmark. Often Cultural Heritage Sites are places worthy of
recognition where an original structure no longer stands (for example, the Strieby school and
church), or a natural feature where landmark designation is impractical (for example, Ridges
Mountain).
The original ordinance made reference to objects eligible of this designation, and the
Commission's website provided a category for them, but the ordinance did not specifically
define what constituted a Local Cultural Heritage Object. With a number of objects recently
designated — the courthouse bell, the county weights and measures, and the corporate seal of the
county, among others — the HLPC has developed a proposed ordinance revision to fully include
and describe Local Cultural Heritage Objects.
Another proposed change to the ordinance moves the official repository of the Commission's
minutes from the Planning Department to the Randolph County Manager's office where the
Clerk to the HLPC resides.
It is necessary to amend the Ordinance Creating the Randolph County Historic Landmark
Preservation Commission to reflect these changes and the HLPC supports this request. In order
to accomplish these changes, it is necessary to hold a public hearing to amend the Ordinance.
At 8:00 p.m., the Board adjourned to a duly advertised public hearing to consider the
amendments to the Ordinance.
6/4/2018
Susie Scott, 516 West Kivett St., Asheboro said she endorses the addition of memorials and
preserving objects. She said the protests at the statue in front of the Historic Courthouse
intimidated some of the county's citizens. She asked the HLPC and Commissioners for
consideration when establishing objects and landmarks so that it doesn't "spark any kinds of
problems" in the county.
Hearing no further comments, Chairman Allen closed the public hearing at 8:05 p.m.
On motion of McDowell, seconded by Kidd, the Board voted unanimously to approve the
amendments to the Ordinance Creating the Historic Landmark Preservation Commission, as
follows:
• Section 3, Paragraph E which stated "To provide for the designation of Local Cultural
Heritage Sites as provided in this Ordinance, " was changed to "To provide for the
designation ofLocal Cultural Heritage Sites and Objects as provided in this Ordinance. "
• Section 4, Paragraph B(3) which stated "The minutes shall be public records and shall be
housed permanently in the Randolph County Planning Department, " was changed to "The
minutes shall be public records and shall be housed permanently in the Randolph County
Manager's Office. "
• Section 5, Paragraph B(8) which stated "Designate a site as a Local Cultural Heritage Site
in accordance with the procedures in Section 8 below, " was changed to "Designate a site as
a Local Cultural Heritage Site or an object as a Local Cultural Heritage Object in
accordance with the procedures in Section 8 below. "
• Section 8 which stated "Local Cultural Heritage Sites " was changed to "Local Cultural
Heritage Sites or Objects "
• Section 8, Paragraph A which stated "A Local Cultural Heritage Site is a site that is of local
significance... " was changed to "A Local Cultural Heritage Site or Object is a site or an
object that is of local significance... "
• Section 8, Paragraph A(5) was added. Objects- The term "object" is used to distinguish from
buildings and structures those constructions that are primarily artistic in nature. Although it
may be by nature or design movable, an object is associated with a specific setting or
environment (i.e.: sculpture, fountain, monument).
• Every specific reference to Local Cultural Heritage Site changed to Local Cultural Heritage
Site or Object. These include Section 8, Paragraph B(I) and B(2), and Section 8, Paragraph
C(1).
Update on the Bidding Process for A2in2 Services
Finance Officer Will Massie stated that on April 12, 2018, Chair of the Finance Sub -
Committee of the Randolph County Aging Services Planning Committee (RCASPC), notified
the County that they desired to bid out all the Home Community Care Block Grant (HCCBG)
services for fiscal year 2018-2019. The Committee determined the proposal review schedule so
that they could make a recommendation on the 2018-19 HCCBG allocation to the
Commissioners by the June 4th Commissioner meeting.
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Mr. Massie said the HCCBG funds are federal dollars that are passed down through the State
to Regional Councils and then to Counties and on to agencies that provide the services.
