070918July 9, 2018
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the
1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Commissioners Allen, Frye, Kidd and McDowell were present. Commissioner Hope Haywood
took her seat on the Board after taking her oath where noted in minutes. Also present were
County Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan;
Amanda Varner, Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. Dr. Bob
Shackleford gave the invocation and everyone recited the Pledge of Allegiance.
Old Business
On motion of Frye, seconded by Kidd, the Board voted unanimously to approve the minutes of
the 6/4/18 regular meeting, and the 5/29/18, 6/7/18, 6/11/18, and 6/18/18 special meetings.
Appointment to fill the Unexpired Term of L. Stanley Haywood — District 4
Dave Craven, Chairman of the Randolph County Republican Party, informed the Board that
the Randolph County Republican Executive Committee had met June 21, 2018, and voted to
recommend Hope Haywood to serve out the unexpired term of the late Stan Haywood.
On motion of Frye, seconded by Kidd, the Board voted to accept the recommendation of the
Republican Executive Committee for Hope Haywood to serve as Commissioner for the
remainder of the late Stan Haywood's term. (2018)
Administration of Oaths of Office
The Honorable Judge Lee Gavin administered the oath of office to Commissioner Hope
Haywood and she then took her seat with Commissioners Allen, Frye, Kidd, and McDowell.
Special Recognition — State 2-A Track and 110 -Meter Hurdles Champion
Chairman Allen recognized Umar Abdul -Matin from Randleman High School, who captured
the 2018 State 2-A Track and Field 110 -Meter Hurdle Championship on Saturday, May 19,
2018, during the NCHSAA state track meet held at North Carolina A&T University. Chairman
Allen presented him with a Certificate of Recognition on behalf of the Board.
Safety Awards
County Manager Hal Johnson said that every hour of everyday a Randolph County employee
is interacting with a citizen of the county. The County staff takes pride in supporting a culture of
safety and awareness. On April 9, 2018, the Department of Labor Commissioner Cherry Berry
presented Safety Awards to Randolph County Departments. Receiving a Silver Award was
Public Health. Second year Gold Awards was presented to General Services (includes Planning
and Zoning, Building Inspections, Maintenance, Register of Deeds, Adult Day Reporting Center,
Juvenile Day Reporting Center, Child Support Services, Cooperative Extension, Soil and Water,
Elections, Administration, and Information Technology). Other Gold Awards went to the Public
Library for the third consecutive year, Tax Department for the fourth consecutive year,
Department of Social Services for the fourteenth consecutive year and to Public Works for
sixteen consecutive years. Mr. Johnson thanked them for their continued efforts to work safely
7/9/2018
and Chairman Allen presented a Certificate of Recognition on behalf of the Board to each
service area.
American Heart Association's Lifeline EMS Gold Level Recognition Award
County Manager Hal Johnson recognized the Emergency Services Department and
specifically EMS and 911 employees who recently received the 2018 Mission: Lifeline - EMS Gold
Plus Award from the American Heart Association again for their excellent work in cardiac arrest
ROSC (Return of Spontaneous Circulation -pulse) and STEMI (S.T. Elevation Myocardial
Infarction- deadliest type of heart attack) care.
Chairman Allen and the Board presented a Certificate of Recognition to Emergency Services
on behalf of the Board.
Certificate of Achievement for Excellence in Financial Reporting for FY Ending 2017 and
Distinguished Budget Presentation Award for the Fiscal Year 2016-2017
Chairman Allen announced that Randolph County's Comprehensive Annual Financial Report
(CAFR) for fiscal year ending June 30, 2017, was awarded a Certificate of Achievement for
Excellence in Financial Reporting for the 29th consecutive year by the Government Finance
Officers Association (GFOA) of the United States and Canada. The Certificate of Achievement
is the highest form of recognition in the area of governmental accounting and financial reporting,
and its attainment represents a significant accomplishment by a government and its management.
The County has also received the Government Finance Officers Association's (GFOA)
Distinguished Budget Presentation Award for the 13' consecutive year for the FY 2016-2017.
In order to receive this award, a governmental unit must publish a budget document that meets
program criteria as a policy document, as an operations guide, as a financial plan, and as a
communications device. The County received its first one in 2005 for FY 2004-2005.
Chairman Allen thanked Assistant County Manager/Finance Officer Will Massie and the
Finance Department for their continued hard work. Chairman Allen presented a Certificate of
Recognition on behalf of the Board.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment.
County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure.
Dwain Roberts, 300 S. High Street, Asheboro, Commander of Sons of Confederate Veterans/
Camp #1966 / Randolph County, gave highlights of their June 16th Confederate Memorial
Service held in the Historic Courthouse and on the lawn. He thanked those who made the event
safe and successful.
Mr. Roberts informed the Commissioners that the American Flag flying at the Register of
Deeds office doesn't have a light shining on it at night and asked if it could be checked.
Consent Agenda
7/9/2018
On motion of McDowell, seconded by Kidd, the Board voted unanimously to approve the
Consent Agenda, as follows:
• elect Commissioner Frye as Voting Delegate for NCA CC Annual Conference in August;
• appoint Allene Hunsucker to the Randolph County Adult Care Home Community
Committee;
• appoint Misty Rodriguez to the Randolph County Nursing Home Community Committee;
• repeal the Adopted Rules and Procedures for 2012 Scattered Site Housing Program -Grant
Closed Out September 1, 2015;
• approve Emergencv Services Ambulance fees. as follows:
Service Type & Code Current Fee
Proposed
BLS Non -Emergency A0428 $375
$413
+$38 or 10%
+$45 or 10%
BLS Emergency A0429 $450
$495
ALS Non -Emergency A0426
$450
$495
+$45 or 10%
ALS Emergency -1 A0427
$545
$600
+$55 or 10%
ALS Emergency -2 A0433
$800
$880
+$80 or 10%
Specialty Transfer A0434
$850
$8.50
No Change
Patient Return
$375
$413
$38 or 10%
A0428
Treatment / No Transport
$225
$225
No Change
Convalescent Wait Time
$150
$150
No Change
Special Event Standby — Ambulance
$125
$150 (hours 1-4) $50
+$50 (hours 1-4) $50 every
& Crew *for profit events
every full hour
full hour thereafter
thereafter
Special Event Standby — Crew only
$25
$25
No Change
*for profit events
(per hour/per
(per hour/per
employee)
employee)
Morgue Transport
$95
$95
No Change (Medical
Examiner State
reimbursement)
Morgue Transport from Specialty
$100
New Fee (only for
Care Facility
nursing/assisted living
L_
facilities or hospice) _
Morgue Daily Storage Fee for
$50 (per day/full 24-
New Fee (only for
Special Care Facility
hours)
nursing/assisted living
facilities or hospice)
Mileage (patient loaded)
$11
$12
F +$I
• approve Budzet Amendment #1 Shelter ofHope ($25.000). as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #1
Revenues Increase Decrease
Appropriated Fund Balance $25,000
Appropriations Increase Decrease
Other Human Services $25,000
• approve Budget Amendment 92 2018-19 Strategic Planning Grant ($100,000), as
follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #2
7/9/2018
Revenues
Increase
Decrease
Transfer from Well -Being Reserve
$100,000
$354,200
Appropriations
Increase
Decrease
Other Cultural & Recreational
Appropriations
$100,000
$ 16,000
• appoint Maxton McDowell as Representative on the Piedmont Triad Rural Planning
Organization (RPO) Transportation Advisory Committee (TAC) to replace Stan
Haywood.
