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090418September 4, 2018 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Commissioners Allen, Frye, Kidd, McDowell and Haywood were present. Also present were County Manager Hal Johnson; Finance Officer Will Massie; County Attorney Ben Morgan; Amanda Varner, Clerk to the Board; and Dana Crisco, Deputy Clerk to the Board. Dr. Bob Shackleford gave the invocation and everyone recited the Pledge of Allegiance. Removal of Item on Agenda Chairman Allen stated that Sheriff Graves asked to remove Item E2. Consider Purchase of Law Enforcement Motorcycles with the Use of Law Enforcement Restricted Funds and Related Budget Amendment from New Business. On motion of Frye, seconded by Kidd, the Board voted unanimously to remove Item E2. Consider Purchase of Law Enforcement Motorcycles with the Use of Law Enforcement Restricted Funds and Related Budget Amendment from New Business. Consent Agenda On motion of McDowell, seconded by Frye, the Board voted unanimously to approve the Consent Agenda, as follows: • approve Board of Commissioners regular meeting minutes of August 6, 2018, and special meeting minutes ofAugust 13, 2018; • reappoint Will Massie, Amanda Varner, and Suzanne Dale to the Randolph County Public Facilities Corporation; • reappoint Rebecca Petty Mout, Shawn Patel, and Ross Holt to the Tourism Development Authority; • appoint Renette Cranford to the Randolph County Nursing Home Community Advisory Committee; • approve Budget Amendment #6 for DSS - Allocation Adjustment. as follows: 2018-2019 Budget Ordinance General Fund—Budget Amendment #6 Revenues Increase Decrease Restricted Intergovernmental $115,541 $4,749 Appropriations Increase Decrease Social Services $115,541 $4,749 • approve Budget Amendment #7 for 2018 Timber Receipts. as follows: 2018-2019 Budget Ordinance General Fund—Budget Amendment #7 Revenues Increase Decrease Restricted Intergovernmental $4,749 Appropriations Increase Decrease Education $4,749 09/04/18 • approve Bud-aet Amendment 98 for Public Health, as follows: 2018-2019 Budget Ordinance General Fund—Budget Amendment #8 Revenues Increase Decrease Sales and Service $4,035 Miscellaneous $1,500 Appropriations Increase Decrease Public Health $5,535 • appoint Brenda Goss to the Juvenile Crime Prevention Council; • appoint Amy Allen to the Child Fatality Review/Community Child Protection Team; • adopt Proclamation Honoring American Legion Post 45 as Southeast Regional Champion, as follows: HONORING THE 2018 POST 45 AMERICAN LEGION BASEBALL TEAM AS SOUTHEAST REGIONAL CHAMPION WHEREAS, the Post 45 American Legion Baseball Team, under Coaches Ronnie Pugh, Andrew Conner, Ethan Marsh and Dylan Richardson, is to be recognized and honored for their outstanding 2018 baseball season; and WHEREAS, Post 45 finished the season as the Area III division winners and progressed to achieving the State Championship; and WHEREAS, Post 45 recorded a 3-2 win over Alabama, to capture its second Southeast Regional Tournament championship on Sunday, August 12, 2018, and with it a berth into the American Legion World Series for the second time; and WHEREAS, Post 45 was the only undefeated team in the Southeast Regional Tournament and had a 29-17 record going in to the World Series; and WHEREAS, Dawson Painter was 3 -for -3 with a double and a home run finishing the five -game tournament 9 of 17 for a .529 batting average; had one home run, scored seven times and was named the tournament's most valuable player; and WHEREAS, the individual efforts of all team members was crucial to the successful season, and the commitment and excellent performance of these young men, along with their coaching staff, have proven to be a source of inspiration to the citizens of this County. NOW, THEREFORE BE IT PROCLAIMED, that the Randolph County Board of Commissioners does hereby honor the Post 45 American Legion Team and Coaching Staff for their outstanding achievements and to commend them for their display of sportsmanship and leadership as they represented Randolph County. Special Recognition -American Legion Post 45 Chairman Allen read aloud the proclamation that was approved on the consent agenda recognizing the 2018 Post 45 American Legion Baseball Team as Southeast Regional Champion and presented Coach Ronnie Pugh with the proclamation. Public Comment Period 09/04/18 Pursuant to N.C.G.S. § 153A-52.1, Chairman Allen opened the floor for public comment and County Attorney ben Morgan read aloud the Rules of Procedure for Public Comment Period. William Dula, 1320 Randolph Tabernacle Rd.; Asheboro, spoke in regards to the Great Oak Landfill and mistreatment by a Waste Management employee on his recent visit. He said an employee was extremely rude to him and told him that citizens could only drop off their waste once per day. He stated that there were no signs with this rule nor was it posted online. Lacey Allen, 3861 Osborn Mill Rd., Asheboro, said she spoke at the bond referendum hearing supporting the resolution that was presented for support of the Ag Center and told the Commissioners that they should too. At this meeting, she invited the Commissioners to the Randolph County 4-H Dairy Shows held during the Asheboro Fall Festival. Bobby J. Allen, 3861 Osborn Mill Rd., Asheboro, spoke in favor of the Resolution for the proposed Ag Center. He said that it would have a positive impact on the children now and in the future. Dr. Brent Scarlett, 3207 Doris Acres St., Asheboro, said he learned a great deal at the Bond referendum hearing, was overwhelmed at the support but was disappointed when he left that the vision was postponed. He thought about it and realized that "we tried to milk the cow before she was lactating. We were not ready." He recapped some questions that had been asked at the Bond referendum hearing such as income sources, fixed costs and business management plan, size and scope of the project, building the center in phases, and who should pay for the project. He said these are all very valid questions that need investigation. He urged the Commissioners to keep the Ag Center vision a priority, to pass the Resolution For the Completion of a Site and Facilities Plan, and the Development of a Business and Promotional Plan for a Randolph County Agriculture Event Center, find assistance to create a business plan, obtain grant funding, add this as an agenda item every month to keep the public informed, and "cast the design" for the Ag Center. Laura LeGlue, 1464 Luck Rd., Asheboro, spoke in support of a Randolph County Agriculture Event Center. She explained the method of goal setting and action planning used in 4-H. She urged the Commissioners to follow that plan and said the Resolution was a great plan to use for an Ag Center. Jeff Cain, 5959 Hwy 22/42, Ramseur, spoke in favor of the Ag Center. He said he wants the best for our children, ourselves, and our community. He wanted everyone to have the opportunity to vote on the Ag Center. He stated that an ag center would benefit businesses and grow our youth into responsible adults. Jeff Davis, 3244 Pisgah Covered Bridge Rd., Asheboro, spoke in favor of the Resolution for an Ag Center. He encouraged the Commissioners to keep the Ag Center a priority and overcome objections by addressing a good business plan, funding sources, grants, and possible public- private partnerships. Annual Update from Waste Management (WM) 09/04/18 Bob Peeler, Waste Management Governmental Relations Manager, said it had been a pleasure getting to know the