Following County policy, State law, and the Federal Uniform Guidance Procedures, a formal bid
was issued on April 22, 2018. A mandatory pre-bid meeting was held on May 2nd. Sealed bid
proposals were opened on May 14th and the Finance Committee interviewed the proposing
agencies on May 15th. The County Manager, Finance Officer, and Purchasing Officer were also
in attendance. Mr. Massie explained the sealed bid procurement guidelines: Award the contract
to the lowest responsive, responsible bidder on a fixed-price basis. Governing board approval is
required for purchase contracts unless the governing board has delegated award authority to an
individual official or employee. Any and all bids may be rejected only for "sound documented
reason." Under competitive bid procurement, the guidelines state: Contracts must be awarded to
the responsible firm whose proposal is most advantageous to the program, with price and other
factors considered. He said "if the County does not follow the bidding process, and the federal
government says you didn't do that right, there is a risk that the County would have to pay" back
what wasn't covered.
On May 23rd, the full Committee met to complete the allocation determination. The
Committee was notified on the successful bid proposals and the corresponding unit rate for
reimbursement of services.
Randolph County Senior Adults Association was the only bidder to submit a bid for home
delivered meals, congregate meals, general transportation, adult day care and information &
options counseling. They will continue to provide these services to Randolph County clients for
the fiscal year 2018-2019.
Three proposals for In -Home Aide Services were received: Premier Home Health Care
Services, Regional Consolidated Services, and ResCare Homecare. There are different levels of
care (Level I, II & III), depending on the senior's needs and resources.
Premier Home Health Care Services, Inc. was the lowest responsive, responsible bidder for In -
Home Aide Services and this determination was based on the service rate and other factors such
as qualifications, experience, and reputation. Premier has locations in Connecticut, Florida,
Illinois, Massachusetts, New Jersey and New York. In North Carolina they are located in
Asheville, Burlington, Charlotte, Conover and High Point. Premier has been vetted by Randolph
County and the Piedmont Triad Regional Council Area Agency on Aging.
Premier currently is working with approximately 15 clients in Randolph County through
Medicaid and other assistance programs. Premier's experience working with the HCCBG grant
in other counties has provided them with the knowledge and experience to help current active
clients, as well as waiting list clients, navigate the health care world and identify alternative
programs to meet their in-home needs. They have been successful in the overall movement of
clients through the HCCBG program and on to other programs that better meet their needs,
allowing waiting list HCCBG participants to receive service.
Mr. Massie said based on the unit prices, which are considerably lower than the current
provider, Premier should be able to offer Randolph County clients over three thousand (3,000)
more hours than last year, even though the overall HCCBG allocation was reduced. Regional
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Consolidated Services' rates were higher so fewer hours could be served. The number of people
served will depend on how long they need assistance during the year and how many can be
added from the waiting list. Premier will bill the unit rate only for direct contact hours with each
client. (Level I -$22.0058, Level II -$23.4986, Level III -$23.5005) They compensate staff for
mileage between clients. Premier offers a twenty-four hour call line for emergencies.
Premier W ResCareRegional V Variance
Home Health Home Care Consolidated High/Low
Level I
$22.0058
$25.0000
$25.0568
13.86% higher
Level II
$23.4986
$27.0000
$35.7061
51.95% higher
Level III
$23.5005
$30.0000
$35.8612
52.60% higher
Management looked at the bid proposals and based their decision on "what best serves the
seniors of this county." With declining grant dollars, they were looking at the possibility of
being able to serve more seniors. He said under federal guidelines for federal monies, their
decision for anything other than the lowest bidder has to be well documented. "If costs were
close, there would have been some flexibility." Mr. Massie said some of the things people
mentioned during public comment might have been justifiable if it had been close.
Regional Consolidated Services was the only agency to propose for home improvement
services but subsequently retracted their bid. Accordingly, the Committee's recommended
allocation does not include these services.
Mr. Massie said Premier Home Health was present and could answer any questions the Board
may have.
Jennifer Gentzlinger, Regional Director of Managed Care Services for Premier Home
Health Care Services, Inc., came forward to answer questions.