• appoint Commissioner Hope Haywood to the Randolph County Board of Health, as
Alternate Transportation Advisory Committee Representative to the High Point
Metropolitan Planning Organization to replace Stan Haywood, and as Alternate
Representative on the Piedmont Triad Rural Planning Organization (RPO)
Transportation Advisory Committee (TAC) to replace Commissioner McDowell.
• approve Budget Amendment #3 Carryover for Purchase Card Encumbrances, as
follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #3
Revenues
Increase
Decrease
Appropriated Fund Balance
$354,200
Appropriations
Increase
Decrease
Administration
$ 16,000
Information Technology
$ 12,000
Tax
$ 14,000
Elections
$ 7,000
Register of Deeds
$ 41000
Public Buildings
$148,000
Sheriff
$ 28,000
Emergency Services
$ 30,000
Building Inspections
$ 3Y450
Adult DRC
$ 5, 000
Juvenile DRC
$ 2,000
Planning and Zoning
$ 1, 300
Cooperative Extension
$ 7, 400
Soil and Water
$ 1,500
Public Works
$ 2, 000
Public Health
$ 37,100
Social Services
$11,000
7/9/2018
Veterans Services
$ 150
Child Support Services
$ 1,000
Public Library
$22,600
Approval to Submit Application for BUILD Grant for the Deep River Trail
Mary Joan Pugh, representing the Deep River Trail Task Force, gave an update on the Task
Force's Franklinville-Ramseur Connector project of the Deep River State Trail which involves
improving a roughly two-mile portion of the trail in Randolph County that is publically
controlled and partially developed. The Towns of Franklinville and Ramseur hold property
interests along the majority of the two-mile segment to be funded by this grant. The Towns
possess interests in approximately 1.75 additional miles of the 18.5 mile stretch of river
identified by this project; Randolph County and the City of Randleman control approximately
five additional miles. Nearly two miles of the trail have been built. Construction involves
spanning two streams and, where necessary, clearing, grubbing, grading, and surfacing a 6'-10'
path with stone dust. In addition, trailheads need access improvements at both ends of the
project.
The Tourism Development Authority provided funding for the feasibility study and the
Randolph County Strategic Plan provided funding for the engineering design of the bridge to
cross Sandy Creek and connect Franklinville and Ramseur. Engineers recommend a 70' long
bridge due to the large flood plain and estimated cost to be $321,000. Ms. Pugh stated that there
is $25,000 left from the Strategic Planning Implementation Grant that will be used as a match
toward other grants.
To achieve this goal, the Deep River Trail Task Force has decided to pursue funding
available from the Better Utilizing Investments to Leverage Development (BUILD)
Transportation Grants program through the United States Department of Transportation
(USDOT). BUILD Transportation grants replace the pre-existing Transportation Investment
Generating Economic Recovery (TIGER) grant program. As the Administration looks to enhance
America's infrastructure, FY 2018 BUILD Transportation grants are for investments in surface
transportation infrastructure and are to be awarded on a competitive basis for projects that will
have a significant local or regional impact. BUILD funding can support roads, bridges, transit,
rail, ports or intermodal transportation. Ms. Pugh added that this is the only trail that is both a
greenway and blueway.
She said the Piedmont Triad Regional Council will develop the BUILD application on behalf
of Randolph County who will then submit the Final documentation to USDOT. In the event of an
award, a third -party will be selected to assume grant administration so far as procurement,
project management, and reporting on project progress and performance to the Federal Highway
Administration (FHWA). This grant would fund two bridges along the trail. She said the long-
term bridge and trail maintenance will be assumed by Franklinville and Ramseur for the facilities
that fall within their limits. No matching funds will be required by Randolph County,
Franklinville, or Ramseur. However, it will be noted in the application that previous expenditures
by the County and municipalities on the Deep River Trail demonstrate strong local commitment
to the project.
7/9/2018
The deadline for submission of the application is July 19, 2018, with award notification
arriving no later than December 18, 2018. Funds must be obligated by September 30, 2020, and
completely dispersed by September 30, 2025. Preliminary study and feasibility analyses
conducted on behalf of the Deep River Task Force by Mattern and Craig Engineering indicated
preconstruction and construction activities will be completed well within that timeframe. An
initial estimate on the timeframe for design, engineering, and construction of the Sandy Creek
span is 11 months.
On motion of Frye, seconded by Haywood, the Board voted unanimously to be the grant
applicant for the 2018 BUILD Grant and if awarded, it will be used to complete the construction
of the Franklinville-Ramseur connector of the Deep River Rail State Trail.
Economic Development--Proiect Briefing on Ernie Green Industries (EGI)
VP of the Economic Development Corporation Kevin Franklin gave a project summary on
Ernie Green Industries, a global plastic injection molding company located at 6966 Hwy 220
South, Asheboro (in the Seagrove community). It formerly operated as FPE-NC, which is now a
wholly owned subsidiary of EGI. The EGI Seagrove facility produces both industrial goods and
medical devices.
Project Summary:
• Ernie Green Industries has an opportunity to grow its medical device business in Seagrove by
installing a 1,500 square foot clean room in Plant 1. The installation is based on needs from
an existing NC -based client.
• The approximate cost for the building improvements is $240,000 which includes installation
of the clean room, upgrades to the HVAC system (including required make-up air for clean
room), and electrical work.
• If approved for state funding, EGI is committed to creating 12 new full-time jobs over the
grant period. The average wage for the new employees is estimated at $28,000. (Randolph
County's current average wage is approximately $34,800.)
EGI has submitted project documentation to NC Commerce requesting funding assistance to
help with the cost of the project. Should NC Commerce invite submission of a grant application,
it will be due in late August. He requested the Board to schedule a public hearing for the August
meeting of the County Commissioners, contingent upon an invitation from NC Commerce to
submit an application. If they are invited to submit, Mr. Franklin said the most likely grant would
be the Building Reuse Grant and the maximum amount would be $150,000, which would require
a 5% match of $7,500.
Mr. Franklin said he could coordinate with the County Manager and the Associate County
Attorney regarding the progress, details and public hearing. If the State comes back without a
proposal for funding, the public hearing request can be removed from the agenda.
On motion of McDowell, seconded by Kidd, the Board voted unanimously to schedule a
public hearing for Project EGI on August 6th (time to be determined).
7/9/2018
Update on the 2018 Capital Proiects
Finance Officer Will Massie explained that Randolph County had been working toward a
joint financing of the Detention Center and Asheboro High School addition capital projects.
Unfortunately, the County did not receive any construction proposals for the County Detention
Center project, therefore the schedule has changed. The County will be rebidding the Detention
Center project, but will not be able to meet the timeline for the August LGC meeting. The
architects have recommended using a different procurement method (Contractor Manager at
Risk) the next time in order to increase interest and chance for success. This will delay the
Detention Center until the end of the year but the Commissioners did not want to delay the
Asheboro High School project.
Commissioner Frye asked if the Contractor Manager at Risk would shorten the process and
Mr. Massie replied that it would depend on the timing of the project.
Commissioner Frye also asked if delaying the Detention Center would affect the new middle
school construction process next year and Mr. Massie replied that it would not.
LOBS Financing -Asheboro High School (AHS)
Finance Officer Mr. Massie said this initial 2018 (limited obligation bonds) LOBS Financing
will only be for the AHS project and is expected to go to the Local Government Commission
(LGC) for consideration at their September I Ith meeting. The City Schools will be holding their
bid opening in late July. It is believed they have interest from an adequate number of contractors.
As part of the financing plan, the High School will be deeded over to the County and leased
back. He asked that the public hearing originally set for July 9th be rescheduled by the adoption
of a revised resolution calling for the public hearing on whether to approve proposed installment
financing to finance a portion of the cost of renovating, expanding, equipping and improving an
existing school facility to be held on August 6th.