people of Randolph County. Also in attendance and available to answer questions if needed were District Landfill Manager Mike McFeeley, Area Environmental Protection Manager Dan Moore, and Engineer Susan Harrison. He thanked the Commissioners for their partnership professionally and personally. He said one question they get frequently is about the convenience sites. They have been a challenge for WM. The volume that would come into those sites was originally underestimated. WM has made adjustments to continue to offer free disposal for all Randolph County citizens at the sites. They work hard with their staff to ensure that employees are professional and courteous to all citizens using the sites. Mr. Peeler reviewed some highlights of the previous year. He stated that WM had paid approximately $7.9 million in fees and approximately $1.1 million in taxes to Randolph County. They are planning a wildlife habitat program and a butterfly pollination garden is in the works. They worked with the Audubon Society who identified over 30 species of birds on the site. He stated that Seagrove Elementary has toured a few times and he encouraged individuals and groups to tour the facility. Mr. Peeler finished by saying that it is their goal to continue to offer professional service to the citizens of Randolph County. "If you think you know what a modern day landfill is, it ain't what you think it is." Commissioner McDowell questioned whether or not the Farmer convenience site overflow had been addressed. Mr. Peeler and Mr. McFeeley said that an additional truck had been sent to that location each day. Chairman Allen asked why there was such heavy volume and suggested that people from outside the county may be using the sites. Mr. McFeeley stated that the Liberty convenience site had the most problems with that due to its proximity to Alamance and Chatham Counties. The attendants do spot check addresses. Commissioner Frye asked if they would address Mr. Dula's concern about one trip per day being allowed at the convenience sites. Mr. McFeeley confirmed that one trip per day was posted at the sites to allow citizens a chance to bring their waste. He explained without that rule, they would not be able to keep up with the volume. Adopt Resolution Presented by the Agricultural Event Center Action Committee Alan Ferguson spoke on behalf of the Randolph County Agricultural Events Center Action Committee and thanked the Commissioners for their continued support of the agricultural industry. Because agriculture is the largest economic driver of the county, people in the agricultural sector believe that an Ag Event Center would be a good thing. With all the work that has already been done on this project and with the approval of the Board, the committee agreed that the project should "move forward with a concerted effort to complete the design, the funding planning, the operational cost analysis, and the business 09/04/18 planning for the project." Mr. Ferguson said that approving the Resolution would be supporting "a home-grown and home -nurtured industry." Introduced by Mr. Ferguson, Ken Austin, Chairman of the Randolph County Agricultural Events Center Action Committee, spoke in regards to some details of the Resolution that the Committee wanted to address. • Noted the added paragraph by the Clerk to identify where the Resolution came from and when. WHEREAS, the Randolph County Agricultural Event Center Action Committee submitted a proposed resolution on August 13, 2018, for consideration at the September 4, 2018. • Asked the Board if they would be able to have a complete updated plan by February 2019. • 2a. Continue working with and expand the representation on the Ag Center Advisory Committee to complete the Site and Facilities Plan. Set a date of September 15th for the Committee to have updated membership and reconvene. • 2b. Commission the professional development of a business and promotional plan that identifies a timeline and key performance indicators for measuring the financial success and sustainability of the RAEC. Appropriate funds to find and hire a firm to create a business plan. • 2c. Continue to work collaboratively with community partners to seek funding opportunities, such as grants, donations, and naming rights of the RAEC facilities in order to lower the County's financial investment to construct the project. Secure funding by Sept 28h. • 2d. Communicate with and leverage community partnerships to educate the public throughout Randolph County as to how this project supports the 2016 Strategic Plan and benefits all citizens of the county and its municipalities. Include municipalities in all aspects including funding. • Along with reporting back by February 2019, also have a monthly update at the Commissioner meetings. Commissioner Frye said the public hearing brought up many suggestions. He stated that the timeline was not doable because the Board was going into the busiest time of the year along with an election. He said that specific answers to questions need full investigation. Chairman Allen said there were two things that came out of the public hearing. They were how to pay for it and how to operate it. He worked with the committee from the beginning. The Board presented an idea and the committee ran with it without the Board's direction. He stated that funding and operation plans are needed but we need to know how much we can spend and what size facility we can build. Mr. Austin asked when to expect to know something. He said that the committee put together a vision but were not tasked with creating business plans and finding funding. Now the committee needs help to move forward. Commissioner Frye said that the Resolution addresses that already. He commented on meeting the Goldsboro County Manager and learned that their Ag Center doesn't have the ability 09/04/18 to have events for agriculture. Instead it is used as a civic center at the cost of $22 million and has a large staff for operations. There has been interest from Randolph Electric Membership Corporation to help the County obtain low interest rural development loans. The Board is not intending to stray from what has been designed. He reread some of the points that had been addressed and proposed that the final report be presented at the retreat. Mr. Austin asked if there was funding to pay for a business plan and said he thought the WM money was reserved for that. Commissioner Frye stated that the WM money was being used for capital projects for the schools and the Detention Center. Mr. Massie said there was $1 million set aside for an Ag Center but approximately $800,000 had been spent on the design phase which did leave some funds if the Commissioners chose to use that. Chairman Allen and Commissioners Frye and Haywood agreed that the committee should reconvene with an expanded committee by the end of September and report to the Commissioners at the October meeting. Commissioner Kidd said that it was not fair to ask the committee to work without a budget. Chairman Allen agreed that the amount of money was important but the Board should give them direction. Mr. Johnson reminded everyone that discussion about phases could take place. Commissioner Frye said that for the facility to be self-sustaining, it would need to be the whole project. On motion of Allen, seconded by Frye, the Board voted unanimously to adopt the Resolution presented by the Agricultural Event Center Action Committee with changes that outline a timeline that would enable more detailed