Ms. Gentzlinger said Premier's hourly rates vary based on wages. The services they provide
are comparable to those of RCS. Their PCAs start as Level I and CNAs are Level II and III.
PCAs can go through their education to become CNAs while employed with Premier.
Commissioner Frye asked Ms. Gentzlinger about the number of people they employee at
Premier and her reply was overall about a hundred and twenty and in Randolph County currently
fifteen to cover the clients they have here. He asked how many were part-time. She said that "it
depends." They have people who are forty hours per week and they are called their full-time
equivalent and receive benefits (paid vacation) and stipends for healthcare. Then they have part-
time caregivers that receive mileage, flexible schedule, and CPR and disease specific training.
She estimated 30-40% of her employees are full-time equivalent. Commissioner Frye asked
about the turnover rate of the part-time employees and Ms. Gentzlinger estimated 17%. She said
their part-time employees prefer their schedule and explained that some of their clients may need
transportation to and from a center and possibly evening care. This frees time for the caregiver
during those hours in between to maintain their life at home. Schedules vary for each client.
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Commissioner Frye asked if it would be possible for a senior to see more than one individual
in a week. Ms. Gentzlinger said no; each client is best -matched to a caregiver giving continuity,
but they do have vacation days and someone fills in.
Commissioner Frye asked how travel expense is calculated and she replied they use the
federal rate and that travel is significantly less when a caregiver isn't traveling to several
different clients each day. Clients and caregivers are matched up geographically to also save on
travel.
Commissioner Frye said it is his concern that services are provided to as many seniors as
possible. Ms. Gentzlinger said based on the calculations, seniors are only being served currently
an average of one hour per client, per week and doesn't see that as quality care. No one would
lose services in the transition and they would be able to provide services to more seniors at their
unit rate.
She said they have reached out to RCS a few times during the last two weeks to establish a
care continuity plan during the transition. Ms. Gentzlinger said she would love to sit down with
their staff and offer them a positon if they meet the hiring requirements since Premier plans to
hire additional employees. "Those caregivers know those clients better than anybody else." She
said they are prepared to take on the responsibility of providing the care with the addition of
three thousand hours and to figure out how they can better serve the seniors.
She said she had been told that ten people would be losing their job. "If you equate out 8,522
hours" and broke that down at 32, 34 or 40 hours per week at a full-time equivalent, she finds
that there are only four to five full-time employees working currently. She said if she took the
same calculation based on the hours Premier is offering, there would be eight full-time
employees, provided they are willing to work the 40 hours per week.
Commissioner Kidd asked for clarification on the levels of care. Chairman Allen said he
assumed there is some level of expertise between the three levels and that each require some kind
of qualifications. Ms. Gentzlinger explained them and the following was provided in the agenda
packets:
Level I — Home Management
In -Home Aide Services at this level are intended to provide support to individuals/families
requiring assistance with basic home management tasks, such as housekeeping, cooking,
shopping, and bill paying. Individuals to be served include those who are self -directing,
medically stable, and have at least one activity of daily living impairment.
Level II — Home Management/Personal Care
Services at this level are intended to provide support to individuals/families requiring
assistance with basic activities of daily living and home management tasks. Both home
management and assistance with personal care tasks can be provided to the client when
their capacities are diminished or when the client is striving to maintain or improve their
own functioning. Clients to be served include those who are medically stable and partially
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dependent in activities of daily living due to physical and/or mental impairment; or who
have maintenance needs and/or rehabilitative potential.
Level III — Home Management
Services at this level are intended to provide intensive education and support to
clients/families in carrying out home management tasks and improving family functioning
skills. Provisions of the service primarily focuses on individualized work with a
client/family in teaching and demonstrating skills and tasks and reinforcing improved
client/family accomplishments. It also involves direct care and support in crises situation.
Clients/families to be served generally have moderate to severe limitations in cognitive
and/or psycho -social functioning but have potential for partial/total independence in
instrumental activities of daily living and/or home management functioning.