On motion of Kidd, seconded by McDowell, the Board voted unanimously, to 1) adopt the
revised Resolution Calling for a Public Hearing on whether to Approve Proposed Installment
Financing to finance a portion of the cost of renovating, expanding, equipping and improving an
existing school facility and 2) to set a public hearing for August 6, 2018, at 6: 00 p. m., as follows:
RESOLUTION CALLING A PUBLIC HEARING ON WHETHER THE BOARD OF
COMMISSIONERS FOR THE COUNTY OF RANDOLPH, NORTH CAROLINA SHOULD
APPROVE A PROPOSED INSTALLMENT FINANCING TO FINANCE A PORTION OF
THE COST OF VARIOUS PROJECTS AND WHETHER SAID COUNTY SHOULD
ACQUIRE CERTAINSCHOOL PROPERTYINCLUDED INSUCHPROJECTS
WHEREAS, the County of Randolph (the "County') has determined to
finance a portion of the cost of renovating, expanding, equipping and improving
Asheboro High School, including but not limited to the addition of classrooms, a
multi-purpose area, science labs, band classrooms and storage, and flex
classrooms (the "Project'); and
WHEREAS, the County is considering undertaking an installment financing
pursuant to G. S. §160A-20, as amended, for the purpose of providing funds in an
7/9/2018
amount not to exceed $19, 000, 000, with other available funds, for the
construction and other accomplishment of the Project, and the County is
authorized to do so only after a public hearing on such proposed agreement; and
WHEREAS, in connection with the proposed installment financing, the
County is considering acquiring from the Asheboro City Schools Board of
Education an interest in the real and personal property included in the Project,
including specifically the site of the Project and the improvements thereon, for
use by the Asheboro City Schools and, pursuant to G. S. §153- 158.1 as amended,
the County is authorized to do so only after a public hearing on whether the
County should acquire such property; and
WHEREAS, it is necessary to call a public hearing on such proposed
installment financing agreement and acquisition ofproperty;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners as
follows:
1. A public hearing shall be held at 6:00 P.M. on August 6, 2018, at the 1909
Randolph County Historic Courthouse Meeting Room, 145-C Worth Street,
Asheboro, North Carolina 27203, for the purpose of considering whether
the Board of Commissioners for the County (the "Board') should approve
(a) such proposed installment financing and certain related documents
pursuant to G. S. §160A-20, as amended, for the purpose ofproviding funds
in an amount not to exceed $19, 000, 000, with any other available funds, for
the construction and other accomplishment of the Project and (b) such
proposed acquisition of the site of the Project and improvements thereon
pursuant to G.S. §153-158.1 as amended. The County would secure the
repayment by it of moneys advanced pursuant to such proposed agreement
by granting a security interest in all or a portion of the Project and certain
related property.
2. The Clerk to the Board shall cause a notice of such public hearing to be
published in The Courier -Tribune once at least 10 days before August 6,
2018.
3. This resolution shall take effect immediately upon its passage.
Approval of Amendments to the Conflict of Interest Policy
Associate County Attorney Aimee Scotton stated that last month, the Board approved
revisions to the Randolph County Purchasing Policy in order to ensure compliance with the new
Uniform Guidance (UG) for federally -funded grants and loans. The UG contains a number of
new and expanded requirements regarding the procurement process when federal dollars are
involved.
One of the requirements of the UG is that the County must have a Conflict of Interest Policy
and a policy regarding Gifts and Favors. Randolph County currently has both of these policies
as part of its Employee Policies and Procedures Manual. The requirements of the UG, however,
are more stringent than those contained in the County's current policy. She requested that they
repeal and remove the paragraphs contained in the Employee Policies and Procedures Manual
entitled, respectively, "Gifts and Favors" and "Conflict of Interest" and that they adopt the stand -
7/9/2018
alone "Randolph County Conflict of Interest Policy" that was presented. This is one more step
required to ensure compliance with the federal UG requirements.
On motion of Frye, seconded by McDowell, the Board voted unanimously to repeal the affiliated
sections from the Employee Policies and Procedures Manual and approve the stand alone new
Conflict oflnterest/Gifts Policy, as follows:
Randolph County Conflict of Interest Policy
L Purpose
The purpose of this policy is to establish conflicts of interest guidelines for County
officials and employees in the discharge of their duties. It is further intended that this
policy meet or exceed the requirements under state law when procuring goods
(apparatus, supplies, materials, and equipment), services, and construction or repair
projects paid for in part or whole by federal funds and required under 2 C.F.R. §
200.318(c) (1).
IL Procurement/Contractin2 Provisions
This Section II applies when procuring goods (apparatus, supplies, materials, and
equipment), services, and construction or repair projects. When federal assistance is
involved (direct or reimbursed), this policy also applies to any subrecipient of federal
funds.
The department personnel responsible for managing the procurement/contract shall
idents any potential (real or apparent) conflicts of interest prohibitions or, if the
procurement/contract is associated with an award of federal financial assistance, any
requirements associated with the award. The department personnel shall notify all
employees, officers, and agents of the requirements of this policy and any additional
prohibitions or requirements. If federal funds are involved, the department shall also
notes any subrecipients of the requirements of this policy and any additional prohibitions
or requirements.
A. Conflicts of Interest. In addition to the prohibition against self -benefiting from a
public contract under G.S. 14-234, no officer, employee, or agent of Randolph
County may participate directly or indirectly in the selection, award, or
administration of a contract if he or she has a real or apparent conflict of interest. A
real or apparent conflict exists when any of the following parties has a financial or
other interest in or receives a tangible personal benefit from a firm considered for
award of a contract:
1. the employee, officer, or agent involved in the selection, award, or
administration of a contract;
2. any member of his or her immediate family;
3. his or her partner; or
4. an organization which employs or is about to employ any of these parties.
7/9/2018
Any officer, employee, or agent with an actual, apparent, or potential conflict of
interest as defined in this policy shall report the conflict to his or her immediate
supervisor. If federal funds are involved, any such conflict shall be disclosed in
writing to the federal award agency or pass-through entity in accordance with
applicable Federal awarding agency policy.
B. Gifts. In addition to the prohibition against accepting gifts and favors from vendors
and contractors under G.S. 133-32, officers, employees, and agents of Randolph
County are prohibited from accepting or soliciting gifts, gratuities, favors, or
anything of monetary value from contractors, suppliers, or parties to subcontracts.
Items of nominal value valued at less than $25.00 which fall into one of the following
categories may be accepted:
1. promotional items;
2. honorariums for participation in meetings; or
3. meals furnished at banquets.
Any officer, employee or agent who knowingly accepts an item of nominal value
allowed under this policy shall report the item to his or her immediate supervisor.
III. General Provisions
This Section III applies to all actions performed by a County officer or employee in the
discharge of his/her job duties.
A. Conflicts of Interest. In addition to the procurement/contracting prohibitions found
in Section II (A) above, it is the policy of Randolph County that no manager,
department head, supervisor or employee may use his/her position or the knowledge
gained therefrom in such a manner that a conflict between Randolph County's
interests and his/her personal interests arises. All employees must recognize that, as
employees of Randolph County, they are keepers of the public trust. Both the fact and
appearance of conflicting interests are to be avoided. Employees are specifically,
though not exclusively, prohibited from:
1. Having a direct or indirect formal interest that conflicts substantially with
his/her government duties;
2. Engaging in, whether directly or indirectly, any formal transaction as a result
of, or primarily relying upon, information obtained through his/her
government employment;
3. From transmitting any knowledge of County operations, considerations,
deliberations, or decisions or other information that might be prejudicial to
the interest of the County to any person unless in connection with the
discharge of his/her official responsibilities.