analysis of alternative funding, cost and business operations, as follows: RESOLUTION FOR THE COMPLETION OF A SITE AND FACILITIES PLAN, AND THE DEVELOPMENT OF A BUSINESS AND PROMOTIONAL PLAN FOR A RAND OLPH CO UNTY A GRICUL TURE EVENT CENTER WHEREAS, Agriculture is one of Randolph County's primary economic drivers; encompassing 1, 500 farms, employing approximately 8, 000 people, and generating 13.5% of the total dollar value produced by county businesses in the amount of $569 million in 2017; and WHEREAS, Randolph County agriculture ranks in the Top 10 of North Carolina counties in the production of eight essential agricultural categories; and WHEREAS, the agricultural industry is a vital part of Randolph County's continued economic well-being and development; and WHEREAS, during the 2017-2018 school year, a combined total of 6,025 students from Asheboro City Schools and the Randolph County School System participated in agriculture -related classes and programs, and 9,910 students participated in 4-Hprograms; and WHEREAS, Randolph Community College is developing an associate's degree in agribusiness technology, with plans to begin offering the degree in the fall of 2019; and 09/04/18 WHEREAS, The Randolph County Strategic Plan, adopted by the Board of County Commissioners in 2016, identifies a Well-Being goal to "Enhance the ability of farmers to produce and market their products through organizational networks and infrastructure" benefiting the county and all nine of its municipalities; and WHEREAS, the Strategic Plan identifies a strategy designed to "study the feasibility of a countywide agricultural center to host events, support and enhance agricultural education, activities and business development; " and WHEREAS, the development of an agricultural center would attract participants and overnight visitors to attend multi-day regional and state-wide events, activities, and conferences; and WHEREAS, these overnight visitors, together with the other activities generated by the agriculture center, would enhance one of Randolph County's other main economic drivers, the tourism industry, that attracts more than 1.5 million visitors per year, supporting more than 3, 000 direct and indirect jobs, and generating $140 million annually; and WHEREAS, as a result of the Strategic Plan, and in cooperation with the Randolph County Voluntary Agricultural District Board, the Randolph County Tourism Development Authority contracted with Magellan Strategy Group to conduct and complete a feasibility study regarding the economic viability and economic impact of an agricultural center, and presented it to the Board of County Commissioners; and WHEREAS, the feasibility study concluded that an agricultural center would provide a "significant" impact to the competitiveness of the County's agricultural industry and was subsequently adopted by the Board of County Commissioners in September 2017; and WHEREAS, the site of the proposed Randolph County Agriculture Event Center (RAEC) is particularly suited to its purpose because it is centrally located in North Carolina and is close to visitor amenities such as hotels, restaurants, MAJOR transportation routes, and other business operations; and WHEREAS, Randolph County purchased approximately 104.623 acres located on the southern border of Dixie Drive (identified in the deed as "U.S. Highway 64') in Asheboro Township, a deed to which was recorded on December 12, 2016, for the purpose of developing an agricultural center; and WHEREAS, this property currently bears a sign identifying it as the "Future Home of the Randolph County Agriculture Center; " and WHEREAS, beginning in November 2017, HH Architecture and County staff began meeting with numerous groups regarding the design and purpose of the facility, including the Ag Center Advisory Committee, Cooperative Extension Service, Soil and Water Conservation, Rural Development, County Facilities Committee, Livestock Arena Sub-Committee, the U.S. Forest Service, the Farm Service Agency, the City of Asheboro, and the Randolph County Tourism Development Authority; and WHEREAS, the land purchased by the Board of County Commissioners, as well as considerable efforts by public, private, and volunteer organizations have been devoted to the development of the RAEC. 09/04/18 WHEREAS, the Randolph County Agricultural Event Center Action Committee submitted a proposed resolution on August 13, 2018, for consideration at the September 4, 2018, meeting, and WHEREAS, the Randolph County Board of Commissioners has considered the recommendations in the proposed resolution and have amended the timeframe to coincide with a possible retreat. NOW THEREFORE BE IT RESOLVED, that the Randolph County Board of Commissioners shall undertake the following in support of the further development of the goals and strategy as expressed in the adopted 2016 Randolph County Strategic Plan: 1. Continue to hold title to and dedicate the use of the property located on Dixie Drive (and currently identified with signage) for the development of the RAEC. 2. Direct the County Manager to: a. Continue working with and expand the representation on the Ag Center Advisory Committee to complete the Site and Facilities Plan and report back to the Board of Commissioners at the October 1, 2018, meeting. b. Commission the professional development of a business and promotional plan that identifies a timeline and key performance indicators for measuring the financial success and sustainability of the RAEC. c. Continue to work collaboratively with community partners to seek funding opportunities, such as grants, donations, and naming rights of the RAEC facilities in order to lower the County's financial investment to construct the project. d. Communicate with and leverage community partnerships to educate the public throughout Randolph County as to how this project supports the 2016 Strategic Plan and benefits all citizens of the county and its municipalities. 3. Report back to the Board of County Commissioners at their annual retreat with an update and possible recommendations regarding the construction and funding options for the RAEC. Economic Development Matters Kevin Franklin, EDC Vice President, presented information regarding Liberty/Ferree Trailers. The company was founded in 1949, manufactures a wide range of flatbed and gooseneck trailers, and has a long history of quality production and growth. Liberty Trailers now occupies a 60,000 square foot facility at 5806 York Martin Road in Liberty which it constructed in 1999. In 2014, Liberty Trailers was acquired by Talbert Manufacturing, a trailer maker in Rensselaer, Indiana. The acquisition added a new market, expanded manufacturing capabilities, and added an East Coast distribution center to Talbert Manufacturing's growing business. Since 09/04/18 the acquisition, demand has continued to increase, necessitating an expansion. The owners are considering a 52,000 square foot addition to the existing facility in Liberty. The expansion would allow paint and finish operations to transition to the new building while increasing weld -out capacity in the current structure. Should the project proceed in Liberty, Talbert Manufacturing is committed to creating 30 net new full-time jobs at Liberty Trailers over an 18 -month period and retaining those positions for an additional six months. The average wage of the new employees would be $35,704 which exceeds the current county average wage of $34,819. The company is requesting an NC Commerce Building