Level III — Personal Care
In -Home Aide Services at this level are intended to provide substantial activities of daily
living support to clients who require assistance with health/personal care tasks. Provision
of these tasks involves extensive "hands on" care and potential assistance with a wide
range of health related conditions. Individuals to be served include those who are
medically stable with significant activities of daily living impairments resulting from a
chronic condition; or who are medically unstable due to recent illness, complications of a
chronic condition, or a deteriorating condition.
Commissioner Kidd said he didn't see how the Level II and III rates would pay for the skilled
nursing care of a CNA. Ms. Gentzlinger explained there are many different scenarios that come
into play in this type of business when calculating unit pricing and often is on a case by case
basis.
Mr. Massie stated that Aging Services can't make the allocation without knowing what the
unit cost was based on who the provider would be.
Commissioner Frye said he understood staff's reasoning and concern for being able to defend
the decision of the Board and said he felt there was language in the policy that gives the County
Commissioners some leeway.
Chairman Allen said the unit cost is not the sole determining factor.
Commissioner Frye agreed and said in 34 years he hasn't had many complaints, if any, on the
current provider. He also felt there could be a lot of turnover and problems caused for Senior
Adults and eventually complaints to the Commissioners. Mr. Frye said the numbers are
important, but he is concerned about consistency, efficiency, and history.
Commissioner Kidd said his sole concern is the population being served.
Commissioner Frye asked RCS Executive Director Krystal Parks if fiends had ever been
reverted that were unused. She said they had not. They do a revision in April and make sure it is
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used somewhere in the county before June 30th for services provided for seniors. They provided
Senior Adults Center with $3,900 this year.
Commissioner Frye asked if there was a waiting list in Randolph County for services and
Chairman Allen asked how many were on the list. Ms. Parks said there is a list but didn't have
the numbers with her.
Ms. Parks said RCS offers the full-time employees benefits, travel mileage, health insurance,
and a pension contribution that is in line with what the County offers. "There is not enough
overage to hire another full-time" employee. Their Director and Coordinator are both CNAs and
fill in if someone calls in sick.
Chairman Allen asked Ms. Parks if she would consider some part-time employees. She said
they have one now, but they have had a hard time finding willing people.
Chairman Allen asked for input from Senior Adults Director Martha Ogburn before making a
decision. She said in order to provide the funding plan for the block grant she would need to
know who is providing the services, what services are going to be provided, and how many in
each service area.
Commissioner Frye asked Ms. Ogburn to evaluate the services the seniors currently receive
from RCS and she replied that she has not received any complaints.
Ms. Ogburn said the Aging Services Committee also needs to know which direction the
bidding process needs to go in the future. "Prior to this year, the Aging Service Planning
Committee has taken care of that and not put anything out to bid because there wasn't a
compelling reason to do that." The Aging Services Planning Committee charged the Finance
Sub -Committee with making a recommendation and they determined that other options should
be explored and contacted the County. Ms. Ogburn stated that "whether or not they had the
authority to do that is a moot point now." They formulated their recommendation and were
planning to present at their May meeting until Mr. Massie informed them that the County would
own the bid process and determine who the providers would be.
Commissioner Frye stated that much has been said about the unit costs of RCS, but they've
heard tonight that 60%-70% of Premier employees do not receive health benefits while all of
RCS employees have full health benefits, retirement, and vacation.
On motion by Kidd, seconded by McDowell, the Board voted unanimously to accept the 2-1
recommendation of the Aging Services Budget Sub -Committee and the Aging Service Planning
Committee's 7-1 recommendation to select Regional Consolidated Services as the provider of In -
Home Aide Services under the Home and Community Care Block Grant.
Approval of A2in2 Services Requests
Senior Adults Director Martha Ogburn reported that the Randolph County Aging Services
Planning Committee (ASPC), appointed by the Commissioners, met on May 22, 2018, and
approved a recommendation for the Home and Community Care Block Grant (HCCBG)
allocations for FY2018/2019 totaling $785,315. The allocation form DAAS-731 will not be
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completed until after the June 4" meeting and asked that the Board authorize the Chairman to
sign it when it is available.