B. Gifts. In addition to the prohibition against accepting gifts and favors from vendors
and contractors under G.S. 133-32, officers, employees, and agents of Randolph
County are prohibited from accepting or soliciting gifts, gratuities, favors, or
anything of monetary value from contractors, suppliers, or parties to subcontracts.
7/9/2018
Items of nominal value valued at less than $25.00 which fall into one of the following
categories may be accepted:
1. promotional items;
2. honorariums for participation in meetings; or
3. meals furnished at banquets.
Any officer, employee or agent who knowingly accepts an item of nominal value
allowed under this policy shall report the item to his or her immediate supervisor.
IV. Violation
Employees violating this policy will be subject to discipline up to and including
termination. Contractors violating Section II of this policy will result in termination of
the contract and may not be eligible for future contract awards.
Approval of Bid for Trinity Convenience Site
County Engineer Paxton Arthurs stated that on May23rd the Randolph County Purchasing
Officer issued a Request for Bids (918-0523) for the Construction of the Trinity Convenience
Site. This project consists of a screened and fenced, paved lot for solid waste and recycling
containers along with an office and canopy for oil and antifreeze recycling. The deadline for
receiving bids was June 25th at 11:00 am. The results of the bidding were:
- Asheboro Construction, Inc.
$160,498.80
- Miles McClellan Construction
No Bid
- Smith & Allen, LLC.
No Bid
- SE Trogdon and Sons, Inc.
No Bid
- Trollinger Construction, Inc.
No Bid
He said Asheboro Construction was the only company to submit a bid for this project and although
the County typically likes to receive at least three bids, this bid is below the formal bidding range and
therefore the County is not required to receive a minimum of three. Because the current construction
market is very busy and because this is a unique circumstance where Asheboro Construction is
simultaneously constructing the Trinity Ambulance Base, which is immediately next door, Mr.
Arthurs felt these results are understandable. The received bid is within budget. Additionally, the
County has worked with Asheboro Construction on multiple projects in the past, all of which turned
out well and were completed on schedule.
Mr. Arthurs recommended that the Board award a contract to Asheboro Construction, Inc. in the
amount of $160,498.80 for the construction of the Trinity Convenience Site, and authorize the County
Manager to sign the contract.
Commissioner Frye asked about the buffers established for the site. Mr. Arthurs said that during
the Special Use Permit process it was proposed to install holly trees along the front and sides. Some
neighbors raised concerns that it would take many years for the trees to mature enough to provide
screening and requested that the County add slats in the chain link fence and those were included in
the bids. The buildings have also been moved 20 feet further back onto the property than was
originally planned.
7/9/2018
On motion of Frye, seconded by Haywood, the Board voted unanimously to award the bid for
construction of the Trinity convenience site to Asheboro Construction, Inc., for $160,498.80 and
authorize the County Manager to sign the contract.
Road Naming Public Hearing
Jay Dale, Planning and Zoning Director, presented the request for a road renaming and a new
road due to road realignments made by NCDOT as a result of the US Hwy 64 construction
project. They were reviewed and recommended for approval by the County Planning Board.
DWAYNE and LORI ROBERTS, Kernersville, NC, being the only property owners on the
road, are requesting the Gilbreth Ln be renamed to Roberts Ranch Ln. The renaming request is
from the Guilford/Randolph County line running south to its end being a distance of
approximately 562 ft.
The Randolph County Planning Board heard this request at its June 5, 2018, meeting. The
petition for renaming was originally submitted to Randolph County but since the road starts in
Guilford County the owners were directed to Guilford County to get that portion renamed. In
April 2018, the renaming to Roberts Ranch Ln was approved by the Guilford County Planning
Board. In an effort to reduce confusion and remain consistent with the portion of the road in
Guilford County, the Planning Board recommends unanimously that the road be renamed
Roberts Ranch Ln.
At 7:00 p.m., Chairman Allen opened the public hearing and closed it after hearing no
comments.
On motion of Haywood, seconded by Kidd, the Board voted unanimously to rename Gilbreth
Ln as Roberts Ranch Ln.
A new road located off of US Hwy 64 W, approximately 4/10 mile past Westchapel Rd.
The Randolph County Planning Board heard this request at its June 5, 2018, meeting. In the
original plans for the US Hwy 64 project, this road was going to be a driveway to the
construction company at the end of the road. However, recently NCDOT decided to maintain the
drive as a State road since other parcels have their access via this drive. As a result of this
change, the Planning Board recommended unanimously that the road be name Graham Way.
Mr. Dale stated that he had received a call from Mr. Graham requesting it be named Graham Dr.
At 7:04 p.m., Chairman Allen opened the public hearing and closed it after hearing no
comments.
On motion of McDowell, seconded by Kidd, the Board voted unanimously to name a new road
located off of US Hwy 64 W, approximately 4/10 mile past Westchapel Rd. as Graham Dr.
Presentation and Acceptance of Annual Tax Settlement Report
Debra Hill, Tax Assessor/Collector, presented the collection settlement reports (real and
personal property) for FY 2017-2018, as required by G.S. 105-373, and stated the following
highlights:
7/9/2018
• The 2017-2018 overall collection percentage for all tax districts was 99.45% for real
estate, business and individual personal property.
• The average statewide tax collection percentage from the Local Government Commission
for annual taxes for 2017-2018 was 98.92%.
• 2017-2018 delinquent tax was $527,346.27. Total delinquent taxes for all years is
$1,601,994.25. These amounts include $199,693.28 due to bankruptcy and $61,177 due
to unknown owner real property.
• The Registered Motor Vehicle collection percentage was 96.11%. This percentage is for
the taxes collected in house for vehicles billed outside of Tag & Tax Together also
known as GAP Billing.
• The amount of discount given for early payment was $1,271,881.00. This represents
65.75% of annual taxes paid during the discount period.
• Minimal Tax Report -The total amount released for $3.50 or less original principal
amount tax bill was $8,403.00. This is an increase over prior years due to GAP Billing.
Gap Billing represents $5,268.20 of total amount released.
• The total number of property tax bills for 2017-2018 was 97,030 and property taxes were
paid on 151,624 registered motor vehicles at the time of tag renewal.
• Total number of enforced collection legal actions between 7/1/2017 and 6/30/18 was
7770. The breakdown is: Bank attachments -3545; Wage garnishments -4194 and Monies
attachments -31.
• The Tax Department held two (2) tax foreclosure sales during this fiscal year, a total of
nine (9) properties were sold.
Commissioner McDowell asked where the penalty fees go when collected. Ms. Hill replied
that the 10% late listing fee goes to the schools. Mr. McDowell said he wanted to make the point
that the County collects those fees and disburses to the school systems. "The County doesn't get
to keep them."