Reuse Grant to offset capital investment of $3,200,000 to expand in Randolph County. NC Commerce has reviewed preliminary project information and has invited submission of a full grant application requesting $300,000 for the project, or $12,500 for each new job. Since Liberty Trailers is located in an unincorporated area of Randolph County, the County would serve as the grant applicant. The grant requires a 5% local cash match, or $15,000 for the $300,000 grant request. Based on anticipated additional tax revenue generated by the proposed project, Randolph County would realize return of its cash match within one year. The targeted grant application deadline was August 2018 pending approval by Randolph County at the September 4th meeting. The Rural Infrastructure Authority will meet on October 18th to make grant award decisions. At 7:14 p.m., Chairman Allen opened the public hearing. Troy Geisler, 21 W652 Huntington Rd., Glen Ellyn, IL, thanked the Board for consideration of this request. He complimented Mr. Franklin on his hospitality and knowledge during this process. The company has been around for 80 years and started growth four years ago. He said this grant is necessary for strategic growth and the Liberty location is vital to this. Hearing no further comments, the public hearing was closed. Chairman Allen said this was located near him and a one year turn on investment was a good project. On motion of Frye, seconded by Haywood, the Board voted unanimously to adopt a resolution 1) authorizing the County to submit the application for the $300, 000 Building Reuse Grant from the Department of Commerce to assist Liberty Trailers/Ferree Trailers with the expansion and equipping of their facility located 5806 York Martin Road in Liberty, and 2) committing to provide the required 5% local government match in the amount of $15,000, if awarded, as follows: RESOLUTIONAUTHORIZING THE COUNTY OF RANDOLPH TO APPLY FORA BUILDING REUSE GRANT AND TO PROVIDE THE LOCAL MATCH GRANT REQUIREMENT FOR THE LIBERTY TRAILERS, LLC 09/04/18 ECONOMIC DEVELOPMENT PROJECT WHEREAS, Section 158-7.1 of the North Carolina General Statutes authorizes a county to undertake an economic development project by extending assistance to a company in order to cause the company to locate or expand its operations within the county; and WHEREAS, the North Carolina General Assembly has authorized funds to be used for stimulating economic development and job creation; and WHEREAS, Liberty Trailers, LLC, doing business as Ferree Trailers ("Company') has stated its commitment to invest two million five hundred thousand dollars ($2,500,000.00) in new construction and seven hundred thousand dollars ($700, 000.00) in equipment to expand its facilities in Liberty, Randolph County and to create twenty-four (24) new full-time jobs with an average annual salary of thirty- five thousand seven hundred and four dollars ($35,704. 00) in Randolph County; and WHEREAS, the County of Randolph is considering the filing, by the County, of an application with the North Carolina Department of Commerce for a Building Reuse Grant on behalf of Company; and WHEREAS, said Grant requires a 5% local match from the local government making application; and WHEREAS, the maximum amount of the Grant that Company is eligible for is three hundred thousand dollars ($300,000.00), requiring a local match of fifteen thousand dollars ($15, 000.00); and WHEREAS, the Board of Commissioners of Randolph County has held a public hearing to consider whether to participate in this project by applying for the grant and, if awarded, by providing the requested local match of fifteen thousand dollars ($15, 000.00); and WHEREAS, upon the completion by Company of this expansion project, Company will have expended three million two hundred thousand dollars ($3,200,000.00) to expand the facility in the County that it currently occupies and will have created a minimum of twenty-four (24) new full-time jobs in the County; and WHEREAS, this economic development project will stimulate and stabilize the local economy, promote business in the County, and result in the creation of a number of jobs in the County; and WHEREAS, the County has in its General Fund available revenues sufficient to fund this economic development project; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County, this 4th day of September 2018, as follows: Section 1. The County is authorized to apply for a North Carolina Building Reuse Grant from the North Carolina Department of Commerce for the Liberty Trailers, LLC expansion project as detailed herein. Section 2. The County is authorized to expend fifteen thousand dollars ($15, 000.00) of County funds to provide the required local match for the above -referenced Building Reuse Grant applied for on behalf of Liberty Trailers, LLC by the County. 09/04/18 Economic Development Matters—Ambella Home Collection Mr. Franklin commented on the Building Reuse Grant and how valuable it has been to companies in Randolph County. Currently, there are five companies who are seeking help using this grant for a total of $815,000 in grant funds if all five are approved with investments of $4.8 million creating 78 new jobs. Mr. Franklin presented another project for consideration. Ambella Home Collection is a Texas-based wholesaler of high-quality home furnishings to furniture retailers and the design community. The original business model was to design and sell furnishings (accent pieces, dining and bedroom furniture, occasional pieces, etc.) with production outsourced overseas. In 2014, Ambella added upholstered furniture to complement its product line. Rather than outsourcing production, Ambella opened its first manufacturing facility in the Archdale Industrial Park to produce upholstered furniture. After four years in operation, Ambella now has a workforce of 45 full-time employees and a growing customer base resulting in the need for a larger building. After a lengthy search for a suitable building, Ambella has secured an option to purchase the former Carson's building at 4200 Cheyenne Drive, also in the Archdale Industrial Park. However, before occupying the building, repairs and renovation are needed. Estimated cost for renovations is at least $400,000. Total investment, including purchase of the property, is anticipated to exceed $3 million. The project will also result in job creation, with Ambella committed to creation of 12 new full-time positions and retention of 45 current positions. The new positions will pay an average annual wage of $48,533. Ambella intends to relocate its full Archdale operation to the new facility. The current location will then be available for attraction or expansion of another business in Archdale. Ambella is eligible for a Building Reuse Grant from NC Commerce in the amount of $150,000 ($12,500 per job) to assist with the renovation expenses. The City of Archdale would serve as the grant applicant. The grant program also requires a 5% local government cash match which would total $7,500 based on this $150,000 grant request. On behalf of the City, the Randolph County EDC requests that Randolph County government consider participating in the grant by providing an equal share of the match, or $3,750 per unit of local government. Participation is contingent upon the City of Archdale's submission of the grant application and award by NC Commerce. The targeted submission deadline for the grant application is August 30th with award announcements scheduled for October 18th. The EDC