Due to the fast turn -around often required for additional funding for Aging Services, the
ASPC recommends that the Randolph County Board of Commissioners accept
additional/supplemental funding, should it become available, and to allow the ASPC to decide
how to allocate these funds, as appropriate, according to the existing "Policy for Distribution of
Aging Services Funding."
On motion by Kidd, seconded by Frye, the Board voted unanimously to 1) approve the 2018-
2019 HCCBG Funding Plan, as indicated on Form DAAS-731, requesting a total of $785,315
for fiscal year 2018-2019; 2) agree to accept additional/supplemental funding, should it become
available; 3) to allow the Aging Services Planning Committee to decide how to allocate these
funds, as appropriate, according to the existing "Policy for Distribution of Aging Services
Funding; " and 4) authorize the Chairman to sign the required documentation.
Approval of Amendments to the Purchasing Policy
Associate County Attorney Aimee Scotton said due to implementation of the federal uniform
guidelines, she and Purchasing Officer Lisa Garner have reviewed the County's current
Purchasing Policy and presented the following updates:
First, a new paragraph was added to acknowledge the federal regulations.
V. UNIFORM GUIDANCE FOR FEDERALLY FUNDED GRANTS AND
LOANS
Contracts funded with federal grant or loan funds must be procured in a manner
that conforms to all applicable Federal laws, policies, and standards including
those under the Uniform Guidance (Title 2 US Code of Federal Regulations, Part
200).
Second, there will be several different dollar thresholds for federal, state and local purchases.
It was recommended that a couple of changes to authorization levels be adopted to match the
County's local policy with statutory limits, which would reduce the complexity. The revised
policy would raise the level from $15,000 to $20,000 for the Purchasing Officer and Director of
Public Buildings; for the Manager, an increase from $75,000 to $90,000 for purchases (federal
bid level for small purchases), and from $75,000 to $150,000 for repairs and construction
(federal bid level for sealed bids). Anything above those levels is approved by the Board of
Commissioners. Ms. Scotton said they recommended using the most restrictive guidelines in the
Policy.
Third, the current Policy includes the Iran Divestiture Act. The General Assembly modified
the act and this provision can be removed from our Policy.
Ms. Scotton said the detailed Purchasing Procedures will be amended and departments would
be trained on all requirements.
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She requested the Board approve the amendments to the Purchasing Policy, to be effective
7/1/18.
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the
amendments to the Purchasing Policy, as presented and to be effective 7/1/18.
Approval of the Mobile Library Project and Associated Budget Amendment
Library Director Ross Holt stated that the Library received $75,000 in private donations to
fund a Mobile Library, a small-scale bookmobile that will meet an identified need by delivering
a library experience including books and technology to sites around the county where residents
cannot reach a library, or where the library and partner organizations provide services to
children, teens, special needs adults and seniors. He said that one of the first tasks of the
Randolph County Public Library after it was founded in 1940 was to provide a bookmobile for
areas of the county not served by one of the community libraries, which by 1943 included
Asheboro, Franklinville, Ramseur, Liberty and Randleman. The County library obtained a
surplus bookmobile from the Works Progress Administration built on a 1938 Ford truck, and
began a very successful, popular and long-lived bookmobile service. Meanwhile, the library had
created the Extension Services department, which delivered books in person or by mail to people
who were homebound or in care institutions, so the bookmobile service ended around 1972.
Over time, demand for library outreach services through the Extension department has only
increased; along the way, service to day cares was added. Currently, Extension librarians provide
monthly visits to 59 homebound clients; nine institutions; and 23 day cares and pre -Ks. They
deliver reading material and programs: they present 60 children's story times and four adult
programs each month. They also make regular visits to community partners, including the Boys
and Girls Clubs.