On motion of McDowell, seconded by Frye, the Board voted unanimously to accept the
following collection settlement report for FY 2017-2018, as follows:
Annual Settlement Report for Year Ending June 30, 2018
Report for All Districts
Real. Individual. Business and Public Utilities
Collections Current $96,183,153 99.45% Collection Rate
7/9/2018
All Districts
Beginning Balance Current
$94,649,343
Public Utilities
$2,843,501
Supplemental & Discoveries
$797,705
Advertising Fee
$17,695
Less Adjustments & Releases
$1,597,745
Net Levy
$96,710,499
Collections Current $96,183,153 99.45% Collection Rate
7/9/2018
Collections Delinquent
Total Collections
Total Ending Receivables
Rezistered Motor Vehicle
Billing for 2016
Additions
Less Adjustments & Releases
Net Levy
Collections Current
Collections Delinquent
Total Collections
Total Ending Receivables
$453,437
$96,636,590
$1,601,994
$4,675
$84
$380
$4,379
$4,209 96.11% Collection Rate
$12,555
$16,764
$920,901
Releases for Real, Individual, Business, Public Utilities & Rezistered Motor Vehicles
Discount Releases
Less Than $3.50 Min. Bill
Releases & adjustments Current
Releases & adjustments Prior
Other Fees Collected
Current Year Fee Collection
Prior Year Fee Collection
RMV Current Fee Collection
RMV Prior Fee Collection
Real Estate
Individual Personal Property
Business Personal Property
Public Utility
TOTAL
$1,271,881
$8,403
$317,841
$41,533
$401,385
$120,065
$65
$12,438
2017 - 2018 Fiscal Year
Delinquent List
$402,269.93
$87,712.47
$37,339.27
$24.60
$527,346.27
A complete list of minimal taxes when the "total original principal amount is $3.50 or less " is
available for inspection. The total amount as of July 1, 2018, is $8,403.00.
Reappointment of Assessor/Collector, Oath of Office, and Charge to Tax Collector
7/9/2018
On motion of Allen, seconded by Kidd, the Board voted unanimously to reappoint Debra Hill
to a 4 -year term as Tax Assessor/Collector. Chairman Allen administered the oath of office to
Ms. Hill and then read the charge to collect taxes to Ms. Hill, as follows:
Debra P. Hill is hereby authorized, empowered and commanded to collect the taxes set
forth in the tax records filed in the office of the County Assessor and in the tax records
delivered to her, in the amounts and from the taxpayers likewise therein set forth. Such
taxes are hereby declared to be a first lien upon all real property of the respective
taxpayers in the County of Randolph and this order shall be a full and sufficient authority
to direct, require, and enable her to levy on and sell any real and personal property of
such taxpayers, for and on account thereof, in accordance with law
Adoption of 2018-2019 Classification and Pay Plan
Human Resources Director Jill Williams stated that the Board's approval is required pursuant
to the Randolph County Employee Policies and Procedures Manual and in order for the County
to be in compliance with the Office of State Human Resources requirements for filing the Pay
Plan under G.S. 126 provisions known as the State Human Resources Act. The pay ranges are
being increased 1% to reflect the 1% Cost of Living Adjustment that was approved at the June
18, 2018, Board of County Commissioners meeting for budget adoption.
Also at the June 18, 2018, meeting, the Board approved the second year of the classification
study. Ms. Williams requested the approval of the 2018-2019 Classification Pay Plan. Both the
COLA and the classification plan are to be effective July 1, 2018. The proposed plan includes
the following changes:
POSITION TITLES ADDED/REMOVED:
• Added: Library Assistant, Grade 106
• Added: Housekeeper Lead, Grade 108
• Added: Library Technician, Grade 110
• Added: Processing Assistant IV Supervisor, Grade 110
• Added: Fire Inspector I, Grade 117
• Added: County History Librarian, Grade 119
• Added: Fire Inspector II, Grade 119
• Added: Library Business Manager, Grade 118
• Added: Inspections Deputy Director, Grade 121
• Added: Nutrition Program Director, Grade 122
• Removed: Library Assistant II, Grade 104
• Removed: Library Assistant III, Grade 106
• Removed: Housekeeper Floater, Grade 106
• Removed: Library Technician I, Grade 108
• Removed: Library Technician II, Grade 109
• Removed: Town Library Consultant, Grade 112
• Removed: Fire Safety Inspector, Grade 115
• Removed: Codes Enforcement Officer — Plans Reviewer, Grade 118
• Removed: Senior Fire Safety Inspector, Grade 119
7/9/2018
TITLE CHANGES AND GRADE REASSIGNMENTS based on recommendations from
Piedmont Triad Regional Council:
In 2016, the Piedmont Triad Regional Council (PTRC) initiated a comprehensive classification
and compensation study for Randolph County. Year two of the three-year study was conducted
during the 2017-2018 fiscal year. Positions evaluated in year two included positions at Public
Health, Emergency Services, Public Library, Public Buildings (Maintenance) and administrative
classes across County Government. The purpose of the study is to ensure that entry-level salaries
are competitive with the market and also to ensure internal and external equity among positions.
PTRC facilitated orientation sessions, interviewed incumbents from each classification, and
conducted labor market analyses by collecting salary data from public employers in the geographic
proximity and of similar size on a statewide basis. Based on these factors, the PTRC recommended
the following classification changes for positions that were reviewed in year two of the study:
Classifications with both a title change and a grade reassignment (listed alphabetically)
Current Classification
Grade
Current Grade
Recommended Classification
Grade
Codes Enforcement Officer— Plans Reviewer
118
Inspections Deputy Director
121
Fire Safety Inspector
115
Fire Inspector 1
117
Housekeeper Floater
107
Housekeeper Lead
108
Lead Nutritionist
116
Nutrition Program Supervisor (currently at
Grade 118)
120
Librarian 11
114
Librarian 1
115
Librarian 111
117
Librarian 11
118
Librarian III (one position)
117
County History Librarian
119
Librarian IV
119
Librarian 111
120
Library Assistant 11
104
Library Assistant
106
Library Assistant 111
106
Library Technician 1
108
Library Technician
110
Library Technician 11
109
Town Library Consultant
112
Office Supervisor
116
Library Business Manager
118
Processing Assistant IV (one position)
108
Processing Assistant IV Supervisor
110
Senior Fire Safety Inspector
117
Fire Inspector 11
119
Classifications with a grade reassignment only (listed alphabetically)
Position/Classification
Current Grade
Recommended
Grade
911 Assistant Communications Supervisor
116
117
911 Communications Supervisor
119
120
911 Shift Supervisor
113
114
Accounting Clerk IV
108
109
Administrative Assistant
111
112
Administrative Secretary II
110
112
7/9/2018
Assistant Local Health Director
126
127
Assistant Register of Deeds
114
115
Circulation Supervisor
116
117
Codes Enforcement Officer
116
117
Dental Assistant
108
110
Deputy Fire Marshal
119
121
Deputy Register of Deeds
111
112
Housekeeper
104
105
Housekeeper Foreman
113
114
Elections Program Specialist
111
112
Elections Systems Specialist
112
114
Emergency Management Coordinator
120
121
Emergency Management Planner
118
119
Emergency Medical Services Operations Officer
121
122
Emergency Medical Services Paramedic Crew Chief
E116
E118
Emergency Medical Services Paramedic Supervisor
E117
E119
Emergency Services Deputy Director
123
124
Emergency Services System Manager
119
120
Emergency Services System Specialist
115
117
Emergency Services Training Coordinator
114
116
Environmental Health Specialist
116
117
Environmental Health Technician
110
113
Extension Secretary / Receptionist
106
108
Extension Support Specialist
108
110
Fire Marshal
121
123
Foreign Language Interpreter 1
110
111
Law Enforcement Clerk 111
156
157
Law Enforcement Clerk IV
158
159
Maintenance Foreman
115
116
Maintenance Technician
113
114
Maintenance Worker
110
111
Medical Lab Technician I
111
112
Medical Lab Technician 11
113
114
Medical Office Assistant
106
109
Nutrition Program Supervisor
118
120
Office Assistant 11
104
105
Office Assistant 111
106
107
Office Assistant IV
108
109
Office Work Unit Supervisor IV
110
111
Office Work Unit Supervisor V
112
113
Parents As Teachers Coordinator
116
117
Physician Extender 1
122
127
Physician Extender 11
124
129
Practical Nurse 1
109
111
Practical Nurse 11
111
113
Processing Assistant 11
104
105
7/9/2018
Processing Assistant III
106
107
Processing Assistant IV
108
109
Public Health Director of Nursing
125
127
Public Health Educator 1
114
115
Public Health Educator 11
116
117
Public Health Nurse 1
118
119
Public Health Nurse 11
120
121
Public Health Nurse 111
121
122
Public Health Nursing Supervisor 1
123
124
Security Guard
108
110
Senior Codes Enforcement Officer
118
119
Sheriff's Office Administrative Assistant 1
158
159
Sign Technician
113
114
Soil & Water Engineer
122
124
Soil & Water Environmental Specialist
114
116
Telecommunicator
111
112
On motion of Frye, seconded by McDowell, the Board voted unanimously to adopt the FY
2018-19 Classification and Pay Plan with an effective date of July 1, 2018, as presented.