believes that the Ambella building renovation project is a good economic development project for Randolph County, increasing the value of the building and resulting in the creation of 12 new quality jobs. Therefore, the EDC requested that the County schedule a public hearing for the October 1St Board of Commissioners meeting to consider funding an equal portion of the required grant match in the amount of $3,570. Commissioner Frye said it was good to see this location being occupied and stated that he had toured it with Vice President George H. Bush. 09/04/18 On motion of Frye, seconded by Kidd, the Board voted unanimously to schedule a public hearing to consider the Ambella Home economic development project to be held during a regularly scheduled meeting on October 1, 2018, which begins at 6: 00 p.m. Economic Development Matters—PEMMCO Mr. Franklin introduced another project. PEMMCO Manufacturing is a precision machining company in Asheboro with services including CNC milling and turning as well as assembly. The company supplies a broad mix of customers in a variety of industry sectors including aerospace, automotive, lawn & garden, and others. Originally established as a job shop, PEMMCO has transitioned to a production shop with parts volumes ranging from 50 parts per year up to 700,000 parts per year. The company has been growing consistently at 15% or more annually and this consistent growth and potential of additional large projects have necessitated expansion plans. PEMMCO plans to add 15,000 square feet to its existing building, growing the production area by 30%. The company is committed to an investment of not less than $650,000 for the expansion project - $600,000 for real property and $50,000 for machinery and equipment. The project will also result in job creation, with PEMMCO committed to creation of 20 new full-time jobs and retention of the current 86 positions. The new positions will pay an average annual wage of $36,800 and the company pays 85% of employee healthcare premiums. PEMMCO is eligible for a Building Reuse Grant from NC Commerce in the amount of $250,000 ($12,500 per job) to assist with the expansion expenses. The City of Asheboro will serve as the grant applicant. The grant program requires a 5% local government cash match totaling $12,500 based on this $250,000 grant request. On behalf of the City, the Randolph County EDC requests that Randolph County government consider participating in the grant by providing an equal share of the match, or $6,250 per unit of local government. Participation is contingent upon the City of Asheboro's submission of the grant application and award by NC Commerce. The targeted submission deadline for the grant application is August 30th with award announcements scheduled for October 18th. The EDC believes that the PEMMCO expansion project is a good economic development project for the Randolph County, generating additional tax revenue and resulting in the creation of 20 new quality jobs. Therefore, the EDC requested that the County schedule a public hearing for the October 1St Board of Commissioners meeting to consider funding an equal portion of the required grant match in the amount of $6,250 per unit of local government. On motion of Kidd, seconded by Haywood, the Board voted unanimously to set a public hearing to consider the PEMMCO economic development project to be held during a regularly scheduled meeting on October 1, 2018, which begins at 6: 00 p.m. Economic Development Matters—Proiect Facelift/Trinity Furniture Mr. Franklin presented another project. Trinity Furniture is a furniture manufacturer in the City of Trinity at 6089 Kennedy Rd., Trinity. He commented that the owner of Trinity Furniture, Jorge Lagueruela, said the new ambulance base and convenience site next door was a vast 09/04/18 improvement from what the property had looked like. Trinity Furniture manufactures quality seating for judicial, healthcare, university, military, office and supply the US House and Senate. This will be the company's 10th addition and will add approximately 6,600 square feet to the 100,000+ square foot facility. The project is a culmination of a year-long revision of the production layout and overall flow of the manufacturing and warehouse space. The expansion is necessitated by growth of over 20% at the company. Trinity Furniture is committed to investing at least $300,000 in the expansion project. The project will also result in job creation, with Trinity Furniture committed to creation of 11 new full-time positions and retention of 84 current positions. The new positions will pay an average annual wage of $33,685. The company also provides a strong benefits package, paying 95% of employee health premiums, 401(k) match, and profit sharing. Trinity Furniture is eligible for a Building Reuse Grant from NC Commerce in the amount of $137,500 to assist with expansion expenses. This amount is more than originally requested due to recalculations by Trinity Furniture. They have requested that the Building Reuse Grant be updated as well. Approval of that is pending. The City of Trinity would serve as the grant applicant. The grant program also requires a 5% local government cash match which could total as much as $6,875 based on this revised $137,500 grant request. On behalf of the City of Trinity, the Randolph County EDC requested that Randolph County government consider participating in the grant by providing an equal share of the match, or up to $6,875 per unit of local government. Participation is contingent upon the City of Trinity's submission of the grant application and award by NC Commerce. The targeted submission deadline for the grant application is August 30th with award announcements scheduled for October 18th. The EDC believes that Trinity Furniture is a good economic development project for Randolph County, increasing the value of the building and resulting in the creation of 11 new quality jobs. Therefore, the EDC requested that the County schedule a public hearing for the October 1St Board of Commissioners meeting to consider funding an equal portion of the required grant match in the amount up to $6,875. Commissioner Frye commented on a meeting that he and Commissioner Kidd had attended at the US Senate. He said that those chairs were chairs manufactured by Trinity Furniture in Trinity, NC. On motion of Frye, seconded by Kidd, the Board voted unanimously to set a public hearing to consider the Trinity Furniture economic development project to be held during a regularly scheduled meeting on October 1, 2018, which begins at 6: 00 p.m. Approval of Budget Amendments—Detention Center Capital Project Mr. Massie explained that the Randolph County Sheriff's Office receives federal forfeitures from drug arrests, funds that are restricted to enhance law enforcement. For 2018-19, we can use those funds for currently budgeted capital outlay and inmate housing instead of using other public funds. By reducing the Sheriff's Office budget by $750,000, we can make a one-time transfer to help finance the Detention Center Capital Project. The Sheriff will ask for an 09/04/18 offsetting budget amendment to add equivalent funding back to the Sheriff Office budget for these items, using this restricted fund balance. Mr. Massie asked that the Board approve the following budget amendments to the General Fund and Detention Center Capital Project. Commissioner Frye said the County asked the Sheriff to consider using Law Enforcement Restricted Funds for renovation of the