Mr. Holt said now, 46 years after the bookmobile, they've become aware of a need, once
again, to take a small library experience to places where people gather — children, primarily but
not exclusively, who are not easily able to visit a library, or not able at all, but who will benefit
greatly from this kind of library experience. He said the Library doesn't need a bookmobile, a
full service library branch that goes to a region of the county. But citizens do need a versatile
mobile library that can deliver books and programs; everything from story times and hands-on
activities for kids to computer classes for adults, to sites in the community.
It will be employed by the existing outreach staff, including the Extension Services librarians,
the Teen Services librarian, Children's Services librarians and Parents as Teachers coordinators.
The vehicle will consist of a bookmobile box placed by a vehicle conversion vendor on the
chassis of a retired Chevrolet G4500 ambulance provided by Randolph County Emergency
Services.
Donors to the project are the Acme -McCrary and Sapona Foundation, which has provided
$15,000 and the Asheboro Public Library Foundation, which has provided the $60,000. The
donations will cover not only the vehicle conversion and colorful vinyl wrap, but also a book
collection and first-year operating costs.
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The Acme -McCrary and Sapona Foundation contribution is the first installment of a planned
five-year gift of like amounts each year, depending on market conditions. The subsequent -year
gifts are expected to cover operating costs (even potential major repairs) for the foreseeable
future and provide a fund for sustainability of the vehicle. The Randolph Public Library Board of
Trustees also has provided a $10,000 emergency reserve from the Library Trust Fund for the
project.
He requested the Commissioners approve the associated budget amendment to enable the
Library to receive $75,000 in funding from the Asheboro Public Library Foundation and the
Acme -McCrary and Sapona Foundation.
On motion of McDowell, seconded by Frye, the Board voted unanimously to approve Budget
Amendment #39 to enable the Library to receive $75,000 in funding from the Asheboro Public
Library Foundation and the Acme -McCrary and Sapona Foundation, as follows:
2017-2018 Budget Ordinance
General Fund—Budget Amendment #39
Revenues Increase Decrease
Miscellaneous $ 75,000
Appropriations Increase Decrease
Public Library $ 75,000
Adoption of Resolutions - Capital Improvement Plan – Financing of 2018 CIP Proiects
(Asheboro High School Addition and Randolph Countv Detention Center)
Finance Officer Will Massie said if the Board is going to issue debt in August for the
Asheboro High School Addition and the Detention Center, there is a process to follow. The
bond attorneys provided resolutions to establish some findings and appointments, authorize the
application to the Local Government Commission (LGC) for approval, call for a public hearing,
authorize installment financing to finance a portion of the costs for the projects, and set the
public hearing.
On motion of Frye, seconded by Kidd, the Board voted unanimously to adopt 1) the
Resolution Making Certain Findings and Appointments and Requesting Approval of the Local
Government Commission, and 2) the Resolution Calling for a Public Hearing On Whether The
Board Of Commissioners for the County of Randolph, North Carolina, Should Approve a
Proposed Installment Financing in order to finance a portion of the cost of renovating,
expanding, equipping and improving (i) an existing school facility and (ii) the County's detention
center (collectively, the "Project,') and 3 )to set a public hearing for July 9, 2018, at 6: 30 pm,
as follows:
RESOLUTION MAKING CERTAIN FINDINGS AND APPOINTMENTS AND
REQUESTING APPROVAL OF THE LOCAL GOVERNMENT COMMISSION
WHEREAS, the County of Randolph (the "County') has determined to
finance a portion of the cost of renovating, expanding, equipping and improving (i)
an existing school facility and (ii) the County's detention center (collectively, the
"Project'); and
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WHEREAS, the County is considering undertaking an installment
financing pursuant to G. S. §160A-20, as amended, for the purpose of providing
funds in an amount not to exceed $36, 000, 000, with other available funds, for the
construction and other accomplishment of the Project;
NOW, THEREFORE, BE IT RESOLVED by the Board of
Commissioners as follows:
1. The Board of Commissioners hereby finds and determines in
connection with the proposed installment financing contract that (a) such
proposed installment financing is necessary or expedient to the County, (b) such
proposed installment financing, under current circumstances, is preferable to a
general obligation bond issue of the County for the same purpose, (c) the sums
estimated to fall due under such proposed installment financing are adequate and
not excessive for their proposed purpose, (d) the County's debt management
procedures and policies are good and its debt will continue to be managed in strict
compliance with the law, (e) no increase in taxes will be necessary due to the
proposed installment financing and (/) the County is not in default regarding any
of its debt service obligations.