Memorandum of Understanding (MOU) - DHHS/Social Services/Randolnh Countv
DSS Director Beth Duncan stated that last month she told the Commissioners about the changes
that NC is getting ready to go through in the Department of Health and Human Services
(DHHS). She said the County Manager asked her to provide more detail about the annual written
agreements (MOU) with the State of NC DHHS.
Session Law 2017-41 (Rylan's Law/Family and Child Protection and Accountability Act)
requires all counties to enter into an annual written agreement with the Department of Health and
Human Services for all social services programs excluding medical assistance (Medicaid). The
law requires the agreement to contain certain performance requirements and administrative
responsibilities related to the social services programs. The agreement is between the DHHS and
each county. Each county shall decide who the appropriate signer shall be. The effective date of
this agreement is July 1, 2018 -June 30, 2019. During the first six months of the agreement,
DHHS will be providing counties with the results of the performance measures and no action
will be taken against counties who are not meeting the prescribed levels until January 2019.
These six months will allow counties and DHHS to work through any issues related to data
collection, data entry, and the operation of the technology systems utilized in the process. It will
also allow counties to have six months to work towards compliance of the performance
measures. In the event a county fails to satisfy the 27 mandated performance requirements or
fails to otherwise comply with the terms of the MOU, DHHS may withhold State/Federal
funding. Corrective action was outlined in the MOU, as follows: 1) begins with the DSS
management, 2) then to the Governing Board, and finally, if no improvement, 3) to County
Management and Board of Commissioners. Continuous extended non-compliance or other
urgent circumstances can result in the DHHS Secretary exercising her statutory authority to
assume control of the delivery of services in the county pursuant to NCGS 108A-74.
7/9/2018
Ms. Duncan explained that of the 27 performance measures included in the MOU. Not all
measures are solely within the Department of Social Services' (DSS) ability to impact those
measures and this issue was raised in the beginning when the initial draft was made available.
She said they are very dependent on their county and community partners in these areas and gave
examples of impacting factors (court system, opioid addiction, therapeutic needs, availability of
foster care homes, etc.) that they do not have control of.
Ms. Duncan said she originally recommended in her memo included in the agenda packet
that the County Commissioners comply with the law by entering into an MOU and that the
County Legal Department develop and attach a brief list of concerns (particularly as it relates to:
the data sources for performance measures and items beyond the control of DSS such as court
delays/opioid addiction/therapeutic needs of children, etc.) along with the signature page of the
MOU, however, a lot has transpired since June 21St. She said based upon her observations, she
believes many, if not most, NC counties have reluctantly signed the MOU as presented. Those
counties have also submitted some sort of attachment (resolution, list, statement, or letter) to go
on record opposing the MOU as outlined. Their concerns were mostly about the performance
measures and data sources. DHHS has rejected some county's MOUS with attachments as
signing them would signal concurrence with the attachment, which is the same exact point
counties have made. Signing the MOU as presented signals a county's concurrence and that is
clearly not the case. Some counties are undecided on next steps and most are standing firm that
they have complied with the law and do not intend to resubmit anything. She said counties have
been encouraged to request an extension if nothing has been submitted.
Ms. Duncan said the NC Association of DSS Directors has worked diligently with DHHS
trying to obtain data sources so that counties could evaluate their current status on performance
measures and communicate this base line to the DSS Board, county management, and county
boards of commissioners. This Association has recently pointed out to the DHHS Secretary that
the MOU requirements are not congruent with federal child welfare standards. As a result, the
DHHS Secretary and her leadership team agreed to go back and review the federal standards and
compare them with what the DHHS is requiring of counties within this MOU and then respond
to the Association on that information.
Ms. Duncan said she expects more information on Thursday when she attends the Executive
Board Meeting of the NC Directors Association.
She said DHHS Secretary Cohen continues to be very clear about three things: 1) NC
Counties are required under NC law to enter into an agreement with DHHS (MOU). DHHS
views that entering into the agreement is much better than forced regional administration of
social services. 2) The DHHS Secretary expects counties to email clean MOUS and nothing
else. 3) The MOUs will be used by the legislature to impact funding to counties.
Ms. Duncan said she spoke with the NC Association of County Commissioner's (NCACC)
Director Kevin Leonard late this afternoon. Mr. Leonard said the DHHS Secretary spoke at the
NCACC's Board of Directors conference last week and shared a lot of this information at that
time.
7/9/2018
Based on her research, Ms. Duncan said this Board has four basic options:
I. Sign a clean MOU as is signaling concurrence with everything included in it. Ms.
Duncan said she does not support this option.
2. Follow her original recommendation to sign the MOU accompanied by a resolution of
concerns. It is very likely that this would be rejected by DHHS and Ms. Duncan said
therefore, she no longer supports this option due to recent events.
3. The Commissioners could sign the MOU and include a cover letter which outlines the
County's concerns. Pitt County has exercised this option and DHHS accepted their
MOU. Kevin Leonard, NCACC Director, recommends this option. Note: There is no
force of law to the cover letter.
4. Ms. Duncan said she and Randolph County Legal staff suggest sending a letter, as soon
as possible, to the DHHS advising that the Randolph County Manager received the email
request for Randolph County to enter into this MOU, identify the many issues of concern
in the letter, and ask DHHS leadership to meet with Randolph County to negotiate a true
agreement.
Ms. Duncan said she withdraws her original recommendation included in the agenda packet
and suggested that the Board of Commissioners exercise option number four requesting further
dialog with DHHS in order to enter into a true agreement.
Commissioner Frye stated that he agreed with Ms. Duncan's recommendation. He said he
was at the NCACC Board of Directors meeting and heard the DHHS Secretary speak. He said
regionalization is definitely "on the table" but that most know "how that doesn't work."
Chairman Allen asked what was hoped to be gained from additional dialog. Ms. Duncan said
she suspects that if this county doesn't sign some sort of agreement with DHHS, that someone
will be on the "doorstep of Randolph County" to talk and said she would really like that to
happen.
Chairman Allen asked if there would be any financial risk or impacts prior to January if they
didn't sign the MOU at this time. Ms. Duncan confirmed there would not be penalties until
January. She said that during that time, DHHS, County management, Commissioners, and Legal
should be working together to flesh out what these measures really mean and where the data
comes from. During the last DSS Director's meeting, the top three leaders of DHHS could not
tell them where the data comes from that is being using for these measures.
Commissioner Frye said they will hold the County accountable for everything in the MOU if
signed.
Ms. Duncan stated that the County is required by law to enter into an agreement but that the
County should know beforehand how the performance outcomes would be measured. "The only
leverage we have is not signing the agreement even though that's not a good place to be in."
Commissioner Haywood asked if she understood correctly that Ms. Duncan is dependent on
DHHS to keep her apprised of whether her office is meeting these standards and supplying her
with data. Ms. Duncan said that is correct and that she would like to know their methodology.
7/9/2018
Commissioner Haywood said if DHHS is not keeping her up to date, "then you really don't
know." Ms. Duncan replied, "Correct."