Detention Center. Chairman Allen stated that it would help the County to construct the Detention Center. Commissioner Haywood said she appreciated the Sheriff for doing this as did Chairman Allen. On motion of McDowell, seconded by Haywood, the Board voted unanimously to approve Budget Amendments 99 and 10 to the General Fund and Budget Amendment 92 to the Detention Center Capital Project Ordinance, as follows: 2018-2019 Budget Ordinance General Fund — Budget Amendment #9 Revenues Increase Decrease Transfer from General Fund $750,000 Increase Appropriations Increase Decrease Sheriff $750,000 $750,000 Transfer to Detention Center Capital Project $750,000 Detention Center Capital Project Ordinance Amendment 92 Revenues Increase Decrease Transfer from General Fund $750,000 Increase Appropriations Increase Decrease Professional Services $750,000 2018-2019 Budget Ordinance General Fund—Budget Amendment #10 Revenue Increase Restricted Fund Balance Appropriated $750,000 Appropriation Increase Sheri $750,000 Approval of Request to Use Law Enforcement Restricted Funds for the Purchase of Law Enforcement Vehicles 09/04/18 Sheriff Graves said the Sheriff's Office plans to purchase twenty-seven 2019 Dodge Chargers this year. These vehicles are in the Sheriff's Office current budget. Recently, vehicles have been purchased through the NCSA Procurement Program. However, in reviewing other options for the lowest price available for the 2019 vehicles, it was realized that the State of North Carolina Purchase and Contract Division offers the lowest prices available. They offer a Statewide Term Contract for state agencies, institutions, departments, universities and community colleges. In addition, non -mandatory entities, including schools and local government are allowed by general statute to use this contract. North Carolina General Statue 143-129 (e) (9), provides an exception to the formal bidding procedures for purchases made from contracts established by the State or any agency of the State. The State of North Carolina Purchase and Contract Division meets this requirement. This allows the Sheriff's Office to purchase off of contract award 0701A, which has been awarded to Ilderton Dodge for the 2019 Dodge Chargers. Ilderton Dodge has offered to sell the Sheriff's Office twenty-seven 2019 Dodge Chargers for a total cost $680,387. The price comes to approximately $25,199 for each of the twenty-seven AWD vehicles. The County purchasing policy requires that the County Commissioners must approve all purchases over $75,000. The Sheriff respectfully requested that the Commissioners approve this purchase and allow the County Manager to sign the contract. Commissioner Haywood asked how long it would take for these vehicles to be received. Sheriff Graves said it would be after the first of 2019. Commissioner Frye asked if the cars would be black. The Sheriff confirmed this. On motion of Kidd, seconded by Frye, the Board voted unanimously 1) to approve the purchase of Law Enforcement Vehicles through State Contract in the amount of $680,387 and 2) to allow the County Manager to sign the contract. Condemnation Appeal Hearing Ben Morgan, County Attorney, spoke in regards to this quasi-judicial hearing. He asked that Mr. Bryant be sworn in and did so. David Bryant, Building Inspections Director, spoke in regards to a condemnation appeal in accordance with state law, (NCGS 153A-370), requested by Ms. Cheryl Edwards on a condemned property located at 3278 Old Glenola Road, Archdale, NC 27370. On February 22, 2017, the home owned by Ms. Cheryl Edwards located at 3278 Old Glenola Road, Archdale, was condemned by the Randolph County Inspections Department. This home was condemned as unsafe due to structural damage to floors, walls and roof because of fire. This structure was considered a danger to life, health or other property. A condemnation notice was posted on the home and a "Notice of Condemnation" was mailed to Ms. Cheryl Edwards via certified mail. 09/04/18 On or about March 6, 2017, Mr. Bryant received a call from a man believed to be Ms. Edwards's father, Mr. Cockman, concerning the condemnation notice. Mr. Cockman said he was in the process of starting the cleanup of the property. In a follow-up on the property in April or May of 2017, Mr. Bryant observed a construction dumpster on site and it appeared that cleanup had begun. However, the condemnation notice had been removed. Mr. Bryant said over the next month or so, numerous complaints that Ms. Edwards had been removing debris from the dumpster after it had been loaded were filed with Building Inspections. Over the next month or so, the dumpster had been removed from the property and cleanup had halted. He waited another few months to see if cleanup was going to continue. No progress was made. On March 16, 2018, he issued another condemnation for this property. Ms. Edwards called Mr. Bryant regarding this issue a week or so after she received the second condemnation notice. They discussed the issues and the hearing that would be conducted regarding this condemnation. A notice of condemnation hearing was sent certified mail July 20, 2018, to Ms. Edwards and posted on the subject property. The hearing was scheduled for August 1, 2018, at 10:00 a.m., at which Ms. Edwards was present. Also attending this hearing were Eric Martin and Clint McNeill with Planning and Zoning to discuss any zoning issues related to the property about cleanup of trash and storage of non -running vehicles. During this hearing, Mr. Bryant informed Ms. Edwards of the laws pertaining to the condemnation processes and of her right to appeal the decision to the Board of Commissioners. The order stated to have the property cleaned up by January 1, 2019. Ms. Edwards invoked her right to appeal to the board on August 9, 2018. Commissioner Frye asked if she had settled with the insurance company. Mr. Bryant said at the August 1st hearing, she said that she had not settled. Mr. Morgan asked Ms. Edwards to be sworn in and did so. Ms. Edwards spoke to the Commissioners and explained why she had appealed the condemnation. She said she had been delayed due to weather, physical illness, and depression. She was trying to finish itemizing her belongings for her insurance claim. She said she would clean the property herself. Commissioner Frye asked if she had done anything to the house. She said she rented a dumpster but could not continue to pay for it. Mr. Morgan asked what she meant by a statement that "she couldn't get through to the insurance company." She clarified that she was trying to get a lower payoff from her mortgage company. She stated that she has continued to pay her mortgage and the mortgage company continues to add insurance to her escrow. 