2. The County Manager, the Finance Officer and the County Attorney
of the County are each hereby designated as a representative of the County to file
an application for approval of such installment financing with the Local
Government Commission of North Carolina and are authorized to take such other
actions as may be advisable in connection with such proposed acquisition and the
development of such installment financing; and all actions heretofore taken by any
of such officers or any other officer of the County relating to such matters on
behalf of the County are hereby approved, ratified and confirmed.
3. The Board hereby requests the Local Government Commission of
North Carolina to approve such proposed installment financing under Article 8 of
Chapter 159 of the General Statutes of North Carolina. The Council appoints
Robinson Bradshaw & Hinson P.A. as special counsel for the transaction.
4. This Resolution shall become effective immediately upon its
adoption.
**********
RESOLUTION CALLING A PUBLIC HEARING ON WHETHER THE BOARD OF
COMMISSIONERS FOR THE COUNTY OF RANDOLPH, NORTH CAROLINA
SHOULD APPROVE A PROPOSED INSTALLMENT FINANCING
WHEREAS, the County of Randolph (the "County') has determined to
finance a portion of the cost of renovating, expanding, equipping and improving
(i) an existing school facility and (ii) the County's detention center (collectively,
the `Project'); and
WHEREAS, the County is considering undertaking an installment
financing pursuant to G. S. §160A-20, as amended, for the purpose of providing
funds in an amount not to exceed $36, 000, 000, with other available funds, for the
construction and other accomplishment of the Project, and the County is
authorized to do so only after a public hearing on such proposed agreement; and
WHEREAS, it is necessary to call a public hearing on such proposed
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agreement;
NOW, THEREFORE, BE IT RESOLVED by the Board of
Commissioners as follows:
1. A public hearing shall be held at 6:30 P.M. on July 9, 2018, at the
1909 Randolph County Historic Courthouse Meeting Room, 145-C
Worth Street, Asheboro, North Carolina 27203, for the purpose of
considering whether the Board of Commissioners for the County (the
"Board') should approve such proposed installment financing and
certain related documents pursuant to G. S. §160A-20, as amended, for
the purpose of providing funds in an amount not to exceed
$36, 000, 000, with any other available funds, for the construction and
other accomplishment of the Project. The County would secure the
repayment by it of moneys advanced pursuant to such proposed
agreement by granting a security interest in all or a portion of the
Project and certain related property.
2. The Clerk to the Board shall cause a notice of such public hearing
to be published in The Courier -Tribune once at least 10 days before
July 9, 2018.
3. This resolution shall take effect immediately upon its passage.
County Manager Update
County Manager Hal Johnson stated that the Randolph County Department of Social Services
was ranked 91 in North Carolina for April 2018 for recouped Medicaid collections; $14,800 was
recovered in Medicaid beneficiary fraud collections. Congratulations to the staff of the
Department of Social Services for doing their best to ensure the integrity of the Medicaid
program in Randolph County.
Regional Update
Chairman Allen and Commissioner Frye attended the NCACC's County Assembly Day in
Raleigh on May 30th to lobby for the legislative goals established by the NCACC. Chairman
Allen said it didn't appear that the school bond would make any progress this session which
leaves the County to fund the school capital projects alone.
Adjournment
At 9:11 p.m., on motion of Frye, seconded by McDowell, the Board voted unanimously to
adjourn.
David Allen, Chairman
Kenny Kidd
Amanda Varner, Clerk to the Board
Darrell Frye
Maxton McDowell
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