Ms. Duncan said the State has been absent from the process for many years and there was a
time they were in local DSS offices almost weekly to see how things were, looking at records,
providing training, leadership and guidance. "There has been no consistency from the State in
regards to leadership and the State will admit to that. I think they are trying to step up to the
plate and answer their responsibilities but they're starting with a huge hammer on the counties to
begin with, when in fact, it is a shared responsibility and the State is the one under corrective
action. It is based on what is done in the counties but they (DHHS personnel) have been
nowhere in this process and we have been on our own for a number of years."
Ms. Duncan said she would work with Associate County Attorney Aimee Scotton to prepare
the recommended letter and include the three pages of concerns she has for DHHS.
On motion of Frye, seconded by Kidd, the Board voted unanimously to send a letter to DHHS
advising that the Randolph County Manager did receive the email request for Randolph County
to enter into the Memorandum of Understanding (MOU), idents issues of concern, ask DHHS
leadership to meet with Randolph County to negotiate a true agreement, and authorize the
Chairman and DSS Director to sign the letter.
Agricultural Event Center Financing Bond Referendum
County Manager Hal Johnson reviewed the details of the Agricultural Event Center project to
date.
He said one of the consistent development themes expressed by citizens during the input phase
was the importance of attempting to develop the entire project at the same time. Citizens
understood that phased development may be necessary but felt this was not the best approach to
a project that all felt would have such a long term benefit to Randolph County and its agricultural
community. Rising interest rates and construction cost inflation are also factors in attempting to
build the Agricultural Event Center in phases. At the June 4th meeting, the Commissioners
approved the proposed site plan, architectural renderings, and beginning the process necessary
for a bond referendum on the November 2018 ballot. If successful, the referendum would allow
a property tax increase to cover debt service not to exceed $58 million in general obligation
bonds. This would allow full construction of the project.
Mr. Johnson informed the Board that the County had been in consultation with Randolph
Electric Membership Corporation (REMC) to explore zero interest loan options that may be
available through Rural Economic Development and Grant Programs. These can provide
funding to rural projects through REMC. REMC in turn, passes the funding through to local
projects that will create and retain employment in rural areas. They are researching and
exploring options in these grant programs to determine how much funding may be available to
be applied to the Agricultural Event Center project.
Mr. Johnson said a project of this size and cost would not be able to be fully paid for merely
from grants and other contributions, therefore continuing the bond referendum process is
7/9/2018
necessary. The County will continue to pursue all other funding opportunities through the whole
process and after. He said the County anticipates a tax increase no greater than three cents to be
used toward the costs of the project if the referendum passes. It could be less depending on other
funding.
Associate County Attorney Aimee Scotton reviewed the process necessary to set a November
2018 bond referendum. Prior to this meeting, after providing appropriate public notice, Randolph
County Finance Officer Will Massie filed an application with the Local Government
Commission requesting its approval of the issuance of bonds, subject to the approval of the
voters of the County, for the following purpose and in the following maximum amount: $58
million dollars of bonds to pay the capital costs of providing an agricultural center. This was the
first step in moving forward to the accomplishment of this project. The actions being considered
tonight represent the next steps.
Ms. Scotton presented three resolutions stating that if the Board wished to move forward with this
bond referendum, they would first consider a resolution making the following required findings:
I. A finding on the amount and purpose, as previously stated, of the bonds, namely a
maximum principal amount of $58 million dollars proposed to be issued for the capital
costs of providing the agricultural center, including office space, a civic center, indoor and
outdoor arena space and the acquisition and installation of furnishings and equipment; and
2. A finding that the proposed project is necessary and expedient because present facilities
are inadequate to meet the needs in the community; and
3. A finding that the proposed amount of the bonds is adequate and not excessive for the
proposed purpose based on present estimates; and
4. A finding that the County has, in the past, always appropriated funds in accordance with
North Carolina law during each fiscal year in an amount sufficient to retire all principal
and interest on indebtedness; and
5. A finding that the County has always adopted its budget in a timely manner in accordance
with North Carolina statutory requirements and has obtained an unmodified opinion from
a CPA in connection with each annual audit; and
6. A finding that any increase in the County's property tax rate as a result of the issuance of
the proposed bonds is not excessive.
On motion of McDowell, seconded by Haywood, the Board voted unanimously to adopt the
Resolution Making Required Findings, as follows:
RESOLUTION MAKING REQUIRED FINDINGS
Commissioner McDowell introduced the following resolution and moved
that it be adopted, Commissioner Haywood seconded that motion, and the
resolution was read by the above title.
RESOLVED that the Board of Commissioners (the "Board of
Commissioners') of the County of Randolph (the "County') hereby makes the
following factual findings:
1. Description of the project: Bonds in the maximum principal amount of
$58, 000, 000 are proposed to be issued for the following project: capital costs of
7/9/2018
providing an agricultural center, including office space, a civic center and indoor
and outdoor arena space, and the acquisition and installation of furnishings and
equipment.
2. Facts regarding necessit� of proposed project: The proposed project is
necessary and expedient because present facilities are inadequate to meet the
needs in the community.
3. Facts supporting the amount of bonds proposed: The amount of bonds
proposed is adequate and not excessive for the proposed purpose based on
present estimates.
4. Past debt management policies: The County has in the past always
appropriated funds in accordance with North Carolina law during each fiscal
year in an amount sufficient to retire all principal and interest on indebtedness.
5. Past budgetary and fiscal management policies: The County has always
adopted its budget in a timely manner in accordance with North Carolina
statutory requirements and has obtained an unmodified opinion from a certified
public accountant in connection with each annual audit.
6. Retirement of Debt: Any increase in the County's property tax rate
resulting from issuance of the proposed bonds is not excessive.
The motion was adopted by the following vote: AYES: 5 NAYS: 0
Having passed the resolution making these required findings, the Board then needed to consider the
Resolution to Introduce Bond Order. This resolution states that the Board of Commissioners has
determined it necessary to provide an agricultural center, that it authorizes the issuance of bonds in an
aggregate principal amount not to exceed $58 million, that taxes will be levied and collected annually
in an amount sufficient to pay the principal and interest of these bonds when due, that a sworn
statement of the County's debt is open to public inspection in the office of the Clerk to the Board, and
that the bond order shall take effect when and if it is approved by the voters of the County at a
referendum.
On motion of Frye, seconded by McDowell, the Board voted unanimously to adopt the Resolution
to Introduce Bond Order, as follows:
RESOLUTION TO INTRODUCE BOND ORDER
Commissioner Frye moved adoption of a resolution to introduce the
following bond order, that motion was seconded by Commissioner McDowell, and
the resolution was read by the above title.
BOND ORDER AUTHORIZING THE ISSUANCE OF $58, 000, 000
AGRICULTURAL CENTER BONDS OF THE COUNTY OF RANDOLPH
WHEREAS, the Board of Commissioners for the County of Randolph deems
it advisable to make the improvements hereinafter described; and
WHEREAS, the Board of Commissioners has caused to be filed with the
Secretary of the Local Government Commission of North Carolina an application
for Commission approval of the bonds hereinafter described as required by The
7/9/2018
Local Government Finance Act, and the Secretary of the Commission has notified
the Board of Commissioners that the application has been filed and accepted for
submission to the Commission;
NOW, THEREFORE, BE IT ORDERED by the Board of Commissioners as
follows:
The Board of Commissioners determines that it is necessary to provide an
agricultural center, including office space, a civic center and indoor and outdoor
arena space, and the acquisition and installation offurnishings and equipment.