09/04/18 Commissioner Frye said the neighbors call him frequently on the status of the property. He asked her how she planned to finish this. She said because of her elderly parents' inability to help, she is on her own. Commissioner Haywood asked what would happen if the property was not cleared by the deadline. Mr. Bryant said that he would take this issue to a committee who would decide if County funds should be used. If that is approved, Paxton Arthurs would hire a contractor to perform the removal. The cleanup costs would be charged to the property as a lien. Mr. Morgan said he came to this meeting questioning why the property had not been foreclosed, but Ms. Edwards had answered the question because she had continued paying her mortgage. He recommended that she seek legal counsel and discontinue paying Ocwen Financial Corporation, her mortgage holder. Mr. Bryant said that the property has sat in a state of disrepair without protection. He is afraid that the structure may collapse. He did not recommend that anyone enter the structure. Mr. Morgan said that he and the Board did not want Ms. Edwards to endanger herself or her health. He offered to help her at his office with legal assistance. Commissioner Haywood asked what Mr. Morgan thought was a reasonable time frame. Mr. Morgan's response was that the January 1St deadline was reasonable. On motion of Frye, seconded by Kidd, the Board voted unanimously to extend the deadline to have the condemned property located at 3278 Old Glenola Rd., Archdale, cleaned up as ordered by County Building Inspections Director David Bryant, until January 15, 2019. Presentation of Proposed True -Value and Present -Use Schedules, Standards, and Rules for 2019 Revaluation Debra Hill, Tax Assessor/Collector, explained how a reappraisal works. By North Carolina law (G.S. 105-286) all counties must conduct a reappraisal of all real property at least every eight years. However, counties can decide to advance a reappraisal of real property if the board of county commissioners adopts a resolution providing for advancement of the reappraisal. In February 2004, the Randolph County Board of County Commissioners adopted a six (6) year reappraisal cycle. The scheduled reappraisal was for 2013 but was delayed due to data migration and software conversion issues. A new effective date for the reappraisal by the Randolph County Commissioners was set for January 1, 2014, followed by a scheduled reappraisal for Randolph County with an effective date of January 1, 2019. Randolph County will return to a six (6) year reappraisal cycle thereafter. The reappraisal is conducted by the Randolph County Tax Department Staff. The primary goal of reappraisal is uniformity and fairness. The process of a reappraisal is not to increase revenues or to provide tax breaks, but to fairly, equally and uniformly appraise real property at its true value in money. True value in money is the price estimated in terms of money at which the property would change hands between a willing and financially able buyer and a willing seller, neither being under any compulsion to buy or sell and having reasonable 09/04/18 knowledge of all the uses to which the property is adapted and for which it is capable of being used (NC G.S. 105-283). When this knowledgeable, willing buyer and seller agree on a price and a transaction in money occurs, market value is established. This is commonly known as an arm's length transaction. The 2014 reappraisal was a reflection of the real estate market that had been drastically affected by the recession starting in 2008. Data from reports specific for Triad Multiple Listing Service (MLS), permit data from Randolph County Planning and Development, deed recordings, foreclosures, and bankruptcies have all converged to indicate the real estate market is slowly recovering and positive growth is being observed for the 2019 reappraisal Median sales prices have steadily increased from the 2014 median average of $127,000 to a median average of $145,000. The building permits for single family homes has risen 73% from 2014. The number of foreclosures continues to drop. Deed transactions have increased each year since 2014. All of these are indicators of how the market has steadily increased since the last reappraisal in 2014. Reappraisals are dependent on data and the expertise to analyze and interpret that data. Randolph County subscribes to the Triad Multiple Listing Service (hereinafter MLS). From the MLS Sold Report data they are able to compile various reports allowing the Tax Department to examine the sales transactions in a variety of ways; by location, price point, etc. By a similar measure, they use the Assessment/Sales Ratio Reports conducted under the general guidelines and auspices of the North Carolina Department of Revenue's Property Tax Division. From a randomly -selected base of arm's length sales, a comparison is made between the actual sales price of a series of property transactions and their respective assessed values. Randolph County is a subscriber to CoStar Group. CoStar is a resource for commercial real estate information, marketing, and analytics including income and comparable sale information. Reappraisals measure change. Ms. Hill said as we approach 2019, they are observing the ever changing market. To prepare for the reappraisal, they will examine and analyze sales, review building cost data and income/expense information from income producing properties. These approaches will be used to develop estimates of market value under the jurisdiction of Standard Six (6) Mass Appraisal of the Uniform Standards of Professional Appraisal Practice (USPAP). This standard has been included in the Addendum and by which reference are hereby made a part of this set of Schedules, Standards and Rules. The Randolph County reappraisal will be effective as of January 1, 2019. We will continue to collect market data through December 31, 2018. By ruling of the North Carolina Appellate Courts, sales occurring after January 1, 2019, are not to be considered for valuations established on January 1, 2019. The schedules presented herein will allow for the Tax Department to continue examining the market with the latest available activity occurring in calendar year 2018 to be as accurate and up-to-date as possible. The assessor delivers true value and present use schedules, standards, and rules to be used in the 2019 Reappraisal to Commissioners for their consideration. A copy of same shall be September 4, 2018 09/04/18 placed on file in Tax Assessor's Office for public inspection. At this meeting a public hearing shall be set. A notice stating that these schedules, standards and rules have been submitted to the Commissioners and a copy is available for public inspection in the Assessor's office shall be published on September 6, 2018. The notice shall also state the time and place (October 1, 2018, at a meeting that begins at 6:00 p.m.) for a public hearing on the matter. A public hearing on the proposed schedules, standards, and rules October 1, 2018 shall be held by the Commissioners at least seven days before Public Hearing adopting the final schedules, standards and rules. Commissioners issue Orders adopting the true value and present use schedules, standards and rules. A notice shall be published on November 7, 14, 21, and 28 stating that the Orders have been November 5, 2018 adopted by the Board and are available for public inspection in the Assessor's office. Any property owner who asserts that these schedules, standards and rules are invalid may appeal them to the NC Property Tax Commission within 30 days from November 7, 2018. Commissioner Frye said that the Megasite property was not considered an arm's length transaction. He also stated that by using a six year cycle, the County avoided having to pay funds to public utilities. Ms. Hill agreed. She also said that she would like to attend the retreat to present actual reappraised data to the Commissioners. Set Public Hearing Date for Revaluation Process On motion of Frye, seconded by McDowell, the Board voted unanimously to set a public hearing for October 1, 2018, at a meeting that begins at 6:00 p.m., regarding the 2019 Revaluation process. Approval of Purchase of Ambulances Pursuant to G.S. 143-129 (e)(3), which authorizes the County's participation in a competitive group purchasing program, Emergency Services Director Donovan Davis requested the approval of the Board to purchase two (2) 2018 Type I Ford F-450 4x4 Trauma Hawk ambulances through the Houston -Galveston Area Council's (HGAC) competitive bidding program. The HGAC is a formally organized program like the contract program through the State of North Carolina. The HGAC has competitively bid this ambulance type as required for the lowest available pricing, including the new federal DOT stretcher mounting requirements and associated emergency equipment. Chevy no longer makes the Type III diesel chassis. When researching the change to a larger chassis, Mr. Davis said EMS did consider gas engines vs. diesel engines. Part of the research included speaking to other nearby ambulance agencies who use gas engines, including Davidson and Wake. They indicated there have been no mechanical issues with the gas engines. 