To raise the money required to pay capital costs of providing the
improvements described above, in addition to any funds which may be made
available for that purpose from any other sources, bonds of the County are hereby
authorized and shall be issued pursuant to The Local Government Finance Act.
The maximum aggregate principal amount of bonds authorized by this bond order
shall be $58, 000, 000.
Taxes sufficient to pay the principal of and interest on those bonds when due
shall be annually levied and collected.
A sworn statement of the County's debt has been filed with the Clerk to the
Board of Commissioners and is open to public inspection.
This bond order shall take effect when approved by the voters of the County
at a referendum.
The motion to introduce the above bond order was adopted by the following
vote: AYES: 5 NAYS: 0
Ms. Scotton explained that with the passing of the proposed Resolution to Introduce Bond Order,
they then would need to pass a resolution setting a public hearing on the bond order. The resolution in
the packet set the public hearing for August 6, 2018. She explained that they can choose another date,
but that August 13th is the latest date in order to get the bond on the ballot. She explained that the
Order directs the Clerk to the Board to publish notice of the hearing and directs the Assistant County
Manager/Finance Officer to file a statement setting forth the debt incurred or to be incurred, the
appraised value of property subject to taxation by the County and the net debt of the County. It further
directs the Finance Officer to file an estimate of the total amount of interest that will be paid on the
proposed bonds over the expected term of the bonds if the bonds are issued.
During discussion, the Board decided they would rather consider setting a special meeting for the
public hearing and agreed upon August 13d.
On motion of McDowell, seconded by Haywood, the Board voted unanimously to adopt the
Resolution Authorizing Public Hearing on Bond Order setting the public hearing for August 13,
2018, at 6: 00 p.m., as follows:
RESOL UTION AUTHORIZING PUBLIC HEARING ON BOND ORDER
Commissioner McDowell moved the adoption of the following resolution,
the motion was seconded by Commissioner Haywood and the resolution was read
by the above title.
WHEREAS, the bond order entitled "BOND ORDER AUTHORIZING
THE ISSUANCE OF $58, 000, 000 AGRICULTURAL CENTER BONDS OF THE
7/9/2018
COUNTY OF RANDOLPH" has been introduced at the meeting of the Board of
Commissioners for the County of Randolph held on July 9, 2018, and the Board
desires to provide for a public hearing thereon and the submission of a statement
of debt in connection therewith as required by The Local Government Finance
Act;
NOW, THEREFORE, BE IT RESOLVED by the Board as follows:
The public hearing upon that bond order shall be held at the 1909
Randolph County Historic Courthouse Meeting Room, 145-C Worth Street,
Asheboro, North Carolina 27203, at a meeting that begins at 6:00 P.M., August
13, 2018.
The Clerk to the Board of Commissioners is hereby directed to cause a
copy of the bond order to be published with the notice of public hearing in the
form prescribed by law in a qualified newspaper no fewer than six days prior to
the public hearing.
The Assistant County Manager/Finance Officer is hereby directed to file
with the Clerk to the Board of Commissioners prior to publication of the bond
order with the notice of such public hearing, a statement setting forth the debt
incurred or to be incurred, the appraised value of property subject to taxation by
the County and the net debt of the County.
The County's Assistant County Manager/Finance Officer is hereby further
directed to file with the Clerk to the Board of Commissioners at this meeting an
estimate of the total amount of interest that will be paid on the proposed bonds
over the expected term of the bonds, if issued.
The motion was adopted by the following vote: AYES: 5 NAYS: 0
Commissioner Kidd said he appreciated the citizens who were present to support the
Agricultural Event Center. He asked those "excited about this project" who "want this for
Randolph County" and are "concerned about the bond in November" to "get your friends, your
neighbors and supporters" out to the public hearing "so the Commissioners will know how the
public feels" about it and to share with others why they are supporting the project and encourage
others to vote in November.
Approval of Use of Law Enforcement Restricted Funds — Body Cameras
Sheriff Robert Graves requested the expenditure of $74,009 in law enforcement restricted
funds for the purchase of 20 body cameras for Detention Officers. The cameras will assist in
protecting our personnel while also helping to deter inappropriate behavior.
The Detention Officers completed a two-month trial in April of this year with Axon
Enterprise Inc., formerly known as Taser International. He said the overall behavior from
inmates dramatically changed once individuals knew they were being recorded. The goal is to
provide a safer and more secure work environment for all detention officers and personnel within
the facility. Sheriff Graves said the videos can be used in a court of law or to review actions of
the officers, inmates, and personnel in the facility.
7/9/2018
Corp. David McNeill spoke in favor of the body camera that he was able to evaluate during
the trial period. He said the attitude of the inmates toward officers wearing them were different,
making the officer feel safer. "The cameras capture everything and give an officer peace and
security." The test equipment was set to record 30 seconds prior to the button push, capturing
pre -event. It records all the time not saving it until the button is pushed.
Sheriff Graves said Axon Enterprise, Inc. has offered the County a three-year agreement that
will provide with unlimited data storage for the 20 body cameras. They also provide the
standard 24-hour technical support for those three years. If a camera is damaged they will
replace it without charge. After 2 1/z years, the cameras will all be replaced with updated cameras
under the agreement. The three-year agreement can be renegotiated at the end of the term or
Axon will assist with moving data to other storage options. All pricing is covered under the
Charlotte Cooperative Purchasing Alliance (contract number 1400673).
He said the largest cost is for the storage and security of data because it is bound under
general statute how data is kept and released.
Sheriff Graves asked the Board to approve the expenditure of restricted law enforcement
funds for the purchase of the 20 body cameras from Axon Enterprise, Inc. for a total cost of
$74,009.00, authorize the County Manager to sign the agreement pending Associate County
Attorney's review, and approve the associated budget amendment to the General Fund.
Chairman Allen stated that with the upgrades to the facility, hopefully in three years there will
be less direct contact with inmates with the changes to the pods. Sheriff Graves said the cameras
would be used for those in direct contact with inmates.
On motion of Frye, seconded by Kidd, the Board voted unanimously to 1) approve the
expenditure of restricted law enforcement funds for the purchase of Axon Body Cameras for a
total cost of $74, 009, 2) authorize the County Manager to sign the agreement pending Associate
County Attorney's review and 3) approve the associated Budget Amendment 94, as follows:
2018-2019 Budget Ordinance
General Fund—Budget Amendment #4
Revenues
Increase
Decrease
Appropriated Fund Balance
$74,009
Appropriations
Increase
Decrease
Sheri
$74,009
On behalf of his department, Sheriff Graves thanked the Commissioners for funding the
second phase of the classification study. He said it was much needed and is appreciated.
County Manager's Update
County Manager Johnson announced that the County will be hosting the Asheboro/Randolph
Chamber of Commerce's Annual Elected Officials Luncheon on September 21, 2018, at 12:00
p.m. at the Emergency Services Operation Center. Attendees will be able to tour the facility.
Regional Update
7/9/2018
Commissioner Frye stated that there were several things brought up at the NCACC Board of
Directors meeting that the Commissioners need to stay alert to coming from Legislature.
• The Legislature has approved for counties to build broadband infrastructure but they have
to lease it to private companies to maintain service.
• Any qualified hunting and fishing lands can file to be deferred from property taxes.
• Changes to building inspections process — If counties do not respond within two days, the
State can send in an inspector from the Department of Insurance.
Chairman Allen welcomed Commissioner Haywood to the Board and stated they all looked
forward to working with her.
Adjournment
At 8:27 p.m., on motion of Frye, seconded by Kidd, the Board voted unanimously to
adjourn.
David Allen, Chairman Darrell Frye
Kenny Kidd
Hope Haywood
Maxton McDowell
Amanda Varner, Clerk to the Board
7/9/2018