09/04/18 However, they are filling up their tanks twice per shift, rather than once per shift with the diesel engines. Because of the large geographic coverage area, the number of responses per year, and because of lengthy idle times, EMS prefers continuing with the diesel engines. Mr. Davis requested the Board approve the purchase of two (2) 2018 Ford F-450 4x4 Trauma Hawk Type I ambulances from Northwestern Emergency Vehicles, Inc., out of West Jefferson, NC, for the total amount of $443,766 ($221,883 per ambulance) under HGAC contract AA08. The lowest comparable non-HGAC quote received totaled $478,136. A difference of $34,370. The funds are allocated in the current budget and Northwestern is an authorized dealer through the HGAC. Chairman Allen asked if the diesel engines were more expensive than gas engines and was maintenance different. Mr. Davis responded that they were more expensive. He said the cost of repairs depended on what needed repair. Another reason for the diesel engines, he said, was the increasing weight of the combination of equipment, crew, and patients. On motion Frye, seconded by McDowell, the Board voted unanimously to approve the purchase of two (2) 2018 Ford F-450 4x4 Trauma Hawk Type I ambulances from Northwestern Emergency Vehicles, Inc. out of West Jefferson, NC, for the total amount of $443,766 under HGAC contract AA08. Approval of Budget Amendment—Economic Development Reserve Mr. Massie said for many years, the Economic Development Reserve has played an important part in the County's industrial recruitment and industrial park development. The Board has used most of the dedicated monies for performance based incentives. The County has existing contract commitments for the monies held in the Reserve. As discussed in past meetings, the County does not have a current recurring revenue stream to replace the resources in the Reserve. At the spring retreat, management made a proposal to dedicate a portion of the Medicaid Hold Harmless collections towards funding the Economic Development Reserve. The recommendation stressed the need to continue having the Reserve as a tool to financially encourage economic development in a prudent and fiscally responsible manner. In 2017-18, $768,426 was budgeted in the General Fund for Medicaid Hold Harmless Revenues. The County actually will receive $727,006 more. Mr. Massie said if the Board wishes to use this funding for economic development, it can be recognized in the Reserve and used for future projects. Chairman Allen asked if the money was not allocated in the Economic Development Reserve, where would it go. Mr. Massie responded that it would go to the General Fund. Commissioner Frye said this can be decided from year to year. This year he thought it was a good idea to put it in the Economic Development Reserve. On motion of McDowell, seconded by Haywood, the Board voted unanimously to approve Budget Amendment #4 to the Economic Development Reserve, as follows: Economic Development Reserve Budget Amendment #4 1 09/04/18 Revenues Increase Decrease Medicaid Hold Harmless $727,006 $2,000,000 Appropriations Increase Decrease Transfer to General Fund $727,006 $150,000 Approval of Budget Amendment—Asheboro Citv Schools Capital Proiect Mr. Massie said the County has established a capital project to recognize the full construction cost of the Asheboro High School (AHS) addition project. The original project costs were estimated to be $17 million, with the maximum to be financed of $19 million. The Chairman and Vice Chairman recently met with the Superintendent and her Board Chairman to review the bids received for the project. Based on the low bid received, it will require the entire $19 million in debt financing to accept all alternates. Accordingly, the project budget will need to be updated. The monies previously advanced for AHS Addition design will not be reimbursed from the debt proceeds. The new project total will be $20,500,000. Chairman Allen stated that many of the Capital Projects are coming in at higher costs than originally estimated. Commissioner McDowell asked if that was due to increased construction costs. Chairman Allen confirmed that. Commissioner Frye commented that nothing had been added to the project to cause an increase. On motion of Kidd, seconded by Haywood, the Board voted unanimously to approve Budget Amendment #3 to the Asheboro City Schools Capital Project Ordinance, as follows: Asheboro City Schools Capital Project Ordinance Budget Amendment #3 Revenues Increase Decrease Issuance of debt $2,000,000 Sales tax reimbursement $140,000 Investment income $150,000 Appropriations Increase Decrease Construction $3,052,900 Professional services $237,100 Transfer to Capital Reserve Fund $1, 000, 000 County Manager's Update County Manager Hal Johnson reminded the Board that the County will be hosting the 2018 Elected Officials Picnic at the Emergency Services Base on September 14th. The theme will be the County's role in protecting the public health and safety. There will be a tour of the 911/Telecommunications Center and information will be provided by Public Health, Sheriff's 09/04/18 Office, Information Technology, Risk Management, Wellness Initiatives, Social Services, and Randolph Electric Membership Corp. He also informed everyone about the passing of the former Randolph County Tax Assessor Billy Chilton. Mr. Chilton served from 1978 to 1994. He was responsible for major advancements in the County Tax Department. Commissioner Frye said that he was on the Board of E&R when Mr. Chilton started serving as Tax Assessor. He said the first valuation of property went from 50% to 100%. Regional Update Commissioner Frye said that Frank Williams, Brunswick County Commissioner, is the Second Vice President Elect for the NCACC. Larry Phillips did take his oath of office as NCACC President although he lost his election in the primaries. This is legal and will be reevaluated in December. Chairman's Update Chairman Allen asked for everyone to remember Phil Kemp's family on his passing on August 23, 2018. He said he was a courageous man in the way he lived his life. He commended Commissioner Frye and former Chairman Harold Holmes on the funeral service they conducted. He stated that Commissioner Kemp was instrumental in the County buying the land for the future Agricultural Center. Adjournment At 8:36 p.m., on motion of Frye, seconded by McDowell, the Board voted unanimously to adjourn. David Allen, Chairman Darrell Frye Kenny Kidd Hope Haywood Maxton McDowell Dana Crisco, Deputy Clerk to the Board 09/04/18